05-109 Resolution No.05-109
RESOLUTION
APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH
CARPET ONE INTERIORS FOR FIRE STATION NO. 6
WHEREAS,the City of Elgin has heretofore entered into a contract with Carpet One Interiors
for construction of Fire Station No. 6; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No.2,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: April 13, 2005
Adopted: April 13, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
City of Elgin CHANGE ORDER
150 Dexter Court No. 00002
Elgin,IL 60120 FINAL
TITLE: Flooring Change in Locker Room DATE: 1/26/05
PROJECT:Elgin Fire Station #6 JOB: 20413
TO: Attn: Haig Haleblian CONTRACT NO:2041325
Carpet One Interiors
5186 Northwest Highway
Crystal Lake, IL 60014
Phone: 815-455-3112 Fax: 815-455-2124
RE: To: From: Number:
DESCRIPTION OF CHANGE
Title : Ceramic/Catpet/Resilient
Number: 2041325
From: SMC
To : CARPETON
Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount
00001 Change in flooring materials from 1.000 $2,189.13 0.00% $0.00 $2.189.13
carpet to 12"x12"ceramic in Men's
Locker 122.
The reasons that necessitated this
change order were unforeseeable at
the time of the original agreement.
The subject changes are germane to
the original agreement. The
execution of the change order is in
the best interests of the City of
Elgin and is authorized by law.
The percentage of change from the
original contract price as a result of
this change order is+/-6.00%
(overall percentage change is+/-
16%). -
TheOriginal Contract Sum was ................................................................................................. $36,448.04
Net Change by Previously Authorized Requests and Changes ................................................ $3,600.00
The Contract Sum Prior to This Change Order was ......... $40,048.04
The Contract Sum Will be Increased ................................................................................... $2,189.13
The New Contract Sum Including This Change Order ..... $42,237.17
TheContract Time Will Not Be Changed .................................................................................
The Date of Substantial Completion as of this Change Order Therefore is ...
ACCEPTED:
Carpet ne I riors City Elgin
By: B By:
aig Haleblian mi Fol n
Date: 1/26/05 Dater 1/26/05 Date:
Expedition`x'
✓ City of Elgin Agenda Item No.
ai
February 18,2005
v.
TO: Mayor and Members of the City Council
SAFE COMMUNITY
FROM: Olufemi Folarin, Acting City Manager
Michael Falese, Fire Chief
SUBJECT: Change Order#2 and Final for Carpet One Interiors for Fire Station 6
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve payment for a final change order to Carpet One Interiors for work
performed at Fire Station 6.
RECOMMENDATION
It is recommended that the City Council approve the payment for a change order to Carpet One
Interiors for the construction of Fire Station 6 in the amount of$2,189.13
BACKGROUND
Carpet One Interiors was awarded the bid for installing ceramic tile in Fire Station 6. The
contract totaled $17,245.54. During the installation, the Fire Department determined that it
would be more cost effective to install ceramic tile flooring in additional high-traffic areas of
Fire Station 6 that were originally planned to be carpeted. The additional cost for installing
ceramic tile at these locations is less than the expected replacement costs for carpet in the high-
traffic areas. A final change order in the amount of $2,189.13 was submitted by Carpet One
Interiors for the installation of ceramic tile in the high-traffic areas where carpeting was
originally bid.
COMMUNITY GROUPSANTERESTED PERSONS CONTACTED
None
F
Change Order for Fire Station 6—Carpet One
February 18, 2005
Page 2
FINANCIAL IMPACT
The total cost of this change order to Carpet One Interiors equals $2,189.13. The total budget for
this project is $3.77 million with approximately$3.57 million spent and encumbered to date. The
awarding of the carpeting bid (917) was the final bid package for the construction of Fire Station
6. There are sufficient funds available ($156,445) in account number 396-1000-795.92-36 (1996
G.O. Bond Project),project number 289505 (Fire Station 6)to pay for this change order.
EGAL IMPACT
None
ALTERNATIVES
1. Approve the payment for a change order as recommended
2. Do not approve the payment for a change order as recommended
Respectfully submitted for Council consideration.
MWF/wmb