05-108 •
Resolution No.05-108
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
CARPET ONE INTERIORS FOR FIRE STATION NO. 6
WHEREAS,the City of Elgin has heretofore entered into a contract with Carpet One Interiors
for construction of Fire Station No. 6; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereofby reference.
s/Ed Schock
Ed Schock, Mayor
Presented: April 13, 2005
Adopted: April 13, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
J
City of Elgin CHANGE ORDER
NO. 00001
150 Dexter Court
FINAL
Elgin,IL 60120
TITLE: Resilient Sports Flooring DATE: 1/26/05
PROJECT:Elgin Fire Station#6 JOB: 20413
TO: Attn: Haig Haleblian CONTRACT NO:2041325
Carpet One Interiors
5186 Northwest Highway
Crystal Lake, IL 60014
Phone: 815-455-3112 Fax: 815-455-2124
RE: To: From: Number:
DESCRIPTION OF CHANGE
Title : Ceramic/Carpet/Resilient
Number: 2041325
From: SMC
To : CARPETON
Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount
00001 Labor and material to complete the 1.000 $3,600.00 0.00% $0.00 $3,600.00
resilient sports flooring in the
Exercise Room(200). This is a
glue down installation
with 4"cove base. There were no
bidders for this item during the
bidding process.
The reasons that necessitated this
change order were unforeseeable at
the time of the original agreement.
The subject changes are germane to
the original agreement. The
execution of the change order is in
the best interests of the City of
Elgin and is authorized by law.
The percentage of change from the
original contract price as a result of
this change order is+/-9.88%.
TheOriginal Contract Sum was ................................................................................................. $36,448.04
Net Change by Previously Authorized Requests and Changes ................................................ $0.00
The Contract Sum Prior to This Change Order was ......... $36,448.04
TheContract Sum Will be Increased ................................................................................... $3,600.00
The New Contract Sum Including This Change Order ..... $40,048.04
TheContract Time Will Not Be Changed .................................................................................
The Date of Substantial Completion as of this Change Order Therefore is ...
ACCEPTED:
Carpet O e In iors City o Elgin
By: _ By:
aig Haleblian F i Fola 'n
Date: 1/26/05 Date: J1—/2-6—/-0-
/26/05 Date:
Expedition'",
f
City of Elgin Agenda Item No.
February 18, 2005
TO: Mayor and Members of the City Council
SAFE COMMUNITY
FROM: Olufemi Folarin, Acting City Manager
Michael Falese, Fire Chief
SUBJECT: Change Order#1 for Carpet One Interiors for Fire Station 6
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve payment for a change order to Carpet One Interiors for the construction
of Fire Station 6.
RECOMMENDATION
It is recommended that the City Council approve the payment for a change order to Carpet One
Interiors for the construction of Fire Station 6 in the amount of$3,600.00
BACKGROUND
The City solicited bids for the carpeting of Fire Station 6. The bid for carpeting also sought
proposals for installing rubberized flooring in the fire station's physical fitness area, but none of
the contractors responded to this portion of the bid. Carpet One Interiors was awarded the bid for
installing carpeting at Fire Station 6, the contract totaling $19,202.50. During the installation of
the carpeting, Carpet One Interiors was able to identify a supplier of the rubberized flooring
sought for the fire station's physical fitness area. The Fire Department authorized Carpet One
Interiors to install the rubberized flooring because no other contractors provided bids for the
work and the contemplated work was a small purchase of less than $10,000. A change order in
the amount of $3,600.00 was submitted by Carpet One Interiors for the installation of the
rubberized floor..
COMMUNITY GROUPSANTERESTED PERSONS CONTACTED
None
1'
Change Order for Fire Station 6—Carpet One
February 18, 2005
Page 2
FINANCIAL IMPACT
The total cost of this change order to Carpet One Interiors equals $3,600.00. The total budget for
this project is $3.77 million with approximately
unt million
number 396-1000-795.923 6 (1996
There are sufficient funds available ($156,445) in account
G.O.Bond Project),project number 289505 (Fire Station 6)to pay for this change order.
LEGAL IMPACT
None
ALTERNATIVES
1. Approve the payment for a change order as recommended
2. Do not approve the payment for a change order as recommended
Respectfully submitted for Council consideration.
MWF/wmb