04-75 Resolution No. 04-75
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SRVICE AGREEMENT WITH
THE RENZ ADDICTION COUNSEL G CENTER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
David M.Dorgan,City Manager,and Dolonna Mecum,City Cllerk,be and are hereby authorized and
directed to execute a Purchase of Service Agreement on behal' of the City of Elgin with the Renz
Addiction Counseling Center for a community based gamblin addiction treatment and prevention
program, a copy of which is attached hereto and made a part h reof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: March 31, 2004
Adopted: March 31, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
PURCHASE OF SERVICE AGR:EMENT G L
THIS AGREEMENT is made and entered i oto on this ) t � ---day of
(}1MIL 2004 , by and between the City of Elgin, Illinois, a
municipal corporation, (hereinafter referr=d to as "City") , and the
Renz Addiction Counseling Center, an llinois not-for-profit
corporation (hereinafter referred to as "Provider" ) for services
for the Problem and Compulsive Gambling Program.
WHEREAS, City has determined that compulsive gambling is a
serious social problem which is destru tive not only to the
individuals directly affected by such behavior, but which is also
generally detrimental to the general safety and welfare of the
citizens of City; and
WHEREAS, Provider provides prevention, outreach and treatment
services for compulsive gambling;
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged, the parties hereto hereby a•;ree as follows :
1 . Provider shall provide a budget which shall reflect the
projected distribution of funds received from the City
during the term of this agreemeit by May 1, 2004 .
2 . Provider shall furnish City reasonably competent
professional treatment and ed cational services for
compulsive gambling for a period beginning on the date of
the agreement and ending Decemb:r 31, 2004 .
3 . City shall pay to Provider an .:mount not to exceed of
$24 , 900 . 00 for the term of this contract in two
installments of $12 , 450 . 00 payable within thirty (30)
days of execution of this agre:ment and July 1, 2004 .
Payments shall be made upon wditten request from the
Provider. Provider shall not be entitled to any payment
in excess of said $24 , 900 . 00 pur.uant to this Agreement .
The second installment payment -.hall be made only after
receipt of the written report re.uired as provided for in
Section 5 . Provider shall util ' ze such monies from the
City solely and only for the costs related to the
services to be provided by the Provider pursuant to this
agreement .
4 . Provider shall maintain detailed records and receipts of
all services and other expenditures provided directly and
solely pursuant to City' s fulf ' llment of the terms of
this Agreement, and shall make s ch records and receipts
available to City for inspec ion and copying upon
reasonable notice .
5 . The Provider shall provide two w itten reports detailing
all program activities and the .isbursement of any and
all City funds spent by Provider The fist report shall
be provided to the City Council by May 31, 2004 . The
second report shall be provided to the City Council by
December 31, 2004 . These repor s shall be submitted to
the City Manager' s Office, 150 Dexter Court, Elgin,
Illinois 60120 .
6 . Provider shall provide City wiuh financial statements
relative to the organization' s Notal operations . These
statements shall be provided on or before July 31, 2004
and December 31, 2004 .
7 . The City shall be recognized as . sponsor of the Provider
and shall receive the benefits o sponsorship consistent
with the level of support prov' ded. At minimum, the
City' s support shall be acknowle.ged in the Annual Report
and WEB page information. Sampl=s of this acknowledgment
shall be provided to the City.
8 . The Provider shall provide appr.priate case management
services including but not li ited to the continuous
evaluation of client progres- which leads to re-
assessment and the development of new service plans,
coordination of services, or of er disposition.
9 . The Provider shall comply with any and all applicable
laws, guidelines, regulations ol ordinances imposed by
all Local , State, and Federal r=gulatory authorities .
10 . Provider agrees that no person -hall, on the grounds of
race, color, national origin, s-x, age, disability, or
handicapped status or relig ' on be excluded from
participating in, or be denied the benefits of, or be
subjected to discrimination and=r any service, program,
or activities funded with any portion of the funds
received by the Provider under Nhis Agreement .
11 . City shall have the right to c:ncel this Agreement by
written notice to the Provider, at any time, in City' s
sole and absolute judgment that the Provider has failed
to perform, in City' s sole judgm:nt, in a timely fashion,
any obligation of the Provider under this Agreement .
Such written notice from City t. the Provider shall be
effective on the first day of the month immediately
following the mailing of the wr ' tten notice as provided
hereafter, as of which first of he month, in such event,
City shall have no further obligation under this
Agreement, whether for the payme t of money or otherwise.
Provider shall have the same right to cancel this
Contract by the giving of such written notice, to be
effective in the same fashion, .n the first day of the
month immediately following the mailing of the notice.
In the event this Agreement is terminated or in the event
the program for which the City f nds provided herein are
to be applied is discontinued or Provider ceases
operations prior to December 3 , 2004 , Provider shall
refund to the City any unexpende. funds paid by the City
hereunder.
12 . This Agreement shall terminate on December 31, 2004,
unless otherwise terminated as .rovided herein.
13 . To the fullest extent permitted by law, Provider agrees
to indemnify, defend and hold harmless the City, its
officers, employees, boards an. commissions from and
against any and all claims, s its, judgments, costs,
attorney' s fees, damages or other relief arising out of
or resulting from or through or alleged to arise out of
any reckless or negligent acts od omissions of Provider' s
officers, employees or agents in the performance of this
agreement . In the event of any action against the City,
its officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and
hold harmless, such action sha 1 be defended by legal
counsel of the City' s choosing. The provisions of this
paragraph shall survive any term'nation and/or expiration
of this agreement .
14 . The Provider shall promptly ref nd to the Purchaser:
a. Any payments received by tie Provider as a result
of any material misre.resentation or fraud
contained in any statement-. , written or oral, made
by the Provider or any of i s agents, employees, or
subcontractors to City. Pr.vider acknowledges that
payment is made under this Contract dependent also
upon the proper qualificat ' ons of Provider' s staff
and employees . Material isrepresentation shall
include, but not be limited': to, the qualifications
of Provider, employees, staff, and their agents .
In addition, material misrepresentation shall also
include the failure by Provider to perform
reasonable quality of serv' ce which is determined
subsequent to payment of Provider' s fee .
b. If at any time, pursuant o this paragraph,
Provider owes a refund tc City, City may set off
same from any monies otherwise due from City to
Provider hereunder, in City' s sole judgment .
c . City shall be entitled to all other remedies which
may be available by law.
15 . The terms of this agreement sh.11 be severable . In the
event any of the terms or provisions of this agreement
are found to be void or otherwise unenforceable, the
remainder of this agreement sh,:11 remain in full force
and effect .
16 . This agreement shall not be dee -d or construed to create
an employment, joint venture, partnership or other agency
relationship between the parties hereto.
CITY OF ELGIN RENZ A.'ADICTION OUNSELING
CENT i .iiiI/i► Dik....._...----
BY/' /-1 ,44G.`t^ BY
David Dorgan Je. �.gmo
E -f t Ie Director
Attest :
af-)14)"-‘"-t0 A--Q---r---A-A-'-
Dolonna Mecum
City Clerk
tiAgenda Item No. E
' � City of Elgin
, VI It_ s
•
E
March 5, 2004 G
I �
N
TO: Mayor and Members of the City Council
SAFE COMMUNITY
FROM: David M. Dorgan, City Manager V.M
RuthAnne Hall, Planning & Preservation Coor inator
SUBJECT: Purchase of Service Agreement with Renz Add.ction Counseling Center for a
Community Based Gambling Addiction Treat ent and Prevention Program
PURPOSE
The purpose of this memorandum is to provide the Mayor an. members of the City Council with
information to consider a Purchase of Service Agreement wi h the Renz Addiction Counseling
Center for support of the Community Based Gambling Ads iction Treatment and Prevention
Program.
RECOMMENDATION
It is recommended that the City Council approve the Purch.se of Service Agreement with the
Renz Center to support the Community Based Gambling A•diction Treatment and Prevention
Program as presented.
BACKGROUND
Since 1996 the City has sponsored the Gambling Addiction reatment and Prevention Program
administered by Renz Addiction Counseling Center. The p ogram seeks to address gambling
problems in three primary ways: (1) provide assessment an. early intervention of compulsive
gambling; (2) treatment of compulsive gamblers with i dividual and group counseling;
(3)outreach efforts to educate the general public about compul ive and problem gambling.
Funds provided in 2003 provided direct clinical treatment to 0 individuals, seventeen of which
listed their city of residents as Elgin or South Elgin. Resident. of Aurora, Bartlett, Carol Stream,
Carpentersville, Gilberts, Hoffman Estates, McHenry, and '.t. Charles are among those also
served by the program. Some
clients enter the program as referrals from the court syste . Renz is the only not-for-profit
agency in the area known to offer a family program which of only serves the gamblers, but
provides support for affected family members.
From January 1, 2003, through December 31, 2003, Renz C-nter staff delivered 358 hours of
service to the gambling program; a decrease from the 928 hours of service registered in 2002.
•
PSA Renz Addiction Counseling Center
March 5, 2004
Page 2
The City of Elgin is the only municipality providing direct funding for the compulsive gambling
program administered by Renz.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Renz Addiction Counseling Center.
FINANCIAL IMPACT
I Sufficient funds are budgeted and available ($18,920) in t e 2004 Budget, Riverboat Fund,
account number 275-0000-791.80-05, Contributions, to enter i to this agreement.
LEGAL IMPACT
\04 ' None.
ALTERNATIVES
1. Approve Purchase of Service Agreement with Re Addiction Counseling Center as
presented.
2. Modify the Purchase of Service Agreement with Re Addiction Counseling Center as
presented.
3. Reject Purchase of Service Agreement with Renz Addiction Counseling Center as
presented.
Respectfully submitted for Council consideration.
rh
Attachment
PURCHASE OF SERVICE At REEMENT
THIS AGREEMENT is made and entered into on this day of
, 2004, by and between the city of Elgin, Illinois, a
municipal corporation, (hereinafter referred to as "City") , and the
Renz Addiction Counseling Center, and Illinois not-for-profit
corporation (hereinafter referred to as "Provider") for services fo
the Problem and Compulsive Gambling Program.
WHEREAS, City has determined that compulsive gambling is a
serious social problem which is dest uctive not only to the
individuals directly affected by such be avior, but which is also
generally detrimental to the general s fety and welfare of the
citizens of City; and 1
WHEREAS, Provider provides preventiain, outreach and treatment
services for compulsive gambling;
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged, the parties hereto hereby agree as follows :
1 . Provider shall provide a budge which shall reflect the
projected distribution of fund received from the City
rduring the term of this agreem nt by March 1, 2003 .
2 . Provider shall furnish Cit reasonably competent
professional treatment and e ucational services for
compulsive gambling for a perio beginning on the date of
the agreement and ending Dece er 31, 2003 .
3 . City shall pay to Provider an amount not to exceed of
$18, 920 . 00 for the term of this contract in two
installments of $9,460 .00 payable within thirty (30) days
of execution of this agreement and July 1, 2004 .
Payments shall be made upon w itten request from the
Provider. Provider shall not b entitled to any payment
in excess of said $18, 920 . 00 pu suant to this Agreement.
The second installment payment shall be made only after
receipt of the written report required as provided for in
Section 5 .
4 . Provider shall maintain detaile records and receipts of
all services and other expenditu es provided directly and
solely pursuant to City' s fulf llment of the terms of
this Agreement, and shall make such records and receipts
available to City for inspection and copying upon
reasonable notice.
PSA Renz Addiction Counseling Center
March 5, 2004
Page 2
From January 1, 2003 through December ', 31, 2003 , Renz Center
staff delivered 358 hours of service to the gambling program; a
decrease from the 928 hours of service registered in 2002 .
The City has included $18, 920 in the 2004 Budget for support of
this program. The City of Elgin is the only municipality
providing direct funding for the compulsive gambling program
administered by Renz.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Renz Addiction Counseling Center.
FINANCIAL IMPACT
Sufficient funds are budgeted and available ($18, 920) in the
2004 Budget, Riverboat Fund, Contributiols, Account Number 275-
0000-791 . 80-05 for this agreement .
LEGAL IMPACT
None.
ALTERNATIVES
1 . Approve Purchase of Service Agreement with Renz Addiction
Counseling Center as presented.
2 . Modify the Purchase of Service Agreement with Renz
Addiction Counseling Center as preseiited.
3 . Reject Purchase of Service Agreement with Renz Addiction
Counseling Center as presented.
Respectfully submitted for Council consid ration.
P Y
DD:rh
Attachment