04-59 Resolution No. 04-59
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH
KANE COUNTY FOR INTERCEPTOR SEWER ON BOWES ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Joseph Evers,City Engineer,be and is hereby authorized and directed to execute a Highway Permit
on behalf of the City of Elgin with the Kane County Division of Transportation for the interceptor
sewer on Bowes Road, a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: March 10, 2004
Adopted: March 10, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
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Kane County Division of Transportation ******
Highway Permit f ,_.`>1•
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41W011 Burlington Road. St Charles,IL 50175 vt�� �.'•
Phone(630)584-1171 Fax(630 584-5239
PERMIT INFORMATION
Permit Number TA-2004-0028 Issuance Date
Permit Type Exipration Date Comments
Temporary Construction 09/30/2004 •
Utility Modif or New Const 09/30/2004
DESCRIPTION OF PERMITTED IMPROVEMENTS
Construction of work is located 100 feet west of the Otter Creek bridge,located approximately 3/4 mile west of Randall Road in the City
of Elgin,in the Bowes Road right of way.The work will consist of the installation of a 90 feet long 66 inch diameter steel casing pipe
(auger method)with a 48-inch reinforced concrete sanitary sewer force main placed inside.Temporary access points(north and south
sides of Bowes Road)located 100-feet west of the Otter Creek bridge and right of way restoration.
The work listed above hereinafter shall be referred to as"Improvements".The Improvements shall be constructed according to the
following plans:
"Final Engineering Plans for Otter Creek Interceptor Sewer-Phase 1",prepared by Manhard Consulting Ltd.,revision date January 2004.
• DEVELOPMENT INFORMATION
Development Name Otter Creek Interceptor Sewer
Land Use
Township Elgin •
Section 29
Highway Name Bowes Rd-Elgin Twp
Parcel Number 06-29-100-004
Construction Cost Estimate $105,500.00
Work Order Number
Permittee
Name Mark Mastrorocco Main Phone (847)841-3500
Company/Title Pulte Home Corp Secondary Phone ( ) -
Street Address 2250 Point Blvd. Fax (847)783-0875
City/State/Zip Elgin IL 60123 Email
County Contact
Name, Art Kiinicki Main Phone (630)845-7871
Company/Title Permit Manager-KDOT Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email klinickiart@co.kane.il.us
County Contact
Name John Guddendort Main Phone (630)406-7382
Company/Title Permit Administrator-KDOT Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email GuddendorfJohn @co.kane.il.u;.
Municipal Representative
Name Joe Evers Main Phone (630)406-7382
Company/Title City of Elgin Seoondan'Phone ( ) -
Street Address Fax (630) 584-5239
City'State/Zip St Charles IL 60'75 Email GuddendorfJohn @cc.kane.il.us
Kane County Division of Transportation
;:
Highway Permit
• �vI •
41W011 Burlington Road,S:Charles, IL 60',75
Phone(630)584-1171 Fax(630)584-5239
Signal Maintenance Contractor
Name Dispatch Main Phone (773)287-7600
Company/Title Meade Electric Secondary Phone ( ) -
Street Address 9550 W 55th St Suite A Fax (773)287-4407
City/State/Zip McCook IL 60525 Email
GENERAL REQUIREMENTS
1 Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2 The County will not participate in any extra work that may arise from this Improvement.
3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The
County and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for
testing on this project.The Permittee will be responsible for the layout of the project.
4 No work is authorized to start until all of the Pre-Construction Requirements have been met.
5 No work activities that disrupt traffic are allowed before 7:00 AM or after 3:30 PM.Extended work hours are allowed if
approved by the County and:a)Work is done from behind the barricades and traffic is not disrupted.b)It is proven
that extended hours will result in the completion of the Improvements significantly ahead of the County approved
schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any
hazard to the motoring public.
10 The term,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job site for inspection by the County.
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting
date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow.
13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted
activity within the County right-of-way.
PRE-CONSTRUCTION REQUIREMENTS
1 The County receives and approves a progress schedule for the Improvements.
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable),
Permittee and Permittee's Contractor.
3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the
County's Consultant(if applicable)as additionally named insured.
4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will handle the
press release notice(s)which wil be published at least 72 hours prior to the start of construction. Notifications shall
communicate the date when construction will start and the duration of the project.
5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control
maintenance contractor.
6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal,
interconnect and approach lighting items in the County right-of-way.
TRAFFIC CONTROL REQUIREMENTS
Kane County Division of Transportation �.�t, Nr,,°
Off; � +`•
Highway Permit msµ"
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4.41W011 Burlington Road,St Charles,IL 60175 �*"E-�4<<""�y
Phone(630)584-1171 Fax(630)584-5239
1 The County approval is required for any lane closure.Advanced Warning Signage and/or message boards posted at
least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing from one
side of street to the other,lane closures,etc.)to the motoring public.
2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in
accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control
Devices for highway construction,and approved engineering plans.
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
4 The County shall limit work activities in the highway right-of-way if it is determined that such limitations are necessary
to ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this
Permit including future changes in operation and traffic movements needed because of improvements to or changing
conditions of the County Highway.
PAVING OPERATIONS
1 Fresh Oil Ahead signs shall be erected approximately 500 feet in advance of each end of the area to be primed and
surfaced at least 24 hours prior to applying bituminous materials(prime coat)and aggregate(prime coat). Additional
signs shall be installed for all side roads within the area to be primed. If the area to be primed does not begin at the
intersection of two roads an additional sign shall be installed at the nearest intersection preceding the area to be
primed.
2 All signs shall remain in place until the leveling binder course has been placed or until the prime coat has fully cured
as determined by the County.
3 Signage shall have minimum dimensions of 48 inches by 48 inches,black lettering and border,and orange reflective
background.Trained personnel are to be stationed to control traffic at all intersections and crossroads until prime coat
has cured.
4 No priming shall be performed unless the pavement is dry and conditions are forecast to be dry immediately prior to
the start of priming.
5 The lane being primed shall be closed to traffic until the binder prime has cured and pavement markings have been
placed.
6 Compliance with Sections 404,405 and 406 of the Road and Bridge Construction Manual is required.
7 Bituminous base course shall be in accordance with latest edition of the Standard Specifications for the Road and
Bridge Construction.Supplemental Specifications and Recurring Special Provisions.
8 Asphalt surface mix"padding"shall be place at the transition between the new and existing pavement.
9 Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic.
AUTHORIZATION FOR TEMPORARY CONSTRUCTION ACCESS
1 Temporary Construction Access is permitted 100-feet west of Otter Creek bridge on Bowes Road,north and south
side at station 359+14.
2 Authorization is contingent upon the installation of a 36"x 36"STOP sign at both accesses.These signs shall be
maintained at all times by the contractor or his/her subcontractors. The sign's face shall be diamond grade V.I.P.
and mounted on a 4"x 4"wood post at the legal height and distance off as outlined in the Manual on Uniform Traffic
Control Devices.
3 Authorization is contingent upon the installation of a mud tracking system on both access locations to prevent the
spread of debris and sediments in the County highway right-of-way.Mud tracking shall be placed for a minimum of
150'to allow mud and debris to fall free of the tires before entering the County highway right-of-way. If mud tracking
does not prevent the deposition of mud and debris,a tire wash shall be constructed to clean mud and debris from
tires before entering the roadway.
4 Use is for construction traffic only.
Kane County Division of Transportation
Highway Permit 'y
41W011 Burlington Road,St Charles,IL 60175vf ,uw�`s`•'
Phone(630)584-1171 Fax(630)584-5239
6 The County reserves the rights to reduce,relocate,or eliminate the temporary access if it is found to be a traffic
hazard or consistent mud and debris are placed on the pavement.
7 All debris placed or tracked in the Bowes Road right-of-way shall be removed immediately from the roadway and
properly disposed.
AUTHORIZATION FOR PUBLIC USE OF ACCESS
1 There is no public access from the temporary access locations.
SPECIAL
1 There is to be no loading or unloading of equipment or supplies from the Bowes Road right of way.
2 No equipment shall be parked in the Bowes Road right of way.
3 At no time shall a traffic lane be closed at any given time during the installation of the casing pipe and sanitary sewer.
Traffic shall be maintained in both directions at all times.
4 If settling of the pavement occurs as a result of the augering of the 66"casing pipe across Bowes Road,the
contractor shall be responsible for correcting the settling problem.This may include delay costs for the closing of
Bowes Road and open cutting of the roadway requiring flowable fill.
ENFORCEMENT AND SECURITY
1 The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caused
by a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit.The County
shall cause payment of the claim plus processing costs to be made from the letter of credit for this permit if the
Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final decision on any
claim against the contractor for non-compliance.
2 Reduction in the letter of credit will not be granted if any previous bills have not been paid.
3 Violation of any condition of this permit may result in the suspension or revocation of the temporary construction
access.
4 The County shall suspend this permit without notice if any conditions are not followed.
5 The County shall suspend this permit due to a lack of progress.
6 The County has the right to modify the letter of credit for this permit to cure defaults(i.e.engineering review costs,
construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,etc.).
7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit.
MAINTENANCE&RELOCATION RESPONSIBILITIES
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal
maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement
markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the
County Highway.
•
•
Kane County Division of Transportation :.....
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Highway Permit : °�' •o x
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41W011 Burlington Road,St Charles IL 60175 f '
Phone(630)584-1171 Pax(630)584-5239
2 The Permittee, after completion and acceptance of the Improvements,may provide additional mowing of turf areas as
needed or provide other maintenance operations such as removing garbage and debris.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
Improvements.
CLAIMS,LIEN&LIABILITY
1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any
lien to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or
persons,individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,its
successors,grantees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the County
free from any and all liens,or rights or claims of lien which might arise or accrue under or be based upon any
Mechanic's Lien Law of the State of Illinois either now in force or to be enacted.All contracts and agreements that
•may be made by Permittee or Permittee's contractor relating to any work herein proposed shall expressly state that
the interest and reversion of the County in and to said right-of-way or funds shall be wholly free from and not subject
to any lien or claim of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any
law,regulation of the State of Illinois,or any other authority,now in force or hereafter to be enacted,and Pemiittee or
Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall not
in express terms contain the aforesaid provisions.
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any right-of-way or any part of any road which may be under the control or ownership of some other
entity,individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or
statutes relating to such construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,
defend and hold harmless and the County,including their elected and duly appointed officials,employees and
representatives from and against any and all claims,suits,actions,losses,expenses,damages,injuries,deaths,
judgments,and demands arising from and relating to the construction and other related activities. -
4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all
damages,judgments,costs and expenses,including attorney fees and court costs in connection with or resulting
from the construction and other related activities of this permit regardless of any limitations of insurance coverage.
5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others located
within the County Highway right-of-way caused by the construction of this permit or Improvements to the property •
served by this Permit. This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage.
LICENSE AGREEMENT
1 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any part of any road which may be under the control of some other jurisdiction body or to release
Applicant from compliance with the provisions of any laws or statutes relating to such construction.
2 It is understood that the construction work permitted hereunder shall commense within one year after the date this
permit is approved,unless an extension of a shorter or longer time is granted by the County Engineer.Otherwise,this
permit shall become null and void.
3 Permittee,its successors,grantees and assigns,in performing the work shall not interefere with or obstruct traffic on
said road or roads,and,as soon as practical after laying and constructing said 66-inch casing pipe and 48-inch
sanitary sewer,shall restore the road or roads to the former condition,including not limited to regrading shoulder,
shoulder slope,ditch,and back slope to its original cross section,fertilizing,reseeding and covering same with mulch
and replacing the aggregate shoulder along pavement.In the event any costs are incurred by the County that are
directly necessary and attributed to interim maintenance of the above in order to provide safe road conditions,the
Applicant,it successors,grantees and assigns,agrees to reimburse the County in full for all costs upon submission of
a proper invoice covering and explaining the same.
4 Permittee,its successors,grantees and assigns,shall install road crossing or crossings,without disturbing the
existing surface or base of the roadway,by augering.All boring,augering,or jacking pits shall be a minimum of fifteen
(15)feet from the closest edge of pavement or traveled portion of the road.
5 Permittee,its successors,grantees and assigns,shall not carry on construction activity between the shoulder points
of any of the County roads covered in this permit.All equipment,including trenchers,backhoes,and the like,shall at
all times be operated outside the shoulder point limits. AIi excavated and backfill material shall be stockpiled or placed
outside the shoulder point limits.
Kane County Division of Transportation
Highway Permit
41W011 Burlington Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
6 Permittee,its successors,grantees and assigns,shall lay,construct,operate,and maintain said 66-inch casing pipe
and 48-inch sanitary sewer so as not to interfere with the natural drainage of the road and so as not to interfere with
the construction or maintenance of said road,and said casing pipe and sanitary sewer shall be placed below the
surface so as not to interfere with public travel as shown on the attached drawings.The minimum depth below the
bottom of the ditch line shall be five(5)feet.
7 Permittee,its successors,grantees and assigns,shall lay,construct,and erect said pipeline in such a manner as not
to interfere with private entrances or subsurface drainage of properties now abutting on the highways or roads
associated with this permit.If private entrances are disturbed,they shall be replaced by regrading,replacing
aggregate and bituminous cover and fertilizing,seeding and mulching and replacing aggregate shoulders.If
subsurface drainage tile is disturbed,it shall be properly repaired or replaced.The County shall not be liable for any
damages,including crop damage,due to any act or failure to act of the Applicant associated with the requirements of
this paragraph and the Applicant further hereby indemnifies and holds the County harmless regarding the same.
8 Permittee,its successors,grantees and assigns,shall not trim,cut or in any way disturb any trees or shrubbery along
said highway without the approval of the County Engineer or his duly authorized representatives.
9 Permittee,its successors,grantees and assigns,shall assume all risks and liabilities and forever hold the County
harmless for any and all accidents and damages that may accrue to persons or property that are in ANY WAY
associated with or relating to the construction,laying,maintenance,and/or operation of said casing pipe and sanitary
sewer.
10 Permittee,its successors,grantees and assigns,shall notify the County Engineer not less than 48 hours in advance
of the starting date of any work on the road or roads listed herein.
11 Permission for future maintenance work required on said casing pipe and sanitary sewer is not granted by this permit.
Individual work orders or permits will be granted by the County Engineer for future maintenance work on said casing
pipe and sanitary sewer that will disturb the road right-of-way.
12 The Permittee acknowledges that this permit does not grant an easement to the County right-of-way.Should the
County's construction,operation,maintenance and/or future expansion of any highway or roadway associated with
this permit require any alteration or change of location of the improvement provided for in this permit,said requested
alteration shall be made by the Permittee without expense to the County,upon a written request of the County
Engineer.
13 All obligations,agreements,representations,warranties and indemnifications made hereunder shall survive the five
months construction period set forth in Paragraph 2 above.
•
Permit Number. TA-2004-0028
Total Fees: $1,650.00
THE UNDERSIGNED PERMITTEE/APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNTY
ACCESS CONTROL REGULATIONS.
NrK, g 2/ G
Permittee or Authorized Representative(Please Print) /OP. Date
Jo.s—e. � Ev-ers 1.r�ua Air 02/1116q.
Authorized Municipal Officer(Please Print) S., . re Date
LORI. Sc HoE L— (A; ,'J ilL 2- i3 a
Authorized County Officer(Please Print) Signature Date
•
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``K�OF ESC
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- City of Elgin Agenda Item No.g
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February 20, 2003
4 di
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TO: Mayor and Members of the City Council 9l ',. . y:N
FINANCIALLY STABLE CITYGCNEPNMENT
EFFICIENT SEHVKES,
FROM: David M. Dorgan, City Manager gt(449--
AND QUALITY INFRASTRUCTURE John M. Loete, Public Works Directc
SUBJECT: Highway Permit with Kane County for Interceptor Sewer on Bowes Road
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information relative to a highway permit with Kane County with respect to an interceptor sewer
crossing of Bowes Road.
RECOMMENDATION
It is recommended that the City Council authorize the City Engineer to execute the highway
permit with Kane County.
BACKGROUND
The development of the Far West Area necessitates the extension of public interceptor sewer. To
extend sewer to the various developments, an augured crossing of Bowes Road is required. The
interceptor sewer is being constructed in accordance with City ordinance and at no cost to the
City. Kane County requires a highway permit be obtained due to the occupation of Bowes Road
right-of-way. The City must be a co-applicant with the Venture Group that is building the
interceptor sewer because we will be the owner and operator after it is complete. A copy of the
permit and a location map are attached.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
John Goddendorf, Kane County Highway Department
Ti4NANCIAL IMPACT
There is no cost to the City for obtaining this permit. Future maintenance costs will, however, be
the responsibility of the City and will impact future operating budgets in the Sewer Maintenance
Cost Center.
rib*
Bowes Rd Interceptor Sewer Crossing
February 20, 2004
Page 2
L AL IMPACT
one.
ALTERNATIVES
1. Authorize the execution of the permit as recommended.
2. Do not authorize the execution of the permit.
Respectfully submitted for Council consideration.
do
Attachment
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New Sanitary
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BOWES READ
Highway Crossing
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HOPPS ROAD
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LICATIn \ VAP
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SANITARY INTERCEPTOR
SEWER - KANE CO, HIGHWAY
r PERMIT