04-44 Resolution No. 04-44
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
David M. Dorgan, City Manager, is hereby authorized and directed to distribute grants to the
following youth sports organizations for the purposes specified herein and pursuant to the terms and
conditions in the agreements between the City of Elgin and the respective youth sports organizations:
League Project Funding Request
American Legion Batting cage, helmet rack,
Limestone warning track $ 1,900
Classic Little League Bleacher Pads, irrigation $14,000
Continental Little League Score Boards (3) $13,500
National Little League Repair storage facility $17,500
Babe Ruth League Field renovation $ 5,500
Youth Football Score board, bleachers (4) $11,000
*Contingency $ 3,480
Total Grant Allocations $66,880
s/Ed Schock
Ed Schock, Mayor
Presented: February 25, 2004
Adopted: February 25, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum _
Dolonna Mecum, City Clerk
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February 6, 2004 G c__ •N
TO: Mayor and Members of the City CouncilRECREATIONAL LEISURE
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FROM: David M. Dorgan, City Manager
Monica Meyers, Director of Parks and Recreation
SUBJECT: Request for Approval of the Youth Sports Grants Capital Improvement Grants
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve the 2004 Youth Sports Capital Improvement Grants as recommended by
the Parks and Recreation Advisory Board at its January 27, 2004 meeting.
RECOMMENDATION
It is recommended that the City Council approve the 2004 Youth Sports Grants Capital
Improvement Grants totaling $66,880 as recommended by the Parks and Recreation Advisory
board.
BACKGROUND
The City council allocated $66,880 in the 2004 budget to distribute among the nine youth sports
organizations for capital improvement projects.
In 2003, the program emphasis was placed upon concession stand enlargement, storage facilities,
score boards and safety issues. The majority of projects allocated for 2003 are completed with
the exception of the storage facility at American Little League. This structure is nearing
completion as the foundation and floor are complete.
The 2004 funding will be utilized for repair of a storage facility, bleachers, score boards and an
irrigation system. The following is a summation of the projects for 2004:
League Project Funding Request
American Legion Batting cage,helmet rack,
Limestone warning track $ 1,900
Classic Little League Bleacher Pads, irrigation $14,000
Request for Approval of the Youth Sports Grants Capital Improvement Grants
February 6,2004
Page 2
League Project Funding Request
Continental Little League Score Boards (3) $13,500
National Little League Repair storage facility $17,500
Babe Ruth League Field renovation $ 5,500
Youth Football Score board,bleachers (4) $11,000
*Contingency $ 3,480
Total grant allocations $66,880
*The contingency funds will be utilized for the installation of the score boards. This includes
rental equipment and contractors necessary for the wiring and control panel installations.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from the youth sports organizations and approved by the Parks and
Recreation Advisory Board on January 27, 2004.
FINANCIAL IMPACT
The proposed grant requests total $66,880. There are sufficient funds budgeted and available
($66,880) in the Riverboat Fund, account number 275-0000-791.80-44, Youth Sports Grants to
fund these grant requests.
LEGAL IMPACT
None.
ALTERNATIVES
1. To approve the 2004 Youth Sports Grants Capital Improvement Grants as recommended by
the Parks and Recreation Advisory Board.
2. Do not approve the above funding plan.
Respectfully submitted for Council consideration.
JTB
YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised January 27,2004)
2003 2004 2005 2006 2007 Future
American 2 Score Board$9,000 Field lights girls ADA restrooms Lights Minor field Field renovation
Storage bldg. $13,000 -0- championship field
$40,000 (round up all
Total$22,000 vegetation,grade,
Total$35,000 Total$45,000 drainage, irrigation
and seed)
American Legion Replace light cross Bat cage,helmet Netting Field lights Irrigation -0-
arms Rack,limestone Total$57,500
Total$6,000 Total: $1,900 Total :$17,500 Total$8,000
Classic -0-
Bleacher pads and Asphalt parking Upgrade softball and Bath room and storage Fencing
irrigation announcers booth Jr/Sr
Total$10,000
Total -0- Total: $14,000 Total$15,000 Total TBD
Continental New concession bldg. Score boards(3) batting cages Asphalt parking lot Water and sewer Field renovation
$40,000 extension championship
field(round up
vegetation,grade,
drainage,irrigation
Total$40,000 Total: $13,500 Total$9,500 Total: TBD Total TBD and seeding)
National Bury over head Repair of Bleachers(10) Asphalt parking lots Field lights#2 Field renovation
electric line Storage Building Pads(2) and paths championship
Total: $17,500 field(round up
Total$3,000 Total:$12,800 vegetation,grade,
Total TBD Total TDB
drainage,irrigation
and seeding)
Babe Ruth Replace main water Field Renovation
line. $4,000
Replace back stop
$1,500,asphalt walks
$3,500 Total: $5,500
G:\City Wide Shared\Cow Memos\COW Memos 2004\03 February 11\P&R Youth Sports Grants Capital Improvement Program Part 2.doc
YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised January 27,2004)
2003 2004 2005 2006 2007 Future
Total$9,000
-0- score board,$5,000 fencing,$10,000 Lights for upper field Picnic tables and Bleachers for
4 Bleachers$6,000 la playground cheerleaders and
Youth Football P yl
Total$11,000 Total 55,000 players
Total :19,000 Total: $5,000
Kickers -0-Tent -0- Goal signs$300 Drainage$44,000 Light fields 7&8 Future lighting/shelter
Total: $2,500 Total$151,500
Heat -0- large bleachers 2 Announcer -0-
-0- sets booth/water
Total$4,000 ftn/dugout roofs
Total Sub total: $80,000 Sub Total: $63,400 Sub total:to be -0- -0_
determined
contingency: $8,000 Contingency:$3,480 Budget:$62,480 Budget$62,480
Budget: $88,000 Budget: $66,880
*Note
Items in 2003 are items that have been completed.
*Note: the contingency is necessary for the installation of the score boards. Past experience has shown that additional funds were needed for wiring
and electrical upgrade work that was unknown until the time of installation.
2004 projects are the approved and budgeted projects. All future years are projections only. The project listings are subject to change based upon
yearly requests from the Youth Sports Groups Association, Parks and Recreation Advisory Board recommendations, budget, and City Council
approval.
G:\City Wide Shared\Cow Memos\COW Memos 2004\03 February 11\P&R Youth Sports Grants Capital Improvement Program Part 2.doc
YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised January 27,2004)
F:\General Services\Parks&Rec\Youth Sports Groups\LL GRANTS 5 year plan 2004.doc
G:1City Wide Shared\Cow Memos\COW Memos 2004\03 February 11\P&R Youth Sports Grants Capital Improvement Program Part 2.doc