04-336 Resolution No.04-336
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
ELGIN SHEET METAL FOR FIRE STATION#6
WHEREAS,the City of Elgin has heretofore entered into a contract with Elgin Sheet Metal
for Fire Station#6; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that David M.Dorgan,City Manager,be and is hereby authorized and directed to
execute Change Order No. I and final, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: December 15, 2004
Adopted: December 15, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
CHANGE ORDER
Qty of Elgin No. 00001
150 Dexter Court
Phone: 847-931-5605 FINAL
Elgin,IL 60120
TITLE: Misc. HVAC Changes DATE: 11/12/2004
PROJECT:Elgin Fire Station#6 JOB: 20413
TO: Attn: Pat Hudgens CONTRACT NO:20413-4
Elgin Sheet Metal
695 Schneider Dr.
South Elgin, IL 60177
Phone: 847-742-3486 Fax: 847-742-9037
RE: To: From: Number:
DESCRIPTION OF CHANGE
Title:HVAC
Number:20413-4
From: SMC
To :ESM
Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount
00001 Credit for vehicle exhaust system in
1.000 ($20,000.00) 0.00°x° $0.00 ($20,000.00)
HVAC contract
1.000 ($20,000.00) 0.00% $0.00 ($20,000.00)
00002 Credit of allowance in HVAC
contract
00003 HVAC revisions(per the City of
1.000 $13,300.00 0.00% $0.00 $13,300.00
Elgin plan review)
00004 Exterior louver required for EF-5
1.000 $373.00 0.00% $0.00 $373.00
00005 Revisions to EF-4 per Addendum
1.000 $4,752.00 0.00% $0.00 $4,752.00
No. 1,MSK-1 through MSK 4
].000 $28,925.00 0.00% $0.00 $28,925.00
00007 Assignment of Plymovent
contractor(vehicle exhaust system).
00008 The reasons which necessitated the
1.000 $0.00 0.00% $0.00 $0.00
change order were unforeseeable at
the time of the original agreement,
the subject changes are germane to
the original agreement and the
execution of the change order is in
the best interests of the City of
Elgin and is authorized by law.
Unit Cost: $7,350.00
Unit Tax: $0.00
Unit Total: $7,350.00
City of Elgin CHANGE ORDER
No. 00001
150 Dexter Court
Phone: 847-931-5605 FINAL
Elgin,IL 60120
The Original Contract Sum was ••••••••••••••••••••••••••••••••
................................................................. $162,350.00
Net Change by Previously Authorized Requests and Changes ................................................
•••••••••••••••••........................"'••
$0.00
The Contract Sum Prior to This Change Order was
,,,,,•,,, $162,350.00
The Contract Sum Will be Increased ••••••••••••••••••••••••••••••••••••••••••••••'
.................................... $7,350.00
The New Contract Sum Including This Change Order ..... $169,700.00
The Contract Time Will Not Be Changed .................................................................................
The Date of Substantial Completion as of this Change Order Therefore is •••
ACCEPTED:
Elgin Sh etal City of Elgin
By, By: % - -� By:
Pat Hudg David Dorgan
12/3/20 Date: 12/3/2004 Date:
C Ity Of Elgin Agenda Item No.
' III
November 24, 2004
TO: Mayor and Members of the City Council
SAFE CC MMI_JNITY
FROM: David M. Dorgan, City Manager
Michael Falese, Fire Chief
SUBJECT: Change Order#2 for Elgin Sheet Metal for Fire Station #6
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve payment for a change order to Elgin Sheet Metal for the construction of
Fire Station#6.
RECOMMENDATION
It is recommended that the City Council approve the payment for a change order to Elgin Sheet
Metal for the construction of Fire Station#6 in the amount of$7,350.00.
BACKGROUND
Elgin Sheet Metal was awarded the bid for heating, ventilating, and air conditioning for the
construction of Fire Station #6. The original contract amount was $162,350.00. A change order
in the amount of$7,350.00 was submitted by Elgin Sheet Metal for the following items:
Item Description Amount
I Credit for vehicle exhaust system in HVAC. ($20,000.00)
2 Credit for allowance. ($20,000.00)
3 HVAC revisions (per the City of Elgin plan review) $13,300.00
4 Exterior louver required $373.00
5 Revision of ductwork and provide increased makeup air for $4,752.00
,.,, mechanical systems.
- s
�w Change Order for Fire Station#6
November 24, 2004
Page 2
6 Assignment of Plymovent as the provider of the vehicle exhaust $28,925.00
system.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The total cost of this change order to Elgin Sheet Metal equals $7,350.00. The total budget for
this project is $3.77 million with approximately $3.45 million spent and encumbered to date.
There are sufficient funds available ($323,045) in account number 396-1000-795.92-36 (1996
General Obligation Bond Fund, Buildings and Structures), project number 289505 (Fire Station
6)to pay for this change order.
After approving this change order, it is estimated that it will cost approximately $240,000 to
complete the project (miscellaneous items that received no bids, contingency, and
furnishings/equipment).
LEGALIMPACT
V�*None
ALTERNATIVES
1. Approve the payment for a change order as recommended
2. Do not approve the payment for a change order as recommended
Respectfully submitted for Council consideration.
MWF/wmb
Attachment