04-323 Resolution No.04-323
RESOLUTION
ESTABLISHING FEES FOR THE USE OF THE HEMMENS CULTURAL CENTER
WHEREAS, the Office of the City Manager of the City of Elgin has recommended that the
fees and charges heretofore established for the use of the Hemmens Cultural Center be revised; and
WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the
Office of the City Manager for the years 2005, 2006 and 2007.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That from and after January 1, 2005 fees and charges for the use of the
Hemmens Cultural Center shall be in accordance with the following schedule:
I. Event Time 2005 2006 2007
Stage
Monday-Thursday per hour, three hour minimum $264 $280 $295
Friday-Sunday per hour, three hour minimum $301 $315 $330
(includes lobby, dressing & rehearsal rooms)
Second Performance, same day
Monday-Thursday $ 98 $105 $110
Friday-Sunday $125 $130 $136
Exhibition Hall
Monday-Thursday, per hour, three hour minimum $131 $140 $147
Friday-Sunday, per hour, three hour minimum $168 $175 $184
One half of Exhibit Hall: 50% full rate
Lobby
Monday-Thursday per hour, three hour minimum $247 $260 $273
Friday-Sunday per hour, three hour minimum $280 $295 $310
Entire Building
Monday-Thursday, per hour, three hour minimum $306 $320 $336
Friday-Sunday, per hour, three hour minimum $360 $380 $399
II. Rehearsal & Move-In/Out Times (3 hour minimum, unless
consecutive to public event)
2005 2006 2007
Stage Per Hour
Monday-Thursday $ 54 $ 60 $ 63
Friday-Sunday $ 69 $ 75 $ 79
Friday-Sunday other than day of event $103 $110 $116
Exhibition Hall Per Hour
Monday-Thursday $ 44 $ 45 $ 47
Friday-Sunday $ 54 $ 60 $ 63
Friday-Sunday other than day of event $ 82 $ 85 $ 90
Entire Building Per Hour
Monday-Thursday $ 72 $ 75 $ 79
Friday-Sunday $ 91 $100 $105
Friday-Sunday other than day of event $135 $140 $147
III. Other Spaces
Rehearsal Room, Art Gallery, Green Room, (Non-Performance Use) Per Hour
Monday-Thursday $ 54 $ 60 $ 63
Friday-Sunday $ 70 $ 75 $ 79
Kitchen
(per day, change from equipment to
space rental) $ 50 $ 55 $ 58
(included with Exhibit Hall and Entire
Building rentals)
Equipment Storage per day $116 $125 $132
(for days not within contract period)
Equipment used for and personnel working the event shall be additional.
Individuals and organizations with not-for-profit status will receive a 35%
discount off the base building rental rate upon receipt of appropriate
documentation.
Elgin resident individuals and organizations will receive a 25% discount off
the base building rental rate.
Building rental rates on observed city and federal holidays are charged at
one and a half times the base rate.
Contracts will not be written with more than two consecutive days of non-
use.
IV. 2005 - 2008 Equipment Rates 2005 2006 2007
1. Acoustical Reflectors (floor per unit) $ 9.50 $ 9.50 $ 10.00
2 . Acoustical Reflectors (hanging, per set) $ 13 .50 $ 13 .50 $ 14 .00
3 . Chairs, metal folding $ .80 $ .80 $ .80
4 . Chairs, padded $ 1.50 $ 1.50 $ 1.50
5. Tables, rectangle $ 4.50 $ 4.50 $ 4.75
6. Tables, round (including cocktail tables) $ 5.00 $ 5.00 $ 5.25
7. ROSCO Dance Floor $105.00 $105.00 $110.00
8. Electric Truck, per hour/per day $ 33 .50 $ 33 .50 $ 35.00
9. Mics & Dl' s (1 included with rental) $ 20.50 $ 20.50 $ 21.50
10. Wireless Mic Surcharge, per day $ 5.00 $ 5.00 $ 5 .25
11. Mirrorball, Blacklights $ 47.00 $ 47.00 $ 49.50
12. Fog Machines, Strobe Lights $ 54.00 $ 54.00 $ 56.75
13. Movie Screen $ 20.50 $ 20.50 $ 21.50
14. Manhasset Music Stands $ .75 $ .75 $ .75
15. Music Stand Lights $ 1.50 $ 1.50 $ 1.75
16. Stage Lectern $ 13 .50 $ 13 .50 $ 14.25
17. Backstage Podium $ 0.00 0.00 $ 0.00
18. Orchestra Pit $ 70.00 $ 70.00 $ 73 .50
19. Piano, Steinway $130.00 $130.00 $136.00
20. Piano, Upright $ 75.00 $ 75.00 $ 78.75
21. Piano, Tuning $120. 00 $120. 00 $126.00
22 . Portable Sound System $ 54 .00 $ 54.00 $ 56.75
23. Projector, 16mm sound, LCD video $ 47.00 $ 47.00 $ 49.50
24. Slide Projector $ 27. 00 $ 27.00 $ 28.25
25. Band Risers $ 6.50 $ 6.50 $ 6.75
26. Choral Risers, per tier $ 4.00 $ 4.00 $ 4.25
27. Followspots $ 81.00 $ 81.00 $ 81.00
28. Table Skirts $ 4.50 $ 4 .50 $ 4.75
29. Tape Recorders (analog, digital or
reel to reel, CD player) $ 36.50 $ 36.50 $ 38 .25
30. Pipe and Drape (i.e. , for quick change
booths, per foot) $ 1.00 $ 1. 00 $ 1.00
31. Hanging Flag, Scrim or Drops $100. 00 $100.00 $105.00
32. 100 Cup Coffee Urns (one N/C) $ 4.00 $ 4.00 $ 4.25
33. Pyrotechnical Effects per Effect
(at discretion of Tech Supervisor) $ 6.00 $ 6.00 $ 6.50
34. Armed Padded Chairs $ 2.50 $ 2.50 $ 2.75
35. VCR & Monitor $ 41.00 $ 41.00 $ 43 .00
Note: The above equipment rates do not include the cost of the operation.
Except where otherwise indicated, the rates are on a per contract
basis.
Under normal use, clean up service is included in the base rental.
However, at the discretion of the building manager, sponsoring
organizations will be assessed for clean up service when the
building is left unusually messy or dirty.
V. Labor Rates (per person per hour) 2005 2006 2007
Technicians $ 25.75 $ 27.00 $ 28.50
Senior Technicians $ 38.50 $ 40.50 $ 42.75
Stage Manager $ 38.50 $ 40.50 $ 42 .75
Ushers $ 12.75 $ 13 .50 $ 14 .25
Box Office Ticketing Agents $ 19.75 $ 20.75 $ 22.00
Security Rates established by
Police Department
Labor rates for Hemmens personnel on observed city and federal holidays are
charged at one and a half times the regular rate. The Hemmens reserves the
right to determine minimum crew call for event. The Hemmens requires
regularly scheduled breaks for crew calls exceeding 5 hours.
VI. Ticketing Services 2005 2006 2007
Event Set-Up $ 35 .00 $ 35.00 $ 37.00
Labor Surcharge Per Ticket Printed $ .35 $ .35 $ .35
Credit card service fees charged to lessee events will be deducted from
lessee gross sales.
s/Ed Schock
Ed Schock, Mayor
Presented: December 15, 2004
Adopted: December 15, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
Resolution No. 04-324
RESOLUTION
ESTABLISHING FEES FOR THE USE OF THE LORDS PARK PAVILION
WHEREAS,the Parks and Recreation Advisory Board of the City of Elgin has recommended
the establishment of fees for the use of the Lords Park Pavilion; and
WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the
Parks and Recreation Advisory Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That from and after January 1, 2005 fees and charges for the use of the Lords
Park Pavilion shall be in accordance with the following schedule:
I. RENTAL GROUPS:
GROUP # OF GUESTS
1 1-100
2 101-200
3 201-300
II. RESERVATION PACKAGES:
Package Usage Time Set Up/Tear Down Total Usage Time
A 2 hours 30 minutes 3 hours
B 4 hours 45 minutes 5.5 hours
C 8 hours 1 hour 10 hours
No proportional time allowed.
III. 2005 MAINTENANCE FEES: BUILDING USE
Resident/Nonresident
A. Group 1:
Package A $ 108.00/$ 135.00
Package B $ 197.00/$ 246.00
Package C $ 358.00/$ 448.00
B. Group 2:
Package A $ 215.00/$ 269.00
Package B $ 395.00/$ 493.00
Package C $ 716.00/$ 896.00
C. Group 3:
Package A $ 323.00/$ 403.00
Package B $ 591.00/$ 739.00
Package C $ 1075.00/$ 1344.00
IV. 2005 EQUIPMENT CHARGES:
A. Tables (3x8 folding) $ 4.00 each (40 tables available)
B. Chairs (metal folding) $ 1.00 each(180 chairs available)
V. SERVICE FEE:
$25 processing fee to change reservation date.
VI. SECURITY DEPOSIT:
50% of the rental cost due at the time the reservation is made. One month prior to the
reservation date,rental fee must be paid in full. After the event,the security deposit will
be refunded providing that all guidelines regarding the rental were met.
s/Ed Schock
Ed Schock, Mayor
Presented: December 15, 2004
Adopted: December 15, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk