04-31 Resolution No. 04-31
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY WATER SUPPLY TESTING
AGREEMENT WITH THE ENVIRONMENTAL PROTECTION AGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
David M. Dorgan,City Manager,be and is hereby authorized and directed to execute a Community
Water Supply Testing Agreement on behalf of the City of Elgin with the Illinois Environmental
Protection Agency for participation in the Community Water Supply Testing Program for the period
July 1, 2004 through June 30, 2007, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 25, 2004
Adopted: February 25, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
Community Water Supply Testing Fund Three-Year Analytical Testing Agreement
Participation for the July 1,2004 through June 30,2007 Period
Facility: IL0894380.ELGIN Billing Date: January 15,2004
Water Type: Surface Water
No.of TAPs 2 No.of TAPS with Vulnerability Waiver 1
Supplies participating in the Community Water Supply Testing Fund(CWSTF)program for the July 1,2004 through June 30,
2007 period will pay an ANNUAL FEE(2004,2005,and 2006)that may be submitted in whole or in two equal installments. All
terms and conditions explained on the attached document apply. READ CAREFULLY.
1) CWSTF Participation Selection - Please Check Only One
Check Here CWSTF Participation Annual Fees Amount
To Participate All Chemical and Conform Monitoring Base Fee $17,550.00
(ibis see does NOT include Radiological Monitoring) TAP Surcharge $0.00
Payment may be submitted in full or submitted In two equal Previous Credit or Debit $0.00
installments. The schedule for submitting installment payments is as
follows: Total Annual Fee Amount $17,550.00
First Installment Payment Due By 2/29/2004: $8,775.00
Second Installment Payment Due By 8/29/2004: $8,775.00 --
Note-A second installment payment coupon is attached for your convenience
Check Hem
To NOT Our supply does NOT want to participate in the CWSTF program for the three-year period.No annual fee
Participate is required. If,at a later date,a decision is made to participate,the supply must pay all fees retroactively for the
® three-year period.
2) Service Connection (SC)Verification -Only Required if Participating, Check Only One
Check Here if I hereby certify that my system has 26182 service connection(s)(SC)and my payment for the amount billed
SC is correct is enclosed.
check Here if The number of servic9 connections listed above is incorrect. I hereby certify that the number of service
SC is NOT connections is 7 e Q .
The amount of my anual payment is based upon the following schedule:
K 200 Service connections or less:Fee=$2,340.00
201 through 1,500 Service Connections(SC)is: (No.of SC)x$11.70=Fee$ *
More than 1,500 Service Connections:Fee=$17,550.00*
*Must add applicable cxedits/debits and surcharge(TAP),when totaling Amount Due
3) Certification -Signature Required Regardless of Participation Selection
I certify that I am fully authorized to bind this supply to the terms of the CWSTF analytical testing fee agreement for the.
three-year period as indicated by the option marked above. I also understand that a change in the vulnerability waiver
status or number of treatment application points(TAPs),may result in a fee adjustment as identified in Condition 6 and 7 of
the attached contract document.
• oust ncl - ' ` co •
Signature of Owner or Official Custodian Date: o'�✓
Please sign,date,and return this original document in e return envelope provided. Your check or money er should be �(
made payable to "Illinois EPA". All payments will be deposited in the Community Water Supply Testing Fund and used
exclusively for the CWSTF program.
Mail To: Illinois EPA Fiscal Services Section,Cash Receipts#2,P.O.Box 19276,Springfield,IL 62794-9276
If assistance is needed In completing this document,please call the CWSTF Coordinator at 2171782-9869
Official Use Only
'Log# !Date Received !Amount 'initials '
`;�'l OF FCC C.
§ City of Elgin Agenda Item No.
L ;�� 01
February 6,2004 G 01
1 ' 111
N ' . �. .. 1
TO Mayor and Members of the City Council k)�
FINANCIALLY STABLE CITYGOVERNMENT
EFFICIENT SERVICES.
FROM: David M. Dorgan, City Manager AND QUALITY INFRASTRUCTURE
Larry E. Deibert, Water Department irector
SUBJECT: IEPA Community Water Supply Testing Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of City Council with
information to consider authorizing continued participation in the IEPA Community Water
supply Testing Program.
RECOMMENDATION
It is recommended that the City Council approve the City's participation in the Community
Water Supply Testing Program for fiscal year 2004 at a cost of $17,550, and authorize the
Director of the Water Department to sign the annual testing agreement (copy attached) as
Official Custodian.
BACKGROUND
Since 1990 the IEPA has provided laboratory testing to utilities by implementing the Community
Water Supply Testing Fund. This fund charges utilities a rate per service connection and in turn
allows the utility access to the analytical services of its laboratory for compliance testing.
Continued participation at this time would enable us to gain analytical services for all the
regulated and unregulated compounds and all the requirements not yet identified under the
Information Collection Rule (ICR). In addition, IEPA assumes the responsibility for scheduling
all testing.
In 1995, 1998, and again in 2001, the City Council approved the Water Department's
participation in the IEPA Community Water Supply Testing Program in three-year increments.
Approval of the testing agreement would include payment for fiscal year 2004 services, and
authorize participation in years 2005 and 2006.
Participation in the program ensures that all required chemical sample analyses are provided
including repeats, replacements, and follow-up monitoring. Bottles are shipped automatically,
and no additional costs are incurred if we experience the need for unexpected monitoring.
Unexpected monitoring can result from floods, power outages, equipment failures, or
contaminant detection.
IEPA Testing Program
February 6, 2004
Page 2
In addition, CWSTF laboratories automatically report results to the Illinois EPA. There are no
concerns that the Illinois EPA did not receive lab results.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
)1t.) ._FINANCIAL IMPACT
The cost of participation in the testing program for fiscal year 2004 is $17,550. Funds have been
budgeted totaling $51,890 under Account Number 401-4002-771.30-99, "Professional
Services/Miscellaneous", within the Water Fund. Fees associated with participating in the
program in years 2005 and 2006 will need to be budgeted in those respective years.
Ir(C AL IMPACT
None
ALTERNATIVES
1. Not to continue with the State laboratory program.
2. Seek private laboratory bids.
Respectfully submitted for Council consideration.
LED:mg
Community Water Supply Testing Fund Three Year Analytical Testing Agreement
. . Participation for the July 1,2004 through June 30,2007 Period -
rjFacility: 110894380.ELGIN Billing Date: January 15,2004
Water Type: Surface Water
No.of TAPs 2 No.of TAPS with Vulnerability Waiver 1
Supplies participating in the Community Water Supply Testing Fund(CWSTF)program for the July 1,2004 through June 30,.
2007 period will pay an ANNUAL FEE(2004,2005,and 2006)that may be submitted in whole or in two equal installments. All
terms and conditions explained on the attached document apply. -READ CAREFULLY.
1)CWSTF Participation Selection -Please Check Only One
Check Here CWSTF Participation Annual Fees Amount
To Participate AN Chemical and Coliform Monitoring Base Fee $17,550.00
(This lee does NOT inaule Radiological ) TAP Surcharge $0.00
. Payment may be submitted in full or submitted in two equal Previous Credit or Debit $0.00
installments. The schedule for submitting instalknent payments is as
follows: Total Annual Fee Amount $17,550.00
First Installment Payment Duo By 213813004: $8,775.00
Second Installment Payment Due By 8/29/2004: $8,775.00
Note-A second instalment payment coupon is attached nor your oorwerience
Check Here -
To NOT Our supply does NOT want to participate in the CWSTF program for the three-year period.No annual fee
Participate is required. If,at a hater date,a decision is made to partcipate,the supply must pay all fees retroactively for the
® three-year period.
2) Service Connection (SC)Verification -Only Required if Participating, Check Only One
r j
Check Here if 1 hereby.cerlify that my system has 26182 service connection(s) billed
ft
SC is coned is enclosed.
Check Here if The number of service connections listed above is incorrect. I hereby certify that the number of service
$C is NOT connections is
The amount of my annual payment is based upon the following schedule:.
IN 200 Service connections or less:Fee=$2,340.00
201 through 1,500 Service Connections(SC)Is: (No.of SC)x$11.70=Fee$ *
More than 1,500 Service Connections:Fee=517,550.00*
*Must add applicable credits/debits and surcharge(TAP),when totaling Amount Due
•
3) Certification-Signature Required Regardless of Participation Selection
I c ertify.that I am fully authorized to bind this supply to the terms of the CWSTF analytical testing fee agreement for the.
three-year period as indicated by the option marked above. I also understand that a change In the vulnerability waiver
status or number of treatment application points(TAPs),.may result in a fee adjustrnent,as identified In Condition 6 and 7 of
. the attached contract document Amount Enclosed$
. Signature of Owner or Official Custodian Date:
Please sign,date,and return this original document in the return envelope provided, Your check or money order should be
made payable to Illinois EPA". All payments will be deposited in the Community Water Supply Testing Fund and used
exclusively for the CWSTF program.
Mail To: Illinois EPA Fiscal Services Section,Cash Receipts#2,P.O.Box 19276,Springfield,IL 62794-9276
If assistance is needed in completing this document please call the CWSTF Coordinator at 217/782-9869
alok Official cial Use Only
r I 'Date Received (Amount `Initials-
Community Water Supply Testing Fund Three Year Analytical Testing Agreement
Participation for the July 1,2004 through June 30,2007 Period
•
Second Installment Payment Coupon
***PLEASE RETURN WITH SECOND INSTALLMENT PAYMENT*** '
Second Installment Payment Due By 8/29/2004
Facility: 1L0894380.ELGIN
Water Type: Surface Water
No.of TAPS 2 No.of TAPS with Vulnerability Waiver 1
Annual Fees Amount
Base Fee $17,550.00
TAP Surcharge $0.00
Previous Credit or Debit $0.00
Total Annual Fee Amount $17,550.00
Second Installment Payment Due By$M9/2004: $8,775.00
A change In the number of Service Connections on the CWSTF Analytical Testing Agreement may result in a change
applicable to the second Installment`payment denoted above.
Amount Enclosed$ Dad
return provided. Your check or
Please return this original document with your second installment payment in the envelope provr
money order should be made payable to: Illinois EPA".
Mail To:
Illinois EPA Fiscal Services Section,Cash Receipts#2,P.O.Box 19276,Springfield,11-62794-9276
If assistance is needed in completing this document,please call the CWSTF Coordinator at 217/782.9869
•
•
Official Use Only
ILog a (Date Received 'Amount ,Initials