04-3 •
JULY, 2007
IN REVIEWING THIS FILE,IT WAS DETERMINED IHAT AN EXECUTED COPY
OF THE AGREEMENT LISTED BELOW WAS NEVE RETURNED TO THE
CLERK'S OFFICE.
ALL THAT IS AVAILABLE IS THE ATTACHED DRA COPY OF THE
AGREEMENT AND ITS SUPPORTING PAPERWO'
REFERENCE: RESOLUTION NO. 04-3
PASSED: JANUARY 14, 2004
SUBJECT: AGREEMENT WITH THE SUB ' :AN BUS DIVISION OF THE
REGIONAL TRANSPORTATION A THORITY.
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SIGNED 447224 .‘
WIUTE-ORIGINAL
CANARY-DUPLICATE
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December 12 , 2003
TO: Mayor and Members of the City Council
NEIGHBORHOOD VITALITY
FROM: David M. Dorgan, City Manager
Janice Ward, Senior Planner
SUBJECT: City Support for Pace Dial-a-Rise Service
PURPOSE
The purpose of this memorandum is to tr.nsmit a request to the
Mayor and members of the City Council from Pace, the suburban
bus service, for 2004 support of the Dial-a-Ride Program.
RECOMMENDATION
It is recommended that the City Council approve the local share
agreement of $27, 481 .
BACKGROUND
Pace provides Dial-a-Ride service in Elgin and the surrounding
area. This service is available to se for citizens age 65 and
over and persons with a disability. S:rvice is available only
with a 24-hour advance reservation and only in the morning and
afternoon, Monday through Friday. The vial-a-Ride service goes
beyond the requirements of the Americans with Disabilities Act .
Commencing in January of 1994 , the •ity Council approved a
series of one-year agreements with Pace for the City to provide
a local share for Dial-a-Ride service . This resulted from the
City being approached by Elgin Towns ip officials who were
unable, for financial reasons, to cont ' nue the support for the
service . Elgin Township had supported the program since 1993 .
Prior to that, the service was part of the City-provided bus
service . Around the area, municipalities pay the local share of
the Dial-a-Ride services as opposed to townships .
/A Cost estimates provided by Pace show the program costing
[ $97, 273 , with revenue covering 20 . 6%, P.ce subsidizing 51 . 1% and
the City funding 28 . 3% .
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City Support for Dial-a-Ride Service
December 12, 2003
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTA, TED
The Fox Valley Center for Independent Living has indicated this
service provides a critical link for res dents to maintain their
independence .
FINANCIAL IMPACT
The City of Elgin' s share is a maximum of $27 , 481 and will be
paid out of the Riverboat Fund, account number 275-0000-791 . 80-
43 . Sufficient funds have been allocatei in the 2004 budget for
this purpose .
LEGAL IMPACT
None .
ALTERNATIVES
1 . The City Council could choose not to fund the Dial-a-Ride
program.
2 . The City Council could choose to fund the Dial-a-Ride
program for a limited number of veh' cle hours of service .
Respectfully submitted for Council consi.eration.
JAW
Attachments
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Resolution No. 04-3
RESOLUTION
AUTHORIZING EXECUTION OF A PACE PARATRANSI LOCAL SHARE AGREEMENT
WITH THE SUBURBAN BUS DIVIS ION OF THE
REGIONAL TRANSPORTATION A THORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THI CITY OF ELGIN,ILLINOIS,that
Ed Schock, Mayor, and Dolonna Mecum, City Clerk,be and . e hereby authorized and directed to
execute a Pace Paratransit Local Share Agreement on behalf o the City of Elgin with the Suburban
Bus Division of the Regional Transportation Authority for the '004 Dial-a-Ride Program,a copy of
which is attached hereto and made a part hereof by reference.
s/E. Schock
Ed S'hock, Mayor
Presented: January 14, 2004
Adopted: January 14, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
Resolution No. 04-3
RESOLUTION
AUTHORIZING EXECUTION OF A PACE PARATRANSI LOCAL SHARE AGREEMENT
WITH THE SUBURBAN BUS DIVISION OF THE
REGIONAL TRANSPORTATION AU HORITY
BE IT RESOLVED BY THE CITY COUNCIL OF TH® CITY OF ELGIN, ILLINOIS,that
Ed Schock,Mayor, and Dolonna Mecum, City Clerk,be and ar- hereby authorized and directed to
execute a Pace Paratransit Local Share Agreement on behalf of'he City of Elgin with the Suburban
Bus Division of the Regional Transportation Authority for the 2004 Dial-a-Ride Program,a copy of
which is attached hereto and made a part hereof by reference.
Ed Schock, layor
Presented: January 14, 2004
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Dolonna Mecum, City Clerk
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PACE PARATRANSIT LOCAL SHARE AGREEMENT
City of Elgin
This agreement is made this day of , 2003, by and between the Suburban Bus All)
Division of the Regional Transportation Authority (RTA) operating under the name of and
hereinafter referred to as"Pace", an Illinois municipal corporation, and the City of Elgin, an Illinois
municipal corporation, hereinafter referred to as the "City".
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the
sufficiency of which is hereby mutually acknowledged,the parties hereto hereby agree as follows:
1. TERM -This agreement will be in effect beginning January 1, 2004 and ending December 31,
2004.
2. SERVICE DESCRIPTION -The City will participate in the financial support of the transportation
service described in the attached Exhibit"A". Exhibit"A" is hereby incorporated and made a
part of this Agreement.
3. REPORTING- Pace will provide to the City on a monthly basis, a report with the following:
A. Number of one way trips.
B. Total Vehicle service hours(provided for Dial-A-Ride service as outlined in Exhibit"A"of this
Agreement).
C. A billing for Local Share, determined as outlined in Section 4 of this Agreement.
4. LOCAL SHARE FUNDING - The City agrees to reimburse Pace monthly for the Local Share ‘44)
incurred in operating the service described in Exhibit "A" of this Agreement. The Local Share
will be calculated in the following manner:
A. The Total Expense of the project will be calculated by multiplying the actual number of
vehicle service hours attributed to service delivered per this Agreement by the hourly rate
for providing service. Operating Deficit will be defined as Total Expense less fare revenue.
B. The Pace Contribution will be the lesser of 1)75%of the actual Operating Deficit attributed
to a maximum of 5,125 vehicle hours of service, 2) $2.25 multiplied by the number of
one-way passenger trips, or 3) $49,792.
The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for
actual vehicle hours of service and ensure that the annual Pace Contribution is not
depleted in advance before the end of the term of this agreement.
The Local Share is the Total Expense, as described in Section 4.B.1., minus fares, minus the
Pace Contribution. Charges to the City for service provided under this Agreement will not
exceed $27,481.
C. The City shall pay Pace within thirty(30)days of receiving the monthly bill for service costs.
4111)
2004 LSA Page 1 City of Elgin
b. AMENDMENT-This Agreement constitutes the entire Agree ent between the parties hereto.
Any proposed changes in this Agreement shall be submi ed to Pace for its prior approval.
Except for minor service changes, no modification, addition, deletion, revision, alteration or
other change to this Agreement shall be effective unless a d until such changes are reduced
to writing and executed by the authorized representative of parties hereto.
6. TERMINATION -This contract can be terminated upon thi (30)calendar days written notice
by Pace, if: 1) sufficient funds have not been appro.riated to cover the estimated
requirements by Pace or by any other agency funding the service; 2) Pace develops
alternative public transportation services which, as deter fined by Pace will better meet the
transportation needs of the public; or, 3) the City fails to make payments as required by
Section 4 of this agreement.
7. FAILURE TO PERFORM - Pace shall not be liable for any failure to provide service due to
circumstances beyond the reasonable control of Pace. "ace shall make every reasonable
effort to have service restored as soon as practical under he circumstances. No fees will be
charged for service not performed.
8. INDEMNIFICATION- Pace agrees to and shall defend, ind:mnify, and hold harmless the City,
and other municipalities or townships which contribute t• the payment of the City's Local
Share and their respective officers, agents, and employes from all and any liability, losses,
costs, damage or expense, or injury to person or property, i cluding reasonable attorneys fees,
and other reasonable costs of defense, arising out of or re.ulting from this Agreement or from
the services provided or to be provided under this Agree ent.
9. RESOLUTION OF DISPUTES-Venue for the resolution of any d sputes and the enforcement of any
"" rights arising out of or in connection with this agreement s all be in accordance with the laws
FF of the State of Illinois.
IN WITNESS WHEREOF, the parties hereto have caused this Ag -ement to be made effective and
executed as of the date first set forth above by their duly aut orized officials.
SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION • UTHORITY
PACE CITY OF ELGI
By: By:
Thomas J. Ross, Executive Director Edw.rd Schock, Mayor
Date: Date:
Attest: Attest:
rilk Date: Date:
2004 LSA Page 2 City of Elgin
EXHIBIT A
TRANSPORTATION SERVICES
CITY OF ELGIN
TYPE OF SERVICE Dial-A-Ride Bus Service
SERVICE OPERATED BY Pace-River Division
TRIP RESERVATION METHOD 24 hours in advance
SERVICE AREA City of Elgin and surrounding areas
SERVICE HOURS Monday through Friday
9:00am-2:30pm
4:00pm-4:30pm
Dial-A-Ride Service for Subscription Riders
Monday through Friday
7:30am-9:00am
2:30pm-4:00pm
Trips to Spring Hill Mall
Wednesdays,if 3 or more trip requests are received
Service will notoperate on the following holidays:
► New Year's Day
► Memorial Day
► Independence Day
► Labor Day
► Thanksgiving Day
► Christmas Day
ONE-WAY FARE Basic Fare (Spring Hill Mall)
Full Fare(Attendants) $1.30 $1.70
Reduced Fare $ .65 $ .85
Transfers $ .05 $ .05
Daily Subscription Service-$30.00 per month
FARE STRUCTURE All fares are subject to change at the discretion of Pace. The applicable fares
listed above are defined as follows: The Reduced Fare category includes
children ages 7-11,senior citizens age 65+,and persons with disabilities who have
an RTA Reduced Fare Card or an RTA ADA Paratransit Services Card, and
students (high school or younger with proper identification) traveling to/from
school only,during school hours. Children under the age of 7 can only ride when
accompanied by a fare paying passenger. The first two children under the age
of 7 can ride free, with any additional children paying the Reduced Fare Rate.
RIDER ELIGIBILITY Persons age 65+and persons with a disability.
2004 LSA
COST ESTIMATE WORKSHE T
2004 Local Share Agreemen
PROJECT: CITY OF ELGIN
REVENUE $20,000
EXPENSE $97,273
DEFICIT $77,273
PACE SUBSIDY $49,792
LOCAL SHARE $27,481
RIDERSHIP 30,000
HOURS OF SERVICE UP TO 5,125
2004 LSA
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