04-289 Resolution No. 04-289
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL MAINTENANCE
FACILITY AGREEMENT WITH THE COUNTY OF KANE FOR SALT STORAGE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Ed Schock,Mayor, and Dolonna Mecum, City Clerk,be and are hereby authorized and directed to
execute an Intergovernmental Maintenance Facility Agreement on behalf of the City of Elgin with
the County of Kane for salt storage for the 2004-2005 winter season, a copy of which is attached
hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: November 3, 2004
Adopted: November 3, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
INTERGOVERNMENTAL MAINTENANCE FACILITY AGREEMENT
This Agreement is hereby made and entered into this Y day of,4 yyisgE,e, 2004, by
and between the City of Elgin, a municipal corporation of the State of Illinois (hereinafter
referred to as the "City") and the County of Kane, a body corporate and politic of the
State of Illinois (hereinafter referred to as the "County").
WITNESSETH
WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS
220/1 et seq. authorizes the County and the City to cooperate in the performance of their
respective duties and responsibilities by contract and other agreements; and
WHEREAS, the County and the City desire to develop a mutually satisfactory
arrangement for the shared use of the City's Maintenance Storage Facility located at 1900
Holmes Road, Elgin, Illinois (hereinafter referred to as "Facility") and shown on the
location map attached hereto and made a part of as Exhibit "A"; and
WHEREAS, this agreement shall be of benefit to the citizens of the County and
the City in that it shall facilitate the safe and efficient movement of traffic.
NOW, THEREFORE, in consideration of the above preambles and the mutual
promises and covenants as contained herein and for other good and valuable
consideration, the sufficiency of which is agreed to by the parties hereto, both the County
and the City covenant, agree and bind themselves as follows:
A. The City shall empty and clean one covered concrete bin(hereinafter referred to
as "Bin") (25' X 45' with 10' high concrete walls)by November 1, 2004 in which
the County may store salt. The'Bin or an equivalent shall be available for the
exclusive use of the County from November 1, 2004 until April 15, 2005.
B. The County shall order and maintain its own salt supply. In addition, the County
shall be required to have staff on site at Bin when salt deliveries are made and
insure that such salt deliveries are promptly pushed into the Bin.
C. The City shall provide 8-13 Identification/Security Access Cards that will allow
County employees access to the gated, fenced storage yard at Facility. The
County shall distribute, control and track the aforementioned Security Access
Cards as directed by the City.
D. The County shall maintain site at Facility, as needed, an end-loader for the
purpose of loading their trucks. The City shall provide a parking area with an
electrical outlet capable of supporting a block heater.
E. The County shall provide the City with a certificate of insurance and shall
conform to the insurance requirements attached hereto and made a part hereof as
Exhibit `B".
F. This agreement shall terminate on June 30, 2005.
G. The failure of either party hereto, at any time, to insist upon performance or
observation of any term, covenant, agreement, or condition contained herein shall
not in any manner be construed as waiver of any right to enforce any term,
covenant, agreement, or condition herein contained.
H. The terms of this agreement shall be severable. In the event any of the terms or
provisions of this agreement are deemed to be void or otherwise unenforceable for
any reason, the remainder of this agreement shall remain in full force and effect.
I. This agreement shall be subject to and governed by by laws of the State of
Illinois. Venue for the resolution of any disputes or the enforcement of any rights
shall be in the Circuit Court of Kane County, Illinois.
J. This agreement shall not be construed so as to create a joint venture, partnership,
employment or other agency relationship between the parties hereto.
IN WITNESS WHEREOF, the County has caused this Contract to be signed and
attested by the requisite County officials, and the City has caused this Contract to be
signed and attested pursuant to a lawful authorization for its execution.
•
COUNTY OF KANE CITY OF ELGIN
By By:
C airman, Kan Cou ty Board Mayor
ATTEST: ATTEST:
By: i /L/_
County Clerk City Clerk, Ci y of Elgin
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,0 OF 1.°, Agenda Item No.
` \'1 City of Elgin
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October 8, 2004 ,..
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TO: Mayor and Members of the City Council
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FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
FROM: David M. Dorgan, City Manager Jk.t, AND QUALITYINFRASTRUC TORE
John M. Loete, Public Works Director
SUBJECT: Salt Storage Agreement with Kane County
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the approval of an agreement with Kane County for the use of a portion
of the City's Public Works Facility to store salt during the 2004-05 winter season.
RECOMMENDATION
pook It is recommended that the City Council approve the attached agreement with Kane County for
the use of a portion of the City's Public Works Facility to store salt during the 2004-05 winter
season.
BACKGROUND
In August, the Public Works Director was approached by the Assistant Director of the Kane
County Department of Transportation (KDOT) reference a possible agreement to store a limited
supply of salt at the City's Public Works Facility at 1900 Holmes Road. The supply of salt
would be purchased and re-supplied by County staff and used to reload their salt trucks that
service the nine to ten routes in the northern part of the county. Having a supply source in this
area of the county would save them a significant amount of time compared to all of the trucks
going to their main facility in the St. Charles area. A previous arrangement with Rutland
Township Road Department had just expired and the parties could not come to terms on an
extension.
Attached is a proposed agreement for the storage of salt at the City's facility terms of which staff
feels can be met without adversely affecting our operations. It commits the City to make
available one of three covered storage bins from November 151 through April 15th , to provide the
KDOT staff with a supply of proximity cards that would allow them to access the east yard area
when needed and to provide an outdoor parking space that has an electrical outlet capable of
supplying a block heater for their end loader. The County must provide a specified level of
eft. insurance, purchase and unload/store their own salt supply, keep an end loader on site and load
,4
Salt Storage Agreement With Kane County
10/8/04
Page 2
their own trucks. The terms of the agreement are acceptable to both parties and the agreement is
recommended for consideration.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
9/1/j, FINANCIAL IMPACT
There is minimal City cost (emptying and cleaning salt bin, electricity, proximity cards)
associated with this agreement.
EGAL IMPACT
1
V\)\\( None.
ALTERNATIVES
1. Approved the attached agreement as recommended.
2. Do not approve the attached agreement and have Kane County find an alternate location
for the storage of salt.
Respectfully submitted for Council consideration.
(jml)
Attachment
F