04-239a Resolution No. 04-239
RESOLUTION
APPROVING CHANGE ORDER NO. 3 IN THE CONTRACT WITH
METCALF & EDDY, INC. FOR THE FOX LANE BOOSTER PUMP STATION PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with Metcalf&Eddy,
Inc. for engineering services for the Fox Lane Booster Pump Station Project; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 3, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that David M.Dorgan, City Manager, and Dolonna Mecum, City Clerk,be and
are hereby authorized and directed to execute Change Order No.3,a copy of which is attached hereto
and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: September 8, 2004
Adopted: September 8, 2004
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
t
ELGIN, ILLINOIS
PROJECT: CONSTRUCTION SERVICES AT THE FOX LANE
BOOSTER STATION
CHANGE ORDER NO. 3 AND FINAL
ORIGINAL CONTRACT: The original contract with Metcalf &
Eddy, Inc. was dated April 17, 2000 and was to provide
supplemental engineering services related to the Fox Lane
Booster Pumping Station Project.
SCOPE : The Scope of Services in Paragraph I of the
Agreement shall be modified to include the supplemental
services indicated below:
1 . Provide construction Phase services beyond the
original contract completion date of February 15,
2003. Services are to be provided through September
30, 2003 . Services include on-site inspection, phone
calls with the construction contractor regarding
progress, schedule contractor submittals, and an
additional seven months of project administration.
2 . Review and evaluate leak repair alternatives for the
suction and discharge piping.
3 . Assist City with meetings, correspondence, and other
advice related to the construction contractor' s
untimely performance of the work.
REASONS FOR CHANGE: This Change Order No . 3 and Final is
in the best interest of the City and is authorized by law.
The construction work scope adjustments were unforeseen at
the time of original contract award. This Change Order No.
3 and Final is also germane to the original agreement.
COMPENSATION: Paragraph III of the Agreement is hereby
amended by adding the following:
The City shall pay the Engineer for the supplemental
services described in this Change Order No. 3 and
Final in an amount not to exceed $9, 210 . 00 .
The contract amount shall be increased as follows:
Original Contract Amount: $123, 190. 00
Amendment No. 1 : $ 3, 450. 00
Amendment No. 2 : $ 22, 600. 00
This Change Order No. 3 $ 9, 210 . 00
Adjusted Contract Amount: $158, 450 . 00
The additional amount for the supplemental services to be
provided pursuant to this Change Order No. 3 and Final
shall not exceed $9, 210 . 00 without further written
authorization.
OTHER CONTRACT PROVISIONS: All other contract provisions
shall remain in full force and effect.
AGREED TO THIS 137/f DAY OF S E /i j, , 2004 .
METCALF & EDDY, INC. CITY OF ELGIN
By % :y '/ 4
Crai g Brunner City Manager
esident
Attest:
City Clerk
F:\Legal Dept\Agreement\Change Order-Metcalf & Eddy-Fox Ln.doc
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August 20, 2004 MP I �
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FINANCIALLY STABLE CITY GOVERNMENT
TO: Mayor and Members of the City Council EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: David M. Dorgan, City Manager
Larry E. Deibert, Director of the Water Department
SUBJECT: Authorization for Change Order No. 1, Final Payment, and Acceptance of the
Completed Fox Lane Booster Pump Station
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of City Council with
information to consider the authorization for Change Order No. 1, final payment, and acceptance
of the Fox Lane Booster Pump Station project completed by Bowen Engineering Corporation.
RECOMMENDATION
It is recommended that the Mayor and the City Council accept the completed Fox Lane Booster
Pump Station project, and authorize both the final payment in the amount of $40,539.10 and
execution of Change Order No.1 in the amount of$5,860.90 (Deduct) with Bowen Engineering
Corporation.
BACKGROUND
On April 10, 2002, the City Council awarded a contract to the Bowen Engineering Corporation
for the construction of the Fox Lane Booster Pump Station.
Change Order No. 1 includes 15 items. Seven items are add items, seven are deduct items, and
one item has no associated cost. These items include the following:
1. Layout adjustment
2. Tree removal
3. Removal of buried concrete pipe
4. Delay due to unknown cables
5. Unsuitable backfill material
6. Current Transformer(CT) Cabinet
7. Conduit material
8. Programmable Logic Control (PLC) and SCADA Programming
9. Modifications to seal water piping
10. Pipe insulation
11. Watering
12. Mowing
•
Change Order No. 1, Final Payment and Project Acceptance
August 20, 2004
Page 2
13. Change in Contract Times
14. Additional Construction Phase Engineering Services
15. Generator Receptacle and RPZ
These items are further explained in the attached copy of the Change Order. The total net
contract adjustment for Change Order No. 1 is a deduction in the amount of $5,860.90. This
project was completed successfully by Bowen Engineering Corporation of Indiana.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The final contract amount with Bowen Engineering Corporation is as follows:
Original Contract Amount $464,000.00
Change Order No. 1 (Net Deduct) $ 5,860.90
Revised Contract Amount $458,139.10
Previous Payments $417,600.00
Final Payment $ 40,539.10
The final accounting for project number 409546 is as follows:
Total Budget $617,600.00
Total Expenditures $617,398.65
Funds Remaining $ 201.35
LEGAL IMPACT
None
ALTERNATIVES
1. Accept this deductive change order.
2. Do not accept this deductive change order.
Respectfully submitted for Council consideration.
LED:PLB
Attachments