04-203 Resolution No. 04-203
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
GETDOWN UNDERGROUND FOR THE BENT STREET SEWER SEPARATION PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with Getdown
Underground for the Bent Street Sewer Separation Project; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that David M.Dorgan,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: July 28, 2004
Adopted: July 28, 2004
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN,ILLINOIS
PROJECT 339059
CHANGE ORDER No. 1 and Final
CONTRACT: Bent Street Sewer Separation Project
SCOPE: This Change Order No. 1 will provide additional items necessary to complete the Bent
Street Sewer Separation Project in an acceptable manner.
This change order affects a contract entered into between the City of Elgin and Getdown
Underground of Batavia, IL, an Illinois corporation, dated April 12, 2004 for the Bent Street
Sewer Separation Project
REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the
City and is authorized by law. The necessity for the changes were unforeseen at the time of the
original agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A
The original contract with Getdown Underground is $252,780.00. By reason of Change Order
No. 1 and Final, the contract for the Bent Street Sewer Separation Project will be increased in the
amount of eighty thousand six hundred twenty five and 88/100 dollars ($80,625.88). The new
and final contract amount, inclusive of Change Order No. 1 and Final is three hundred thirty
three thousand four hundred five and 88/100 dollars ($333,405.88).
CHANGE ORDER No.! and Final
June 30,2004
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2004.
Recommended:
ENGINEERING DIVISION
By: `� I
Title: ,Z�,._;,...` �,
Date: G' 5ef,--i' ¢-
Accepted:
GETDOWN UNDERGROUND
Party of the S- -, d Part (Contractor)
By:
Title: e-w r//44
Date: 6/_, /e(7
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title:
Date:
V ugaTqzwpT
KANE COUNTY,ILLINOIS
Sewer Seperation-Bent Street
CITY COST CENTER 4028
ENGINEER'S PAYMENT ESTIMATE CONTRACTOR'S JOB NUMBER:
ESTIMATE NO.4 FROM JUNE 2,2004 TO JUNE 25,2004 CONTRACTOR'S INVOICE NUMBER:
PAYABLE TO: Getdown Underground,Inc.
1311 N.Raddant Road
Batavia,IL 60510
Tel.(630)761-9044
COMPLETED
AWARDED AWARDED ADDED DEDUCTED TOTAL ROADWAY WATER ROADWAY WATER
No. DESCRIPTION VALUE UNIT PRICE QUANTITY QUANTITY VALUE VALUE VALUE
BASE BID
1 IL-19.OL,Bit Conc Bind Cse(Low ESAL)Superpave,N30,Mix I Ton 0 $0.00 $0.000 S0 00 SO 00 $0.00
2 Leveling Binder(Hand Method),Type 2 Ton 0 $0.00 $0.00 0 So 00 $0 00 $0.00
3 Incidental Bituminous Surface Ton 5 $410.00 10.5 $82.00 10 5 $86100 $0.00 $861.00
4 IL-9.5L,Bit Conc Surf Cse(Low ESAL)Superpave,N30,Mix D Ton 160 $13,120.00 196 $82.00 196 016,072 00 10 00 $16,072.00
5 Mixture for Cracks,Joints anf Flangeways Ton 0 $0.00 $0.00 0 $0 00 $0 00 $0.00
6 P.C.C. Pavement Removal-Complete Sq Yd 0 $0.00 1550 $0.00 1550 $0 00 $0 00 $0.00
7 Bituminous Surface Removal,Special Sq Yd 0 $0.00 $0.00 0 $0 00 $0.00 $0.00
8 Concrete Barrier Curb Ln Ft 0 $0.00 $0.00 0 $o 00 $0.00 $0.00
9 Bituminous Materials,Prime Coat,SS-1 Gal 60 $300.00 250 $5.00 250 $1,250 00 $000 $1,250.00
10 Class"C"Patches-8" Sq Yd 675 $19,575.00 1391.3 $29.00 1391 3 $40,347 70 00,00 $40,347.70
11 Combination Curb and Gutter Removal La Ft 500 $2,500.00 898.9 $5.00 898 9 $4,49450 S000 $4,494.50
12 Combination Curb and Gutter,B6.18 La Ft 500 $6,500.00 898 9 $13.00 8989 511,685 70 $0 00 $11,685.70
13 Sidewalk Removal Sq Ft 500 $1,000.00 496 9 $2.00 496 9 $993 80 $0 00 $993.80
14 P.C.C.Sidewalk,5" Sq Ft 500 $2,000.00- 496.9 $4.00 4969 $1,987 60 0000 $1,987.60
15 Driveway Pavement Removal Sq Yd 50 $450.00 72.1 $9.00 72.1 $648 90 $0.00 $648.90
16 P.C.C.Driveway Pavement,6" Sq Yd 50 $1,450.00 72.1 $29.00 72.1 $2,090 90 $000 $2,090.90
17 P.C.C.Driveway Pavement,8" Sq Yd 0 $0.00 $0.00 0 $0 00 $O 00 $0.00
18 Monolithic Sidewalk Removal Sq Ft 300 $900.00 2937.3 $3.00 22937.3 $8.811 90 $0 00 $8,811.90
19 P.C.C.Monolithic Sidewalk Sq Ft 300 $2,100.00 2737.3 $7.00 2737.3 $19,161 10 $000 $19,161.10
20 Manholes to be AdjustedEach 0 $0.00 $0.00 0 $0 00 $O 00 $0.00
21 Manholes to be Reconstructed Each 0 $0.00 $0.00 0 TO 00 SO 00 $0.00
22 Catch Basins to be Adjusted Each 0 $0.00 $0.00 0 10.00 SO 00 $0.00
23 Catch Basins to be Reconstructed Each 0 $0.00 $0.00 0 10.00 00.00 $0.00
24 Neenah R-1712-C,Frame with Closed Lid,390 Lbs/conceal pick hole Each 5 $875.00 5 $175.00 5 0 5875.00 $0 00 $875.00
25 Neenah R-1712-C,Frame with Type A Graze 390 Lbs Each 4 $700.00 5 $175.00 4I
500.00 $175.00 $875.00
26 Neenah R-3010,Type"L"Grate(4l0 Lbs) Each 0 $0.00 $0.00 0 $0 00 $0 00 $0.00
27 Neenah R-3010,Type"A"Grate(410 Lbs) Each 6 $1,200.00 11 $200.00 11 12,20000 $O 00 $2,200.00
28 Water Boxes to be Adjusted Each 0 $0.00 $0.00 0 $0.00 $0 00 $0.00
29 Sodding and Supplemental Watering Sq Yd 200 $2,000.00 400 $10.00 400 $0.00 $4,000.00 $4,000.00
30 Ductile lion Pipe-6" La Ft 0 $0.00 $0.00 0 10 00 $0 00 $0.00
31 Ductile Iron Pipe-8" La Ft 0 $0.00 $0.00 0 S0 00 $0 00 $0.00
32 5'Diameter Valve Vault, Each 0 $0.00 $0.00 o SO 00 $0 00 $0.00
33 Fire Hydrant to be Removed Each 0 $0.00 $0.00 0 00 00 SO 00 $0.00
34 Fire Hydrant Complete Each 0 $0.00 $0.00 0 $0 00 $O 00 $0.00
35 Ductile Iron Fittings Lbs 0 $0.00 $0.00 0 00 00 00 00 $0.00
36 Near Side Water Service Each 0 $0.00 $0.00 0 . SO 00 SO 00 $0.00
37 Far Side Water Service Each 0 $0.00 $0.00 0 SO 00 SO 00 $0.00
38 Reconnect Existing Water Service Each 50 $2,500.00 4 $50.001
$50 00 so 00 $200.00
39 6"Ductile Iron Pipe,Sanitary Ln Ft 200 $4,000.00 92 $20.00 92 0 $1,84000 so 00 $1,840.00
40 8"Ductile Iron Pipe,Sanitary Ln Ft 100 $2,000.00 22 $20.00 a 11 $220 00 $220 00 $440.00
41 Mudjacking Sq Ft 0 $0.00 $0.00 0 10 00 S0 00 $0.00
42 6"x 6"Pressure Connection Each 0 $0.00 $0.00 o 10 00 $000 $0.00
43 8"x 8"Pressure Connection Each 0 $0.00 $0.00 0 $0 00 10 00 $0.00
44 Pavement Saw Cutting,Special Ln Ft 0 $0.00 $0.00 0 10 00 S0 00 $0.00
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A.
•
COMPLETED
AWARDED AWARDED ADDED DEDUCTED TOTAL ROADWAY WATER ROADWAY WATER
No. DESCRIPTION VALUE UNIT PRICE QUANTITY QUANTITY VALUE VALUE VALUE
45 Catch Basin Type A,4 ft Diameter La Ft 6 $10,800.00 6 $1,800.00 6 $10,800 00 $0 00 $10,800.00
46 12"Ductile Iron Pipe,Storm Sewer Ln Ft 205 $17,425.00 251 $85.00 251 $21335 00 $0 00 $21,335.00
47 Class X Concrete,Retaining Wall Cu Yd 10 $1,000.00 $100.00 0 SO 00 $0 00 $0.00
48 Thermoplastic Pavement Marking,4" Ln Ft 700 $700.00 $1.00 0 $0 00 SO 00 $0.00
49 Thermoplastic Pavement Marking,6" Ln Ft 0 $0.00 $0.00 0 $0 00 $0 00 $0.00
50 Thermoplastic Pavement Marking,12" Ln Ft 0 $0.00 $0.00 0 So 00 S0 00 $0.00
51 Thermoplastic Pavement Marking,24" Ln Ft 50 $50.00 $1.00 0 00 00 $0 00 $0.00
52 Thermoplastic Pavement Marking,Letters&Symbols Sq Ft 0 $0.00 $0.00 0 $0 00 SO 00 $0.00
53 Aggregate Base Course Ton 0 $0.00 $0.00 0 So 00 So 00 $0.00
54 Traffic Control LS 1 $13,000.00 0.5 $13,000.00 0.5 86,500 00 $0 00 $6,500.00
55 Supplemental Water/Dust Control Unit 10 $10.00 $1.00 0 $0.00 So 00 $0.00
56 Supplemental Water-Sod-Entire job Each 10 $10.00 $1.00 0 $000 $000 $0.00
57 P.C.C.Barrier Curb Removal Ln Ft 0 $0.00 $0.00 0 $0 00 SO 00 $0.00
58 Catch Basin Type C,2 ft Diameter Each 2 $3,600.00 2 $1,800.00 2 $3,600 00 $0.00 $3,600.00
59 Manhole,Precast 6 ft Diameter Each 9 $34,200.00 10 $3,800.00 10 $38.000 00 50 00 $38,000.00
60 Brick Walk Removal and Replacement LS 0 $0.00 $0.00 0 SO 00 $0 00 $0.00
61 Valve Vault,Precast 6 ft Diameter Each 0 $0.00 $0.00 0 50 00 50 00 $0.00
62 8"Gate Valve Each 0 $0.00 $0.00 0 50.00 $0 00 $0.00
63 4"Gate Valve Each 0 $0.00 $0.00 0 80.00 $0 00 $0.00
64 Earth Excavation Cu Yd 0 $0.00 $0.00 0 $0 00 50 00 $0.00
65 Storm Sewer,36"R.C.C.P.,Ty 1,Cl IV Ln Ft 817 $69,445.00 458 $85.00 458 $38,930 00 $0 00 $38,930.00
66 Storm Sewer,12"R.C.C.P.,Ty 1,Cl IV Ln Ft 320 $20,800.00 325 $65.00 325 821,123 00 $000 $21,125.00
67 Storm Sewer,24"R.C.C.P.,Ty 1,Cl IV Ln Ft 258 $18,060.00 249 $70.00 249 017,430 00 $0 00 $17,430.00
68 Polyethelene Warp-8" Ln Ft 0 $0.00 $0.00 0 $0 00 S0 00 $0.00
69 P.C.C.Stairs Sq Ft 0 $0.00 $0.00 0 50 00 $0 00 $0.00
70 Bituminous Cold Patch Ton 100 $100.00 $1.00 0 S0 00 $0 00 $0.00
71 Ductile Iron Pipe-4" Ln Ft 0 $0.00 $0.00 0 $o 00 $0 00 $0.00
TOTALS $252,780.00 $272,010.10 $4,395 00 $276,555 10
ROADWAY ROADWAY
MISCELLANEOUS EXTRAS AND CREDITS COMPLETED VALUE VALUE VALUE
30"Equivalent Ellptical Pipe Ln Ft 366 $56,850.78 366 $155.33 366 $56,850.78 $0.00 $56,850.78
$0.00 $0.00 $0.00
TOTAL MISCELLANEOUS EXTRAS AND CREDITS
$155.33 $56,850.78 $0.00 $56,850.78
TOTAL VALUE OF COMPLETED WORK $328,860.86 $4,395.00 $333,405 88
DEDUCT RETAINAW0%) $0.00 $0.00 $0.00
BALANCE DUE ON COMPLETED WORK $328,860.88 $4,395 00 $333,405.88
MISCELLANEOUS DEBITS VALUE
PREVIOUS PAYMENTS
Payout No.1, April 30,2004 $30,667.00 $30,667.00
Payout No.2, May 14,2004 $121,045.00 $121,045.00
Payout No.3, June 2,2004 $55,339.00 $55,339 00
TOTAL MISCELLANEOUS DEBITS&PREVIOUS PAYMENTS $207,051.00 $207,051 00
NET AMOUNT DUE $121,809.88 $4,395.00 $126,354.88
APPROVED /14-'...---. 1.PR
DATED b ~ 3 0 2004
NGINEER
` OF f �
G ' ,cj2 City of Elgin7,1
E Agenda Item No. \K
ro4u,Dx,, , L 0 AiOa:
Wp
July 9, 2004 "NI LI 1 �
TO: Mayor and Members of the City Council 1113 r
FINANCIALLY STABLE CI TY GOVEPNME NT
EFFICIENT SERVICES.
FROM: David M. Dorgan, City Manager AND QUALITY INFRASTRUCTURE
John M. Loete, Public Works Dir ctor
SUBJECT: Change Order No. 1 and Final Payment for the Bent St. Sewer Separation Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of Change Order No. 1 and Final Payment for the subject
project.
RECOMMENDATION
It is recommended that the City Council authorize execution of Change Order No. 1 for
$80,625.88 and authorize final payment to Getdown Underground in the amount of$126,354.88
for the Bent St. Sewer Separation Project.
BACKGROUND
On March 10, 2004, the City Council awarded the contract for the Bent St. Sewer Separation
Project to Getdown Underground, Inc. This is the first phase of what is anticipated to be a three
phase project. This project provided for the installation of a new storm sewer line on Bent St.,
Yarwood St. and Raymond St. The old combined sewer line will be used exclusively as a
sanitary sewer line.
Change Order No. 1 provides for a net increase to the contract of$80,625.88. The change order
consists of one new contract pay item and increases or decreases to the quantity of several
existing contract pay items. The new contract pay item is for 36 inch diameter equivalent
elliptical pipe. Because of grade conflicts with existing sanitary sewer service lines, it was
necessary to use elliptical pipe instead of round pipe to gain sufficient clearance over the top of
the sewer service lines. The change of pipe type resulted in a net increase to the contract of
$26,335.78.
The remainder of the change order amount, $54,290.10, is increased restoration costs. The
location of the new sewer line had to be changed in the field due to unanticipated utility conflicts
with Nicor and SBC utilities. This resulted in the need to replace more curb and gutter and
Change Order#1 &Final Pymnt for Bent St. Sewer Separation
r July 9, 2004
Page 2
sidewalk then originally planned and increased the amount of concrete and asphalt repair to the
roadway. A copy of Change Order No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
9//kA___
FINANCIAL IMPACT
The final contract with Getdown Underground is as follows:
> Original Contract Amount : $252,780.00
> Change Order No. 1 : $ 80,625.88
> Final Contract : $333,405.88
Payments made to date total : $207,051.00
Leaving a final payment of : $126,354.88
A copy of the final payment is attached as Exhibit B.
r
The final project accounting is as follows
Project#339059 Acct. #384-4200-795.93-41 Acct. #398-4200-795.92-41
Budget $1,100,000.00 $26,740.00
Contract Award $ 252,780.00
Final Contract $ 333,405.88
Bid Advertising $ 416.96
Balance $ 766,594.12 $26,323.04
Sufficient funds are available in the above two account numbers to fund Change Order No. 1 in
the amount of$80,625.88. Phases 2 and 3 are under design and should go to bid late this year.
Based on current estimates, it appears that the current budget will still be adequate for all three
phases. As plans are completed and cost estimates refined, we will get a clearer picture of that
situation. If needed, additional funds will be requested as part of the 2005 budget preparation
process.
w9/17LEGAL IMPACT
None.
r
Change Order#1 &Final Pymnt for Bent St. Sewer Separation
rJuly 9, 2004
Page 3
ALTERNATIVES
1. Approve Change Order No. 1 and Final Payment.
2. Do not approve the Change Order and Final Payment.
Respectfully submitted for Council consideration.
(do)
Attachments
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