04-170 Resolution No. 04-170
RESOLUTION
AUTHORIZING EXECUTION OF A NEEDS ASSESSMENT AGREEMENT WITH
THE UNITED WAY OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS, that
David M.Dorgan,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute a Needs Assessment Agreement on behalf of the City of Elgin with the United
Way of Elgin for a community needs assessment,a copy of which is attached hereto and made a part
hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 23, 2004
Adopted: June 23,2004
Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
NEEDS ASSESSMENT AGREEMENT
THIS AGREEMENT is hereby made and entered into this ,,I)P day of fljN E , 2004
by and between the CITY OF ELGIN, ILLINOIS, (a municipal corporation (hereinafter
referred to as the "City") , and UNITED WAY OF ELGIN, an Illinois non-profit
corporation (hereinafter referred to as "United Way") .
WHEREAS, City has determined it to be in its best interests and in the best
interests of its citizenry to assess the needs of its citizens with respect to
various quality of life issues including, but not limited to, the performance of city
government and health, educational, housing, recreational and diversity issues; and
WHEREAS, United Way is well-informed as to the needs and history of City and is
in the process of conducting a needs assessment;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto
hereby agree as follows:
1. City shall pay to United Way the sum of Twenty Thousand Six Hundred Fifty
Dollars ($20,650) on or before , 1-3C , 2004 .
2 . United Way shall obtain and provide to City a needs assessment study which
shall include data regarding perceived community needs (hereinafter referred to as
"Assessment") .
3 . United Way shall provide Assessment on or before April 30, 2005.
4. Time is of the essence of this agreement.
5. In the event United Way fails to perform any of the terms or provisions of
this agreement, United Way shall refund to City all funds provided by City to United
Way upon thirty (30) days written demand.
6. The terms of this agreement shall be severable. In the event that any of
the terms or provisions of this agreement are deemed to be void or otherwise
unenforceable for any reason, the remainder of this agreement shall remain in full
force and effect.
7. This agreement shall not be construed so as to create a joint tenancy,
partnership, employment or other agency relationship between the parties hereto.
8. This agreement shall be subject to and governed by the laws of the State of
Illinois. Venue for the resolution of any disputes or the enforcement of any rights
arising out of or in connection with this agreement shall be in the Circuit Court of
Kane County, Illinois.
CITY OF ELGIN UNITED WAY OF ELGIN
Bx`%7�/""'" By
David M. Dor an Its t4.( dpf,
City Manager
Attest:
C49411--r—e
City Clerk
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FINANCIALLY STABLE CITY GOVERNMENT
INANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES. EFFICIENT SERVICES.
AND QUALITY INFRASTRUCTURE AND OW.LITV INFRASTRUCTURE
Au_ust 11 2004:':':: 1nn1nn.,,, 11111)1r111114X4,,,.4 11111A 4.,,,,1 11111nn4.,,,7 I I .
3,2004
TO: Mayor and Members of the City Council
FROM: David M. Dorgan,City Manager
Gilbert Feliciano,Community Relations/Outreach Coordinator
SUBJECT: Community Needs Assessment
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to enter into a contract with the United Way of Elgin for the purposes of a
community needs assessment. The needs assessment study results will provide the City, United
Way of Elgin, and the community at-large with concrete and tangible data regarding the
perceived needs of the community with respect to various quality of life issues including, but not
limited to,performance of City gGovernment, and health, educational,housing, recreational and
diversity issues.
RECOMMENDATION
It is recommended that the City Council approve the contract with United Way of Elgin and
authorize them to contract with O'Connor Research and Action(ORA)to conduct a Community
Needs Assessment of citizen opinions for $' ,_ !! ' . . - .., •
$25:0004.20,650.
BACKGROUND
The City allocated funding in the 2004 Budget for a community needs assessment study.ThisPer
a recommendation by the United Way the study wouldill be prepared by ORA. The United Way
of Elgin is considered the de facto leader with respect to community-based organizations and
non-profit social service agencies. Because of their critical role in the community, and per City
Community Needs Assessment
August 11. 2004 . , !!., !! ,!„ !. .. !.
3,2004
Page 2
Council direction. •. • . . _it was
determined they would lead the ehatteproject,rather than the City, of coordinating the logistical
details of this effort. On April 22,2004,the Board of Directors of United Way of Elgin formally
approved a collaborative effort with the City of Elgin and ORA as the lead company in producing
said Community Needs Assessment Study.
e . .. • . issues } • . • to.
• • . • • •, •. . • • , +eatien l-a --di'&s i ty
issues.ORA would work closely and directly with the United Way of Elgin,the City of Elgin and
United Way's Community Needs Assessment ad hoc Committee. The results are directly
influenced by the City Council's nine(9)Strategic Goals.
Community Needs Assessment
August 11. 2004 !"• !! • U!•.• ! • !! ! ,
3,2001
Page 3
The proposed study would involve focus groups, statistical indicators, information/referral data
and a community survey.
ORA will be facilitating a scientific needs assessment survey of a statistically valid random set of
residents, including the Hispanic population, on City services and quality of life issues in Elgin.
The United Way of Elgin will contract with ORA.O'Connor Research& Action, Inc.(ORA).
A special emphasis will be placed on the Hispanic population of Elgin which is presently
estimated at forty percent (40%). In addition, considerable time will be spent with the African
American and Laotian communities. Focus groups are one of the most effective methodologies
in this community because of the cultural and language barriers present in other methodologies
such as telephone and written surveys. It is expected that many of these questions will focus on
quality of life issues. The survey would be conducted during the summer and the results would
be available for review by the end of the first quarter 2005. Furthermore, the use of the needs
assessment study in making decisions is critical toward the City Manager's Office goal of using
performance measures as a method by which to judge the efficiency and effectiveness of City
Services.
An important aspect of this study is the coalescing of other external collaborating materials such
as Census 2000 information, 2002 Community Survey and other relevant studies conducted in
Elgin. ORA was contacted and asked to provide a proposal (attached)to conduct the study. In
addition, ORA was asked to give special attention to the Latino population because of their
unique language and cultural barriers. ORA has proposed a cost of$41,300 for the Community
Needs Assessment. United Way of Elgin and the City of Elgin will share costs equally_lifiy
percent (50%) _Costs were cut with the use of a local volunteer base and the utilization of the
City of Elgin's Hispanic Outreach Coordinator. It was felt that should more focus groups be
needed, a revised cost amount would be required and considered. The City's costs \\ill be
limited tca_.S2:5,4)00:0().
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
• . ._ .. ' : • A community task force has been established by
the United Way in order to oversee the project. This task force is represented by numerous not-
for-profit and cultural agencies.,
FINANCIAL IMPACT
A total of$35,000 was budgeted for this project in the 2004 Riverboat Fund—bud—get, account
number 275-0000-791.30-99, p jec-t----number 039580, -Miscellaneous Professional Services,
project number 039580. Community –Needs Assessment. ORA's proposed fee of
$41,300 for the study is inclusive of all costs. It is being recommended that the City contract
with the United Way for initial amount of$20,650. . •ere
could : • •- . • .. . scope--would--be approved
cont mp at—-0, . • • - •: to--the City Council for consideration.. There are
sufficient funds available in the account for this purpose.
Community Needs Assessment
August 11.. 2004 . !!., !! !!. , !!. , • !! • .!
3,2001
Page 4
LEGAL IMPACT
An agreement will need to be prepared.- : :. . . . _ - >e.
Community Needs Assessment
Au'ust 11, 2004June 2 2001Ma 6 2001Ma 6 2001Ma 4 2001Ma 4 2001Ma 3 2001May
3,2004
Page 5
ALTERNATIVES
1. Approve a contract with United Way of Elgin for a Community Needs Assessment study
of residents.
2. Do not proceed with a contract with United Way of Elgin for Community Needs
Assessment study of residents.
Respectfully submitted for Council consideration.
DMD/gf
Attachments