03-91 Resolution No. 03-91
RESOLUTION
AUTHORIZING FILING OF APPLICATION AND ONE YEAR ACTION PLAN FOR
A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development
Act of 1974 provides for block grant funding assistance to units
of general purpose local governments for the purpose of
strengthening the ability of said governments and elected
officials to determine the community development needs, set
priorities, and allocate resources to various activities; and
WHEREAS, the City Council of Elgin, Illinois, has
determined that additional emphasis is needed in the area of
community development in order that beneficial solutions to the
problems of slum and blight, and housing and neighborhood
deterioration may be addressed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS :
Section 1 . That a submission be made to the Department of
Housing and Urban Development for a grant in the amount of One
Million Thirty-Eight Thousand Dollars ($1, 038, 000) for the
following projects :
RESIDENTIAL REHABILITATION GRANT PROGRAM - City of
Elgin' s Planning and Neighborhood Services Department
Grant and loan program for the rehabilitation of
housing owned and/or occupied by low and moderate
income families .
Level of Funding: $549, 000
CDBG GRANT ADMINISTRATION - City of Elgin' s Planning
and Neighborhood Services Department
CDBG Program administration including oversight,
management, monitoring and coordination of program
activities; preparation and submission of reports as
required by Federal regulations; public information
and assistance .
Level of Funding: $149, 000
FAIR HOUSING EDUCATION AND ENFORCEMENT PROJECT - HOPE
Fair Housing Center
CDBG funds will be used to provide fair housing
education, training, housing counseling, assist the
city in identifying barriers to fair housing, and
conduct home sale tests .
Level of Funding: $50, 000
CARING FOR ELGIN'S CHILDREN AND THEIR FAMILIES- Easter
Seals Jayne Shover Center
CDBG funds will be used to pay partial salaries for
two teachers, three assistants, and operational
expenses . The Center provides day care for infants
and inclusive care children. Inclusive child care
takes children of all physical , emotional, and
academic abilities . The Center provides low and
moderate income families a decent and safe day care
facility.
Level of Funding: $25, 000
CHILD CARE CENTER DEVELOPMENT PROJECT - Bethesda
Community Development Center
CDBG funds will be used to subsidize day care costs
for low and moderate income families. In order for
these families to be eligible to receive assistance
they may not be receiving subsidizes from the State .
Level of Funding: $25, 000
SPECIAL NEEDS HOUSING PROJECT #3 - Creative Assistance
Development
CDBG funds will be used to renovate the 1640 Mark
Avenue building. Creative Assistance Development Inc .
leases the building to the Ecker Center for Mental
Health for their Supportive Housing Program. The
units provide housing for low and moderate income
persons .
Level of Funding: $50, 000
PROPERTY ACQUISITION FOR THE DUNDEE AVENUE CLUBHOUSE
PROJECT - The Boys and Girls Clubs of Elgin
CDBG funds will be used to purchase a single family
home, located at 366 Ann Street, Elgin. The location
will eventually become the site of the new clubhouse .
The project includes costs associated with the
purchase price, closing costs, and attorney fees . The
Boys and Girls Clubs of Elgin provide educational and
recreational programs for low/moderate income children
and their families .
Level of Funding: $75, 000
INPATIENT CRISIS PROGRAM KITCHEN REHABILITATION
PROJECT - Ecker Center for Mental Health
CDBG funds will be used to construct a kitchen in the
lower level of the Ecker Center' s building, located at
1845 Grandstand Place, Elgin. The kitchen will need
to be constructed to accommodate the new clients who
will be utilizing the lower level of the facility.
Ecker Center provides inpatient services for
low/moderate persons suffering from mental illnesses .
Level of Funding: $65, 000
PADS LAND ACQUISITION PROJECT - PADS of Elgin
CDBG funds will be used to acquire 2 . 5 acres of land
on Route 31 . The land will be used to build the
Douglas L. Hoeft Resource Center. The Resource Center
will become the permanent shelter for Elgin.
Level of Funding: $50, 000
Section 2 . That the City Manager is hereby authorized and
directed to execute and file such submission with the Department
of Housing and Urban Development and to provide additional
information and furnish such documents as may be required by
said Department to execute such agreements as are required by
said Department, and to act as the authorized correspondent of
the City of Elgin.
s/ Ed Schock
Ed Schack, Mayor
Presented: April 9, 2003
Adopted: April 9, 2003
Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ti
.t OF EL Loni Mecum
Nb City of Elgin City Clerk
y Mayor
Ed Schock
TED vo
Council Members
Juan Figueroa
Robert Gilliam
Ruth Munson
John Walters
Stuart Wasilowski
Marie Yearman
MEMORANDUM
To: All City Departments
From: Planning and Neighborhood Services Department
Date: November 5, 2002
Re: 2003-2004 Community Development Block Grant (CDBG)
Applications
On Monday, November 4, 2002, City Departments received the Citizen
Participation Plan and Project Proposal Application for the 2003-2004
CDBG program year. The upcoming program year will begin on June 1,
2003 and end May 31, 2004. This year, the City of Elgin anticipates
receiving $1,039,000 in CDBG funds. Last year the City Council
established housing rehabilitation as a priority for CDBG funding and also
gives precedence to capital improvement projects with a minimum budget
of$25,000.
If your Department would like to submit a project for funding consideration,
please contact Amy Coyne in the Planning and Neighborhood Services
Department at extension 6103 to discuss the project scope, its eligibility
and any need for technical assistance. Project Proposals should be
completed and submitted to the Planning and Neighborhood Services
Department by 5:00 p.m., Friday, December 27, 2002. All proposals
submitted by that date will be included in the agenda package for the
January 8, 2003 CDBG Program public hearing.
150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616
:: Printed on recycled paper www.cityofelgin.org
ar
cm OF E4
� 'ti Agenda Item No. 0-1)5
I City of Elgin
■
'414 n
April 4, 2003
TO: Mayor and Members of the City Council
FROM: David Dorgan, City Manager
Amy Coyne, CDBG Program Coordinator
SUBJECT: Final Public Hearing Regarding Fiscal Year 2003-2004 Community Development Block
Grant(CDBG)Program and Resolution Authorizing Filing of Application and One Year
Action Plan for a Grant under the Housing and Community Development Act of 1974
PURPOSE
Consideration of final public comment on the proposed projects and consideration of a Resolution
Authorizing Filing of Application and One Year Action Plan for the 2003-2004 CDBG Program Year.
BACKGROUND
Attached for the City Council's approval is the resolution authorizing the City of Elgin to enter into a
grant agreement and submit the One Year Action Plan for the Department of Housing and Urban
Development's (HUD's) approval.
The City Council preliminarily approved the projects described in the attached resolution on February
19, 2003 Final approval and execution of the resolution would occur after the thirty(30) day public
comment period and the outstanding financial issues were addressed and resolved before the Final
Public Hearing. The Finance Department requested information from three agencies;(1)Easter Seal's,
(2) Bethesda Community Development Center, and (3) Creative Assistance Development, Inc. The
Finance Department has reviewed the information submitted by the agencies during this time period and
finds their fiscal condition satisfactory. As of this date the Planning and Neighborhood Services
Department has not received any other comments on the proposed projects for the 2003-2004 CDBG
Program Year.
During this time period the Planning and Neighborhood Services staff has been corresponding with
HUD and the Boys and Girls Clubs of Elgin regarding the acquisition project. 2003 CDBG funds will
be used for the acquisition of a single family home which will eventually be demolished as part of the
project. HUD's position is based off of the regulations which stipulate that any affordable housing
which is demolished will have to be replaced with another unit of affordable housing(constructed or
egi- rehabilitated by any private or public entity and located anywhere in the City).
The "one for one" affordable replacement housing will have to completed within five years from the
4 ,NN Agenda Item No.
City of Elgin
E
G
October 4, 2002
N
NEIGHBORHOOD VITALITY
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Program Year 2003-2004 Community Development
Block Grant Hearing Process
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information regarding the
schedule for the public hearing and work session dates and to
specify the City' s funding priorities and policies for the 2003-
2004 Community Development Block Grant (CDBG) Program Year.
BACKGROUND
A. Public Hearing and Work Session Dates
Each year, the City Council selects the public hearing and work
session dates for the development of the CDBG program. The
schedule is based on the April 15, 2003 deadline for the 2003-
2004 CDBG application and new Annual Action Plan, as established
by the U. S . Department of Housing and Urban Development (HUD) .
Two public hearings are held; (1) to receive citizen comments
and proposals, and (2) to receive final comments from citizens,
to approve the Annual Action Plan, and the submission of the
CDBG application to HUD. One work session is scheduled after
the initial public hearing to allow the Mayor and City Council
to review and discuss proposals and to finalize project
selection and budgets .
The following are a range of dates that have been selected to
allow adequate time for the development of the 2003-2004 CDBG
Program, which includes the receipt, review and evaluation of
project proposals; a review and discussion of projects by the
Program Year 2003-2004
October 4, 2002
Page 2
Mayor and City Council members; the 30-day public review and
comment period; and the submission of the application and Annual
Action Plan to HUD by April 15, 2003 .
1 . January 8, 2003 (Wednesday) as part of the City Council' s
regularly scheduled meeting (note : due to the likely high
volume of other agenda items, a meeting on this date may
need to start at an alternative time) : First public hearing
to solicit input from citizens on community needs, to hear
comments on past and present CDBG projects and performance,
and to accept and hear project proposals to be funded with
2003 CDBG Program Year funds. Alternate Date: January 22,
2003 .
2 . February 19, 2003 (Wednesday) : Special City Council work-
session to discuss projects for the 2003 CDBG Program year,
finalize the selection of projects, and establish project
budgets . After this meeting, the Annual Action Plan with
the selected 2003 year projects will be subject to a 30-day
public review and comment period beginning February 24,
2003 . Alternate Date: February 12 , 2003, prior to the
regularly scheduled Committee of the Whole meeting.
3 . March 26, 2003 (Wednesday) : Final public hearing for City
Council action on projects proposed for 2003 CDBG Program
Year funding and approval of a resolution authorizing the
submission of the Annual Action Plan to HUD. This is a
regularly-scheduled City Council Meeting date. There are
no alternate dates since the application for CDBG funding
must be submitted on or before April 15, 2003.
B. Funding Priorities and Policies
In recent years, the City Council has established policies
and trends regarding the allocation of CDBG funds . The
City Council established housing rehabilitation as a
priority for the 2001-2002 program year. A majority of
CDBG funds have been allocated to the Residential
Rehabilitation Program for a number of years. In 1999,
2000, 2001, and 2002 , 60 . 5%, 72%, 49 .4%, and 59%, of the
City' s CDBG allocation was targeted to this grant program.
Program Year 2003-2004
October 4, 2002
Page 3
With these dollars, the City has been able to serve between
100 and 150 households per year. However, program year
2003 and beyond will be subject to the lead-based paint
requirements . Unless additional funding for affected
projects is allocated, fewer residential properties will be
assisted with CDBG funds.
The remaining CDBG funds have been designated primarily for
capital improvement projects having a minimum budget of
$25, 000 per project . Public service projects rarely
receive funding since only 15% of the total CDBG grant can
support these activities .
Additionally, non-profits that have the capacity to perform
project management responsibilities may be given priority
to CDBG funds . City staff has undertaken all project
management responsibilities, including the bidding process,
project oversight, and financial and reporting activities
in addition to CDBG Program administration. However,
growing Program requirements, due to changes in legislation
and HUD procedures, have resulted in the need for sub-
recipients to undertake more project management
responsibilities .
Furthermore, HUD is placing more stringent requirements on
project reporting and the City' s monitoring of sub-
recipients, contractors and persons benefiting from CDBG
funded projects . To comply with HUD regulations, sub-
recipients must have administrative systems in place to
collect, maintain and report data on clientele and to track
project progress on a monthly or quarterly basis .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
As part of the CDBG hearing process, individuals and
organizations will be notified of the request for project
proposals and the public hearing and work session schedules
through public notices and mailings. The Citizen Participation
Plan explains the purpose of each hearing and meeting and the
funding criteria of the CDBG program. Technical assistance from
City staff will be available upon request for the preparation of
Program Year 2003-2004
October 4, 2002
Page 4
CDBG applications . It is anticipated that the Citizen
Participation Plan and public notices will be distributed by the
end of November, 2002 .
Oflik_
FINANCIAL IMPACT
In FY 2002 , the City of Elgin received $1, 005, 000 in CDBG grant
funds . A conservative estimate of $900, 000-$950, 000 is being
projected for program year 2003 considering recent events that
have affected the national economy. The City will be notified
in December or January of the actual funding allocation.
oWLEGAL
IMPACT
Housing activities that are assisted with CDBG funds will be
subject to Requirements for Notification, Evaluation and
Reduction of Lead-Based Paint Hazards in Federally Owned
Residential Property and Housing Receiving Federal Assistance
(24CFR part 35) . HUD issued this regulation in an effort to
reduce the threat of childhood lead poisoning in housing owned,
assisted or transferred by the federal government . The new
regulation applies to all federally-assisted housing built prior
to 1978 (the year the federal government banned the use of lead
in all residential paint) . Procedures for evaluating,
controlling and eliminating lead-based paint hazards as well as
post-activity clearance testing are required.
ALTERNATIVES
1 . Schedule public hearing and work session dates, give
priority funding to the Residential Rehabilitation Program
and continue to promote sub-recipient project management
responsibilities .
2 . Schedule public hearing and work session dates, reduce
funding level for the Residential Rehabilitation Program
and continue to promote sub-recipient project management
responsibilities .
r 3 . Schedule public hearing and work session dates, maintain
current funding level for the Residential Rehabilitation
Program Year 2003-2004
October 4, 2002
Page 5
Program recognizing that the number of homes rehabilitated
with CDBG funds will be reduced, and continue to promote
sub-recipient project management responsibilities.
RECOMMENTATION
It is recommended that the City Council set the hearing and work
session dates for the FY 2003 CDBG Program and establish funding
policies and priorities as identified in Alternative 1 above.
Respectfully submitted,
N10
Olufemi Fo \.rin
Interi Cit . •er
AC/sr
Loni Mecum
City Clerk
CITIZEN PARTICIPATION PLAN
AND
PROJECT PROPOSAL APPLICATION
Program Year 2003-2004
/045133,M, N(le.
%
..�1TED F.,.
City of Elgin
Planning and Neighborhood Services Department
Community Development Block Grant Program
November 2002
TABLE OF CONTENTS
Page
1.0 Introduction
1.1 Community Development Block Grant Program 1
1.2 Citizen Participation 1
1.3 Public Comments 1
1.4 Annual Action Plan 2
1.5 Amendments to the Consolidated Plan/Annual Action Plan 2
1.6 Consolidated Annual Performance Evaluation Report 2
2.0 Year 2003-2004 Community Development Block Grant Program
2.1 Program Objective 3
2.2 Program Priorities 3
2.3 Program Requirements 4
2.3.1 National Objectives 4
2.3.2 Eligible Activities 4
3.0 Public Hearing and Project Review Schedule
3.1 First Public Hearing 7
3.2 City Council Work-session 7
3.3 Annual Action Plan Public Review Process 7
3.4 Final Public Hearing 7
3.5 Additional Information 8
3.6 Technical Assistance 8
3.7 Low and Moderate Income Areas by Block Group 9
3.8 Percent of Tract Populations Low/Moderate Income 10
3.9 Census Tract and Block Group Map 11
4.0 Project Information and Application
4.1 Required Information 12
4.2 Project Submittal 13
4.3 Project Application 14
1.0 INTRODUCTION
1.1 Community Development Block Grant Program
Community Development Block Grant (CDBG) funds are distributed by the federal government through
an automatic "entitlement" formula to cities with populations of 50,000 or more persons. This formula is
based upon local statistical needs and is estimated by the federal government. Nationwide, over 1,100
local political jurisdictions are eligible for CDBG entitlement funds. CDBG funds are allocated annually
and may be spent in a variety of ways based on local priorities and CDBG regulations.
In program year 2002-2003, the City of Elgin received a total of$1,005,000 in Community Development
Block Grant funds from the U.S. Department of Housing and Urban Development(HUD). For the 2003-
2004 CDBG Program Year,the City anticipates receiving$1,039,000 in funding through this program.
1.2 Citizen Participation
The City of Elgin recognizes the importance of citizen participation in the development and
implementation of any plan or program. Two public hearings and a City Council work-session have
been scheduled for the development of the Annual Action Plan for program year 2003-2004. The
meetings are open to all interested individuals and organizations so that the public can actively
participate in the planning and development of the City's CDBG Program. Citizens are encouraged to
submit project proposals and to comment on past and proposed CDBG Programs and projects. The dates
and times for these public meetings are contained in this document and will be published in the local
newspaper. Additionally, proposed projects and budgets selected by the City Council for CDBG funding
will be published in the local newspaper for citizen review and comment.
A Project Proposal Application has been incorporated in the Citizen Participation Plan for those seeking
CDBG funds for capital or service projects that benefit low and moderate income households. The Plan
is distributed by direct mail to numerous individuals and organizations and is available in the City of
Elgin's Planning and Neighborhood Services Department, Municipal Building, 150 Dexter Court, Second
Floor, Elgin, IL 60120. A copy of Elgin's 2000-2004 Consolidated Plan also is available for review and
reference at this address.
Citizens can also participate in the Annual Action Plan development process by mailing or submitting
comments to the attention of the CDBG Program Coordinator, City of Elgin,Planning and Neighborhood
Services Department, 150 Dexter Court, Elgin, IL, 60120.
1.3 Public Comments
Public notices related to the CDBG Program are published in a local newspaper having wide distribution.
Copies of annual action plans, amendments and performance reports are available at the City of Elgin's
Planning and Neighborhood Services Department for public information and review. All comments
regarding the CDBG Program shall be directed to the CDBG Program Coordinator, City of Elgin,
Planning and Neighborhood Services Depai tment, 150 Dexter Court, Elgin, IL, 60120. The CDBG
Program Coordinator will provide a written response within 15 working days from the receipt of the
comment.
1
1.4 Annual Action Plan
Upon completion of the public hearings, work-session and public review period, the City of Elgin will
develop the final Annual Action Plan. The Annual Action Plan contains information on:
► Population and Housing Characteristics
► Homeless and Other Special Needs
► Consolidated Plan and Strategic Planning Goals
► One Year Use of Funds: Project summaries and eligibility determinations, consistency with goals
and priorities, and geographic distribution of funds
The 2003-2004 Annual Action Plan and an Application for Federal Assistance will be submitted to HUD
by April 15, 2003 for their consideration. The program year will begin June 1, 2003 upon HUD's
approval of the City's Plan. Recipients of the CDBG funds will begin their projects and programs upon
HUD's release of funds for the program year.
1.5 Amendments to the Consolidated Plan/Annual Action Plan
Any substantial amendments to the 2000-2004 Consolidated Plan or an Annual Action Plan will be
presented for citizen review and comment. A substantial amendment is defined as a change in:
1. the allocation priorities or the method of distribution of funds,
2. an activity that was not previously described in the Plan,
3. the purpose, scope, location or beneficiaries of an activity, or
4. the project budget that exceeds $25,000, or 20% of the budget.
A 30-day public comment period will be provided before a substantial amendment is implemented. All
citizen comments will be considered in the amendment preparation and approval processes. A summary
of the comments and the reason for accepting or not accepting a comment will be attached to the
substantial amendment.
1.6 Consolidated Annual Performance Evaluation Report
A Consolidated Annual Performance Evaluation Report(CAPER) is prepared at the end of each program
year and is submitted to HUD by August 31st of that year. This report summarizes the program activity
that has occurred during that program year and the accomplishments achieved. Citizens will have the
opportunity to review the 2002-2003 CAPER and provide comments before the document is submitted to
HUD. A period of at least 15 days will be provided for this purpose. A summary of the comments or
views and any reason for accepting or not accepting a comment will be attached to the CAPER and sent
to HUD.
2
2.0 YEAR 2003-2004: COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
2.1 Program Objective
The primary objective of the Community Development Block Grant Program is:
"To develop viable urban communities by providing decent housing and a suitable living environment
and expanding economic opportunities,principally for persons of low and moderate income."
Consistent with this objective, at least 70 percent of CDBG funds must be used for activities that benefit
low and moderate income persons. No more than 30 percent of CDBG funds may be used for activities
eliminating blight or blighting influences. Public Service activities must not exceed 15 percent of the
total CDBG grant allocation for the City of Elgin. Up to 20 percent of the total CDBG grant can be used
to pay program administration costs.
2.2 Program Priorities
It is the intent of the Elgin City Council to maximize the amount of CDBG funds available to the
community and limit administration costs. Therefore, the Elgin City Council has established the
following priorities for the distribution of CDBG funds.
• Projects focusing on capital improvements.
• Projects having a minimum budget of$25,000.
• Organizations having the capacity to undertake project management responsibilities,
including data collection, management and reporting as required by federal CDBG
regulations.
On October 9, 2002, the Elgin City Council established the rehabilitation of affordable housing as a
priority for the 2003-2004 CDBG program. This activity has been a City priority for a number of years
and is consistent with the 2000-2004 Consolidated Plan. Last year, the City Council allocated $596,000
in CDBG funds to the Residential Rehabilitation Program. This allocation amounted to nearly 59% of
the $1,005,000 that the City of Elgin received from the U.S. Department of Housing and Urban
Development.
Due to the strength and popularity of the Residential Rehabilitation Program, it is anticipated that the
upcoming CDBG allocation for this program will remain at or above the current level. This program not
only helps to maintain the City's affordable housing stock but also leverages private funds for additional
rehabilitation activities.
The Residential Rehabilitation Program will now address lead-based paint hazards. Testing for lead-
based paint and the use of safe work practices by contractors may be required on homes being
rehabilitated with CDBG funds. The actions that will be taken during the rehabilitation process will be
dependent on the age of the home and the extent of the work being performed. Lead-based paint
activities will increase project cost and may require the allocation of additional CDBG funds for housing
rehabilitation purposes.
3
2.3 Program Requirements
To obtain CDBG funding, all projects must fall under an authorized category of basic eligibility and
must meet a national objective as defined by HUD. Appropriate documentation of eligibility must be
attached to the project application by the proposing agency or organization. All CDBG fund recipients
will be required to sign a Sub-recipient Agreement with the City of Elgin to ensure compliance with
federal requirements and regulations.
2.3.1 National Objectives
Each funded activity must meet one of three national objectives. The national objectives are:
1. Benefit low and moderate income persons or households as defined by Section 8 household
income guidelines. A project may benefit the low and moderate income population by providing
an area benefit, serving limited clientele, resulting in housing that will be occupied by low and
moderate income households, or creating or retaining jobs for low and moderate income persons.
In all situations, at least 51% of the beneficiaries must be identified as low and moderate
income.
2. Prevent or eliminate slums or blight.
3. Meet other community development needs having a particular urgency because existing
conditions pose a serious and immediate threat to the health or welfare of the community and
other financial resources are not available to meet such needs.
2.3.2 Eligible Activities
CDBG funds can only be used for eligible activities as defined by HUD regulations. Types of projects
which may be eligible for funding under the CDBG Program are described in the summary of activities
below.
1. Rehabilitation and Preservation Activities.
a. Rehabilitation assistance for publicly or privately owned residential properties, low-
income public housing, commercial or industrial buildings (if privately owned, funding
is limited to the exterior and the correction of municipal code violations), nonprofit-
owned nonresidential buildings and manufactured housing.
b. Types of assistance. Financing for: the preceding types of rehabilitation activities
through grants, loans, loan guarantees, and interest supplements; buildings and
improvements listed except for the limitation on commercial and industrial buildings;
acquisition of tools to be lent to owners and tenants to carry out rehabilitation activities;
rehabilitation services such as counseling, energy auditing, preparation of work
specifications, inspections and loan processing; and the removal of architectural barriers
that restrict mobility.
c. Historic Preservation. Rehabilitation, preservation or restoration of historic properties
whether publicly or privately owned.
d. Renovation of closed buildings. Renovation of closed buildings, such as closed school
4
buildings, for use as an eligible public facility or for housing.
e. Lead-based Paint Hazard Evaluation and Reduction. Lead-based paint hazard evaluation
and reduction pursuant to the Residential Lead-Based Paint Hazard Reduction Act of
1992.
2. Public Facilities and Improvements. Acquisition, construction, reconstruction, rehabilitation or
installation of public facilities and improvements (including design features and improvements
which promote energy efficiency and enhance the aesthetic quality of public facilities) carried
out by public or private nonprofit entities. Buildings for the general conduct of government
cannot be assisted with CDBG funds except for the removal of architectural barriers.
3. Homeownership Assistance. Provision of financial assistance to low and moderate income
households to assist in the purchase of a home.
4. Acquisition. Acquisition in whole or in part, by purchase, long-term 15-year lease, donation or
otherwise of real property for any public purpose subject to certain limitations.
5. Disposition. Disposition through sale, lease, donation, or otherwise, of any real property
acquired with CDBG funds or its retention for public purposes,provided that the proceeds from
any such disposition shall be program income to the CDBG program.
6. Clearance. Clearance, demolition and removal of buildings and improvements, including the
movement of structures to other sites.
7. Public Services. Provision of public services including but not limited to those concerned with
employment, crime prevention, child care, health, drug abuse, education, fair housing
counseling, energy conservation, welfare, homebuyer down-payment assistance or recreational
needs. A public service must be either a new service or a quantifiable increase in the level of an
existing service above that which has been provided by or on behalf of the unit of general local
government(through funds raised by the unit or received by the unit from the State in which it is
located) in the 12 calendar months before the submission of the action plan. The amount of
CDBG funds used for public services shall not exceed 15 percent of the total grant allocation.
(Please note: The City Council typically funds capital improvement projects rather than public
service projects.)
8. Interim Assistance. Assistance to alleviate emergency conditions threatening public health and
safety or take immediate action to arrest deterioration until permanent improvements are made.
9. Loss of Rental Income. Payments to housing owners for losses of rental income incurred in
holding, for temporary periods, housing units to be used for the relocation of individuals and
families displaced by program activities assisted under this part.
10. Privately Owned Utilities. Acquisition, construction, reconstruction, rehabilitation, or
installation of distribution lines and facilities of privately owned utilities, including the
underground placement of new or existing distribution facilities and lines.
11. Construction of Housing. Construction of new permanent residential housing for projects
receiving Housing Development Grant funds and for the construction of replacement housing for
5
persons displaced by a CDBG project.
12. Code Enforcement. Costs incurred for inspection for code violations and enforcement of codes
in deteriorating or deteriorated areas when such enforcement, together with public or private
improvements, rehabilitation or services to be provided, may be expected to arrest the decline of
the area.
13. Micro-enterprise Assistance. Provision of technical assistance and general support to new,
developing or existing micro-enterprises. Facilitate economic development through the
establishment, stabilization and expansion of micro-enterprises.
14. Special Economic Development Activities. The acquisition, construction, reconstruction,
rehabilitation or installation of commercial or industrial buildings, structures and other real
property improvements; the provision of grants, loans, loan guarantees, interest supplements, and
technical assistance to carry out an economic development project while minimizing the
displacement of existing businesses and jobs in neighborhoods; and the delivery of economic
development services. Note: Prior to obligating funds, the appropriate level of public benefit
must be determined pursuant to Guidelines For Evaluating and Selecting Economic
Development Projects.
15. Special Activities by Community Based Development Organizations. Provision of grants or
loans to any CBDO qualified to carry out a neighborhood revitalization, community economic
development or energy conservation projects.
16. Planning Activities. Eligible planning, urban environmental design and policy planning
activities such as comprehensive plans, community development plans, housing plans, land
use/environmental design plans, economic plans, open space and recreation plans, neighborhood
plans, capital improvement plans, environmental studies, historic preservation studies and
analysis of impediments to fair housing choice.
17. Program Administration. Payment of reasonable administrative costs related to the planning and
execution of community development activities assisted in whole or in part with CDBG funds.
Costs may include general management, oversight and coordination, public information, fair
housing activities, submission of applications for federal programs and costs for facilitating
housing.
18. Payment of Non-Federal Share. Payment of the non-Federal share required in connection with a
Federal grant-in-aid program undertaken as part of CDBG activities,provided, that such payment
shall be limited to activities otherwise eligible for CDBG funding.
19. Technical Assistance. Provision of technical assistance to public and nonprofit entities to
increase the capacity of such entities to carry out eligible neighborhood revitalization or
economic development activities.
20. Assistance to Institutions of Higher Education. Provision of assistance to institutions of higher
education when it is determined that such an institution has demonstrated a capacity to carry out
eligible CDBG activities.
6
21. Housing Services. Housing services, such as housing counseling in connection with tenant based
rental assistance and affordable housing projects assisted under the National Affordable Housing
Act, energy auditing, preparation of work specifications, loan processing inspections, tenant
selection, management of tenant-based rental assistance, and other services related to assisting
owners, tenants, contractors and other entities participating in housing activities under the
National Affordable Housing Act.
3.0 PUBLIC HEARING AND PROJECT REVIEW SCHEDULE
3.1 First Public Hearing
The intent of the first public hearing is to:
1. review the purpose of the CDBG Program and citizen participation process,
2. hear citizen comments on community and housing needs,
3. hear citizen comments on past and present CDBG funded projects and project performance, and
4. hear proposals for projects to be considered for funding from the 2003-2004 CDBG Program.
Please note: Proposals for projects submitted after the first public hearing will not be considered
for funding for the 2003-2004 CDBG Program.
Time: 5:00P.M.
Day: Wednesday
Date: January 8, 2003
Place: Elgin Municipal Building, City Council Chambers, 2nd Flr,N.Tower, 150 Dexter Ct,Elgin,IL
3.2 City Council Work-session
During the work-session, the City Council will review the CDBG budget, consider comments from the
first public hearing, select proposed projects for the 2003-2004 CDBG Program and propose project
funding levels. During the work-session, public input is generally limited to responses to questions
asked by City Council members.
Time: 5:00P.M.
Day: Wednesday
Date: February 19, 2003
Place: Elgin Municipal Building, City Council Chambers, 2nd Flr,N. Tower, 150 Dexter Ct, Elgin, IL
3.3 Annual Action Plan Public Review Process
After the City Council selects the projects to be funded from the City's 2003-2004 CDBG allocation, the
proposed projects will be published in the Courier News. A 30-day citizen review period will take place
between February 24, 2003 and March 24, 2003. The proposed projects will be summarized in the
Annual Action Plan. The document will be available at the City of Elgin Planning and Neighborhood
Services Department, 150 Dexter Court, Second Floor,Elgin,IL for public review.
3.4 Final Public Hearing
7
•
The intent of the final public hearing held by the Elgin City Council is to:
1. hear and consider citizen comments on the proposed projects for the 2003-2004 CDBG Program,
2. act on changes to the proposed projects, and
3. adopt a resolution authorizing the submission of the Annual Action Plan and Application for
Federal Assistance to HUD.
Time: 7:00 P.M.
Day: Wednesday
Date: April 9,2003
Place: Elgin Municipal Building, City Council Chambers, 2nd Flr,N. Tower, 150 Dexter Ct,Elgin, IL
3.5 Additional Information
All written comments received regarding the CDBG Program will be kept on file for public examination
during regular working hours in the Planning and Neighborhood Services Department. Written
responses will be made to any written question or complaint within 15 days of receipt. All pertinent
information, records and regulations concerning Community Development Block Grants will be
available for public inspection.
3.6 Technical Assistance
The Planning and Neighborhood Services Department staff is available to assist any person or
organization interested in developing a project proposal for CDBG funding consideration. Staff will
answer questions, review proposed projects and provide other technical assistance to help you submit a
proposed project. Information regarding the Community Development Block Grant Program and past or
present CDBG funded projects also may be obtained by contacting the Planning and Neighborhood
Services Department, City of Elgin, 150 Dexter Court, Elgin, IL 60120 or by telephone at (847) 931-
5910.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend any of these hearings and meetings and who may require
accommodations in order to allow them to observe and/or participate in these hearings and meetings, or
who have questions regarding the accessibility of the meetings or facilities, are requested to contact Rich
Hoke at (847) 931-5617 or TDD (847) 931-5616 promptly to allow for the City of Elgin to make
reasonable accommodations for those persons.
8
• 1
Militt-1,,, -1-1-?.5_':,•:,y,.,-. .kr,E,34,7,,:i ,::;,:„i:.::,-:,.,..4,,Nill:x0,,,r,:::.,:,:r :: `. \W:-.,,,
&,„-kr,:::,,,,,,,,,--7-zvij,“_,:,:;,14_•---i,v.:45,,,,:--7,7h-=i-_,,,=-,:x,„-:::.,,,,_f::- •,--tt- -,-' .,-;,,Jk,'a-7.- •90V-d•
- '''-t7-111;.57•T•I;:t;'-'''-.'1i4=-14iW,•.r.;. .- Ifil;l4tV'' ...„,:::1Eir. __,.. „-atN,,:.--*,:„ir
..,,,,,„„.„=„ -*:.p.„,„-_::::4,.,,,_nt±„,z,:i.,,..‘,..._em,„Eral:,,,::,.:,..4.,:,_,.:„. .:,.:,:,iii:Tu ARIA °4-t 7 q:1.4,_.-:;A--RM4:---i
t
}
.' iiI ;Jc
MAT
''Preg iitr*„.,-%,;. , Train ...2w-N ---. , 4, 4 ‘,,
1,1$V4Lhq:s,,tt,„''I;7=::'':'::;'' .:.:,I,.,:a,:t-:_,st;",r::.,ii, . _
smi „ ....., ,_„si,..v.,-, ...„...: -- .
.7 a I 0 0> €
�� � �
« .
ligik
_I
#_
24
.1.
4
1
.,,," ,u„..415....„,:.
1 ,__e...
_ _.
alai
NE oh.
City of Elgin
•
•
1990 Census Block Group Map N
Low and Moderate Income Areas by Block Group A
i
850600
13.484 850500
24.788
:7-7,:"....7.r.-_—_,,,7,-7 i
1 t
:'1'23:'?..-.447? e * _
s ma , y 8saaa- -
39.8� - _
8519 85x00-'=
• 15892 s •�' 801498
850900J� g �
' _, - __ 111 724
� 53.936
r ff'Si300
_ —
_ 51904.' ' ',�zs I 851200
78�St 040� 804,}1
_ 851500 804491
*Fi N sn 851600 7006 7 46 20
`-42109 --=R 1400 _
831942 =...i:_ 851T00 -
acttii .-gE0 eP c
MY -
511E02
_., - - _ = 804501
18.140
44 gigA 851801
31.111
i
•
Tract Number
City of Elgin Percent Population Low/Mod
1990 Census Tract Map N
Percent of Tract Population Low / Moderate Income A
l
850500
:50600
Illakri
ci 1 ahl 4.1"Vito
i rs 111111 liAlril i Yak am
v. dupla' �j up
I�
�.7 fi of 1L �;, manilas Siiieel L !Apm21--mo 61
Lr- l---84 90 l . ■II li
400.,a■I�IIIonioi.'1'ter ami,v■tk. ilulliVi°"\41 agiiiralitilkirt
iltSKIP it ■iwti�� ii l��r`:�;. • ®■r��c,I(k4J11s j1S!!ILI,
r �� �=� 804304
�1 f • iiig
0�ii+ X11104\ usvAi i®iii, IAA
:41904 1 1111■ s !■■�_+� ... �'� E�
titAiri v iiiiwIIIIIMI ��s� °Irrl11e1'ma AL fii ' ° �•r
4j! 1I" al -TOP I' �, o L�t1 i■L.�11�: L 1
f 111�jj� ! ■�jj ®u�el'NlS�lff■ ves died � V
1111`, 6►� ��!�' iitnige 1, ,; a/,d 1
s_� ■ try■fif.........m` Or Ok 4 ��"1I
W _ 85170 Alle de ft vel
851902 ■ ■ / o
1 1, 11� A I sV _80440 1 1
L free i
- � 851802 804501
851801
44
I t
City of Elgin
2000 Census Tracts
A
N
4.0 PROJECT INFORMATION AND APPLICATION
4.1 Required Information
Proposals for funding under the 2003-2004 Community Development Block Grant Program must
include the following information.
1. Statement of Purpose: Prepare a detailed written statement describing the project being
proposed and the need for the proposed project. Indicate how the proposed project will benefit
low and moderate income persons.
2. Low and Moderate Income Benefit Statement: Indicate the number of persons or households
benefiting from the project and how many of the persons or households are low and moderate
income persons(see attachment A). Explain how that determination was made.
3. Eligible Activity Designation: Using the eligible activity descriptions in this document, identify
how this project qualifies for CDBG funds.
4. National Objective: Using the national objective descriptions in this document, identify how
this project qualifies for CDBG funds.
5. Plans and specifications. Attach plans and specifications for construction, rehabilitation and
equipment needed to conduct this project.
6. Project Cost Estimate. Submit a contractor prepared estimate of the cost for the proposed
project. Complete the attached table to show total estimated cost.
7. Other Project Funding Sources and Amounts: If other fund sources will be used to conduct
this project, specify the amount of funds, the source of funds and when the funds will be
available. Complete the attached table.
8. Time-line for Project Implementation: Prepare a time-line showing the activities that will be
pursued to conduct the project and the amount of time necessary to complete each project phase.
9. Documentation and Reporting: Describe the method you will use (during the course of this
project)to document data on persons/households served through this project.
10. Other Information. Provide other information as necessary to understand the proposed project
(photographs, drawings, site plans, letters of support, project background, etc.). No videos,
slides or recordings will be accepted.
11. Organizational Structure. Provide:
a. Mission Statement for your organization.
b. Tax-exemption determination letters from the Federal Internal Revenue Service and the
State Franchise Tax Board.
c. Articles of Incorporation and by-laws of your organization.
d. List of the Board of Directors including name, telephone number, address, occupation or
12
affiliation of each member. Identify principal officers of the governing body.
e. A letter or resolution from the Board of Directors authorizing the submission of the
proposed project(s). Documentation must be submitted providing the name, title,
address and telephone number of each individual authorized to negotiate for and
contractually bind the agency.
f. Organizational chart describing the agency's administrative framework and staff
positions.
g. Resume of the Chief Program Administrator and Chief Fiscal Officer.
h. Recent financial statement and independent audit report.
4.2 Project Submittal
Please use the following project proposal application form as part of your submission for funding.
Submit all proposed projects to the Elgin Planning and Neighborhood Services Department, CDBG
Program, 150 Dexter Court, Elgin, IL 60120. If proposed projects are submitted by 5 p.m. on
December 9, 2002, the material will be provided to the Elgin City Council in the agenda package
for the January 8,2003 CDBG Public Hearing. Proposals may be submitted at the Public Hearing.
No proposed project submissions will be accepted after the January 8,2003 CDBG Public Hearing.
13
4.3 PROJECT APPLICATION
CITY OF ELGIN CDBG PROGRAM
2003-2004 PROGRAM YEAR
Date of Submittal
Project Name
Project Address
City State Zip Code
Census Tract Block Group
Submitting Agency/Organization
Contact Person:
Name
Address
City State Zip Code
Telephone
Fax/E-mail
Amount of CDBG Funding Request:
14
STATEMENT OF PURPOSE: Provide below or attach a detailed written statement that describes the
scope of the proposed project, the need for this project, and the anticipated benefits resulting from this
project.
15
LOW & MODERATE INCOME BENEFIT STATEMENT: Explain how the proposed project
benefits low and moderate income persons, households or neighborhoods. Provide supporting material,
as necessary.
Area Benefiting from proposed project :
Census Tract Block Group(s)
Population Benefiting from proposed project(see attachment A):
• Number of persons or households expected to benefit from this project
• Number of low/moderate income population benefiting from project
• Please describe the method used to calculate the benefit.
ELIGIBLE ACTIVITY: Identify the eligible activity that qualifies the project for CDBG funding.
Please refer to the list of activities in Section 2.3: Program Requirements of this document.
NATIONAL OBJECTIVE: Identify the National Objective that is met to qualify the project for CDBG
funding. Please refer to the list of objectives in Section 2.3:Program Requirements of this document.
16
PROJECT COST ESTIMATE: Provide cost information below and/or attach additional cost estimate
summaries. Ten percent (10%) of the cost subtotal must be added for both federal labor standards and
project contingency costs.
Project Cost Elements Estimated Cost
1.
2.
3.
4.
5. Estimated Cost Subtotal
6. Add 10%of line 5 for
federal labor standards
7. Add 10%of line 5 for
project contingency
8. Total Estimated Cost
OTHER PROJECT FUNDING SOURCES AND AMOUNTS:
Funding Source Amount of Funding
1. $
2. $
3. $
4. $
Total Funding From Other Sources $
17
PROJECT IMPLEMENTATION: List of major tasks to implement project and a time-frame (length
of time needed)for the completion of each task.
Task Time frame
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Total number of months required for project completion:
DOCUMENTATION AND REPORTING: During the course of this project, you are required by federal
regulations to report on the clientele served by this project. Describe the method you will use to collect and
maintain information on the:
• Number of persons/households being served
• Number of low and moderate income persons/households being served
• Household size and household income of clientele served
• Race/ethnicity of clientele served
• Number of female-headed households served
18
Attachment A
HUD Income Guidelines
January 2002
Household Extremely Very Low Other Low Median
Size Low Income Income Income Family
(0-30% MFI) (31-50% MFI) (51-80% MFI) Income
1 $15,850 $26,400 $38,100 $52,800
2 $18,100 $30,150 $43,500 $60,300
3 $20,350 $33,950 $48,950 $67,900
4 $22,600 $37,700 $54,400 $75,400
5 $24,450 $40,700 $58,750 $81,400
6 $26,250 $43,750 $63,100 $87,500
7 $28,050 $46,750 $67,450 $93,500
8 or more $29,850 $49,750 $71,800 $99,500
MFI = Median Family Income
MFI for all household sizes for 2001 is $75,400