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03-84
Resolution No. 03-84 RESOLUTION APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH PATNICK CONSTRUCTION, INC. FOR THE GENEVA STREET WATER MAIN PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Patnick Construction, Inc . for the Geneva Street Water Main Project; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No . 1 and Final, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is hereby authorized and directed to execute Change Order No. 1 and Final , a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 2 , 2003 Adopted: April 2 , 2003 Omnibus Vote: Yeas : 5 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CHANGE ORDER No. 1 AND FINAL FOR GENEVA STREET WATERMIAN CONTRACT WITH PATNICK CONSTRUCTION, INC. City of Elgin SHEET 1 OF 4 PROJECT: Water Distribution System Improvements for Geneva Street from Division Street to Villa Street CHANGE ORDER NO. 1 LOCATION: Elgin, Illinois CONTRACTOR: Patnick Construction, Inc . DATE: February 25 , 2003 I . A. DESCRIPTION OF CHANGES INVOLVED 1 . One additional 2-inch water service at 33 S . Geneva SAtreet . One 2-inch water service at 10-12 N. Genva Street and one 1-1/2inch water service at 270 Chicago Street in place of 1-inch water services . 2 . Removal and Replacement of Manhole at Fulton and Geneva Streets . Reconstruction of one barrel of a Catch Basin at Fulton and Geneva Streets . Reconstruction of two barrel sections of a Catch Basin at the intersection of Geneva and Division Streets . 3 . In the area of roadway resurfacing program scheduled for 2003 , 264 L. F. of Asphalt Curb, 648 L. F. Concrete Curb modifications and Topsoiling and Seeding of 222 square yards of Parkway. 4 . Two hours of downtime for Crew to connect to a 4 inch watermain shown as a 6-inch watermain and Six hours downtime for Crew to connect to an 8-inch watermain. 5 . Upgrade of ten Curb Stops from Ford Ball Valve Curb Stops Model No. B22-444M to Ford Ball Valve Curb Stops Model No. B44-444 . 6 . Installation of 46 lineal feet of 8-inch Ductile Iron Storm Sewer. 7 . Placement of 12-inch diameter watermain inside 24 lineal feet of a 24-inch diameter steel casing at the intersection of Chicago and Geneva Streets and filling of annular space with grout . THE CITY OF ELGIN SHEET 2 OF 4 GENEVA STREET CHANGE ORDER NO. 1 8 . Substitution of Cast Iron Butterfly Valve for Ductile Iron Butterfly Valve . 9 . Balancing Change Order. B. REVISION IN PRICE C. REASON FOR CHANGES 1 . Add $9, 521 . 55 1 . City records indicated 1-inch diameter water services but an additional 2-inch water water service was discovered and two services were found to be 1-1/2-inch diameter and 2-inch diameter. 2 . Add $6, 052 . 75 2 . Deteriorated brick manhole was replaced with a precast structure and two catch basins were partially reconstructed as ordered by the City. 3 . Add $3 , 133 . 50 3 . Due to City wide resurfacing program a temporary asphalt curb was placed at locations of future grade changes, at locations of minor future grade changes the City requested the Contractor to furnish an 18-inch deep concrete curb and gutter to match the proposed roadway improvement not the existing 12-inch deep curb and gutter as specified and the City accepted seeding of parkway in place of sod. (Net savings of $5, 812 . 50 to the City. ) 4 . Add $4 , 000 . 00 4 . The Contractor mobilized equipment and manpower to complete scheduled critical , time limited shutdowns of the existing distribution system at Highland Avenue and at Chicago and Geneva Streets . However there was two hours of downtime to secure materials when the watermain at Highland Avenue was found to be fl- inch diameter and not 6-inch diameter as shown. At Chicago Street the Contractor had 6 hours of downtime until the City could provide isolation of its system. THE CITY OF ELGIN SHEET 3 OF 4 GENEVA STREET CHANGE ORDER NO. 1 5 . Add 1, 000 . 00 5 . City requested the Contractor to furnish Ford Ball Valve Curb Stops B44-444 in place of Ford Ball Valve Curb Stops B22-44M. Consistent with standards used throughout the City. 6 . Add $2 , 668 . 00 6 . Unknown and unmarked storm sewer encountered during construction that required replacement with ductile iron pipe as required by the Illinois Environmental Protection Agency (IEPA) for the protection of the watermain. 7 . Add $3 , 200 . 00 7 . Steel casing used for protection of watermain as required by the IEPA saved the City $1 , 200 and reduced the downtime of the intersection of Chicago and Geneva Streets . 8 . Delete $ 459 . 00 8 . Comparable valve material with same expected life reduced delivery time of the valves by 12 weeks. 9 . Delete $55, 943 . 50 9 . Adjustment of contract quantities to conform to final quantities . Net Deletion of $26, 826 . 70 II . CHANGE ORDER CONDITIONS 1 . This Change Order does not relieve the Contractor form strict compliance with the guarantee provisions of the Original Contract, particularly those pertaining to performance and operation of equipment . 2 . The Contractor expressly agrees that he will place under his coverage of his Performance and Payment bonds and Contractor' s Insurance. All work covered by the Change Order. 3 . The Contractor waives all rights to claims against the Owner for any indirect costs with this or any other change order. THE CITY OF ELGIN SHEET 4 OF 4 GENEVA STREET CHANGE ORDER NO. 1 III . STATUTORY BASIS FOR CHANGE ORDER 1 . The above changes were not anticipated, for the reasons listed, at the time the Contract with Patnick Construction, Inc, was authorized. 2 . It is in the best interest of the City to approve the above listed changes . 3 . The above listed changes are germane to the intent and scope of the original contract . III . ADJUSTMENTS IN AMOUNT OF CONTRACT 1 . Amount of Original Contract $416, 000 . 00 2 . Net addition due to all previous Change Order Nos . 0 through 0 0 . 00 3 . Amount of Contract, not including this Change Order 416 , 000 . 00 4 . Deletion to Contract due to this Change Order <26 , 826 . 70> 5 . Amount of Contract including this Change Order $389 , 173 . 30 RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK & HOWSON L.L.C. : By: i� �Yi " xi. 212.c/a Bon G. Mui Date Partner ACCEPTED BY PATNIC• STRUCTION, NC. (CONTRACTOR) : ' - 070 -7C):? at DiVito Date President APPROVED BY THE CITY OF ELGIN: e// I-3 Olaf- - ' _ _ - !/!E� /�'1 O OR Glgln Da e Lat..al.m City Manager Patnick Construction, Inc. 1275 Spaulding Road Elgin, Illinois 60120 Schedule of Additional Items for Geneva Street Watermain Project City of Elgin, Illinois Date: 12/13/2002 Rev: 01/15/03 !Water Services Additional Work Item No. Description of Item Quantity Unit Unit Price Total 1 2"Water Service Complete 2 EA $ 748.50 $ 1,497.00 (2"Curb Stop,Corp,B-Box 100E,2.5"Enlarged Base $ - 16x2 Tapping Sleeve,Copper,2"45 Degree Bend) $ - 2 Crew Cost for Labor and Equipment (5.0 Hrs. Each) 8 HR $ 500.00 $ 4,000.00 3 15% Profit and Overhead 1 LS $ 824.55 $ 824.55 Sub-Total $ 6,321.55 (Manhole Removal and Replacement at Fulton 3 48" Bottom for Manhole 1 EA $ 53.00 $ 53.00 4 48" Diameter Flattop 1 EA $ 127.75 $ 127.75 5 48"x60" Riser Barrel 1 EA $ 230.00 $ 230.00 6 Crew Cost for Labor and Equipment 3 HR $ 500.00 $ 1,500.00 7 15% Profit and Overhead 1 LS $ 287.00 $ 287.00 Sub-Total $ 2,197.75 'Additional Items Required For Project 7 1.5"Water Service 1 EA $3,200.00 $ 3,200.00 8 Asphalt Curb 264 LF $ 5.00 $ 1,320.00 9 Concrete Curb (Additional $1.00 for adjustment) 648 LF $ 1.00 $ 648.00 10 Parkway Restoration (Seed/Blanket) 222 SY $ 5.25 $ 1,165.50 11 B-Box 10 EA $ 100.00 $ 1,000.00 12 Crew Cost Time for Manhole at Highland Ave. 2 HR $ 500.00 $ 1,000.00 13 Catch Basin Reconstruction North of Fulton 1 EA $1,500.00 $ 1,500.00 14 Catch Basin Rem/Replace at Division & Geneva 1 EA $2,500.00 $ 2,355.00 15 8" Ductile Iron Pipe Storm Sewer 46 LF $ 58.00 $ 2,668.00 16 Downtime Chgo/Geneva: City unable to shut 6 HR $ 500.00 $ 3,000.00 down valve. 17 Replace Watermain in casing & pressure grout 20 LF 160 $ 3,200.00 at Chgo. St. Sub-Total $21,056.50 TOTAL $29,575.80 Patnick Construction, Inc. Sewer and Water Construction 1275 Spaulding Road Elgin, Illinois 60120 847-717-3040 Fax 847-717-3035 Send to: AB&H From: Pat DiVito Attention: Dave Bamas Date: 01/15/2003 Office Location: Office Location: Fax Number: Phone Number. ❑ Urgent ❑ Reply ASAP ❑ Please comment ❑ Please Review ❑ For your Information Total pages, including cover: Comments: Dave, Please note the following in reference to your letter of 01/03/2003 1. Documentation attached 2. Please note the crew cost breakdown (4) Labor with tools, equipment, and service vehicle @ $57.00/Hour for$228.00 (2) Operators with machine @ $68.00/Hour for$ 136.00 (2) Truck with Driver @$68.00/Hour for$136.00 TOTAL OF$500.00 for crew hour 4. Documentation attached 5. Documentation attached 8 &9. The City of Elgin changed elevation after framing was complete. Reframed for new elevation to which the City agreed to price increase. 11. City replaced all B-Boxes because of breaks in the existing boxes. 12. Main was to be 4", after excavating it was found to be a 6" main. Stoppage was due to City valve not functioning for the close. This caused the noted delay. 13. Removed old catch basin, cleaned and reconstructed for$500.00 3 hours of work and 2 bags of cement. Dismantled old catch basin, cleaned inside Reconstructed wall with bricks, placed 3' barrel cone. 14.4 hours of crew cost and 48" cone, 6" cast bottom and base. Attached also find revised invoice for the above items. Any questions, please call. Thanks r , i. I t .:. ,` ;t . ' `1I} I .1.� E ROI)t.1CI S, INC. I Y2 .-. . 2001 PRATT BLVD. ELK GROVE VILLAGE, ILLINOIS 60007 (847) 364-0670 / S TAG: ELGIN l/ ,V-G� ) H T P O ^ G� p Sf ii i PATNICK CONSTRUCTION INC. s o T i ' :) SPAUL.D I NG ROAD D 0 ELGIN, IL 60120 OLD HERE FOR MAILING TERMS ORDER NO. • CUSTOMER NO. SOLD BY SHIP VIA SHIPPING DATE INVOICE DATE INVOICE NO. REFERENCE 30 510410 6168 RM WILL CALL 10/29/02 10/29/02 152993 PRODUCT NO. QUANTITY DESCRIPTION PRICE UNITS I DISCOUNT ORDERED SHIPPED B:O. -200K40 40. 00 40. 00 FT ( 40FT COIL) 2 K 5. 18000 FT . 00 207. 20 COPPER TUBING -FR600200 1. 00 1. 00 2"CC BALL CORP FB600-7 381. 45000 EA . 00 381. 45 -20015063 1. 00 1. 00 2 H15063 45 CT X FLR . 00000 EA . 00 . 00 -B22777 1. 00 1. 00 2 CURB STOP B22-777 . 00000 EA . 00 . 00 -E72100E 1. 00 1. 00 100E SERVICE BOXES . 00000 EA . 00 . 00 -E212E 1. 00 1. 00 2-1/2" ENLARGED BASE . 00000 EA . 00 . 00 -317188815000 1. 00 1. 00 16X2 DBL/SS SDL 1.59. 85000 EA . 00 159. 85 IL SALES T(IX 61. 75 TOTAL 810. 25 1%% interest oer randy will b6 charged c-n zit Toast ^', <,,:cvu' ,... r'' _7 r if Es ,' k r--P r,.Ir-r\i!.1r t; . _. WELCH BROS., INC. p 1050 ST.CHARLES ST. INVOICE `�„ ELGIN, IL-1fQ120 OY Invoice Number: 1054738 11-C' Invoice Date: 07/31/02 1 jitl ao/^ Page: 1 Bill PAT600 ~ lY :hip To: Patnick Construction Inc. To: GENEVA STREET- CITY OF ELGIN 1275 Spaulding Road WATER DIST.IMP. FOR GENEVA ST Elgin, IL 60120 GENEVA ST & FULTON ST ELGIN IL Ship Via Welch delivery P.O. Number Ship Date 07/30/02 Job No. Due Date 08/30/02 Our Order No. 727828 Terms Net 30 days Location ELGIN ,Item/Description Unit Order Qty Quantity Unit Price Total Price 6" VALVE © DUPAGE#1&2 606CB Each 2 2 130.00 260.00 1 60" Cast Bottom 6048B Each 2 2 230.00 460.00 ? 60 X 48 Barrel Riser 9A Each 4 4 29.50 118.00 9A Boot Opening 6032B Each 2 2 153.33 306.66 60 X 32 Barrel Riser � 60TG Each 2 2 140.00 280.00 i 60"T/g Flat Top Offset H -- DISTEP Each 10 10 40.00 400.00 EJ 8526 Ductile Iron M/H Step EZ Roll 8 8 5.00 - 40.00 1" EZ Stick 14.5' RI 8 Per Box/320 Per Skid Amount Subject to Amount Exempt Subtotal: 1,864.66 Sales Tax from Sales Tax Invoice Discount: 0.00 1,864.66 0.00 Sales Tax: 135.19 Buyer acknowledges and agrees to the terms and conditions of sale contained on the reverse side hereof which are explicitly made a part of the sales agreement between Welch Bros.and the Buyer. Total: 1,999.85 ' . WELCH BROS., INC. � `"� 1050 ST.CHARLES ST. INVOICE "_ ELGIN, II,,-6erZ0 ...% (847) 7 C( Invoice Number: 1054739 F_ 6-661-__________2 Invoice Date: 07/31/02 Page: 1 Bill PAT600 Ship To: Patnick Construction Inc. To: GENEVA STREET - CITY OF ELGIN 1275 Spaulding Road WATER DIST.IMP. FOR GENEVA ST Elgin, IL 60120 FROM DIVISION ST TO VILLA ST ELGIN IL Ship Via Welch delivery P.O. Number Ship Date 07/31/02 Job No. Due Date 08/30/02 Our Order No. 728116 Terms Net 30 days Location ELGIN i Item/Description Unit Order Qty Quantity Unit Price Total Price i I MH EXTRA 486CB Each 1 1 53.00 53.00 48" Cast Bottom 4832B Each 1 1 96.00 96.00 48 X 32 Barrel Riser 48340C Each 1 1 102.00 102.00 48 x 34 Offset Cone STEPS Each 3 3 3.75 11.25 Manhole Steps 30 Per Box/750 Per Skid 4AR Each 6 6 12.00 72.00 4" Adjusting Ring '2AR Each 6 6 9.50 57.00 i 2" Adjusting Ring Amount Subject to Amount Exempt Subtotal: 391.25 Sales Tax from Sales Tax Invoice Discount: 0.00 391.25 0.00 Sales Tax: 28.37 - Buyer acknowledges and agrees to the terms and conditions of sale contained on the reverse side hereof which are explicitly made a part of the sales agreement between Welch Bros.and the Buyer. Total: 419.62 Elgin, Illinois Page 1 Geneva Street Contract Adjustment Final Number to Units Number Price Unit Price Item Unit of Units of Units Per Unit Extension 1. 16" Diameter Water Main Lineal 1357 0 1357 $ 75.00 $ 101,775.00 in Trench Feet 2. 1" Dia. Water Service Each 12 -2 10 $ 1,200.00 $ 12,000.00 Lines and Connection 3. Connection to Existing Each 1 0 1 $ 14,000.00 $ 14,000.00 16" Main at Division Street (16" Tapping Valve with Sleeve in Vault) 4. Connection to Existing Each 1 0 1 $ 8,000.00 $ 8,000.00 6" Main at Highland Avenue (16"x6" Tee with Gate Valve in Vault) 5. Connection to Existing Each 1 1 2 $ 8,000.00 $ 16,000.00 8" Main at East Chicago Street (8" Tapping Valve with Sleeve in Vault) 6. Connection to Existing Each 2 0 2 $ 7,600.00 $ 15,200.00 6" Main at DuPage Street (6" Gate Valve in Vault) 7. Connection to Existing Each 1 0 1 $ 7,600.00 $ 7,600.00 6" Main at Fulton Street (6" Tapping Valve with Sleeve in Vault) $ Elgin, Illinois Page 2 Geneva Street Contract Adjustment Final Number to Units Number Price Unit Price Item Unit of Units of Units Per Unit Extension 8. Connection to Existing Each 1 0 1 $ 13,830.00 $ 13,830.00 12" Main at Villa Street (16" Tee with Butterfly Valve in Vault and Associated Piping) 9. 16" In-line Butterfly Each 3 0 3 $ 6,580.00 $ 19,740.00 Valve in Vault 10. Abandonment of Existing Lump Sum 1 0 1 $ 1,500.00 $ 1,500.00 4" Diameter Watermain 11. Relocation of Existing Lineal 20 0 20 $ 150.00 $ 3,000.00 8" Watermain in Trench Feet 12. Fire Hydrant Assembly Each 2 0 2 $ 3,000.00 $ 6,000.00 13. 10" Diameter Sewer Lineal 60 -40 20 $ 60.00 $ 1,200.00 Replacement Feet 14. 12" Diameter Sewer Lineal 50 -10 40 $ 60.00 $ 2,400.00 Replacement Feet 15. 24" Diameter Sewer Lineal 20 -20 0 $ 200.00 $ 0.00 Replacement Feet 16. Granular Trench Cubic 1,840 -469 1371 $ 25.00 $ 34,275.00 Backfill Yards 17. Roadway Pavement Square 1,240 147 1387 $ 15.00 $ 20,805.00 Removal Yards 18. Roadway Pavement Square 1,240 -514 726 $ 40.00 $ 29,040.00 Replacement Yards 19. Sidewalk Removal Square 1,170 69 1239 $ 1.50 $ 1,658.00 Feet • Elgin, Illinois Page 3 Geneva Street Contract Adjustment Final Number to Units Number Price Unit Price Item Unit of Units of Units Per Unit Extension 20. Sidewalk Replacement Square 1,170 69 1239 $ 4.00 $ 4,956.00 Feet 21. Driveway Pavement Square 160 -82 78 $ 10.00 $ 780.00 Removal Yards 22. Driveway Pavement Square 160 -82 78 $ 55.00 $ 4,290.00 Replacement Yards 23. Combination Curb and Lineal 850 -13 837 $ 5.00 $ 4,185.00 Gutter Removal Feet 24. Combination Curb and Lineal 850 -216 634 $ 28.00 $ 17,752.00 Gutter Replacement Feet 25. Topsoil and Sodding Square 440 -60 380 $ 7.00 $ 2,660.00 Yards 26. Topsoil and Seeding Square 0 0 0 $ 0.00 $ 0.00 Yards 27. Traffic Control and Lump Sum 1 0 1 $ 10,000.00 $ 10,000.00 Protection 28. Temporary Surface Over Square 1,240 -579 661 $ 10.00 $ 6,610.00 Trench Yards 29. Video Filming Lump Sum 1 0 1 $ 600.00 $ 600.00 30. Storm Inlet Removal and Each 1 -1 0 $ 800.00 $ 0.00 Replacement • • Elgin, Illinois Page 4 Geneva Street Contract Adjustment Final Number to Units Number Price Unit Price Item Unit of Units of Units Per Unit Extension B. INDETERMINATE ITEMS 31. Granular Foundation Cubic 50 -50 0 $ 40.00 $ 0.00 Material Yards 32. Class "B" Concrete Cubic 10 -10 0 $ 50.00 $ 0.00 Yards 33. Removal and Disposal Cubic 50 -50 0 $ 30.00 $ 0.00 of Petroleum Yards Contaminated Soil 34. Fluorocarbon Rubber Each 10 -10 0 $ 133.00 $ 0.00 (Viton)Gaskets 35. Rock Excavation Cubic 50 -50 0 $ 20.00 $ 0.00 Yards Sum $360,056.50 Original Contract Amount $416, 000 . 00 Final Amount of $360, 056 . 50 Contract Pay Items Adjustment <$ 55, 943 . 50> Credit . ■ . \�yOFE4Ci d ,♦ 1t) City of Elgin Agenda Item No. G ; ! March 7, 2003 � i I / G TO Mayor and Members of the City Council N !li j ' 6 Vii, ,0 ;, , t ate : FROM: Olufemi Folarin, Interim City Manager RNANCIALLY STABLE CITY GOVERNMENT EFFICIENT SERVICES, AND QUALITY INFRASTRUCTURE SUBJECT: Final Payment, Authorization of Change Order No. 1 and acceptance of Geneva Street Water Main project . PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider final payment, authorization of Change Order No. 1, and acceptance of Geneva Street Water Main project completed by Patnick Construction. BACKGROUND On April 10, 2002, the Mayor and the City Council awarded a rk contract for a water distribution system improvement (Geneva Street Water Main) to Patnick Construction, Elgin, Illinois. Change Order No. 1 (Final) covers 9 items (7 additives and 2 deductives) , that include additional water services, removal and replacement of a manhole, reconstruction of the barrels of catch basins at Fulton and Geneva Streets, reconstruction of catch basin at the intersection of Geneva and Division, upgrade of ten curb stops, installation of 46 lineal feet of 8-inch ductile iron storm sewer, replacement of 24 lineal feet (L.F. ) of 12- inch diameter water main inside 24-inch steel casing at Chicago and Geneva Streets and filling of annular space with grout, substitution of cast iron butterfly valve for ductile iron butterfly valve, modified 264 L. F. of asphalt curb, and 648 L.F. of concrete curb in the area of roadway resurfacing program scheduled for 2003 , and seeded (in lieu of topsoil) for 222 square yards of parkway. This results in the net credit to the City of Elgin of $26, 826 . 70. Attached is a copy of change order No. 1 for your consideration. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED emy. None. • . • • Change Order No. 1 Geneva St . Water Main February 28, 2003 Page 2 INANCIAL IMPACT IU- The final contract amount with Patnick Construction is as follows: Original Contract Amount $416, 000 . 00 Change Order No. 1 (Deduct) ($ 26, 826 . 70) Revised Contract Amount $389, 173 . 30 Previous Payments $255, 811 . 50 Final Payment $133, 361 . 80 The final accounting for project number 409572 is as follows: Budget 381-4000-795 . 92-41 2001 G.O. Bond Fund, $ 35, 000 Distribution System 382-4000-795 . 92-41 2002 G.O. Bond Fund, 417, 000 Distribution System 401-4002-771 . 92-41 Water Operating Fund, 7, 500 Distribution System 420-0000-771 . 92-41 Water Development Fund, 75, 000 Distribution System Total Budget $535, 000 Expenditures Patnick Construction $389, 173 Alvord Burdick & Howson (Engineer of Record) 34,200 Miscellaneous 166 Total Expenditures $423, 539 Funds Remaining $111,461 The balance of the remaining funds will be reprogrammed for future projects. 010ki/LEGAL IMPACT None. Change Order No. 1 Geneva St . Water Main February 28, 2003 Page 3 ALTERNATIVES 1 . Accept this deductive change order. 2 . Do not accept this deductive change order. RECOMMENDATION It is recommended that the City Council, accept the completed Geneva Street Water Main project, and authorize both the final payment in the amount of $133, 361 . 80 and the execution of Change Order No. 1 in the amount of $26, 826 . 70 (Deduct) with Patnick construction, Inc. Respectfully submitted, Olufemi Fo rin \� 4■1% Interim Ma er LED/PLB Attachments