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03-83
Resolution No. 03-83 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH GLUTH BROS . CONSTRUCTION, INC. FOR THE OTTER CREEK SEWAGE PUMPING STATION INFLUENT SEWER AND FORCE MAIN PROJECT WHEREAS, the City of Elgin has heretofore entered into a contract with Gluth Bros . Construction, Inc . for the Otter Creek Sewage Pumping Station Influent Sewer and Force Main Project ; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 2 , 2003 Adopted: April 2 , 2003 Omnibus Vote : Yeas : 5 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CHANGE ORDER NO. 1 (Final) PROJECT: Otter Creek Sewage Pumping Station Influent DATE OF ISSUANCE: January 2, 2003 Sewer and Force Main OWNER: City of Elgin, Illinois ENGINEER: Baxter &Woodman, Inc. CONTRACTOR: Gluth Bros. Construction, Inc. ENGINEER's Project No. 000278.02 You are directed to make the following changes in the Contract Documents: Description: Establish the final Contract Price and final Contract Times of the Project. Purpose of Change Order: Change in Contract Price and Contract Times. Attachments: 1. Gluth Bros. Construction, Inc. letter dated December 31, 2002. 2. Baxter &Woodman, Inc. fax dated December 19, 2002. 3. Gluth Bros. Construction, Inc. fax dated November 25, 2002. 4. Gluth Bros. Construction, Inc. letter dated October 18, 2002. 5. Baxter &Woodman, Inc. fax dated October 7, 2002. 6. Gluth Bros. Construction, Inc. fax dated June 26, 2002. 7. Baxter &Woodman, Inc. letter dated June 21, 2002. 8. Baxter &Woodman, Inc. letter dated letter June 3, 2002. 9. Gluth Bros. Construction, Inc. letter dated May 28, 2002. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: Original Contract Price: $686,579.75 Original Contract Time: Substantial Completion: July 18, 2002 Completion: October 18, 2002 Previous Change Orders: Change from previous Change Orders: None No. - to No. - $0.00 Current Contract Price: $686,579.75 Current Contract Time: Substantial Completion: July, 18, 2002 Completion: October 18, 2002 Net decrease of this Change Order: ($2, 951.73) Net increase of this Change Order: Substantial Completion: 92 calendar days Completion: 74 calendar days Contract Price with this Change Contract Time with this Change Order: Order: $683,628.02 Substantial Completion: October 18, 2002 Completion: December 31, 2002 Pursuant to 720 ILCS 5/33E-9, (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, (2) the change is germane to the original contract as signed, and (3)the change order is in the best interest of the City of Elgin, Illinois. PREPARED BY: APPROVED: ACCEPTED: BAXTER &WOODMAN, INC. CITY OF ELGIN, ILLINOIS GLUTH BROS. CONSTR/ TION, INC. By By BY —i11-11•/. . �_ _ � Paul R. Ruscko David M._ Dorgan Frank u Construction Project Manager : City Manager President RECOMM NDED BY: By 7C'� Darrel R. Gavle, P.E. Client Manager H:\PROJ\ELGNC\020295\Change Order Nol.doc • ec '3G° 02 03: 07p Gluth uth Bros Const 6153361047 p• 2 D A�_ r çL?GL KITH BROS. CONSTRUCTION INC. 1151 Lake Avenue Woodstock, IL 60098 815/338-166211815/338-1062 fax December 31, 2002 Mr. Paul Ruscko Baxter & Woodman, Inc. 8678 Ridgefield Road Crystal Lake, Illinois 60012 Dear Mr. Ruscko, As of today, December 31, 2002, Gluth Bros_ Construction, Inc. has completed the Elgin - Otter Creek Sewage Pumping Station Influent Sewer and Force Main, Elgin, Illinois. At this time, I would like to request the final inspection with Baxter & Woodman, Inc, the city of Elgin, & Gluth Bros. Construction, Inc.. Sincerely, Frank Gluth, President Gluth Bros. Construction, Inc, sw B A X T E R Facsimile Cover Letter FILE COP't From: BAXTER & WOODMAN, INC. A41, 8678 Ridgefield Road, Crystal Lake, Illinois 60012 Phone: 815.459.1260 Fax:815.455.0450 Website: www.baxterwoodman.com e-mail:info @baxterwoodman.com WOODMAN Regional offices: DeKalb, Grayslake and Mokena, Illinois and Burlington, Wisconsin Consulting Engineers TOTAL number of pages: 4 (including this page) Date Time Project Sent 12/19/02 Sent 11:55 a.m. Number 011108/020295 SENT TO SENT FROM Name: Frank Gluth Name: Paul Ruscko Gluth Bros. Regarding: Elgin - Otter Creek S.P.S. Fax No.: 815-338-1047 Inf. Sewer & F.M. Phone No.: 815-338-1662 MESSAGE We are currently working on the final change order that will establish the final Contract Price and final Contract Time. The quantities completed to date on your payment request No. 4 are in agreement with our Resident Project Representative's (RPR) findings for pay items in the original Agreement. There were a few items of work added to the Project that need to be incorporated into the final list of pay items. Due to the issues with the drainage way, additional steps needed to be taken to comply with the permit requirements. In your June 26, 2002 itemized breakdown there are twelve (12) proposed items. Of all the proposed items, only the first two (2) were implemented. Those items are removal of casing pipe installed in drain ditch and restoration of drain ditch using 6" topsoil, wetland seed, and blanket. Due to the manhole lids being exposed in the farm field, additional steps were required to provide warning to the farmer on the exact location of the manhole lids. In your November 25, 2002 itemized breakdown there are nine (9) proposed items. All of the proposed items were implemented. Our RPR has measured the quantities for the proposed items that were implemented. Removal Of Casing Pipe Installed In Drain Ditch 2 ea x $100.00/ea = $200.00 Restoration Of Drain Ditch Using 6" Top Soil, Wetland Seed, And Blanket 100 sy x $7.25/sy = $725.00 If you do not receive all of the pages indicated above, please call 815.459.1260. This facsimile contains privileged information intended for the use of the individual named above. If the reader of the facsimile is not the intended recipient or the employee responsible for delivering it, you are hereby notified that any dissemination or copying of this facsimile is strictly prohibited. If you have received this transmission in error, please notify us immediately by telephone and return the original to us at the address above. Thank you. I:\B&W FORMS\FAX.DOC • Posts With Reflectors At Manholes In Field 7 ea x $240.93/ea = $1686.52 Attached is a copy of the final quantities that our RPR has determined in the field. Please review the document and verify that you are in agreement with the quantities. We will then write a final change order to establish the final Contract Price and Contract Time. C: Steven Pertzborn, PE 847-931-5965 Darrel Gavle, PE Jonas Masaitis ELGIN=Otter Creek Sewage Pumping Station Influent Sewer And Force Main FINAL QUANTITIES Installed Unit No. Pay Item Quantity Price Amount 1 Preconstruction Video Recording: 1 L.Sum 1000 1000.00 2 Erosion Control: Silt filter fence 2648 lin.ft. 2 5296.00 3 Temporary work boudary fence: 3391 lin.ft. 2.5 8477.50 4 Tree Removal: 1 L.Sum 15225 15225.00 5 Connection to existing sewer: 48-inch 1 each 500 500.00 6 Removal and Replacement of Unsuitable Material: 0 cu.yd. 15 0.00 7 Removal and Replacement of Drain Lines: 4"to 12" Dia. 79 lin.ft. 18.75 1481.25 8 Replacement of existing storm sewer: 8-inch 20 lin.ft. 28.5 570.00 9 Sanitary Sewer (Open Cut): 48-inch 20 to 24 feet deep 0 lin.ft. 169 0.00 24 to 28 feet deep 530 lin.ft. 182 96460.00 12-inch 08 to 12 feet deep 301 lin.ft. 34 10234.00 12 to 16 feet deep 1048 lin.ft. 48.5 50828.00 16 to 20 feet deep 598 lin.ft. 58.5 34983.00 20 to 24 feet deep 378 lin.ft. 74 27972.00 10-inch 06 to 08 feet deep 0 lin.ft. 20 0.00 10 Sanitary Sewer Manholes: MH 1 10' base/60"riser/25'/stub 1 L.Sum 15225 15225.00 MH 2 10' base/60"riser/25'/stub/drop 1 L Sum 17500 17500.00 MH 3 4'dia./15' 1 L.Sum 2000 2000.00 MH 4 4' dia./16.5' 1 L.Sum 2000 2000.00 MH 5 4' dia./20' 1 L.Sum 2500 2500.00 MH 6 4' dia./16' 1 L.Sum 2000 2000.00 MH 7 4'dia./8.5'/stub 1 L.Sum 1800 1800.00 11 Backfill with Spl. Gran. Trench Backfill: 116 lin.ft. 47.5 5510.00 Final Quantities 2002-12-19a 12 Force Main (Open Cut): Force main in single trench 20" STD 2805 lin.ft. 46.5 130432.50 20" RJT 596 lin.ft. 60.85 36266.60 Force main in sanitary sewer trench 20" STD 2283 lin.ft. 41.5 94744.50 20" RJT 55 lin.ft. 55.85 3071.75 13 Underground warning tape (force main): 20'/open cut only 5723 lin.ft. 0.5 2861.50 14 Force Main (In jacked casing): 20" in 36"steel casing 150 lin.ft. 320 48000.00 15{Force Main Fittings (Restrained joint type): 20"-45 Bend 8 each 1089.5 8716.00 20"-221/2 Bend 0 each 1135.35 0.00 16 Televising of New Sewer for Final Inspection: 48-inch 530 lin.ft. 3.5 1855.00 10" & 12" 2325 lin.ft. 1.75 4068.75 17 Air Pressure Joint Testing: 48-inch 56 each 25 1400.00 10" or 12" 12 each 12 144.00 18 Topsoil stripping and final restoration: stripping and stockpiling 5759 lin.ft. 2 11518.00 topsoil placement 5759 lin.ft. 1.85 10654.15 shaping and seeding 5759 lin.ft. 3 17277.00 19 Traffic Control and Protection: 1 L.Sum 1450 1450.00 20 Remodeling of existing structure: 1 L.Sum 6995 6995.00 21 Removal Of Casing Pipe Installed In Ditch 2 each 100 200.00 22 Restoration Of Ditch With Wetland Seed 100 sq.yd. 7.25 725.00 23 Posts With Reflectors At Manholes In Field 7 each 240.93 1686.52 Total $683,628.02 Final Quantities 2002-12-19a � 3 gGLUTH BROS. coy\STR CCTION, INC. 1151 Lake Avenue Woodstock, IL 60098 FAX wX COVER SHEET 815/338-1662II8151338-1047fax v v Vet DATE: I 1 TO: P2u., GWi6 FAX# 5 - 97 FROM: 91104 Uvill GLUM BROS_ CONSTRUC I ION, INC #OF PAGES INCLUDING COVER SHEET: MESSAGE: .__ ORIGINAL TO BE MAILED El PLEASE CALL REGARDING TH]S /_ •/ 6/ L= (2 Z1_2 b"pa ,../21i..(gg-7/r/ (O-L J <- 4O/)1K c-M177 — END OF PAGE T •d LiOTREES18 %suoO soJg uwnlD dG2 :EO ZO SZ Ao4 • gPGLUTH BROS. CONSTRUCTION, INC: 1151 Lake Avenue Woodstock, IL 60098 CHANGE ORDER 815!338-1662((815/338-1047 fax - Mayor and City Council DATE 11/25/02 ,10 NUMEFF• 02-914 City of Elgin JUa NAMt: OTTER CREEK INS FALL POSTS AT MANHOLES 150 Dexter Court OBLOCATION ELGIN, IL Elgin, IL 60120-5555 OTTER CREEK INSTALL POSTS AT MANHOLES DESCRIPTION Q JANTITY UNIT UNIT PRICE EXTENDED AMOUNT CHANGE ORDER TO FURNISH AND INSTALL 7 POSTS WITH 4 REFLECTORS EACH POST AT MANHOLES IN FIELD - NO CEMENT, _ LABOR USED TO PURCHASE POSTS, REFLECTORS, SCREWS: 1. LABORER 1.0 HR $64.00 $64.00 2. UTILITY TRUCK W/TOOL.S 1.0 HR $18.00 $18.00 LABOR USED TO PICK-UP / RETURN RENTED AUG:R: 3, LABORER 2.0 HR $64.00 $128.00 4. UTILITY TRUCK W/ TOOLS 2.0 HR $18,00 $36.00 INSTALLATION AND TRAVEL, PORTAL TO PORTAL 5. LABORER (2 © 8 HR EACH) 16.0 FIR $64,00 $1 ,024.00 6. UTILITY TRUCK W/ TOOLS 8.0 HR $18.00 $144.00 7. 4'x4'x12' TREATED POST 7 EA $11.45 _ $80.15 8. 3" SCREW-ON REFLECTORS, 4 PER POST 1 LS $27.92 $27.92 9. AUGER RENTAL 1 DAY $164.45 $164.45 TOTAL THIS CHANGE ORDER: $1,686.52 THIS CHANGE ORDER IS BASED ON THE .=OLLOWING PROVISIONS: 1. GLUTH BROS.CONSTRUCTION,INC.WILL NOT BE LIAE.LE FOR CONTAMINATED SOIL. 2. WORK CAN BE COMPLETED WITHIN 2 WEEKS-WEATI IER PERMITTING. SUBMITTED BY: //, or, At-.rte R'NK GLU PRESIDENT GLUTM BROS. CONSTRUCTION. (NC 1OF1 •d L4OTBEESTB 1.SUO3 SOJg wIni0 dS2 :CO 20 S2 AOW • .6 02 10: 16a Gluth Bros Const 8153381047 p• 2 A , eGLUTH BROS. CONSTRUCTION, INC. 1151 Lake Avenue Woodstock, IL 60098 815/338-166211815/338-1047 fax October 18, 2002 Mayor and City Council City of Elgin 150 Dexter Court Elgin, Illinois 60120-6555 Subject: City of Elgin Otter Creek Se wage Pumping Station Influent Sewer and Force Main for the City of Elgin To Whom It May Concern: As of today, October 18, 2002, Gluth DIN.. Construction, Inc. is complete with the Otter Creek Sewage Pumping Station influert Sewer and Force Main for the City of Elgin except for seeding. This delay was due to well-documented problems with the Army Corps of Engineers, but seeding will Ix completed as soon as weather permits. Sincerely, rank Gluth, President Gluth Bros. Construction, Inc. Page 1 c f 1 B A X T E R Facsimile Cover Lette �L E COPY From: BAXTER & WOODMAN, INC. A#. S 8678 Ridgefield Road, Crystal Lake, Illinois 60012 Phone: 815.459.1260 Fax:815.455.0450 Website: www.baxterwoodman.com e-mail:info @baxterwoodman.com WOODMAN Regional offices: DeKalb, Grayslake and Mokena, Illinois and Burlington, Wisconsin Consulting Engineers TOTAL number of pages: 1 (including this page) Date Time Project Sent 10/07/02 Sent 7:10 a.m. Number 011108/020295 SENT TO SENT FROM Name: Ken Winkelman Name: Paul Ruscko Gluth Bros. Regarding: Elgin - Otter Creek S.P.S. Fax No.: 815/338-1047 Inf. Sewer & F.M. Phone No.: 815/338-1662 MESSAGE The Owner would like you to provide a manhole location post at each manhole located in the farm field. The location post is to provide the farmer warning as to the exact location of each manhole, so the farmer does not accidentally hit the manhole with the farm equipment. Therefore, the post must be tall enough that it can be seen when the crops are at full height and reflectors should be installed toward the top of the post so it can be seen at night. The pressure treated (rot resistant) 4" x 4" post should stick out of the ground approximately 8- feet. The reflectors should be located on each side of the post to ensure that the post can be seen from all directions. Please review this change and furnish to us no later than October 11 , 2002, your itemized breakdown showing the credits, additions, and any change in the completion time so that we may prepare the appropriate work change directive. C: Frank Gluth 815/338-1047 Steve Pertzborn 847/931-5965 Jonas Masaitis 847/531-6369 If you do not receive all of the pages indicated above, please call 815.459.1260. This facsimile contains privileged information intended for the use of the individual named above. If the reader of the facsimile is not the intended recipient or the employee responsible for delivering it, you are hereby notified that any dissemination or copying of this facsimile is strictly prohibited. If you have received this transmission in error, please notify us immediately by telephone and return the original to us at the address above. Thank you. I:\B&W FORMS\FAX.DOC 2G 02 02: 44p Gluth Bros Cont 8153381047 p. 1 4#6 GLUTH BROS. CONS TRUCTION INC. 1151 Lake Avenue lo IL 815!338-16 621[815/3 38-1047fax [JFAX COVER SHEET DATE: _ a/26 a TO: PcLuk kUICS e D FAX# 4 9 6939 2 Bay& J d n FROM: LI. I !Is/ GWTH BROS.CONSTRUCTION, INC. #OF PAGES INCLUDING COVER SHEET: 2) MESSAGE a.F.;IGINAL TO BE MAILED fI PLEASE CALL REGARDING THIS 4/)'d / / ,A-ea66 ) 7441 (17, _V A44?5- - • END OF P/GE / ' 726 02 02: 44p Gluth Bros Const 8153381047 P, 2 çRGLUTH BROS. CONS TR UCTION, INC. 1151 Lake Avenue Woodstock, IL 60098 815/338-166211815/338-1047fax June 26, 2002 Mr. Paul Ruscko JOB NUM3CR 02-914 Baxter& Woodman JOa NAME. Otter Creek Sewage Pumping 8678 Ridgefield Road Station Influent Sewer and Crystal Lake, Illinois 60012 Force Main for the City of Elgin Dear Mr, RUSCko, As you requested in your letter dated June 21, 2002, pl ease find the itemized breakdown showing additions and change in completion time after Plan changes to sheet no:i. 3 and '10 dated June 19, 2002. DESCRIPTION CONTRACT ORIGINAL CONTRACT AMOUNT: $686,579.75 CHANGE ORDER AS PER PLAN SHEET NOS. 3& 10, CATFD.I{INF, 19, 2002: CHANGE IN SCOPE OF WORK AS FOLLOWS: 1. REMOVE THE TEMPORARY DRAINAGE NAY CROSSING, 2. PROVIDE STABILIZED CONSTRUCTION ENTRANCE, AND 3, PROVIDE A TEN PORARY ACCESS DRIVE AROUND THE DRAINAGE WAY. COST BREAKDOWN; ADD: $ 19,726.00 REMOVAL OF CASING PIPE INSTALLED IN DRAIN DITCH 2 EA $ 100.00 $ 200.00 RESTORATION OF DRAIN DITCH USING 6" _ TOPSOIL, WET LAND SEED, AND BLANKET 200 SY $ 7.26 $ 1,450.00 IDOT COARSE AGGREGATE GRADATIONS CA-I,CA-2,CA-3 OR CA-4 50 TON $ 20.00 $ 1,000.00 EROSION FABRIC 267 SY $ 3.00 $ 801.00 SILT FENCE 150 LP $ 3.00 $ 450.00 CA-6 GRADE 9 280 TON $ 16.00 $ 4,480.00 12" CULVERT 26 LF $ 45.00 $ 1,170.00 12"CULVERT 32 LF $ 45.00 $ 1,440,00 36" RCP CL III 22,5 LF $ 70.00 $ 1,575.00 RENTAL-2 STEEL PLATES, EA=20'x81x1-ve" 6 WEEK $ 360.00 $2,160.00 REMOVAL OF TEMPORARY ACCESS ROAD 1 LS $ 1,500.00 $1,500.00 IDO CL-2A SEED&BLANKET(KANE CO R.O.W.) 500 SY $ 7,00 $3,500,00 Total change order(if accepted by owner) $ 19,726.00 Revised Contract Amount(if change order accei led by owner) $706,305.75 CHANGE IN CONTRACT TIME: Due to the fact that Gluth Bros, could not access the nc-th end of the project for a second crew, I would like to request a 45 day extension of time to be added to both the substar hal completion date and the completion date. Thank you for your consideration, Sincerely, ,____ GLUTH BROS, CONST UCTION, INC. .: :40'0,0‘ ___,,,er.c-Ze- G rank Cluth, President BAXTER Hugo,! di, . WOODMAN Consulting Engineers Mr. Frank Gluth, President June 21, 2002 Gluth Bros. Construction, Inc. 1151 Lake Avenue Woodstock, Illinois 60098 REQUEST FOR PRICE Subject: Elgin—Otter Creek Sewage Pumping Station Influent Sewer And Force Main Dear Mr. Gluth: Enclosed are five copies of revised Plan Sheet Nos. 3, 5, 8, and 10 dated June 19, 2002, for the subject Project making the following site revisions: 1. Remove the temporary drainage way crossing in accordance with the detail shown on Plan Sheet 3. 2. Provide a stabilized construction entrance as shown on Plan Sheet 10. 3. Provide a temporary access drive around the drainage way as shown on Plan Sheet 10. For your convenience we have highlighted, in yellow, the required changes on one of your copies. We have included a copy of the Natural Resources Conservation Service Illinois Urban Manual Practice Standard No. 930 and Standard Drawing No. IL-630 for details on the stabilized construction entrance. Please review these changes and furnish to us no later than July 3, 2002, your itemized breakdown showing the credits, additions, and any change in the completion time so that we may prepare the appropriate work change directive. Very truly yours, BAXTER& WOODMAN, INC. CONSULTING ENGINEERS Paul R. Ruscko PRR:cf Enc. C: Mr. Darrel R. Gavle, P.E. 8678 Ridgefield Road Crystal Lake,IL 60012 C/enc.:(3) Mr. Steve Pertzborn, P.E. (2) RPR 815.459.1260 H:\PRO]\ELGNC\020295\Request For Price Ltr 6-21-02.doc Fax 815.455.0450 info@baxwood.com FILE CUP B A X T E R ahh. WOODMAN Consulting Engineers Mr. Frank Gluth,President June 3, 2002 Gluth Bros. Construction, Inc. 1151 Lake Avenue Woodstock,Illinois 60098 Subject: Elgin-Otter Creek Sewage Pumping Station Influent Sewer And Force Main Dear Mr. Gluth: We have received your letter dated May 28, 2002, regarding the potential delay due to the drainage way crossing. Attached is a copy for reference. We acknowledge that you may be requesting a change in Contract Times and/or Contract Price. We will revisit the delay claim when the actual impact upon the Contract can be determined,if any. Very truly yours, BAXTER& WOODMAN,INC. CONSULTING ENGINEERS Paul R.Ruscko PRR:cf Enc. C/enc.:Mr. Steve Pertzborn,P.E., City of Elgin Mr. Darrel R. Gavle,P.E. Mr. Jonas V. Masaitis H:\PRO]\ELGNC\011108(020295)\Gluth Ltr 2002-06-03a.doc 8678 Ridgefield Road Crystal Lake,IL 60012 815.459.1260 Fax 815.455.0450 info @baxwood.com qg quilt eroJ. Conitruction Water ard Sewer Contractoro TELEPHONE(815)338-1662 1151 LAKE AVENUE FAX(815)338-1047 WOODSTOCK,ILLINOIS 60098 BAXTER &WOODMAN,INC, MAY 28T 11,2002 8678 RIDGEFIELD ROAD CRYSTAL LAKE,ILLINOIS,60012 ATT: PAUL RUSCKO RE: OTTER CREEK SEWAGE PUMPING STATION INFLUENT SEWER AND FORCE MAIN, THE CITY OF ELGIN,ILLINOIS. DEAR MR. RUSCKO: DUE TO THE PROBLEMS GETTING TO THE BORING PIT AREA CAUSED THE THE ARMY CORP.OF ENGINEERS, GLUTH BROS.CONSTRUCTION,INC. WAS NOT ABLE TO MOBILIZE A SECOND CREW AND COMPLETE THE WORK UNDER RANDALL ROAD AND AT JUNCTION CHAMBER ON THE EAST SIDE OF RANDALL ROAD. THESE PROBLEMS MAY CAUSE ADDITIONAL COSTS AND A NEEDED EXTENSION OF TIME TO COMPLETE THE JOB. SINCERELY: FRANK GLUTH,PRESIDENT GLUTH BROS.CONSTRUCTION,INC. RECEIVED MAY 3 0 2.002 BAXTER & WOODMAN 0 OF P4Ci Nv ''= ° s.� City of Elgin Agenda Item No. L 1. G k s March 7, 2003 1 4+11 FINANCIALLY STABLE CITYGOVEFNMENT EFFICIENT SERVICES, AND OUAUTY INFRASTRUCTURE TO: Mayor and Members of the City Council FROM: Olufemi Folarin, Interim City Manager SUBJECT: Authorization of Change Order No. 1 and Final Payment for the Otter Creek Lift Station Influent Sewer and Force Main (OCLS-FM) Project PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider rib. authorization of Change Order No. 1 and final payment for Gluth Brothers Construction. BACKGROUND The City Council awarded to Gluth Brothers Construction the contract for the OCLS-FM Project on April 10, 2002 . The project installed approximately 5, 889 L. F. of 20 inch diameter sewer force main, 530 L.F. of 48 inch diameter interceptor sewer and 2,325 L.F. of 12 inch diameter sanitary sewer to serve the new U-46 School and adjoining properties along Hopps Rd. This new sewer and force main will convey sewage from Far West developments and pump it, via the Otter Creek Lift Station, to the existing Bowes Road Interceptor Sewer terminus located at Bowes Rd. and Randall Rd. Change Order No. 1 will add three new pay items to the contract ($2, 611 . 52) , provide for final adjustment to existing contract pay items (-$5, 563 .25) per field measurement of actual in-place quantities and add a total of 92 calendar days to the contract completion time. After the start of this project, it was discovered that a permit tow was needed from the Army Corps of Engineers to cross an existing drainage ditch with the force main and equipment needed to 1 r'` Otter Creek Lift Station March 7, 2003 Page 2 install the force main. Two of the new pay items, temporary pipe in the drainage ditch and restoration of the disturbed areas within the ditch, were needed to meet the Army Corps requirements. The Army Corps plan review time and final inspection of the restored drainage ditch resulted in the need to extend the contract completion time by 92 calendar days. The third new contract pay item is for the installation of manhole location markers . Markers were installed at seven locations so that the manholes would not be damaged by farm equipment during farming operations. The net change to the value of the contract for Change Order No. 1 is a decrease of $2, 951 . 73 . A copy of Change Order No. 1 is attached as Exhibit A. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT 0 The budget for this combined project for the lift station and the force main/sewers is $4, 812, 000, with $608, 575 still remaining available. This action does not include final payment for the lift station. It was constructed under a separate contract which will be closed out at a later date. The final contract amount with Gluth Brothers Construction for the force/sewers is as follows : • Original Contract Amount $ 686, 579.75 • Change Order No. 1 $ (-2, 951 . 73) • Final Contract $ 683, 628 . 02 • Payments Made To-Date $ 646, 965 . 68 • Leaving a Final Payment of : $ 36, 662 .34 Payment will be made from Sewer portion of the 1996 Bond Fund, account number 396-4200-795 . 92-41, project number 339505, "Otter Creek Lift Station" . Sufficient funds are available to make this final payment . A copy of the final payment estimate is r attached as Exhibit B. "` Otter Creek Lift Station March 7, 2003 Page 3 LEGAL IMPACT one. ALTERNATIVES 1 . Authorize Change Order No. 1 and final payment to Gluth Brothers Construction. 2 . Do not authorize the change order and final payment . RECOMMENDATION It is recommended that the City Council authorize execution of Change Order No. 1 and authorize final payment to Gluth Brothers Construction in the amount of $36, 662 .34 . rm. Respectfully submitted, Olufemi F .rin Interim Ci y ager SP:do Attachments ri.