03-82 Resolution No. 03-82
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
GETDOWN UNDERGROUND FOR THE COUNTRY KNOLL RELIEF SEWER PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Getdown Underground for the Country Knoll Relief
Sewer Project ; and
WHEREAS, it is necessary and desirable to modify the terms
of the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 1, a copy of which is attached hereto and made a part hereof
by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: April 2 , 2003
Adopted: April 2 , 2003
Omnibus Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339620
CHANGE ORDER No. 1
SCOPE: This Change Order No. 1 will provide additional items necessary to complete the
Country Knoll Relief Sewer Project in an acceptable manner.
This change order affects a contract entered into between the City of Elgin and Getdown
Underground of Batavia, IL, an Illinois corporation, dated June 26, 2002 for the Country Knoll
Relief Sewer Project.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is
authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A
The original contract with Getdown Underground is $279,348.99. By reason of Change Order
No. 1, the contract for the Country Knoll Relief Sewer Project will be increased in the amount of
thirty four thousand one hundred seven and 00/100 dollars ($34,107.00). The new contract
amount, inclusive of Change Order No. 1 and Final is three hundred thirteen thousand four
hundred fifty five and 99/100 dollars ($313,455.99).
CHANGE ORDER No.1
February 26, 2003
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2003.
Recommended:
ENGINEERING DIVISION
By:
Title: _
Date: a- G 0
Accepted:
GETDOWN UNDERGROUND
Party of the Second Part (Contractor)
By: ge,ype-A5
Title: 0/�
Date: V,— /0r— 67_1
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By: Z(a471-1-0-tTitle:
Date: Y//9' G.3
V TUOT1T4OTTV
•
CITY of ELGIN Request for Approval
of Change in Plans
Date JANUARY 24, 2003 County KANE
Contractor GETDOWN UNDERGROUNG INC Local Agency ELGIN
Address 1311 N RADDANT ROAD Section COUNTRY KNOLL LN RELIEF
BATAVIA, IL 60510 Request No. 1
Z addition
I recommend that an ❑ extension be made ® to the above contract.
❑ deduction ❑ from
Between Station N/A and Station N/A a net length of N/A
(Do not fill in unless a change in length is involved)
The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the
unit prices. Show station location for major items.
Items Description and Unit Quantity Unit Price Additions Deductions
POROUS GRANULAR BACKFILL CU YD 150 32.00 4,800.00
INLETS TO BE RECONSTRUCTED EACH 2 700.00 1,400.00
PAVEMENT REMOVAL SQ YD 50 65.00 3,250.00
PAVEMENT PATCHING 2" SQ YD 1100 15.00 16,500.00
CONDUIT IN TRENCH 2" PVC FOOT 258 20.00 4,902.00
COMB CURB & GUTTER REM & REPL FOOT 210 15.5 3,255.00
•
Totals $34,107.00
Net Change $34,107.00
Amount of original contract$ 279,348.99
Z addition
Total net ❑ deduction to date $ 34,107.00 which is 12.2 % of Contract Price
COUNTRY KNOLL RELIF SEWER
POROUS GRANULAR BACKFILL
A high water table was encountered during installation of the sanitary sewer which was not
known at the time bids were submitted. This condition caused the foundation on which the
sanitary sewer was to be placed to be unstable. This material had to be removed and replaced
with suitable bedding material. There was no pay item in the contract for this work.
($4,800.00 increase)
INLETS TO BE RECONSTRUCTED
Existing inlets at the corner of Country Knoll and Oakmont were originally constructed of brick
and mortar: They were in poor condition prior to construction and deteriorated even more during
installation of the sewer. There was no pay item in the contract for this repair.
($1,400.00 increase)
PAVEMENT REMOVAL
During excavation for the sewer, it was discovered that sections of the street had a concrete base
course which had to be removed. Available records indicated that the existing base course was
aggregate. Removal of the concrete base course is more time consuming and more costly to
dispose of than an aggregate base course.
($3,250.00 increase)
PAVEMENT PATCHING 2"
The lift station was not operational at the time that the street needed to be paved to maintain
access through winter. The permanent patching could not be completed because the sanitary
services cannot be installed until the lift station is operational. A temporary patch was necessary
to allow for access and plowing of the street during winter.
(16,500.00 increase)
CONDUIT IN TRENCH 2" PVC
SBC/Ameritech requested that the telephone cable be installed in a rigid conduit and not direct
burial as the plans showed
($4,902.00 increase)
CURB AND GUTTER REMOVAL AND REPLACEMENT
The existing high water table that caused the unstable foundation also caused the trench walls to
collapse increasing the overall trench width to increase beyond the curbline. Additional curb and
gutter was damaged and had to be replaced
($3255.00 increase)
0OFE-4C
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City of Elgin
.°,t,r,l,, ,,,CE A
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Ill
March 7, 2003 1 j).i
N i 4 I
FINANCIALLY STABLE CITY GONEfCJMENT
EFFICIENT SEIR ICES,
TO: Mayor and Members of the City Council AND
Q14U7VINFRASTRUCTURE
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Authorization of Change Order No. 1 for the Country
Knoll Relief Sewer Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorization of Change Order No. 1 for the subject project .
rm.' BACKGROUND
The City Council awarded the contract for the Country Knoll
Relief Sewer Project to Getdown Underground at its meeting on
June 26, 2002 . The project consists of the installation of a
lift station and relief sewer to eliminate sewer backups that
currently occur at several homes on Country Knoll Lane.
Change Order No. 1 will add five new contract pay items
($30, 852 . 00) and provide additional quantity for one existing
contract pay item ($3 , 255 . 00) . The additions are as follows:
1. POROUS GRANULAR BACKFILL
A high water table was encountered during installation of the
sanitary sewer which was not known at the time bids were
submitted. This condition caused the foundation on which the
sanitary sewer was to be placed to be unstable. This material
had to be removed and replaced with suitable bedding material .
There was no pay item in the contract for this work. ($4, 800 . 00
increase)
4
emk 2 . INLETS TO BE RECONSTRUCTED
Existing inlets at the corner of Country Knoll and Oakmont were
originally constructed of brick and mortar. They were in poor
•C01/Country Knoll Relief Sewer
March 7, 2003
Page 2
condition prior to construction and deteriorated even more
during installation of the sewer. There was no pay item in the
contract for this repair. ($1, 400 . 00 increase)
3. PAVEMENT REMOVAL
During excavation for the sewer, it was discovered that sections
of the street had a concrete base course which had to be
removed. Available records indicated that the existing base
course was gravel . Removal of the concrete base course is more
time consuming and more costly to dispose of than a gravel base
course. ($3, 250 . 00 increase)
4. PAVEMENT PATCHING 2"
The lift station was not operational at the time that the street
needed to be paved to maintain access through winter. The
permanent patching could not be completed because the sanitary
services cannot be installed until the lift station is
operational . A temporary patch was necessary to allow for
access and plowing of the street during winter. ($16, 500 .00
increase)
5. CONDUIT IN TRENCH 2" PVC
SBC/Ameritech requested that the telephone cable be installed in
a rigid conduit and not direct burial as the plans showed.
($4, 902 . 00 increase)
6. CURB AND GUTTER REMOVAL AND REPLACEMENT
The existing high water table that caused the unstable
foundation also caused the trench walls to collapse increasing
the overall trench width to beyond the curbline. Additional
curb and gutter was damaged and had to be replaced. ($3 , 255.00
increase)
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
.
Imo"
C01/Country Knoll Relief Sewer
March 7, 2003
Page 3
FINANCIAL IMPACT
The original budget for this project was $275, 000 funded in
account number 380-4200-795 . 92-41, 2000 G.O. Bond Fund, project
number 339620 .
Change Order No. 1 will result in an increase to the contract
with Getdown Underground of $34, 107. 00 .
Funding for this change order is available in the 1999 G.O. Bond
Fund, account number 399-4200-795 . 92-41, 2002 Sanitary Sewer
Repairs, project number 339665 (available funds are $26, 229 .50)
and project number 339663 (available funds are $10, 069 . 85) .
Budget transfers will be required. The existing contract with
Getdown Underground totals $279, 348 . 99. The new contract value
will be $313, 455 . 99 .
GAL IMPACT
None.
ALTERNATIVES
1 . Approve Change Order No. 1 as recommended.
2 . Do not approve Change Order No. 1 .
RECOMMENDATION
It is recommended that the City Council authorize execution of
Change Order No. 1 with Getdown Underground in the amount of
$34, 107 . 00 for the Country Knoll Relief Sewer Project .
Respectfully submitted,
A
Olu emi F. arin •
Int-rim Ci. ' - ager
SP:do
Attachments