03-74 Resolution No. 03-74
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF '.ERVICE AGREEMENT WITH
THE RENZ ADDICTION COUNSELING CENTER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David M. Dorgan, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized .nd directed to execute a
Purchase of Service Agreement on behalf ol the City of Elgin with
the Renz Addiction Counseling Center for a community based gambling
addiction treatment and prevention prog am, a copy of which is
attached hereto and made a part hereof by reference .
/s Ed Schock
Ed Schuck, Mayor
Presented: March 12 , 2003
Adopted: March 12 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
I` .
PURCHASE OF SERVICE AGRDEMENT
THIS AGREEMENT is made and entered i to on this 2(tru day of
/vitlecU1 , 2003, by and between the City of Elgin, Illinois, a
municipal corporation, (hereinafter referr:d to as "City") , and the
Renz Addiction Counseling Center, an Illinois not-for-profit
corporation (hereinafter referred to as "Provider" ) for services fo
the Problem and Compulsive Gambling Progr.m.
WHEREAS, City has determined that compulsive gambling is a
serious social problem which is destru. tive not only to the
individuals directly affected by such beh.vior, but which is also
generally detrimental to the general saf-ty and welfare of the
citizens of City; and
WHEREAS, Provider provides prevention outreach and treatment
services for compulsive gambling;
NOW, THEREFORE, in consideration of he mutual promises and
covenants contained herein, the sufficie cy of which is hereby
acknowledged, the parties hereto hereby agree as follows :
1 . Provider shall provide a budget hich shall reflect the
projected distribution of funds received from the City
during the term of this agreement by March 1, 2003 .
2 . Provider shall furnish City reasonably competent
professional treatment and ed cational services for
compulsive gambling for a period .eginning on the date of
the agreement and ending Decembe' 31, 2003 .
3 . City shall pay to Provider an .mount not to exceed of
$24, 900 . 00 for the term of this contract in two
installments of $12,450 . 00 paya.le within thirty (30)
days of execution of this agree ent and July 1, 2003 .
Payments shall be made upon written request from the
Provider. Provider shall not be entitled to any payment
in excess of said $24, 900 pursuant to this Agreement.
The second installment payment s all be made only after
receipt of the written report re. ired as provided for in
Section 5 .
4 . Provider shall maintain detailed ecords and receipts of
all services and other expenditur:s provided directly and
solely pursuant to City' s fulfi lment of the terms of
this Agreement, and shall make s ch records and receipts
available to City for inspection and copying upon
reasonable notice.
5 . The Provider shall provide two ritten reports detailing
all program activities and the disbursement of any and
all City funds spent by Provide . . The fist report shall
be provided to the City Council by May 31, 2003 . The
second report shall be provide• to the City Council by
December 31, 2003 . These reports shall be submitted to
the City Manager' s Office, 1-0 Dexter Court, Elgin,
Illinois 60120 .
6 . Provider shall provide City w' th financial statements
relative to the organization' s total operations . These
statements shall be provided o or before July 31, 2003
and December 31, 2003 .
7 . The City shall be recognized as = sponsor of the Provider
and shall receive the benefits •f sponsorship consistent
with the level of support pro ided. At minimum, the
City' s support shall be acknowl=dged in the Annual Report
and WEB page information. Sampl-s of this acknowledgment
shall be provided to the City.
8 . The Provider shall provide app opriate case management
services including but not li ited to the continuous
evaluation of client progre-s which leads to re-
assessment and the development of new service plans,
coordination of services, or o•her disposition.
9 . The Provider shall comply wit any and all applicable
laws, guidelines, regulations •r ordinances imposed by
all Local, State, and Federal degulatory authorities.
10 . Provider agrees that no person shall, on the grounds of
race, color, national origin, -ex, age, disability, or
handicapped status or reli•ion be excluded from
participating in, or be denie. the benefits of, or be
subjected to discrimination un.er any service, program,
or activities funded with an, portion of the funds
received by the Provider under this Agreement .
11 . City shall have the right to ancel this Agreement by
written notice to the Provider, at any time, in City' s
sole and absolute judgement tha the Provider has failed
to perform, in City' s sole judg ent, in a timely fashion,
any obligation of the Provid-r under this Agreement .
Such written notice from City to the Provider shall be
effective on the first day of the month immediately
following the mailing of the written notice as provided
hereafter, as of which first of the month, in such event,
City shall have no further obligation under this
Agreement, whether for the paym:nt of money or otherwise.
- - r
Provider shall have the same right to cancel this
Contract by the giving of suc, written notice, to be
effective in the same fashion, on the first day of the
month immediately following the mailing of the notice.
In the event this Agreement is t-rminated or in the event
the program for which the City funds provided herein are
to be applied is discontinu-d or Provider ceases
operations prior to December 3 , 2003 , Provider shall
refund to the City any unexpend:d funds paid by the City
hereunder.
12 . This Agreement shall terminat= on December 31, 2003,
unless otherwise terminated as i.rovided herein.
13 . To the fullest extent permitte. by law, Provider agrees
to indemnify, defend and hold harmless the City, its
officers, employees, boards aid commissions from and
against any and all claims, s its, judgements, costs,
attorney' s fees, damages or of er relief arising out of
or resulting from or through o alleged to arise out of
any reckless or negligent acts o' omissions of Provider' s
officers, employees or agents ii the performance of this
agreement. In the event of any action against the City,
its officers, employees, agent. , boards or commissions
covered by the foregoing duty o indemnify, defend and
hold harmless, such action sh-ll be defended by legal
counsel of the City' s choosing. The provisions of this
paragraph shall survive any term' nation and/or expiration
of this agreement .
14 . The Provider shall promptly refund to the Purchaser:
a. Any payments received by he Provider as a result
of any material misrepresentation or fraud
contained in any statemen•s, written or oral, made
by the Provider or any of is agents, employees, or
subcontractors to City. P ovider acknowledges that
payment is made under thi- Contract dependent also
upon the proper qualifica•ions of Provider' s staff
and employees . Material misrepresentation shall
include, but not be limit:d to, the qualifications
of Provider, employees, -taff, and their agents.
In addition, material misrepresentation shall also
include the failure b Provider to perform
reasonable quality of ser ice which is determined
subsequent to payment of erovider' s fee.
b. If at any time, pursuant to this paragraph,
Provider owes a refund to City, City may set off
same from any monies otherwise due from City to
Provider hereunder, in City' s sole judgment.
c. City shall be entitled to all other remedies which
may be available by law.
15 . The terms of this agreement shall be severable. In the
event any of the terms or provisions of this agreement
are found to be void or otherwise unenforceable, the
remainder of this agreement shall remain in full force
and effect .
16 . This agreement shall not be deem-d or construed to create
an employment, joint venture, partnership or other agency
relationship between the parties hereto.
CITY OF ELGIN RENZ1ADDICTIoN COUNSELING
CENTOR
2-*
BY BYL 'i'
David M. Dorgan erry,�' �Skogm.
Exect1ive Dir-ctor
Attest:
Dolonna Mecum
City Clerk
F
E4 C V
Agenda Item No.
City of Elgin
L
G
February 7, 2003 N
SAFE COMMUNITY
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Purchase of Service Agreement with Renz Addiction
Counseling Center for a Community Based Gambling
Addiction Treatment and Prevention Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider a
Purchase of Service Agreement with the Renz Addiction Counseling
Center for support of the Community Based Gambling Addiction
Treatment and Prevention Program.
BACKGROUND
Since 1996 the City has sponsored the Gambling Addiction
Treatment and Prevention Program administered by Renz Addiction
Counseling Center. The program seeks to address gambling
problems in three primary ways: (1) provide assessment and early
intervention of compulsive gambling; (2) treatment of compulsive
gamblers with individual and group counseling; (3) outreach
efforts to educate the general public about compulsive and
problem gambling.
Funds provided in 2002 provided direct clinical treatment to 45
individuals, fifteen of which listed their city of residents as
Elgin or South Elgin. Residents of Arlington Heights, Bartlett,
Batavia, Chicago, Carpentersville, Gilbert, Schaumburg and St .
Charles are among those also served by the program. Some
clients enter the program as referrals from the court system.
Renz is the only not-for-profit agency in the area known to
offer a family program which not only serves the gamblers, but
provides support for affected family members . From January 1,
PSA Renz Addiction Counseling Center
February 7, 2003
Page 2
2002 through December 31, 2002, Renz Ce ter staff delivered 928
hours of service to the gambling progr.m; a decrease from the
1, 232 hours of service registered in 2001 . The communities of
Elgin and South Elgin received 261 hour- of service. The number
of clients served in 2002 dropped from .he 50 clients served in
2001 . However, the percentage of Elgin/South Elgin residents
increased from 20% in 2001 to 33 .3% in 2002, Renz made 70
contacts resulting in 20 unregistered s-rvice hours . Of these
70 contacts, 35 were from Elgin and So th Elgin. Unregistered
contacts include telephone screening and general questions about
the program.
The City has included $24, 900 in the 2003 Budget for support of
this program. The City of Elgin is the only municipality
providing direct funding for the comp lsive gambling program
administered by Renz.
COMMUNITY GROUPS/INTERESTED PERSONS CONT'CTED
Renz Addiction Counseling Center.
( JFANCIAL IMPACT
Sufficient funds are budgeted and ava lable ($24, 900) in the
2003 Budget, Riverboat Fund, Contributions, Account Number 275-
0000-791 . 80-05 for this agreement .
WV1///
LEGAL IMPACT
None.
ALTERNATIVES
1 . Approve Purchase of Service Agree ent with Renz Addiction
Counseling Center as presented.
2. Modify the Purchase of Servic= Agreement with Renz
Addiction Counseling Center as pres:nted.
3 . Reject Purchase of Service Agreem-nt with Renz Addiction
Counseling Center as presented.
PSA Renz Addiction Counseling Center
February 7, 2003
Page 3
RECOMMENDATION
It is recommended that the City Council approve the Purchase of
Service Agreement with the Renz Center to support the Community
Based Gambling Addiction Treatment and Prevention Program as
presented.
Respectfulli submitted,
lit‘'
Olu emi ii4kger
Interim C'
DKN/od
Attachment