03-73 Resolution No. 03-73
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David M. Dorgan, City Manager, is hereby authorized
and directed to distribute grants to the following youth sports
organizations for the purposes specified herein and pursuant to the
terms and conditions in the agreements between the City of Elgin
and the respective youth sports organizations :
Organization and Purpose Amount
American Little League
Two Score Boards $ 9, 000
Storage Building 13 , 000 $22 , 000
American Legion
Replace Lighting Cross Arms $ 6 , 000 $ 6, 000
Continental Little League
Additional Concession Area $40 , 000 $40 , 000
National Little League
Bury Overhead Electric $ 3 , 000 $ 3 , 000
Teener League
Replace Water Main $ 4 , 000
Replace Backstop 1, 500
Asphalt Paths 3 , 500 $ 9, 000
Contingency $ 8 , 000
Total Grant Allocations $88 , 000
/s Ed Schock
Ed Schock, Mayor
Presented: March 12 , 2003
Adopted: March 12 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
�,(0 FSC/
§ City of Elgin A. " " ko
f 111.
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February 21, 2003 N
RECREATIONAL LEISURE
ANO CULTURAL OPPORTUNITIES
TO: Mayor and Members of the City Council E�RAII �ITI�ENS
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Request for Approval of the Youth Sports Grants
Capital Improvement Requests
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to approve the 2003
Youth Sports grants as recommended by the Parks and Recreation
Advisory Board at its January 28, 2003 meeting.
BACKGROUND
The City Council allocated $88, 000 in the 2003 budget to
distribute among the nine youth sports organizations for capital
improvement projects .
In 2002, an emphasis was placed upon concession stand
remodeling, storage buildings and scoreboards. The projects
allocated for 2002 have been completed or are in the final
stages of construction. The score boards are on order to be
delivered and installed by early spring 2003 .
The major portion of the allocated funds in 2003 will go to
Continental Little League for concession stand enlargement .
American Little League will receive a much needed storage
building and score boards. The remaining funds will be utilized
for safety related issues concerning burying high voltage lines,
light cross arm replacement, and water supply line replacement .
The projects and cost estimates are as follows :
Youth Sports Organization
February 21, 2003
Page 2
League Project Funding Organization Total
American 2 score boards $ 9, 000
Storage building 13 , 000 $22, 000
American Replace lighting $ 6, 000 $ 6, 000
Legion cross arms
Continental Additional $40, 000 $40, 000
concession area
National Bury over-head $3, 000 $ 3, 000
electric
Teener Replace water
main $4, 000
Replace back stop $1, 500
Asphalt paths $3, 500 $ 9, 000
rm. Contingency $ 8, 000
Total grant allocations $88, 000
Any remaining funds will be utilized for the purchase of
additional score boards scheduled for 2004 .
Attached is a copy of the 2002-2006 Youth Sports Five year
Improvement Guideline Plan.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from the youth sports organizations and
approved by the Parks and Recreation Advisory Board on January
28, 2003 .
FINANCIAL IMPACT
rir\—
There are sufficient funds budgeted and available in the
Riverboat Fund, account number 275-0000-791 . 80-44 Youth Sports
Grants in the amount of $88, 000 to fund these improvements.
for- Youth Sports Organization
February 21, 2003
Page 3
LEGAL IMPACT
7\1\j\la. None
ALTERNATIVES
1 . To approve funding the 2003 Youth Sports Grants Capital
Improvement requests as recommended by the Parks and
Recreation Advisory Board.
2 . Do not to approve the above funding plan.
RECOMMENDATION
It is recommended that the City Council approve the 2003 Youth
Sports Grants Capital Improvement requests totaling $88, 000 as
recommended by the Parks and Recreation Advisory Board.
Respectfully submitted,
•
Olufemi Fo ,arin
Interi•• - . .ger
JTB
Attachments
r
1 YOUTH SPORTS ORGANIZATIONS 5-_)AR IMPROVEMENT GUIDELINE '
(Revised January 21,2003)
2002 2003 2004 2005 2006 Future
American -0- 2 Score Board$9,000 bleacher pads Batting cages Landscape Field renovation
Storage bldg. $1,800 championship
$13,000 field(round up all
Total$1,800 Total$9500 vegetation,grade,
Total$22,000 , drainage,irrigation
and seed)
American Legion Replace light cross -0- Field lights -0- -0-
arms Total$50,000
Total$6,000
Classic Score board$4,500 -0- Batting cage$7,500 Landscape Fencing
Bleachers 4@1,100
$4,400
Pads$1,800
Total$10,700 Total -0- Total$7,500 -0- Total$25,000
Continental -0- New concession bldg. Score boards batting cages Field renovation
$40,000 3 @$4,500 championship
field(round up
vegetation,grade,
drainage,irrigation
Total$40.000 Total$13,500 Total$9.500 and seeding)
National Building$40,000 Bury over head Expansion of Asphalt parking lots Field renovation
Score board#1 $4,500 electric line announ.booth/ and paths championship
field 2 field(round up
Total$44,500 Total$3.000 Total$18,000 vegetation,grade,
drainage,irrigation
and seeding)
YOUTH SPORTS ORGANIZATIONS 5-1 1AR IMPROVEMENT GUIDELINE
(Revised January 21,2003)
2002 2003 2004 2005 2006 Future
Teener Building$22,000 Replace main water Replace asphalt
Score board$4,500 line.$4,000 walks
Replace back stop
$1,500,asphalt walks Total$3,000
Total$26,500 $3,500
Total$9,000
-0- -0- score board,$5,000 4 Bleachers Landscape
Pee Wee fencing,$12,000 $6,000
Total$15,000
Kickers Warmup walls$2,500 -0- Goal signs$300 Drainage$22,000 Future lighting/shelter
fence$3,400
Total$5,900
Heat -0- -0- large bleachers 2 Announcer -0-
sets booth/water
Total$4,000 ftn/dugout roofs
Total Spent$87,600 Sub total: $80,000 Sub total: $66,100 Sub total:to be -0- -0-
determined
Total budgeted contingency: $8,000 Budget$62,480
$87,600 Budget: $88,000 Budget: $66,880 Budget: $62,480
*Note
Items in 2002 are items that have been completed.