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03-69 Resolution No . 03-69 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SENTINEL TECHNOLOGIES, INC. FOR VOICE OVER IP PHONE SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Sentinel Technologies, Inc . for Voice Over IP Phone System, a copy of which is attached hereto and made a part hereof by reference . /s Ed Schock Ed Schock, Mayor Presented: March 12 , 2003 Adopted: March 12 , 2003 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN AGREEMENT FOR RFP Number: 03-002 for: Voice Over IP Phone System This Agreement is made and entered into this 2►/rN-day of /M?iifc.l. , 2003 by and between the City of Elgin ("the CITY"), a municipal corporation organized and existing under the laws of the State of Illinois, and Sentinel Technologies, Inc., incorporated in the State of Illinois and having a principal place of business at 2550 Warrenville Road, Downers Grove, IL 60515 ("the CONTRACTOR"). ARTICLE 1. DEFINITION. "This CONTRACT" as used herein shall mean this Agreement, the Request for Proposals (RFP) including all documents referenced therein and the Contractor's Proposal response (Proposal) thereto incorporated by reference herein and made a part hereof. The CONTRACTOR agrees to provide the goods and/or services all in accordance with the RFP and CONTRACTOR'S Proposal. In the event there is a conflict between this Agreement and the Proposal documents, the provisions of this Agreement shall supersede the provisions of the Proposal documents. ARTICLE 2. DURATION. The CONTRACTOR shall commence the performance of This Agreement upon receipt of a fully executed Agreement from the City and shall end upon final acceptance by the City. ARTICLE 3. TERMINATION. The following shall constitute events of default under This Agreement: a) any material misrepresentation made by the CONTRACTOR to the CITY, b) any failure by the CONTRACTOR to perform any of its obligations under This Agreement including, but not limited to, the following: (I) failure to commence performance of This Agreement at the time specified in This Agreement due to a reason or circumstance within the CONTRACTOR's reasonable control, (ii) failure to perform This Agreement with sufficient personnel and equipment or with sufficient material to ensure the completion of This Agreement within the specified time due to a reason or circumstance within the CONTRACTOR's reasonable control, (iii) failure to perform This Agreement in a manner reasonably satisfactory to the CITY, (iv) failure to promptly re-perform within reasonable time the services that were rejected by the CITY as erroneous or unsatisfactory, (v) failure to comply with a material term of This Agreement, including, but not limited to the Affirmative Action requirements, and (vi) any other acts specifically and expressly stated in This Agreement as constituting a basis for termination for cause. The CITY may terminate This Agreement for its convenience upon fourteen (14) days prior written notice. ARTICLE 4 . DAMAGES. From any sums due to the CONTRACTOR for services, the CITY may keep for its own the whole or any part of the amount for expenses, losses and damages as directed by the Purchasing Director, incurred by the CITY as a consequence of procuring services as a result of any failure, omission or mistake of the CONTRACTOR in providing services as provided in This Agreement. ARTICLE 5. SEVERABILITY. The terms of the Agreement shall be severable. In the event any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of the Agreement shall remain in full force and effect. ARTICLE 6. CHOICE OF LAW. This Agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois. ARTICLE 7. AFFIRMATIVE ACTION. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age or physical handicap which would not interfere with the efficient performance of the job in question. The contractor will take affirmative action to comply with the provisions of Elgin Municipal Code Section 3.12.100 and will require any subcontractor to submit to the CITY a written commitment to comply with those provisions. The CONTRACTOR will distribute copies of this commitment to all persons who participate in recruitment, screening, referral and selection of job applicants and prospective subcontractors. ARTICLE 8. ASSIGNABILITY. The CONTRACTOR shall not assign, sell or transfer any interest in This Agreement without prior written consent of the CITY. ARTICLE 9. AMENDMENTS. There shall be no modification of the Agreement, except in writing and executed with the same formalities of the original. ARTICLE 10. NOTICES. Any notice given under this Agreement shall be in writing and shall be deemed to have been given when hand delivered or deposited in the U.S. mail, certified or registered, return receipt requested, addressed, if to CONTRACTOR, at the address set forth above to the attention of the project manager or undersigned representative, and if to the City, to the attention of the City Manager, 150 Dexter Court, Elgin, IL 60120 or to such other address and/or authorized representatives as either party shall designate in writing to the other in the manner herein provided. ARTICLE 11. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to and shall indemnify, defend and hold harmless the City, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorney's fees, damages or any and all other relief or liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or omissions of Contractor or Contractor's officers, employees, agents or subcontractors in the performance of this agreement, including but not limited to, all goods delivered or services or work performed hereunder. In the event of any action against the City, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City's choosing. The provisions of this paragraph shall survive any termination and/or expiration of this Agreement. ARTICLE 12. PUBLICITY. The CONTRACTOR may not use, in any form or medium, the name of the City of Elgin for public advertising unless prior written permission is granted by the CITY. ARTICLE 13. APPROPRIATIONS. The fiscal year of the CITY is the 12 month period ending December 31. The obligations of the CITY under any contract for any fiscal year are subject to and contingent upon the appropriation of funds sufficient to discharge the obligations which accrue in that fiscal year and authorization to spend such funds for the purposes of the contract. If, for any fiscal year during the term of the CONTRACT, sufficient funds for the discharge of the CITY'S obligations under the contract are not appropriated and authorized, then the CONTRACT shall terminate as of the last day of the preceding fiscal year, or when such appropriated and authorized funds are exhausted, whichever is later, without liability to the CITY for damages, penalties or other charges on account of such termination. ARTICLE 14. ENTIRE AGREEMENT. This CONTRACT embodies the whole agreement of the parties. There shall be no promises, terms, conditions or obligations other than those contained therein; and this agreement shall supersede all previous communications, representations, or agreements, either verbal or written, between the parties. The person signing This CONTRACT certifies that s/he has been authorized by the CONTRACTOR to commit the CONTRACTOR contractual and has been authorized to execute This CONTRACT on its behalf. IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above written. 59XTRACTOR City Of Elgin L " L ---�- , Name and Title City Manager FEIN NO. 36 -3/ Y-1l � �- City of Elgin IP Telephony Enterprise Solution Summary Presented By: Architected By: Teresa Castanon Robert Keblusek Account Manager VP of Business Development Sentinel Technologies, Inc. Sentinel Technologies, Inc. 630-769-4300 630-769-4326 tcastano(c isentinel.com rkeblusek(c�sentinel.com Central Call Processing & Unified Messaging Clustered Redundant Call Processors 6,812.00 Unity Integrated Messaging Solution 51,701.00 Ports 16 IPCC Express Enhanced Contact Center 20,362.00 Central Shared Equipment Sub-Total 78,875.00 150 Dexter - City Hall Site Voice Ready Data Network Customer Gateways Trunks, Station Ports& SRST 25,642.00 Trunks 73 Digital IP Phones and Accessories 40,006.00 Section Sub-Total 65,648.00 Phones 226 151 Douglas - Police Voice Ready Data Network Customer Gateways Trunks, Station Ports& SRST 24,995.00 Trunks 73 Digital IP Phones and Accessories 24,140.00 Section Sub-Total 49,135.00 Phones 152 31 Grove St - Parks & Recreation Voice Ready Data Network Customer Gateways Trunks, Station Ports & SRST 2,135.00 Trunks 2 Digital IP Phones and Accessories 3,070.00 Section Sub-Total 5,205.00 Phones 15 2 Slade Avenue -Water Meter Station Voice Ready Data Network Customer Gateways Trunks, Station Ports& SRST 2,557.00 Trunks 2 Digital IP Phones and Accessories 2,030.00 Section Sub-Total 4,587.00 Phones 9 Confidential Information Property of Sentinel Technologies, Inc. A 375 W River Road - Riverside Water Plant Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 2,135.00 Trunks 2 Digital IP Phones and Accessories 4,109.00 Section Sub-Total 6,244.00 Phones 18 77 N Airlite Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 2,557.00 Trunks 2 Digital IP Phones and Accessories 635.00 Section Sub-Total 3,192.00 Phones 3 Wing Park Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 476.00 Trunks 2 Digital IP Phones and Accessories 1,732.00 Section Sub-Total 2,208.00 Phones 8 Lords Park Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 476.00 Trunks 2 Digital IP Phones and Accessories 2,540.00 Section Sub-Total 3,016.00 Phones 12 Highland GolfCourse/Sports Complex Voice Ready Data Network Customer Gateways Trunks, Station Ports& SRST 2,557.00 Trunks 2 Digital IP Phones and Accessories 2,065.00 Section Sub-Total 4,622.00 Phones 7 550 Summit Street Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 2,135.00 Trunks 2 Digital IP Phones and Accessories 4,734.00 Section Sub-Total 6,869.00 Phones 18 650 Big Timber Road Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 2,135.00 Trunks 2 Digital IP Phones and Accessories 953.00 Section Sub-Total 3,088.00 Phones 6 Confidential Information Property of Sentinel Technologies, Inc. 2455 Royal Blvd Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 2,135.00 Trunks 2 Digital IP Phones and Accessories 975.00 Section Sub-Total 3,110.00 Phones 5 599 S. Mclean Blvd Voice Ready Data Network Customer Gateways Trunks, Station Ports & SRST 2,160.00 Trunks 2 Digital IP Phones and Accessories 975.00 Section Sub-Total 3,135.00 Phones 5 804 Villa Street Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 2,135.00 Trunks 2 Digital IP Phones and Accessories 975.00 Section Sub-Total 3,110.00 Phones 5 945 Bluff City Blvd Voice Ready Data Network Customer Gateways Trunks, Station Ports& SRST 2,135.00 Trunks 2 Digital IP Phones and Accessories 837.00 Section Sub-Total 2,972.00 Phones 4 1900 Holmes Road Voice Ready Data Network Customer Gateways Trunks, Station Ports&SRST 2,135.00 Trunks 25 Digital IP Phones and Accessories 8,175.00 Section Sub-Total 10,310.00 Phones 38 100 Symphony Way Voice Ready Data Network Customer Gateways Trunks, Station Ports & SRST 8,792.00 Trunks 25 Digital IP Phones and Accessories 8,720.00 Section Sub-Total 17,512.00 Phones 60 Confidential Information Property of Sentinel Technologies, Inc. MISC Options Upgrades/Add-on Redundant Call Manager 8,707.00 Emergency Responder 21,626.00 30,333.00 SOLUTION SUMMARY Voice Hardware & Software 303,171.00 Trunks 216 Estimated Professional Services 79,399.00 Solution Total 382,570.00 Phones 591 Ratio 36.5% Solution Maintenance Voice Maintenance 7,907.00 Software Support and Subscription - Annual Maintenance Total 7,907.00 Note: Multi-year discounted plans available upon request. Solution Total 4 Voice Hardware & Software Including Maintenance and Installation 390,477.00 Trade In Credit -12,255.00 Grand Total 378,222.00 Note: All sites assumed to have proper cabling in place for VoIP phones and 10/100 Ethernet to all desktops and print server except where analog phones are quoted. Note: All services are good faith estimate. Final services to be defined with in scope of work. Services EXCLUDE any and all LAN installation time/configuration, this is assumed to be performed in the parallel RFP in process now. Confidential Information Property of Sentinel Technologies, Inc. City of Elgin Central Shared Equipment CiscoS - u - • • �� Description Qty Unit Ext. Price Special Notes Cisco CaIlManager(1,000 Phones Supported) MCS-7825-1133 w/CaIlManager 3.3 and PWR cord 1 6,748 6,748 Note: Redundant CallManagers quoted as option. SRST at all Security Software sites including central site. Government McAfee NetShield for Windows 2000 Server 2 27 54 (perpetual) Government McAfee NetShield Prime Support Business Hour 2 5 10 Coverage(Annual Contract Required) Central Call Processing Sub-Total 6,812 Unit Inte'rated Messa'in Description Qty Unit Ext. Price Special Notes Unity Voice Mail&Auto-Attendant Unity 4.0 1 0 0 Unity for Exchange 1 0 0 Unity Data Store-in English 1 0 0 Unity Message Store in English. Not required for Domino. 1 0 0 Unity server license for VM or UM. Includes 32 sessions. 1 2,813 2,813 One Unity VM User 800 37 29,600 Integrated Messaging User Licenses for GroupWise/Web Services One Unity Inbox(VMI)user license(reqd for each VMI user). 200 15 3,000 Unity Voice Mail Hardware Certified Unity Server, 1500 Mhz XEON MP, 1GB Ram, 10/100, 1 6,539 6,539 48X20X CD-ROM,Capacity: Up to 200 CPCA Users(Intergrated Messaging), 72 Ports,3,000 Voice Mail Users, 1,121 Hours VM Storaoe G.711 Not Compressed RAID-4h Ultra 160 SCSI Controller 1 2,099 2,099 18.2 GB 10K-rpm Ultra160 SCSI Hot-Swap SL HDD 4 275 1,100 36.4 GB 10K-rpm Ultra160 SCSI Hot-Swap SL HDD 3 299 897 Hot-Swap Expansion Kit 1 435 435 1 GB PC1600 ECC DDR SDRAM RDIMM 2 685 1,370 SCSI DVD ROM Drive 1 127 127 PCI Ultra160 SCSI Adapter 1 296 296 40/80 GB Half High DLT1 Internal SCSI Tape Drive 1 1,399 1,399 Operating System Government Windows 2000 Server License 1 673 673 Government Windows 2000 Media Kit 1 28 28 Security and Tape Backup Government McAfee NetShield for Windows 2000 Server 1 27 27 (perpetual) Government McAfee NetShield Prime Support Business Hour 1 5 5 Coverage(Annual Contract Required) Government Veritas Backup Exec for Windows Servers 0 522 - Note: Customer provided central Government Veritas SQL Agent 1 620 620 backup, Veritas and remote Government Veritas Exchange Agent 1 673 673 server agent. Unity Integrated Messaging Sub-Total 51,701 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 5 of 39 Y � City of Elgin Central Shared Equipment IPCC Ex.ress 3 Su.ervisors 20 A.ents Description Qty Unit Ext. Price Special Notes IPCC Express Hardware MCS-7825-1133 Hardware option class-No Software-No Spares 1 3,375 3,375 IPCC Express Software&Accessories ICD 3.0 Enhanced Bundle 1 11,248 11,248 10 Cisco Enhanced Agent Desktops ICD 3.X 1 4,249 4,249 1 Cisco Enhanced Supervisor Desktop ICD 3.X 2 729 1,458 Anti-Virus Software Government McAfee NetShield for Windows 2000 Server 1 27 27 (perpetual) Government McAfee NetShield Prime Support Business Hour 1 5 5 Coverage(Annual Contract Required) IPCC Express Sub-Total 20,362 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 6 of 39 City of Elgin 150 Dexter-City Hall AWID •oS Core Routin. Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes MDF:Core Routing Switch(Metropolitan Area Network&City Hall) Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo' Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V 1 1,460 1,460 Power Cord,110V 1 0 0 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) Cisco 1760-V 4-Channel to 8-Channel PVDM Factory Upgrade 1 197 197 Analog PSTN Backup Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 2 225 450 US+),with CallerID Cisco Intelligent Gateway Chassis 3700 Series,2-Slot, Dual FE, Multiservice Access Router 1 4,782 4,782 Power Cord,110V 1 0 0 Cisco 3725 Series IOS IP PLUS 1 507 507 Cisco High Density Voice Modules(3 Digital PRI) Single-Port 24 Channel T1 Voice/Fax Network Module 1 3,544 3,544 Dual-Port 48 Channel Ti Voice/Fax Network Module 1 5,513 5,513 High Capacity SRST Survivability Cisco Feature License Survivable Remote Site Telephony up to 1 1,857 1,857 144 Phones High-Density Analog Phone/Fax Gateway(R321 Connection) Cisco VG248 Voice Gateway-48 Analog Station Ports 1 6,748 6,748 Budget allocation for RJ21 cable connector-assumes customer 1 134 134 has punch block in place and distribution to analog locations from there Additional FXS Capacity(In Voice Gateway) 4 port FXS or DID VIC 1 450 450 Voice Gateways&Survivability Sub-Total 25,642 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 7 of 39 City of Elgin 150 Dexter- City Hall Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CaIlManager Unit license for single 7960 IP phone 1 85 85 CaIlManager Unit license for single 7940 IP phone 97 85 8,245 CaIlManager Unit license for single 7905 IP phone 96 45 4,320 IP User Phones Cisco IP Phone 7960G,Global, 6-Line Phone, Duplexed Polycom 1 234 234 Speaker, Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone, Duplexed Polycom 97 178 17,266 Speaker,Integrated Dual Switch Port, XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone, Single Ethernet 96 93 8,928 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 32 29 928 Note: Connected to VG248 Analog Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Phone/Fax Gateway. Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control, Stream-lined Directory. Line In-Use Indicator. Flash. Pause Total User Phones 226 Digital IP Phones, Licenses&Accessories Sub-Total 40,006 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 8 of 39 City of Elgin 151 Douglas- Police AWID •oS Core Routin• Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AWID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo' Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V 1 1,460 1,460 Power Cord,110V 1 0 0 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) Cisco 1760-V 4-Channel PVDM 1 0 0 Analog PSTN Backup Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 2 225 450 US+),with CallerID Cisco Intelligent Gateway Chassis 3700 Series,2-Slot, Dual FE, Multiservice Access Router 1 4,782 4,782 Power Cord,110V 1 0 0 Cisco 3725 Series I0S IP PLUS 1 507 507 Cisco High Density Voice Modules(3 Digital PRI) Single-Port 24 Channel T1 Voice/Fax Network Module 1 3,544 3,544 Dual-Port 48 Channel T1 Voice/Fax Network Module 1 5,513 5,513 High Capacity SRST Survivability Cisco Feature License Survivable Remote Site Telephony up to 1 1,857 1,857 144 Phones High-Density Analog Phone/Fax Gateway(RJ21 Connection) Cisco VG248 Voice Gateway-48 Analog Station Ports 1 6,748 6,748 Budget allocation for RJ21 cable connector-assumes customer 1 134 134 has punch block in place and distribution to analog locations from there Voice Gateways&Survivability Sub-Total 24,995 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 9 of 39 City of Elgin 151 Douglas - Police Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CaIlManager Unit license for single 7960 IP phone 1 85 85 CaIlManager Unit license for single 7940 IP phone 57 85 4,845 CallManager Unit license for single 7905 IP phone 56 45 2,520 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone, Duplexed Polycom 1 234 234 Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone, Duplexed Polycom 57 178 10,146 Speaker, Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 56 93 5,208 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 38 29 1,102 Note: Connected to VG248 Analog Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Phone/Fax Gateway. Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory. Line In-Use Indicator. Flash. Pause Total User Phones 152 Digital IP Phones, Licenses&Accessories Sub-Total 24,140 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 10 of 39 • City of Elgin 31 Grove- Parks & Recreation AWID •oS Core Routin. Switch Center of MAN &Ci Hall Description Qty Unit Ext.Price Special Notes AVVID Network Cisco AVVID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AVVID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Anal . Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 TOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 1000/0 G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID Analog Station Modules Cisco Two-port Voice Station Card-FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext.Price Special Notes Phone Licensing CaIlManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 8 85 680 CaIlManager Unit license for single 7905 IP phone 7 45 315 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone, Duplexed Polycom 0 234 - Speaker, Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone, Duplexed Polycom 8 178 1,424 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 7 93 651 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control,Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory, Line In-Use Indicator, Flash, Pause Total User Phones 15 Digital IP Phones,Licenses&Accessories Sub-Total 3,070 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 11 of 39 City of Elgin 2 Slade -Water Meter AWID •oS Core Routin Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AVVID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo. Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) Cisco 1760-V 4-Channel to 8-Channel PVDM Factory Upgrade 1 197 197 Tersiary Call Processing Backup Software(IDS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID Analog Station Modules 4 port FXS or DID VIC 1 450 450 Voice Gateways&Survivability Sub-Total 2,557 Cisco Di•ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 4 85 340 CaIlManager Unit license for single 7905 IP phone 5 45 225 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 0 234 - Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone,Duplexed Polycom 4 178 712 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 5 93 465 Port, No Extension Mobility Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 12 of 39 City of Elgin 2 Slade -Water Meter Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory. Line In-Use Indicator. Flash. Pause Total User Phones 9 Power Adapters and Country Kits Cisco Power Adapter 9 26 234 Transformer Power Cord, North America 9 6 54 Digital IP Phones, Licenses&Accessories Sub-Total 2,030 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 13 of 39 • • • City of Elgin 375 River- Riverside Wtr AWID •oS Core Routin. Switch Center of MAN &Ci Hall Description Qty Unit Ext.Price Special Notes AVVID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AVVID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Anal. . Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID Analog Station Modules Cisco Two-port Voice Station Card-FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext.Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 13 85 1,105 CallManager Unit license for single 7905 IP phone 5 45 225 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 0 234 - Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone,Duplexed Polycom 13 178 2,314 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 5 93 465 Port,No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing,Ringer Volume Control,Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable,Ringer Volume Control,Stream-lined Directory,Line In-Use Indicator,Flash,Pause Total User Phones 18 Digital IP Phones,Licenses&Accessories Sub-Total 4,109 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 14 of 39 City of Elgin 77 N Airlite AWID •oS Core Routin. Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AVVID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo' Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) Cisco 1760-V 4-Channel to 8-Channel PVDM Factory Upgrade 1 197 197 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerlD Analog Station Modules 4 port FXS or DID VIC 1 450 450 Voice Gateways&Survivability Sub-Total 2,557 Cisco Di ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 1 85 85 CaIlManager Unit license for single 7905 IP phone 2 45 90 IP User Phones Cisco IP Phone 7960G,Global, 6-Line Phone,Duplexed Polycom 0 234 - Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone,Duplexed Polycom 1 178 178 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 2 93 186 Port, No Extension Mobility Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 15 of 39 City of Elgin 77 N Airlite Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory. Line In-Use Indicator. Flash. Pause Power Adapters and Country Kits Cisco Power Adapter 3 26 78 Transformer Power Cord, North America 3 6 18 Total User Phones 3 Digital IP Phones, Licenses&Accessories Sub-Total 635 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 16 of 39 City of Elgin Wing Park AWID •oS Core Routin. Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Sped- AWID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo' Stations Survivabili Description Qty Unit Ext Price Special No Analog ATA Ethernet to FXS Gateways Cisco ATA 186 2-Port Adaptor, 600 Ohm Impedance 4 96 384 ATA Power Supply Cable for North America 4 0 0 CallManager Unit license for single SCCP analog port 4 23 92 Voice Gateways&Survivability Sub-Total 476 Cisco Di•ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 4 85 340 CaIlManager Unit license for single 7905 IP phone 4 45 180 IP User Phones Cisco IP Phone 7960G,Global, 6-Line Phone, Duplexed Polycom 0 234 - Speaker, Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone, Duplexed Polycom 4 178 712 Speaker, Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 4 93 372 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control, Stream-lined Directory. Line I Power Adapters and Country Kits Cisco Power Adapter 4 26 104 Transformer Power Cord, North America 4 6 24 Total User Phones 8 Digital IP Phones, Licenses&Accessories Sub-Total 1,732 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 17 of 39 City of Elgin Lords Park AWID •oS Core Routin Switch Center of MAN &Cit Hall Description Qty Unit Ext. Price Special Notes AWID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo. Stations Survivabili Description Qty Unit Ext. Price Special Notes Analog ATA Ethernet to FXS Gateways Cisco ATA 186 2-Port Adaptor, 600 Ohm Impedance 4 96 384 ATA Power Supply Cable for North America 4 0 0 CallManager Unit license for single SCCP analog port 4 23 92 Voice Gateways&Survivability Sub-Total 476 Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 4 85 340 CallManager Unit license for single 7905 IP phone 8 45 360 IP User Phones Cisco IP Phone 7960G,Global, 6-Line Phone, Duplexed Polycom 0 234 - Speaker, Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone, Duplexed Polycom 4 178 712 Speaker,Integrated Dual Switch Port, XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 8 93 744 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control, Stream-lined Directory. Line I Power Adapters and Country Kits Cisco Power Adapter 12 26 312 Transformer Power Cord, North America 12 6 72 Total User Phones 12 Digital IP Phones, Licenses&Accessories Sub-Total 2,540 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 18 of 39 City of Elgin Highland GolfCourse-Sports AWID •oS Core Routin. Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AVVID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo. Stations Survivabili Description Qty Unit Ext. Price Special Notes Cisco Intelligent Gateway Chassis(Located at Lords Park) Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) Cisco 1760-V 4-Channel to 8-Channel PVDM Factory Upgrade 1 197 197 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID Analog Station Modules(Lords Park) 4 port FXS or DID VIC 1 450 450 Voice Gateways&Survivability Sub-Total 2,557 Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CaIlManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 7 85 595 CallManager Unit license for single 7905 IP phone 0 45 - IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 0 234 - Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone, Duplexed Polycom 7 178 1,246 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 0 93 - Port. No Extension Mobility Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 19 of 39 City of Elgin Highland GolfCourse-Sports Analog Business Stations Centurion Analog Phone,Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control,Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory.Line I Power Adapters and Country Kits Cisco Power Adapter 7 26 182 Transformer Power Cord,North America 7 6 42 Total User Phones 7 Digital IP Phones,Licenses&Accessories Sub-Total 2,065 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 20 of 39 City of Elgin 550 Summit St-FS1 AWID •oS Core Routin• Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AVVID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo. Stations, Survivabili Description Qty Unit Ext Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 Ios IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID Analog Station Modules Cisco Two-port Voice Station Card-FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di•ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 18 85 1,530 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 0 234 - Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone, Duplexed Polycom 18 178 3,204 Speaker,Integrated Dual Switch Port,XML Application Support Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory.Line In-Use Indicator. Flash. Pause Total User Phones 18 Digital IP Phones,Licenses&Accessories Sub-Total 4,734 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 21 of 39 City of Elgin 650 Big Timber Road - FS2 AWID •oS Core Routin. Switch Center of MAN &Cit Hall Description Qty Unit Ext.Price Special Notes AVVID Network Cisco AVVID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AVVID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Anal. . Stations Survivabili Description Qty Unit Ext.Price Special Notei- Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 1000/0 G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID Analog Station Modules Cisco Two-port Voice Station Card-FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext.Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 1 85 85 CaIlManager Unit license for single 7905 IP phone 5 45 225 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 0 234 - Speaker, Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone,Duplexed Polycom 1 178 178 Speaker, Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone, Single Ethernet 5 93 465 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory, Line In-Use Indicator, Flash, Pause Total User Phones 6 Digital IP Phones,Licenses&Accessories Sub-Total 953 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 22 of 39 City of Elgin 2455 Royal Blvd - FS3 AVVID •oS Core Routin• Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AWID Network Cisco AVVID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks, Analo. Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 1000/0 G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal (for 1 225 225 US+), with CallerID Analog Station Modules Cisco Two-port Voice Station Card- FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di'ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 1 85 85 CallManager Unit license for single 7905 IP phone 4 45 180 IP User Phones Cisco IP Phone 7960G,Global, 6-Line Phone, Duplexed Polycom 0 234 - Speaker, Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone, Duplexed Polycom 1 178 178 Speaker, Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 4 93 372 Port, No Extension Mobility Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 23 of 39 City of Elgin 2455 Royal Blvd - FS3 Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory. Line In-Use Indicator. Flash. Pause Total User Phones 5 Power Adapters and Country Kits Cisco Power Adapter 5 26 130 Transformer Power Cord, North America 5 6 30 Digital IP Phones, Licenses&Accessories Sub-Total 975 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 24 of 39 City of Elgin 599 S. Mclean Blvd - FS4 AWID •oS Core Routin Switch Center of MAN &Cit Hall Description Qty Unit Ext. Price Special No AWID Network Osco AVVID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo. Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 1000/0 G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 250 250 US+),with CallerID Analog Station Modules Cisco Two-port Voice Station Card- FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,160 Cisco Di ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CaIlManager Unit license for single 7960 IP phone 0 85 - CaIlManager Unit license for single 7940 IP phone 1 85 85 CallManager Unit license for single 7905 IP phone 4 45 180 IP User Phones Cisco IP Phone 7960G, Global, 6-Line Phone, Duplexed Polycom 0 234 - Speaker, Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone, Duplexed Polycom 1 178 178 Speaker, Integrated Dual Switch Port, XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 4 93 372 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory. Line In-Use Indicator. Flash. Pause Total User Phones 5 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 25 of 39 City of Elgin 599 S. Mclean Blvd- FS4 Power Adapters and Country Kits Cisco Power Adapter 5 26 130 Transformer Power Cord, North America 5 6 30 Digital IP Phones,Licenses&Accessories Sub-Total 975 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 26 of 39 City of Elgin 804 Villa Street- FS5 AWID •oS Core Routin• Switch Center of MAN &Ci Hall Description Qty Unit Ext.Price Special Notes AWID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo' Stations Survivabili Description Qty Unit Ext Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 Ios IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IDS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID Analog Station Modules Cisco Two-port Voice Station Card-FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di•ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CaIlManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 1 85 85 CallManager Unit license for single 7905 IP phone 4 45 180 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 0 234 - Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone,Duplexed Polycom 1 178 178 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 4 93 372 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing,Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable,Ringer Volume Control,Stream-lined Directory. Line In-Use Indicator. Flash. Pause Total User Phones 5 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 27 of 39 City of Elgin 804 Villa Street- FS5 Power Adapters and Country Kits Cisco Power Adapter 5 26 130 Transformer Power Cord, North America 5 6 30 Digital IP Phones,Licenses&Accessories Sub-Total 975 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 28 of 39 City of Elgin 945 Bluff City Blvd -Cemetery AWID •oS Core Routin' Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AWID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Analo' Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Gateway Digital Signal Processors(DSPs 100%G.711 Voice) 4-Channel Packet Voice/Fax DSP Module 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerlD Analog Station Modules Cisco Two-port Voice Station Card-FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di•ital IP Phones&Accessories Description Qty Unit Ext.Price Special Notes Phone Licensing CaIlManager Unit license for single 7960 IP phone 0 85 - CallManager Unit license for single 7940 IP phone 1 85 85 CallManager Unit license for single 7905 IP phone 3 45 135 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 0 234 - Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone,Duplexed Polycom 1 178 178 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 3 93 279 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing,Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory. Line In-Use Indicator. Flash. Pause Total User Phones 4 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 29 of 39 City of Elgin 945 Bluff City Blvd- Cemetery Power Adapters and Country Kits Cisco Power Adapter 5 26 130 Transformer Power Cord, North America 5 6 30 Digital IP Phones,Licenses&Accessories Sub-Total 837 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 30 of 39 City of Elgin 1900 Holmes Road - Public Works AWID •oS Core Routin• Switch Center of MAN &Ci Hall Description Qty Unit Ext. Price Special Notes AWID Network Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AWID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks, Analo. Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Power Cord,110V 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Trunks Cisco Two-port Voice Interface Card-FXO w/ Reversal(for 1 225 225 US+),with CallerID Analog Station Modules Cisco Two-port Voice Station Card - FXS 1 225 225 Voice Gateways&Survivability Sub-Total 2,135 Cisco Di.ital IP Phones&Accessories Description Qty Unit Ext. Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 1 85 85 CallManager Unit license for single 7940 IP phone 22 85 1,870 CallManager Unit license for single 7905 IP phone 15 45 675 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone, Duplexed Polycom 1 234 234 Speaker, Integrated Dual Switch Port, XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global, 2-Line Phone, Duplexed Polycom 22 178 3,916 Speaker, Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone, Single Ethernet 15 93 1,395 Port, No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 0 29 - Number Redial,Tone/Pulse Switchable Dialing, Ringer Volume Control, Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable, Ringer Volume Control,Stream-lined Directory. Line I Total User Phones 38 Digital IP Phones, Licenses&Accessories Sub-Total 8,175 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 31 of 39 City of Elgin 100 Symphony Way- Rec Ctr AWID •oS Core Routin• Switch Center of MAN &Ci Hall Description Qty Unit Ext.Price Special Notes MDF:Core Routing Switch(Metropolitan Area Network&City Hall) Cisco AWID In-Line Powered Cisco Network Assumed from 1 Customer Customer Separate RFP in Process Paralle to This Response QoS AVVID Network&Core MAN Switch Sub-Total Customer Gatewa s: Trunks Anal• • Stations Survivabili Description Qty Unit Ext.Price Special Notes Cisco Intelligent Gateway Chassis Cisco 1760-V with 24-user SRST Feature License 1 1,685 1,685 Power Cord,110V 1 0 0 Cisco 1700 IOS IP/VOX PLUS 1 0 0 Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade 1 0 0 Cisco 1700 32MB to 64MB DRAM Factory Upgrade 1 0 0 Tersiary Call Processing Backup Software(IOS Based) Cisco Feature License Survivable Remote Site Telephony up to 1 0 0 Note: Included in SRST gateway 24 Phones bundle. Analog PSTN Backup Trunks Cisco Two-port Voice Interface Card-FXO w/Reversal(for 1 225 225 US+),with CallerID High-Density Analog Phone/Fax Gateway(RJ21 Connection) Cisco VG248 Voice Gateway-48 Analog Station Ports 1 6,748 6,748 Budget allocation for RJ21 cable connector-assumes customer 1 134 134 has punch block in place and distribution to analog locations from there Voice Gateways&Survivability Sub-Total 8,792 Cisco Di•ital IP Phones&Accessories Description Qty Unit Ext.Price Special Notes Phone Licensing CallManager Unit license for single 7960 IP phone 1 85 85 CallManager Unit license for single 7940 IP phone 23 85 1,955 CallManager Unit license for single 7905 IP phone 12 45 540 IP User Phones Cisco IP Phone 7960G,Global,6-Line Phone,Duplexed Polycom 1 234 234 Speaker,Integrated Dual Switch Port,XML Application Support, 7914 Side Car Capable Cisco IP Phone 7940G,Global,2-Line Phone,Duplexed Polycom 23 178 4,094 Speaker,Integrated Dual Switch Port,XML Application Support Cisco IP Phone 7905G,Global, 1-Line Phone,Single Ethernet 12 93 1,116 Port,No Extension Mobility Analog Business Stations Centurion Analog Phone, Black(Ash Available)Including: Last 24 29 696 Note: Connected to VG248 Analog Number Redial,Tone/Pulse Switchable Dialing,Ringer Volume Phone/Fax Gateway. Control,Hearing-Aid Compatible,Visual Ringing Indicator, Desk/Wall Mountable,Ringer Volume Control,Stream-lined Directory,Line In-Use Indicator,Flash, Pause Total User Phones 60 Digital IP Phones,Licenses&Accessories Sub-Total 8,720 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 32 of 39 City of Elgin Misc Options Add: Redundant CallMana•er Server in Cluster Description Qty Unit Ext. Price Special Notes Cisco CaIlManager(1,000 Phones Supported) MCS-7825-1133 w/CaIlManager 3.3 and PWR cord 1 7,657 7,657 Professional Services Estimated Professional Services for Option 1 1,050 1,050 Central Call Processing Sub-Total 8,707 Add: Eme •en Res. 'nder E911 Automated Services Description Qty Unit Ext. Price Special Notes Emergency Responder Hwr/Swr with 100 User License MCS-7825-1133 w/Cisco ER, 100 User License 1 7,657 7,657 Additional User Licenses Cisco ER1.1 single user license 491 7 3,437 Security Software Government McAfee NetShield for Windows 2000 Server 1 27 27 (perpetual) Government McAfee NetShield Prime Support Business Hour 1 5 5 Coverage(Annual Contract Required) Professional Services Estimated Professional Services for Option 1 10,500 10,500 Central Call Processing Sub-Total 21,626 Add: Cisco ITEM LAN and IP Tele.hon Mana ement Description Qty Unit Ext. Price Special Notes Cisco CaIlManager(1,000 Phones Supported) Cisco ITEM: Includes SNMP Platform Tools, CiscoView, Device 1 12,763 12,763 Note: Basic SNMP, LAN device fault Fault Manager,Voice Health Monitor, Phone Help Desk and management and telephony Management Tools management. Hardware Budget allocation for hardware to support ITEM. Sentinel will 1 3,000 3,000 work with customer on preferred equipment vendor and provide this eouioment and a recommendations Professional Services Estimated Professional Services for Option 1 4,200 4,200 Voice and LAN Management Sub-Total 19,963 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 33 of 39 City of Elgin Solution Maintenance Central Shared E•ui'ment Description Qty Unit Ext. Price Special Notes 7825 CallManager Server(s): Sentinel 24*7*365 On-site 2 Hour 4 450 1,800 On Site(redunancy built into design),Remote Monitoring included in price Cisco SmartNet Coverage Cisco CCO 24*7*365,Cisco TAC Support Levels 1&2(Annual) Central Call Processing and IPCC Express 4 hour On-Site response Warranty Upgrade(Warranty standard 1 665 665 3 year warranty). 24X7 No restore commitment or loaner for Unity VM Server 2,465 Voice Com.onents in each site Description Qty Unit Ext. Price Special Notes 150 Dexter-City Hall Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Sentinel/Cisco maintenance on VG248-4 Hour On-Site Service 1 734 734 8*5*4,Cisco to provide parts Remote monitoring also included 151 Douglas-Police Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Sentinel/Cisco maintenance on VG248-4 Hour On-Site Service 1 734 734 8*5*4,Cisco to provide parts Remote monitoring also included 31 Grove St.Parks&Recreation Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 2 Slade-Water Meter Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 375 River-Riverside Wtr Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 77 N Airlite-All Sites Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Highland Golf Course Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 34 of 39 • City of Elgin Solution Maintenance 550 Summit St-FS1 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 650 Big Timber Road-FS2 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 2455 Royal Blvd-FS3 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 599 S Mclean Blvd-FS4 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 804 Villa Street-FS5 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 945 Bluff City Blvd-Cemetery Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 1900 Holms Road Public Works Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 100 Symphony Way-Rec Center Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 216 216 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Sentinel/Cisco maintenance on VG248-4 Hour On-Site Service 1 734 734 8*5*4,Cisco to provide parts Remote monitoring also included Voice Components Maintenance Total 5,442 Software Su. . .rt Description Qty Unit Ext.Price Special Notes Cisco Software Subscription&Support on CallManager- 1 0 0 24x7x365 Cisco on-line and/or phone support includes software patches&upgrades. Sentinel On-site T&M best effort basis at $150.00 per hour additional. Provided at no cost to City of Elgin for first vPar Cisco Software Subscription&Support on UNITY VM-Includes 1 0 0 Software Upgrades(8*5 NBD Coverage)24x7x365 Cisco on-line and/or phone support includes software patches&upgrades. Sentinel On-site T&M best effort basis at$150.00 per hour additional. Provided at no cost to City of Elgin for first year Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 35 of 39 City of Elgin Solution Maintenance Cisco Software Subscription&Support on UNITY VMI User per 200 0 0 year per user-Includes Software Upgrades(8*5 NBD Coverage) 24x7x365 Cisco on-line and/or phone support includes software patches&upgrades.Sentinel On-site T&M best effort basis at $150.00 per hour additional. Provided at no cost to City of Elgin fnr firct vaar Cisco Software Subscription&Support on IPCC Agent License 1 0 0 Support-Includes Software Upgrades(8*5 NBD Coverage) 24x7x365 Cisco on-line and/or phone support includes software patches&upgrades.Sentinel On-site T&M best effort basis at $150.00 per hour additional. Provided at no cost to City of Elgin fnr fird vaar Cisco Software Subscription&Support on IPCC Supervisor 1 0 0 License support-Includes Software Upgrades(8*5 NBD Coverage)24x7x365 Cisco on-line and/or phone support includes software patches&upgrades.Sentinel On-site T&M best effort basis at$150.00 per hour additional. Provided at no cost to City of Elgin for first year Software Support Total 0 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 36 of 39 City of Elgin Maintenance Years 2-3 Central Shared E.ui•ment Description Qty Unit Ext.Price Special Notes 7825 CallManager Server(s): Sentinel 24*7*365 On-site 2 Hour 4 1,062 4,248 On Site(redunancy built into design),Remote Monitoring included in price Cisco SmartNet Coverage Cisco CCO 24*7*365,Cisco TAC Support Levels 1&2(Annual) Central Call Processing and IPCC Exp 4 hour On-Site response Warranty Upgrade(Warranty standard 1 665 665 3 year warranty). 24X7 No restore commitment or loaner for Unity VM Server 4,913 Voice Com'onents in each site Description Qty Unit Ext.Price Special Notes 150 Dexter-City Hall Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Sentinel/Cisco maintenance on VG248-4 Hour On-Site Service 1 2,040 2,040 8*5*4,Cisco to provide parts Remote monitoring also included 151 Douglas-Police Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Sentinel/Cisco maintenance on VG248-4 Hour On-Site Service 1 2,040 2,040 8*5*4,Cisco to provide parts Remote monitoring also included 31 Grove St Parks&Recreation Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 2 Slade-Water Meter Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 375 River-Riverside Wtr Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 77 N Airlite-All Sites Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Highland Golf Course Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 550 Summit St-FS1 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 650 Big Timber Road-FS2 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 37 of 39 City of Elgin Maintenance Years 2-3 2455 Royal Blvd-FS3 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 599 S Mclean Blvd-F54 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 804 Villa Street-FS5 Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 945 Bluff City Blvd-Cemetery Sentinel/Cisco maintenance on CISCO1760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 1900 Holms Road Public Works Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. 100 Symphony Way-Rec Center Sentinel/Cisco maintenance on CISC01760-V-4 Hour On-Site 1 366 366 Service 8*5*4,Cisco to provide parts. Remote monitoring also included. Sentinel/Cisco maintenance on VG248-4 Hour On-Site Service 1 1,408 1,408 8*5*4,Cisco to provide parts Remote monitoring also included Voice Components Maintenance Total 10,978 Software Su• I ort Description Qty x'`.:Unit E*t•Price ,` a ''r _ Cisco Software Subscription&Support on CallManager- 1 969 969 24x7x365 Cisco on-line and/or phone support includes software patches&upgrades.Sentinel On-site T&M best effort basis at $150.00 per hour additional.Provided at no cost to City of Elgin for first Cisco Software Subscription&Support on UNITY VM-Includes 1 686 686 Software Upgrades(8*5 NBD Coverage)24x7x365 Cisco on- line and/or phone support includes software patches& upgrades.Sentinel On-site T&M best effort basis at$150.00 per hour additional. Provi Cisco ER Software Support on ER Server+5 Agents-Incl. 1 956 956 Software Upgrades(8*5 NBD Coverage) Cisco Software Subscription&Support on ER Server 586 2 1,172 Incremental User Licenses Cisco Software Subscription&Support on UNITY VMI User per 200 4 800 year per user-Includes Software Upgrades(8*5 NBD Coverage)24x7x365 Cisco on-line and/or phone support includes software patches&upgrades.Sentinel On-site T&M best effort basis at$150.00 oe Cisco Software Subscription&Support on IPCC Agent License 1 1,588 1,588 Support-Includes Software Upgrades(8*5 NBD Coverage) 24x7x365 Cisco on-line and/or phone support includes software patches&upgrades.Sentinel On-site T&M best effort basis at $150.00 oer hour Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 38 of 39 • S . • 4- City of Elgin Maintenance Years 2-3 Cisco Software Subscription&Support on IPCC Supervisor 1 273 273 License support-Includes Software Upgrades(8*5 NBD Coverage)24x7x365 Cisco on-line and/or phone support includes software patches&upgrades.Sentinel On-site T&M best effort basis at$150.00 per Software Support Total 6,444 Maintenance Total Year 1 $ 26,583.00 Maintenance Total Year 2 $ 25,785.00 Maintenance Total Year 3 $ 24,988.00 Three year total $ 77,356.000 Confidential Information Property of Sentinel Technologies, Inc. 2/13/2003 Page 39 of 39 OF Et. `, Agenda Item No. _ City of Elgin !' ETED 0'6 u�u G ,m _ February 21, 2003 001 L. , d LLLL N FINANCIALLY STABLE CITY GOVERNMENT EFFICIENT SERVICES. TO: Mayor and Members of the City Council AND OWLITYINFRASTRUCTURE FROM: Olufemi Folarin, Interim City Manager SUBJECT: RFP #03-002 Voice Over IP Phone System PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to award RFP #03- 002 for a Voice Over IP Phone System to Sentinel Technologies, Inc . BACKGROUND Telecommunications technology is an essential mechanism in the City government' s ability to support its business mission. The City has approached a decision point for its telecommunications services, influenced by several major factors : the need to replace or renew the Ameritech Centrex service agreement, a need to upgrade the old voice-mail system and new requirements to achieve productivity and cost savings through deployment of telephony applications such as integration of voice, pager, and e-mail messaging, wireless communications, integrated voice/data networks, secure and reliable Internet access (which support e- government, interactive voice response and other work place productivity initiatives) . The current Centrex system provides telecommunications services to 25 city facilities . The mix of City service facilities (i .e. fire stations, recreation center, parks maintenance offices, Police Department, City Hall, and other remote facilities) requires a broad range of products and communications services. City assets such as the fiber-optic based network and state of the art routers and switches, provide an opportunity to install a high-quality, city-owned and supported integrated voice/ video/data network. This strategy will provide the most return on investment over the long run. Bid #03-002 Voice Over IP Phone System February 21, 2003 Page 2 IP Communications is the combination of voice, data, video, and multimedia applications into an integrated enterprise infrastructure based on TCP/IP technologies and protocols . It offers efficient use of bandwidth by having voice and data share the same connections. Savings are realized by canceling the high cost individual Centrex lines, from having only one network with fewer devices to manage. Existing investment is maximized by not requiring the replacement of legacy equipment . Plus, an IP Communications network offers applications that weren' t possible a few years ago - such as integrated customer contact centers and unified communications - and creates opportunities to develop new business processes and improve customer relationship management . The business advantages of IP Communications are strengthened further by the multimedia applications that are possible because of having the capability to support data, voice, and video in one network. These are applications that separate data or voice- only networks can' t provide. Return on Investment : It is anticipated that a comprehensive approach to voice and data management will yield significant cost savings on dial tone costs, local toll calling, system maintenance, and business productivity. Savings of more than $150, 000 per year are projected from the elimination of the Ameritech Centrex service and integration of local and long distance calling plans. Further, this approach will provide a boost to employee productivity and yield a means of redirecting scarce IS staff resources to applying technology anchored by sound telecommunications architecture. For more than a year now, since the process of creating the MIS Strategic Master Plan started, MIS Staff has been researching the latest technology and standards for Voice Over IP Phone equipment and evaluating various vendor systems offerings for performance, manageability, and price. The proposals for this project were evaluated based on the experience and knowledge gained in that process. Fourteen vendors responded to the request for proposals. The tab sheet is attached. On site demos and field visits to client sites were made to evaluate the top three proposed systems . eb' Bid #03-002 Voice Over IP Phone System February 21, 2003 Page 3 The selection group ultimately decided on the CISCO solution proposed by Sentinel Technologies, Inc of Downers Grove Illinois. CISCO is the technology leader in the IP Telephony field with the highest world-wide market share and thousands of installed systems across the country. CISCO is also one of the . most financially sound technology companies in the world. CISCO products generally receive very high marks from industry analysts and reviewers. Sentinel is a CISCO Gold Partner and has installed more than 55 CISCO telephony solutions in the Chicagoland area. The partnership of CISCO and Sentinel will provide the City with best solution at the best price . The MIS Department has worked with Sentinel during the last three years as a warranty support provider for HP printers with excellent results. The selection group contacted the Sentinel clients already running the CISCO system and without hesitation all endorsed emb- Sentinel as a great firm to work with and the CISCO product as a great solution to their telephony and networking needs. All of them said they were pleased with the service and support and would make the same choice again. On a local note School District U46 has a Sentinel installed CISCO enterprise network and Elgin Community College has a CISCO enterprise network. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The total cost of the Voice over IP Phone System with the Call Center Management and Quality Assurance options is $378, 222 . There are sufficient funds budgeted ($1, 141, 000) and available ($1, 116, 927) in the Riverboat Fund account number 275-0000-791- 92 .47, project number 219511, MIS Strategic Plan Initiatives, for the purchase of the Voice Over IP Phone System at $348, 222 . There are sufficient funds budgeted ($30, 000) and available ($30, 000) in the Riverboat Fund account number 275-0000-791- 92 .50 project 209506 for the Call Center Management and Quality Assurance options at $30, 000 . e Bid #03-002 Voice Over IP Phone System February 21, 2003 Page 4 kiv\ EGAL IMPACT None. ALTERNATIVES 1 . Award the bid to Sentinel Technology, Inc. as recommended. 2 . Award the bid to one of the other qualified respondents. 3 . Do not award the bid. RECOMMENDATION It is recommended that the City Council approve the award of RFP #03-002 to Sentinel Technology, Inc. Respectfully submitted, 40110 k Olufemi1 : Interim C ' • .pager JM/jm Attachment VOICE OVER IP COMMUNICATIONS SYSTEM TABULATION OF BIDS Telcom Innovations Group Burbee Information Systems Advanced Telecommunications SBC CITY OF ELGIN 125 N Prospect Ave 8750 Bryn Mawr Suite 120 1811 Centre Point Circle 2 Westbrook Corp Ctr Itasca IL 60143 Chicago IL 60631 Naperville IL 60563 Westchester IL 60154 RFP No. 03-002 Date of Opening:2/10/03 Mel 3300 Cisco Avvid Inter-Tel Axxess Cisco Avvid Department: MIS Description AMOUNT AMOUNT AMOUNT AMOUNT 1 Hardware does not include 176,305.40 $170,282.48 telephones 2 Software 47,467.80 3 Installation 72,000.00 $80,227.22 4 Training 12,000.00 5 Support and Maintenance $21,864.70 $31,112.54 6 Other $36,300.00 total $259,693.00 $329,637.90 $514,985.00 317,922.24 ) TABULATION OF BIDS Nextira One Wireless Info Tech Maron Structure Tech Kent Technologies CITY OF ELGIN 500 East Diehl Road 12560 Holiday Dr 5500 Cottonweed Lane Naperville IL 60563 Alsip IL 60803 Suite104 RFP No.: 03-002 Prior Lake MN 55372 Date of Opening: 2/10/03 Acatel Omni Avaya 8700 Avaya Cisco Avvid Department: MIS Description AMOUNT AMOUNT AMOUNT AMOUNT 1 Hardware $689,734.76 $577,002.66 $284,531.35 $502,343.00 2 Software $151,211.00 3 Installation $75,000.00 $107,891.96 $193,156.00 4 Training $152,300.00 $38,500.00 5 Support and Maintenance $61,367.00 6 Other $27,589.40 $48,289.00 total $717,324.15 $804,302.66 $392,423.31 $994,866.00 l l TABULATION OF BIDS Sentinel Technologies CITY OF ELGIN Masterlink Data Comm Networking Data Comm Networking W134 N5272 Campbell Dr 51 Shore Drive 51 Shore Drive RFP No.: 03-002 Menomonee Falls WI Burr Ridge IL 60527 Burr Ridge IL 60527 Date of Opening: 2/10/03 Cisco Avvid Cisco Avvid Shoreline Shoreline Department: MIS Description AMOUNT AMOUNT AMOUNT AMOUNT analog phones IP phones 1 Hardware $695,487.60 $303,171.00 $368,374.85 $439,369.40 2 Software 3 Installation $200,000.00 $79,399.00 4 Training 5 Support and Maintenance $77,838.40 $7,907.00 6 Other Discount -12,255.00 total $973,326.00 $378,222.00 $368,374.85 $439,369.40 TABULATION OF BIDS Connectivity Solutions Interlink Worldcom SBC CITY OF ELGIN 695 Schneider Dr South Elgin IL 60177 if awarded both RFP RFP No.: 03-002 03-002 and 03-010 Date of Opening: 2/10/03 Inter-Tel Axxcess 3Com NBX Hosted Service CISCO AWID Department: MIS _ "Connections" Description AMOUNT AMOUNT AMOUNT AMOUNT 1 Hardware $417,566.58 $420,572.00 monthly charge of$20665 $522,192.32 no core switch 2 Software 38,420.00 3 Installation $36,674.00 monthly charge of$3250 4 Training $4,600.00 5 Support and Maintenance $24,895.00 6 Other $50,600.00 $19,858.00 Discount ($22,934.00) total $417,566.58 $552,827.00 $522,192.32