03-42 Resolution No . 03-42
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN T: E CONTRACT WITH
J.J.L. , INC . FOR THE 2002 ROOF RE•LACEMENT PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with J.J.L. , Inc . for the 2002 Roof Replacement Project;
and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be
and is hereby authorized and directed uo execute Change Order
No. 1, a copy of which is attached hereto Jnd made a part hereof by
reference .
s/ Ed Shock
Ed Schoc , , Mayor
Presented: February 26 , 2003
Adopted: February 26 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CHANGE ORDER NO. 1 and F NAL
This Change Order made and entered into this day of Jan ary, 2003, by and between the City
of Elgin, an Illinois municipal corporation, and J.J.L., Inc. an Illi ois Corporation.
ORIGINAL CONTRACT: Roof Repair and Replacement 2002
Invitation to Bid No. 02-059
Contract Date June 24, 2002
PROJECT NO. 379537 (Roof Repair and Replacement 2002)
SCOPE: Additional repairs to The Hemmen's roofs as I sted.
REASONS FOR CHANGE: Removal of the existing ro sting exposed additional
damage to the roof decking or materials which could nit be seen prior to the roof
removal thus, the circumstances said to necessitate thi'• change were not reasonably
foreseeable at the time the original contract was signed and this change is germane to
the original contract as signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: All work was done in
accordance with the unit pricing requested at the time • the bid. The amount of the
contract will be revised as follows:
ITEM D:DUCT ADD
New cast iron drain strainers $1,174.50
Remove damaged lightweight concrete $20,323.75
Replace rotted wood blocking $4,240.00
TOTAL AMOUNT OF CHANGE ORDER# 1 and FIN• $25,738.25
Original Contract Price Including Alternates $296,826.00
New Contract Amount $322,564.25
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of January, 2002.
Recommended:
BUILDING MAINTENANCE DEPARTMENT
By:
Title: 8k,&. t . T P r,
Date: ///Va 3
Accepted:
J.J.L., Inc.
Party of the Second Part(Contractor)
/
By: 14Z: ./, .
Title: let_-I• nt
Date: 1/9/03
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title:
Date:
CHANGE ORDER NO. 1 and F NAL
This Change Order made and entered into this day of Jan ary, 2003, by and between the City
of Elgin, an Illinois municipal corporation, and J.J.L., Inc. an Illi ois Corporation.
ORIGINAL CONTRACT: Roof Repair and Replacement 2002
Invitation to Bid No. 02-059
Contract Date June 24, 2002
PROJECT NO. 379537 (Roof Repair and Replacement 2002)
SCOPE: Additional repairs to The Hemmen's roofs as I sted.
REASONS FOR CHANGE: Removal of the existing ro•fing exposed additional
damage to the roof decking or materials which could n• be seen prior to the roof
removal thus, the circumstances said to necessitate thi change were not reasonably
foreseeable at the time the original contract was signed and this change is germane to
the original contract as signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: All work was done in
accordance with the unit pricing requested at the time • the bid. The amount of the
contract will be revised as follows:
ITEM D:DUCT ADD
New cast iron drain strainers $1,174.50
Remove damaged lightweight concrete $20,323.75
Replace rotted wood blocking $4,240.00
TOTAL AMOUNT OF CHANGE ORDER# 1 and FIN• $25,738.25
Original Contract Price Including Alternates $296,826.00
New Contract Amount $322,564.25
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of January, 2002.
Recommended:
BUILDING MAINTENANCE DEPARTMENT
By: 62._
Title: &,/J. /ht,KT. SkpT,
Date: //i't/o3
Accepted:
J.J.L., Inc.
Party of the Second Part(Contractor)
By: Ai
Title: id
Date: 1/9/03
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title:
Date:
•
'(OF f<
` I.b City of Elgin Agenda Item No.
L E ./
February 7, 2003 G � �
I pi
N ,
■?ice'
TO: Mayor and Members of the City Council ` "
FINANCIALLY STABLE CITYGOVERNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Change Order No. 1 and Final Payment for 2002 Roof
Replacement Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the approval of
Change Order No. 1 and final payment for the 2002 Roof Replacement
Project .
BACKGROUND
During the 2002 budget process, roofs on the Hemmens and Wing Park
Band Shell were identified for replacement . After a review of the
roofs, a specification for the replacement project was prepared by
Raths, Raths, and Johnson, Inc . A bid for the project was awarded
to J.J.L. , Inc. (d/b/a American Roofing and Repair) at the June
12 , 2002 , City Council meeting.
Upon removal of the existing roofing at the Hemmens building,
damage to the roof decking was discovered that could not be seen
prior to the roof removal . This damage required removal and
replacement of additional materials on the roof deck. All damage
and necessary repairs were verified by City staff and Raths,
Raths, and Johnson, the City' s roofing consultant for this
project .
Unit pricing was requested at the time of the original bid. All
work was completed in accordance to that unit pricing. The
circumstances were not reasonably foreseeable at the time of the
original contract .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
Change Order No. 1 & Final Payment for 2012 Roof Replacement
Project
February 7, 2003
Page 2
Calk___-
FINANCIAL IMPACT
Project #379537
Budget (Account Numbers 385-0000-795 93-36) $332, 025
Expenses:
American Roofing & Repair:
Original Contractor $296, 8 !5
Change Order No. 1 $ 25, 7. 0 $322, 565
Roth, Roth, & Johnson $ 9, 360
Suburban Newspapers $ 100
Total Expenses : $332, 025
Balance Remaining $ -0-
EGAL IMPACT
None.
ALTERNATIVES
1 . Approve the change order and final pa, ent as recommended.
2 . Reject the change order and final pa ent .
RECOMMENDATION
It is recommended that the City Council .pprove Change Order No. 1
in the amount of $25, 738 .25 and final .ayment in the amount of
$39, 808 for the 2002 Roof Repair Project .
Respectfulli submitted,
(n)2111! ; 'Mb.� �
Olufemi Fo 1101110'
Inte . im ger
RH
Attachments