03-36 .-- - Resolution No. 03-36
viResolution for Maintenance of
Illinois Department Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED, by the City Council of the
(Council or President and Board of Trustees)
City of Elgin , Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $2,891,700.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2003
to December 31, 2003
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved
Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this
resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s)for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
I, Dolonna Mecum Clerk in and for the City
(City,Town or Village)
of Elgin , County of Cook and Kane
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the City Council at a meeting on February 12, 2003
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ?-/#- day of February, 2003
(SEAL) �«'�'' — Elgin City Clerk
(City,Town or Village)
APPROVED
Date
Department of Transportation
District Engineer
BLR 4123(Rev.6/2000)
- VIllinois Department Municipal Estimate of
of Transportation Maintenance Costs
Period 01/01/03 to 12/31/03 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Material, Equipment or Labor
Maintenance Operation Quantity Operation Cost
(No.-Description-Total Quantity) Item and Specification Unit Cost Cost
and Unit
Catch Basin Cleaning 'Equipment $ 60,000.00
Labor $ 80,000.00 $ 140,000.00
Bituminous Patching Equipment $ 60,000.00
Labor $ 90,000.00
Bit. Mix Group 1 1360 tons $ 25.00 $ 34,000.00
Bit. Mix Group 2 200 tons $ 80.00 $ 16,000.00 $ 200,000.00
Bituminous Paving Equipment $ 10,000.00
Labor $ 20,000.00
Bit. Mix Group 1 3200 tons , $ 25.00 $ 80,000.00 $ 110,000.00
Snow&Ice Control Equipment $ 153,700.00
Labor $222,500.00
Salt(state contract) 5440 tons $ 31.00 $ 168,640.00
Deicing Chemicals(state contract) $ 10,000.00 $ 554,840.00
Storm Sewer Cleaning Equipment $ 16,060.00
Labor ' $ 34,000.00 $ 50,060.00
Curb&Gutter Equipment $ 25,000.00
Labor $ 30,000.00 $ 55,000.00
Street Sweeping Equipment $ 180,000.00
Labor $220,000.00 $ 400,000.00
Traffic Markings Equipment $ 32,500.00
Labor $ 32,500.00
Thermoplastic(contract) $ 75,000.00
Paint(contract) $ 85,000.00 $ 225,000.00
Traffic Signals Equipment $ 40,000.00
Labor $ 50,000.00
Paint(contract) $ 50,000.00
Maint.(IDOT contract IL 19) $ 6,800.00 $ 146,800.00
Street Resurfacing Intermittent(contract) $600,000.00
,Unimproved Streets(contract) . $ 150,000.00 $ 750,000.00
Bridge Maintenance By Contract $ 100,000.00 $ 100,000.00
Maintenance Engineer By Contract $ 160,000.00 $ 160,000.00
Total Estimated Maintenance Cost $ 2,891,700.00
Submitted Approved
Chitsk,al,„
By: Q---- 04, Int. City Manager
Municipal Offici Title District Engineer
Submit Four(4)Copies to District Engineer BLR 8202(Rev.7/01)
° 7 City of Elgin Agenda item No., , ,,,,, ,„9TE1)10'�
E
February 7, 2003 L ; f, 1
iti01 r� d 11 :
tiff) L r ill di 1
TO Mayor and Members of the City Council N ' rtt►i :`` 1,1
FINANCIALLY STABLE CITY GOVERNME NT
FROM: Olufemi Folarin, Interim City Manager EFFICIENT SERVICES.
AND QUAUT Y INFRASTRUCTURE
SUBJECT : Approval of Resolution for 2003 MFT Municipal Estimate
of Maintenance Costs
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider the
passage of the annual Motor Fuel Tax Resolution for General
Maintenance Funds for 2003 .
BACKGROUND
Motor Fuel Tax (MFT) funds are tax monies collected by the State
of Illinois at the time of fuel purchase, including gasoline and
diesel fuel . A portion of the funds collected by the State are
returned to municipalities and townships for road, signal and
street light maintenance . The distribution is based on the
historical per capita allocation adjusted for inflation. Based
on this criteria, the MFT funds due to be provided to the City
of Elgin in 2003 are $2 , 700, 000 . Combined with prior
unencumbered funds and miscellaneous revenue, the total budget
for 2003 is $2 , 891, 700 . 00 .
The action being taken at this time is the approval of a
resolution designating the budget amount for 2003 and of a
Municipal Estimate of Maintenance Costs outlining the activities
to be funded and the estimated budget for each. Both documents
are required by IDOT and are attached. Only specific work
related to the maintenance of streets, pavements, drainage
pipes, street lights and traffic signals is eligible under the
MFT program. Work can be done by in-house crews with costs for
labor, equipment and materials being identified and reimbursed.
erk Contracting for the design/bidding and performance/construction
of the work is also allowed.
` Approval of Resolution for 2003 MFT Municipal Estimate of
Maintenance Costs
February 7, 2003
Page 2
Of the contract maintenance activities on the attached Estimate,
two require further description:
Unimproved Street Maintenance - A program in its forth year
that will reshape and reseal (with a chip seal surface) the
unimproved streets in:
1) the portion of the former Area 4 Special Assessment
District near Wing Park. This area was to be completed in
2002 , but due to a poor bidding environment, was not
awarded and will be completed as a part of the 2003
program.
2) the area south of Larkin Avenue and north of US 20 .
Intermittent Street Resurfacing - An ongoing program of
rk base repairs and asphalt overlays that this year will
address
1) Dundee Avenue from just south of Summit Street to just
north of Kimball Street
2) Highland Avenue from Randall Road to Airlite Street
3) Larkin Avenue from McLean Boulevard to Highland Avenue
These streets were chosen by staff based on a condition survey
and the timeliness of applying a maintenance overlay in order to
avoid a more expensive reconstruction at a later date . These
streets were submitted as part of the five year plan for each
program in the 2003 budget .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
e2IINTANCIAL IMPACT
The appropriation resolution in the amount of $2 , 891, 700 . 00
equals the amount budgeted for 2003 in the Motor Fuel Tax Fund
. .
em- Approval of Resolution for 2003 MFT Municipal Estimate of
Maintenance Costs
February 7, 2003
Page 3
(Fund # 290) . Funding for the various activities have been
adjusted from those shown in the budget document as project
costs have been refined. Budget line item expenditure accounts
will be adjusted to agree with this estimate after the passage
of the resolution.
WEGAL IMPACT
None .
ALTERNATIVES
1 . Approve as recommended.
2 . Do not approve the resolution and expenditure statement and
choose to spend the MFT funds in another fashion.
rik RECOMMENDATION
It is recommended that the City Council approve attached Motor
Fuel Tax (MFT) Resolution for Maintenance of Streets and
Highways in the amount of $2 , 891, 700 . 00 to fund necessary and
customary roadway maintenance activities .
Respectfully submitted,
Olufemi Fo .rin
Interi C • - _ - .•er
JML:cab
eft.
0 Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
d 01/01/03 to 12/31/03 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance Operation Material, Equipment or Labor
(No.-Description-Total Quantity) Item and Specification Quantity Unit Cost Cost Operation Cost
and Unit
Catch Basin Cleaning Equipment $ 60,000.00
Labor $ 80,000.00 $ 140,000.00
Bituminous Patching Equipment $ 60,000.00
Labor $ 90,000.00
Bit. Mix Group 1 1360 tons $ 25.00 $ 34,000.00
Bit. Mix Group 2 200 tons $ 80.00 $ 16,000.00 $ 200,000.00
Bituminous Paving Equipment $ 10,000.00
Labor $ 20,000.00
Bit. Mix Group 1 3200 tons $ 25.00 $ 80,000.00 $ 110,000.00
Snow&Ice Control Equipment $ 153,700.00
Labor $222,500.00
Salt(state contract) 5440 tons $ 31.00 $ 168,640.00
Deicing Chemicals(state contract) $ 10,000.00 $ 554,840.00
Storm Sewer Cleaning Equipment $ 16,060.00
Labor $ 34,000.00 $ 50,060.00
Curb&Gutter Equipment $ 25,000.00
Labor $ 30,000.00 $ 55,000.00
Street Sweeping Equipment $ 180,000.00
Labor $220,000.00 $ 400,000.00
Traffic Markings Equipment $ 32,500.00
Labor $ 32,500.00
Thermoplastic(contract) $ 75,000.00
Paint(contract) $ 85,000.00 $ 225,000.00
Traffic Signals Equipment $ 40,000.00
Labor $ 50,000.00
Paint(contract) $ 50,000.00
Maint.(IDOT contract IL 19) $ 6,800.00 $ 146,800.00
Street Resurfacing Intermittent(contract) $600,000.00
Unimproved Streets(contract) $ 150,000.00 $ 750,000.00
Bridge Maintenance By Contract $ 100,000.00 $ 100,000.00
Maintenance Engineer By Contract $ 160,000.00 $ 160,000.00
Total Estimated Maintenance Cost $ 2,891,700.00
eiikmitted Approved
By: Int. City Manager
Municipal Official Title District Engineer
Submit Four(4)Copies to District Engineer BLR 8202(Rev.7/01)