03-35 Resolution No. 03-35
RESOLUTION
ACCEPTING AND AUTHORIZING EXECUTION OF THE 2001
MOTOR FUEL TAX MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby accepts and authorizes Olufemi Folarin, Interim City
Manager, and Dolonna Mecum, City Clerk, to execute the 2001 Motor
Fuel Tax Municipal Maintenance Expenditure Statement, a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 12 , 2003
Adopted: February 12 , 2003
Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
I here by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 03/14/01 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202,approved on ,and that the expenditure of
motor fuel tax funds, for that work,during the period from 01/01/01 ,thru 12/31/01
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 407,515.62 $ 83,363.07 $ 242,734.42 $ 81,418.13 $ 407,515.62
Catch basin cleaning $ 227,689.85 $ 129,801.33 $ 97,888.52 $ 227,689.85
Storm sewer cleaning $ 56,427.29 $ 2,819.03 $ 53,608.26 $ 56,427.29
Street sweeping $ 423,835.15 $ 188,533.26 $ 235,301.89 $ 423,835.15
Traffic markings $ 46,474.24 $ 37,429.19 $ 9,045.05 $ 46,474.24
Pre-mix patching $ 299,825.11 $ 146,823.03 $ 95,461.79 $ 57,540.29 $ 299,825.11
Traffic signals $ 150,426.38 $ 28,883.94 $ 109,990.94 $ 11,551.50 $ 150,426.38
Curbs and gutters $ 30,932.28 $ 20,744.34 $ 10,187.94 $ 30,932.28
Street resurfacing $ 43,537.20 $ 23,104.76 $ 20,432.44 $ 43,537.20
Street Paving Projects $ 577,979.04 $ 577,979.04 $ 577,979.04
Traffic Marking Projects $ 132,726.18 $ 132,726.18 $ 132,726.18
Traffic Signal Project $ 19,619.13 $ 19,619.13 $ 19,619.13
Bridge Maintenance Project $ 67,484.02 $ 67,484.02 $ 67,484.02
Engineering Maintenance $ 115,135.90 $ 115,135.90 $ 115,135.90
Total Cost $ 2,599,607.39
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 2,484,471.49
Net Cost of Engineering: $ 115,135.90
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 3,025,000.00 $ 157,805.00
2. Net cost to date $ 2,484,471.49 $ 115,135.90
3. Unexpended balance $ 540,528.51 $ 42,669.10
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ 540,528.51 $ 42,669.10
Remarks: Total of Line 5= $583,197.61
February 14 , 2003
Date Date
City,Town or Village Clerk Signature District Engineer Signature
BLR 8501(Rev 4/02)
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
I here by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 03/14/01 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202,approved on ,and that the expenditure of
motor fuel tax funds,for that work,during the period from 01/01/01 ,thru 12/31/01
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 407,515.62 $ 83,363.07 $ 242,734.42 $ 81,418.13 $ 407,515.62
Catch basin cleaning $ 227,689.85 $ 129,801.33 $ 97,888.52 $ 227,689.85
Storm sewer cleaning $ 56,427.29 $ 2,819.03 $ 53,608.26 $ 56,427.29
Street sweeping $ 423,835.15 $ 188,533.26 $ 235,301.89 $ 423,835.15
Traffic markings $ 46,474.24 $ 37,429.19 $ 9,045.05 $ 46,474.24
Pre-mix patching $ 299,825.11 $ 146,823.03 $ 95,461.79 $ 57,540.29 $ 299,825.11
Traffic signals $ 150,426.38 $ 28,883.94 $ 109,990.94 $ 11,551.50 $ 150,426.38
Curbs and gutters $ 30,932.28 $ 20,744.34 $ 10,187.94 $ 30,932.28
Street resurfacing $ 43,537.20 $ 23,104.76 $ 20,432.44 $ 43,537.20
Street Paving Projects $ 577,979.04 $ 577,979.04 $ 577,979.04
Traffic Marking Projects $ 132,726.18 $ 132,726.18 $ 132,726.18
Traffic Signal Project $ 19,619.13 $ 19,619.13 $ 19,619.13
Bridge Maintenance Project $ 67,484.02 $ 67,484.02 $ 67,484.02
Engineering Maintenance $ 115,135.90 $ 115,135.90 $ 115,135.90
Total Cost $ 2,599,607.39
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 2,484,471.49
Net Cost of Engineering: $ 115,135.90
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 3,025,000.00 $ 157,805.00
2. Net cost to date $ 2,484,471.49 $ 115,135.90
3. Unexpended balance $ 540,528.51 $ 42,669.10
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ 540,528.51 $ 42,669.10
Remarks: Total of Line 5= $583,197.61
Date Date
City,Town or Village Clerk Signature District Engineer Signature
BLR 8501(Rev.4/02)
Resolution No. 03-34
RESOLUTION
ACCEPTING AND AUTHORIZING EXECUTION OF THE 2000
MOTOR FUEL TAX MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that it hereby accepts and authorizes Olufemi Folarin,
Interim City Manager, and Dolonna Mecum, City Clerk, to execute
the 2000 Motor Fuel Tax Municipal Maintenance Expenditure
Statement, a copy of which is attached hereto and made a part
hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 12 , 2003
Adopted: February 12 , 2003
Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
I here by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 02/29/00 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202,approved on ,and that the expenditure of
motor fuel tax funds,for that work, during the period from 01/01/00 ,thru 12/31/00
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 831,322.56 $ 325,440.69 $ 192,327.66 $ 313,554.21 $ 831,322.56
Catch basin cleaning $ 272,293.39 $ 168,682.05 $ 103,611.34 $ 272,293.39
Storm sewer cleaning $ 50,707.26 $ 2,350.03 $ 48,357.23 $ 50,707.26
Street sweeping $ 469,293.96 $ 203,057.61 $ 266,236.35 $ 469,293.96
Traffic markings $ 109,839.31 $ 90,834.45 $ 19,004.86 $ 109,839.31
Pre-mix patching $ 255,001.92 $ 119,035.14 $ 89,472.33 $ 46,494.45 $ 255,001.92
Traffic signals $ 86,345.23 $ 43,874.07 $ 26,800.85 $ 15,670.31 $ 86,345.23
Curbs and gutters $ 43,160.40 $ 28,907.89 $ 14,252.51 $ 43,160.40
Street resurfacing $ 813.02 $ 355.42 $ 457.60 $ 813.02
Crack filling $ 316.00 $ 316.00 $ 316.00
Street Paving Projects $ 489,961.82 $ 489,961.82 $ 489,961.82
Traffic Marking Projects $ 147,525.76 $ 147,525.76 $ 147,525.76
Traffic Signal Project $ 67,846.29 $ 67,846.29 $ 67,846.29
Bridge Maintenance Project $ 88,076.36 $ 88,076.36 $ 88,076.36
Engineering Maintenance $ 114,984.81 $ 114,984.81 $ 114,984.81
Total Cost $ 3,027,488.09
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 2,912,503.28
Net Cost of Engineering: $ 114,984.81
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 2,736,380.00 $ 101,180.00
2. Net cost to date $ 2,912,503.28 $ 114,984.81
3. Unexpended balance $ (176,123.28) $ (13,804.81)
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ (176,123.28) $ (13,804.81)
Remarks: Total of Line 5= ($189,928.09)
February 14, 2003
Date Date
City,Town or Village Clerk Signature District Engineer Signature
BLR 8501(Rev.4/02)
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
I here by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 02/29/00 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on ,and that the expenditure of
motor fuel tax funds,for that work, during the period from 01/01/00 ,thru 12/31/00
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 831,322.56 $ 325,440.69 $ 192,327.66 $ 313,554.21 $ 831,322.56
Catch basin cleaning $ 272,293.39 $ 168,682.05 $ 103,611.34 $ 272,293.39
Storm sewer cleaning $ 50,707.26 $ 2,350.03 $ 48,357.23 $ 50,707.26
Street sweeping $ 469,293.96 $ 203,057.61 $ 266,236.35 $ 469,293.96
Traffic markings $ 109,839.31 $ 90,834.45 $ 19,004.86 $ 109,839.31
Pre-mix patching $ 255,001.92 $ 119,035.14 $ 89,472.33 $ 46,494.45 $ 255,001.92
Traffic signals $ 86,345.23 $ 43,874.07 $ 26,800.85 $ 15,670.31 $ 86,345.23
Curbs and gutters $ 43,160.40 $ 28,907.89 $ 14,252.51 $ 43,160.40
Street resurfacing $ 813.02 $ 355.42 $ 457.60 $ 813.02
Crack filling $ 316.00 $ 316.00 $ 316.00
Street Paving Projects $ 489,961.82 $ 489,961.82 $ 489,961.82
Traffic Marking Projects $ 147,525.76 $ 147,525.76 $ 147,525.76
Traffic Signal Project $ 67,846.29 $ 67,846.29 $ 67,846.29
Bridge Maintenance Project $ 88,076.36 $ 88,076.36 $ 88,076.36
Engineering Maintenance $ 114,984.81 $ 114,984.81 $ 114,984.81
Total Cost $ 3,027,488.09
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 2,912,503.28
Net Cost of Engineering: $ 114,984.81
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 2,736,380.00 $ 101,180.00
2. Net cost to date $ 2,912,503.28 $ 114,984.81
3. Unexpended balance $ (176,123.28) $ (13,804.81)
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ (176,123.28) $ (13,804.81)
Remarks: Total of Line 5= ($189,928.09)
Date Date
City,Town or Vi ag lerk Signature District Engineer Signature
BLR 8501(Rev.4/02)
Resolution No. 03-33
RESOLUTION
ACCEPTING AND AUTHORIZING EXECUTION OF THE 1998
MOTOR FUEL TAX MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,
that it hereby accepts and authorizes Olufemi Folarin, Interim City
Manager, and Dolonna Mecum, City Clerk, to execute the 1998 Motor
Fuel Tax Municipal Maintenance Expenditure Statement, a copy of
which is attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 12 , 2003
Adopted: February 12 , 2003
Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
.
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
I here by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 2/25/98 , and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202,approved on ,and that the expenditure of
motor fuel tax funds,for that work, during the period from 01/01/98 ,thru 12/31/98
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 381,677.98 $ 108,660.11 $ 146,983.14 $ 126,034.73 $ 381,677.98
Catch basin cleaning $ 136,930.42 $ 68,737.39 $ 68,193.03 $ 136,930.42
Storm sewer cleaning $ 71,081.80 $ 17,298.09 $ 53,783.71 $ 71,081.80
Street sweeping $ 541,981.86 $ 205,835.54 $ 336,146.32 $ 541,981.86
Traffic markings $ 100,137.00 $ 82,634.22 $ 17,502.78 $ 100,137.00
Pre-mix patching $ 322,401.45 $ 165,584.86 $ 83,354.84 $ 73,461.75 $ 322,401.45
Traffic signals $ 104,414.43 $ 34,654.28 $ 44,650.45 $ 25,109.70 $ 104,414.43
Curbs and gutters $ 24,210.69 $ 16,217.42 $ 7,993.27 $ 24,210.69
Street resurfacing $ 60,778.65 $ 38,942.85 $ 21,835.80 $ 60,778.65
Street Paving Projects $ 113,445.64 $ 113,445.64 $ 113,445.64
Traffic Marking Projects $ 123,526.73 $ 123,526.73 $ 123,526.73
Engineering Maintenance $ 14,145.38 $ 14,145.38 $ 14,145.38
Total Cost $ 1,994,732.03
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 1,980,586.65
Net Cost of Engineering: $ 14,145.38
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 2,338,310.00 $ 20,000.00
2. Net cost to date $ 1,980,586.65 $ 14,145.38
3. Unexpended balance $ 357,723.35 $ 5,854.62
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ 357,723.35 $ 5,854.62
Remarks: Total of Line 5=$363,577.97
FPhrilary 14 , 7(103
Date Date
City,Town or Village lerk ignature District Engineer Signature
BLR 8501(Rev.4/02)
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
I here by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 2/25/98 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202,approved on ,and that the expenditure of
motor fuel tax funds,for that work,during the period from 01/01/98 ,thru 12/31/98
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 381,677.98 $ 108,660.11 $ 146,983.14 $ 126,034.73 $ 381,677.98
Catch basin cleaning $ 136,930.42 $ 68,737.39 $ 68,193.03 $ 136,930.42
Storm sewer cleaning $ 71,081.80 $ 17,298.09 $ 53,783.71 $ 71,081.80
Street sweeping $ 541,981.86 $ 205,835.54 $ 336,146.32 $ 541,981.86
Traffic markings $ 100,137.00 $ 82,634.22 $ 17,502.78 $ 100,137.00
Pre-mix patching $ 322,401.45 $ 165,584.86 $ 83,354.84 $ 73,461.75 $ 322,401.45
Traffic signals $ 104,414.43 $ 34,654.28 $ 44,650.45 $ 25,109.70 $ 104,414.43
Curbs and gutters $ 24,210.69 $ 16,217.42 $ 7,993.27 $ 24,210.69
Street resurfacing $ 60,778.65 $ 38,942.85 $ 21,835.80 $ 60,778.65
Street Paving Projects $ 113,445.64 $ 113,445.64 $ 113,445.64
Traffic Marking Projects $ 123,526.73 $ 123,526.73 $ 123,526.73
Engineering Maintenance $ 14,145.38 $ 14,145.38 $ 14,145.38
Total Cost $ 1,994,732.03
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 1,980,586.65
Net Cost of Engineering: $ 14,145.38
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 2,338,310.00 $ 20,000.00
2. Net cost to date $ 1,980,586.65 $ 14,145.38
3. Unexpended balance $ 357,723.35 $ 5,854.62
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ 357,723.35 $ 5,854.62
Remarks: Total of Line 5=$363,577.97
Date Date
City,Town or Viliag Cle Signature District Engineer Signature
BLR 8501(Rev.4/02)
G`� O F F4 Ci
rui
• § City of Elgin Agenda Item No. 1
February 7, 2003 L 1
G kd. ��
TO: Mayor and Members of the City Council I ,j
N filth H
FROM: Olufemi Folarin, Interim City Manager it I t �,`r;
FINANCIALLY STABLE CITYGOVERNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
SUBJECT: Acceptance of Motor Fuel Tax Expenditure
Statements 1998, 2000 and 2001
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider the
acceptance of the Motor Fuel Tax (MFT) Municipal Maintenance
Expenditure Statements from 1998, 2000, and 2001 .
BACKGROUND
A Municipal Estimate of Maintenance Costs is prepared at the
beginning of each calendar year by the Department of Public
Works and is adopted in resolution form by the City Council .
This document is based on the anticipated MFT-eligible
activities at the start of the year and is forwarded to the
Illinois Department of Transportation (IDOT) for approval . At
the end of the calendar year, a Municipal Maintenance
Expenditure Statement is normally prepared and adopted by the
City Council . This document is based on the actual costs of
MFT-eligible activities performed during the corresponding year
and is forwarded to IDOT for approval . IDOT routinely audits
these statements for conformity with eligible activities .
The attached Municipal Maintenance Expenditure Statements
summarize the 1998, 2000, and 2001 MFT eligible costs for in-
house activities and maintenance contracts. These statements
also compare actual expenditures for maintenance activities with
approved estimated expenditures. These statements will bring the
City current with IDOT in the documentation of MFT Fund uses.
The 1999 Statement was already submitted to IDOT. A statement
for 2002 cannot be submitted at this time because two projects
are not complete. Upon the approval of final payment for the
2002 Unimproved Street Maintenance Project, the statement for
2002 will be forwarded to you for approval and submission to
IDOT. The Municipal Estimate of Maintenance Costs for 2003 is
also before the City Council on this agenda.
r Acceptance of MFT Expenditure Statements for 1998, 2000 and 2001
February 7, 2003
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
V/
/'lJ1FINANCIAL
IMPACT
The purpose of these documents is to provide information to IDOT
on the funds actually expended in each year of the program in
their desired format . Adoption of the budget and the subsequent
audit by IDOT of that year' s revenues and expenditures is the
official action to approve the use of MFT Funds .
The differences between actual expenditures and those approved
estimates are shown below:
YEAR BUDGET AMOUNT ACTUAL AMOUNT BALANCE
1998 $2, 338, 310 .00 $1, 994, 732 . 03 $363, 577 . 97
2000 $2, 736, 380 . 00 $3, 027, 488 . 09 ($189, 928 . 09)
r2001 $3 , 025, 000 . 00 $2, 599, 607 . 39 $583, 197 . 61
The actual expenditures for 2000 exceeded the budget because of
the heavy December, 2000 snow storms which drastically increased
snow removal costs.
\OKI MAL IMPACT
None.
ALTERNATIVES
1 . Approve as recommended.
2 . Not approve the expenditure statements.
RECOMMENDATION
It is recommended that the City Council approve the Motor Fuel
Tax Fund Expenditure Statements for 1998, 2000, and 2001 and
r
Acceptance of MFT Expenditure Statements for 1998, 2000 and 2001
February 7, 2003
Page 3
authorize staff to execute the documents and submit them to
IDOT.
Respectfully submitted,
, .
Olufemi F• arin
Interim ager
CAB:cab
Attachments
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
r, ..e by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 2/25/98 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on ,and that the expenditure of
motor fuel tax funds,for that work,during the period from 01/01/98 ,thru 12/31/98
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 381,677.98 $ 108,660.11 $ 146,983.14 $ 126,034.73 $ 381,677.98
Catch basin cleaning $ 136,930.42 $ 68,737.39 $ 68,193.03 $ 136,930.42
Storm sewer cleaning $ 71,081.80 $ 17,298.09 $ 53,783.71 $ 71,081.80
Street sweeping $ 541,981.86 $ 205,835.54 $ 336,146.32 $ 541,981.86
Traffic markings $ 100,137.00 $ 82,634.22 $ 17,502.78 $ 100,137.00
Pre-mix patching $ 322,401.45 $ 165,584.86 $ 83,354.84 $ 73,461.75 $ 322,401.45
Traffic signals $ 104,414.43 $ 34,654.28 $ 44,650.45 $ 25,109.70 $ 104,414.43
Curbs and gutters $ 24,210.69 $ 16,217.42 $ 7,993.27 $ 24,210.69
Street resurfacing $ 60,778.65 $ 38,942.85 $ 21,835.80 $ 60,778.65
Street Paving Projects $ 113,445.64 $ 113,445.64 $ 113,445.64
Traffic Marking Projects $ 123,526.73 $ 123,526.73 $ 123,526.73
rill.
Engineering Maintenance $ 14,145.38 $ 14,145.38 $ 14,145.38
Total Cost $ 1,994,732.03
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 1,980,586.65
Net Cost of Engineering: $ 14,145.38
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 2,338,310.00 $ 20,000.00
2. Net cost to date $ 1,980,586.65 $ 14,145.38
3. Unexpended balance $ 357,723.35 $ 5,854.62
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ 357,723.35 $ 5,854.62
Remarks: Total of Line 5 =$363,577.97
Date Date
City,Town or Village Clerk Signature District Engineer Signature
BLR 8501(Rev.4/02)
. VIllinois Department Municipal Maintenance
of Transportation Expenditure Statement
r City of Elgin
Municipality
t 1,are by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 02/29/00 ,and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on ,and that the expenditure of
motor fuel tax funds,for that work,during the period from 01/01/00 ,thru 12/31/00
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 831,322.56 $ 325,440.69 $ 192,327.66 $ 313,554.21 $ 831,322.56
Catch basin cleaning $ 272,293.39 $ 168,682.05 $ 103,611.34 $ 272,293.39
Storm sewer cleaning $ 50,707.26 $ 2,350.03 $ 48,357.23 $ 50,707.26
Street sweeping $ 469,293.96 $ 203,057.61 $ 266,236.35 $ 469,293.96
Traffic markings $ 109,839.31 $ 90,834.45 $ 19,004.86 $ 109,839.31
Pre-mix patching $ 255,001.92 $ 119,035.14 $ 89,472.33 $ 46,494.45 $ 255,001.92
Traffic signals $ 86,345.23 $ 43,874.07 $ 26,800.85 $ 15,670.31 $ 86,345.23
Curbs and gutters $ 43,160.40 $ 28,907.89 $ 14,252.51 $ 43,160.40
Street resurfacing $ 813.02 $ 355.42 $ 457.60 $ 813.02
Crack filling $ - 316.00 $ 316.00 $ 316.00
Street Paving Projects $ 489,961.82 $ 489,961.82 $ 489,961.82
Traffic Marking Projects $ 147,525.76 $ 147,525.76 $ 147,525.76
Traffic Signal Project $ 67,846.29 $ 67,846.29 $ 67,846.29
Bridge Maintenance Project $ 88,076.36 $ 88,076.36 $ 88,076.36
rill
Engineering Maintenance $ 114,984.81 $ 114,984.81 $ 114,984.81
Total Cost $ 3,027,488.09
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 2,912,503.28
Net Cost of Engineering: $ 114,984.81
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 2,736,380.00 $ 101,180.00
2. Net cost to date $ 2,912,503.28 $ 114,984.81
3. Unexpended balance $ (176,123.28) $ (13,804.81)
4. Outstanding bills
5. Credit to unobligated balance (line 3 or line 3 minus line 4) $ (176,123.28) $ (13,804.81)
Remarks: Total of Line 5= ($189,928.09)
Date Date
City,Town or Village Clerk Signature District Engineer Signature
BLR 8501(Rev.4/02)
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
(1.7re by certify that the maintenacne operation shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 03/14/01 , and revised or supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202,approved on ,and that the expenditure of
motor fuel tax funds,for that work,during the period from 01/01/01 ,thru 12/31/01
is as shown and that receipted bills are on file and available for audit.
Maintenance Operation Costs •
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Snow and ice control $ 407,515.62 $ 83,363.07 $ 242,734.42 $ 81,418.13 $ 407,515.62
Catch basin cleaning $ 227,689.85 $ 129,801.33 $ 97,888.52 $ 227,689.85
Storm sewer cleaning $ 56,427.29 $ 2,819.03 $ 53,608.26 $ 56,427.29
Street sweeping $ 423,835.15 $ 188,533.26 $ 235,301.89 $ 423,835.15
Traffic markings $ 46,474.24 $ 37,429.19 $ 9,045.05 $ 46,474.24
Pre-mix patching $ 299,825.11 $ 146,823.03 $ 95,461.79 $ 57,540.29 $ 299,825.11
Traffic signals $ 150,426.38 $ 28,883.94 $ 109,990.94 $ 11,551.50 $ 150,426.38
Curbs and gutters $ 30,932.28 $ 20,744.34 $ 10,187.94 $ 30,932.28
Street resurfacing $ 43,537.20 $ 23,104.76 $ 20,432.44 $ 43,537.20
Street Paving Projects $ 577,979.04 $ 577,979.04 $ 577,979.04
Traffic Marking Projects $ 132,726.18 $ 132,726.18 $ 132,726.18
Traffic Signal Project $ 19,619.13 $ 19,619.13 $ 19,619.13
Bridge Maintenance Project $ 67,484.02 $ 67,484.02 $ 67,484.02
r
Engineering Maintenance $ 115,135.90 $ 115,135.90 $ 115,135.90
Total Cost $ 2,599,607.39
Less Other Contributions and/or Refunds:
Net Cost of Maintenance $ 2,484,471.49
Net Cost of Engineering: $ 115,135.90
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $ 3,025,000.00 $ 157,805.00
2. Net cost to date $ 2,484,471.49 $ 115,135.90
3. Unexpended balance $ 540,528.51 $ 42,669.10
4. Outstanding bills
5. Credit to unobligated balance(line 3 or line 3 minus line 4) $ 540,528.51 $ 42,669.10
Remarks: Total of Line 5=$583,197.61
rk Date Date
City,Town or Village Clerk Signature District Engineer Signature
BLR 8501(Rev.4/02)
ra. C.O.W. MEMO APPROVAL/ROUTING SLIP
Name: Acceptance of MFT Expenditure
Statements For 1998, 2000 and 2001
Department: Public Works
Date: 1/31/03
FAX #: 5983 Ext: 6001
Department Head Approval:)
pproval: %„, /77 2.4
Reminders:
• Date the memo for
meeting at which i
• Select the Strateg
rb- on the front page
Wide Shared" Driv
Logos" folder.
• Type the initials
at the bottom of th
G: \City Wide Shared\cowmemo\cowmemo. 02\COW Memo
Approval Routing Slip.wpd