03-330 Resolution No. 03-330
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
T. MANNING CONCRETE, INC . FOR THE PUBLIC WORKS FACILITY
WHEREAS, the City of Elgin has he etofore entered into a
contract with T. Manning Concrete, Inc . or site concrete work at
the public works facility; and
WHEREAS, it is necessary and desirab e to modify the terms of
the contract as is described in Change Order No. 1 and Final,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is
hereby authorized and directed to execut: Change Order No. 1 and
Final, a copy of which is attached hereto :rid made a part hereof by
reference .
s/ Ee Schock
Ed Sc ock, Mayor
Presented: December 3 , 2003
Adopted: December 3 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Recorded: December 4 , 2003
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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ELGIN,ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILITY
CHANGE ORDER NO. 1 AND FINAL FOR BID ITEM A-6
SCOPE: Change Order No. 1 and Final will add one wor item to the lump sum contract with T.
Manning Concrete, Inc for Bid Item A-6, "Site Concrete ork"of the New Public Works Facility
Project - Bid Package A.
REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the
City and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
ITEM TOTAL
1. Construct 170 ft of 12' high by 12" thick reinforced con rete wall $18, 250.00
with 2' wide footing between storage bins and salt dom; wall.
The original contract with T. Manning Concrete, Inc. is for$320,730.00. By reason of Change
Order No. 1 and Final, the contract for Bid Item A-6, "Site Concrete Work"of the New Public
Works Facility Project - Bid Package A will be increased b the amount of eighteen thousand two
hundred fifty and 00/100 dollars ($18,250.00). The new co tract amount, inclusive of Change
Order No. 1 and Final, is three hundred thirty-eight four the usand seven hundred thirty and
00/100 dollars ($338,730.00). 1
OTHER CONTRACT PROVISIONS: All other contract p ovisions shall remain the same.
Agreed to this 5th day of November, 2003.
Recommended:
PUBLIC WORKS DEPARTMENT
By: John M. Loete
Title: Public Works Director
Date: 11/6/03
Accepted: '7C' '�G-c`
4
ELGIN, ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILI Y
CHANGE ORDER NO. 1 AND FINAL FOR BID ITE A-6
Page 2
T. MANNING CONCRETE,INC.
Party of the Second Part (Contractor) ,��i/,,
By: Mark E. Bethke 4441,04 ( It/&
Title: Ajw,
Date: 11/6/03
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By; z 1
Title: /%
Date: 1Z 7c d 74 3
OF
``�, e`% Agenda Item No.
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City of En
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November 14, 20030
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FlNANCIALLY STABLE CITY GOVERNMENT
TO: Mayor and Members of the Citycouncil EFFKIENT SERVKES,
AND QUALITY INFRASTRUCTURE
FROM: David M. Dorgan, City Manager
John M. Loete, Public Works Director
SUBJECT: Authorization of Change Ordero . 1 and Final Payment
for the Contract for Bid It m A-6, "Site Concrete
Work" for the New Public Works Facility
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorization of Change Order No. 1 and final payment for the
subject contract with T . Manning Concrete 11
BACKGROUND
The City Council awarded the contract for cast in place concrete
work (Bid Item A-6) on the site at the new Public Works Facility
to T. Manning Concrete at the meeting on April 23, 2003 . The
project consisted of the construction of concrete storage bins
and curb and gutter for the driveways and parking lots to
facilitate the specialized use by the department .
Change Order No. 1 (attached) will add .ne item of work at a
cost of $18, 250. 00 and the adjusted valu- of the contract with
T. Manning Concrete is $338, 730 . 00 . The added work was shown on
the general plan, but not specifically as• igned by the architect
to a particular contract during the bio phase. Due to the
nature of the construction, the work was assigned to T. Manning
Concrete and the extra cost was verified to be the schedule of
prices for similar work on the concrete bins .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
rCO#1 For Bid Item A-6, New Public Works Facility
November 14, 2003
Page 2
FINANCIAL IMPACT
04k.„
The total cost of this change order is $18, 250 . 00 . Funding for
the Public Works Facility Project is budgeted under project
number 339570 in the following accounts :
Fund Account Number Amount
Riverboat Fund 275-0000-791 . 9.-36 $ 4, 215, 010*
Riverboat Lease Fund 276-0000-795 . 9•-36 1, 985, 000
1996A Bond Sale (water) 376-4000-795 . 9.-36 809, 945
2000 Bond Sale 380-0000-795 . 9.-36 1, 000, 000
2000 Bond Sale (water) 380-4000-795 . 9.-36 132, 945
2002 Bond Sale 382-0000-795 . 9 -36 3, 800, 000
2002 Bond Sale (water) 382-4000-795 . 9 -36 200, 000
1992 Bond Sale 392-4000-795 . 9 -41 57, 110
Total $12, 200, 010
elow *Includes Precision Glass rental paymelts of $411, 510 and a
budget transfer of $88, 010 from the 003 Street Resurfacing
Program (number 39905A) .
Of this amount, $221, 506. 13 remains unecumbered in the project
budget as of 11/11/03 . A summary of acti ns to be funded by this
balance is below.
Item Status Cost
CO#1 Item D-2 11/19/03 Agenda $ 57, 592 . 00
CO#1 Item A-6 11/19/03 Agenda 18, 250 . 00
CO#1 Item C-7 11/19/03 Agenda 11, 000 . 00
Added Cost As Of 11/19/03 $ 86, 842 . 00
If approved, the action items on the age da tonight will leave a
balance of $134, 664 . 13 to provide for oth r contingencies .
CO#1 For Bid Item A-6, New Public Works Facility
y
November 14, 2003
Page 3
The final contract with T. Manning Concrete is as follows :
* Original Contract Amount • $320, 730 . 00
* Change Order No. 1 $ 18, 250 . 00
* Final Contract ▪ $338, 730 . 00
Payments made to date total • $288, 432 . 00
Leaving a final payment of • $ 50, 298 . 00
J142,\JEGAL IMPACT
None
ALTERNATIVES
1 . Approve Change Order No. 1 and final pa ment as recommended.
2 . Do not approve Change Order No. 1 and final payment .
RECOMMENDATION
It is recommended that the City Council authorize execution of
Change Order No. 1 for $18, 250 . 00 and au horize final payment to
T. Manning Concrete in the amount of $50 298 . 00 for the contract
for Bid Item A-6, "Site Concrete Work" for the new Public Works
Facility
Respectfully submitted for Council consideration
jml
Attachment
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