03-329 Resolution No. 03-329
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
F.J. BERO & COMPANY, INC. FOR THE PUBLIC WORKS FACILITY
WHEREAS, the City of Elgin has herletofore entered into a
contract with F.J. Bero & Company, Inc . foi plumbing modifications
at the public works facility; and
WHEREAS, it is necessary and desirably to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE ,CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is
hereby authorized and directed to executChange Order No. 1, a
copy of which is attached hereto and ade a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: December 3 , 2003
Adopted: December 3 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Recorded: December 4 , 2003
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN,ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILITY
CHANGE ORDER No. 1 FOR BID ITEM D-2
SCOPE: Change Order No. 1 will add work items to and dedct work items from the lump sum
contract with F. J. Bero & Company, Inc for Bid Item D-2, "Pl bing Modifications"of the
New Public Works Facility Project - Bid Package D.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is
authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
ITEM TOTAL
1. Add service sink, electric water cooler and emergency shower/ $5,302.00
eye wash station required but not on plans in vehicle maintenance
main shop
2. Disconnect 3"water meter and backflow preventer and install on $5,377.00
new, separate domestic water service
3. Install 4"vent pipes on new floor drain system and triple basins and $ 4,869.00
add roof drain piping for addition, required but not shown on plan
4. Install one set of 48" diameter by 11' deep triple basins in li I u of the $17,806.00
two sets of 18"diameter by 3' deep triple basins shown on Ian, add
two maintenance manholes, install waste and vent piping fo trench
drain not shown on plan, eliminate 15 floor cleanouts. Inst waste
sink not shown on plans.
5. Install emergency shower/eye wash station in welding shopinot shown $2,858.00
on plan
6. Install emergency shower/eye wash station and electric water cooler $4,157.00
not shown on plan on side of sink in vehicle maintenance supply room
7. Install 3"copper piping between new domestic water service and $3,882.00
existing building cold water system.
8. Substitute Schedule 40 PVC pipe for cast iron and copper vrraste and ($10,000.00)
vent piping shown on plans
ELGIN,ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILITY
CHANGE ORDER No. 1 FOR BID ITEM D-2
Page 2
9. Retain existing fixtures in restrooms by Engineering area � ($1,718.00
)
10. Install 850 gallon supply tank with booster pump and valve to correct $6,558.00
water supply deficiency to 1.5 "hoses in equipment wash bty.
11. Install additional water supply piping in mechanical room and wash $5,989.00
bays not shown on plan
12. Install new waste and vent piping, drains and cleanout for mechanical $4,983.00
room and lube room.
13. Installspit, 2 floor drains and cleanout in west wash b for auto- $2,670.00
sump Y
matic under carriage wash
14. Replace 6 gallon electric water heater in Engineering area after failure $1128.00
15. Install double sink in remodeled men's restroom $3,202.00
16. Install hose faucet on roof by hatch for HVAC unit cleanin $529.00
The original contract with F.J. Bero & Company, Inc. is for$27,846.00. By reason of Change
Order No. 1, the contract for Bid Item D-2, "Plumbing Modifi ations"of the New Public Works
Facility Project - Bid Package D will be increased by the amount of fifty-seven thousand five
hundred ninty-two and 00/100 dollars($57,592.00). The new contract amount, inclusive of
Change Order No. 1 is three hundred fifty-five thousand four hundred thirty-eight and 00/100
dollars($355,438.00).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this 19th day of November, 2003.
Recommended:
PUBLIC WORKS DEPARTMENT
By: John M. Loete
Title: Public Works Director
•
ELGINILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILITY
CHANGE ORDER No. 1 FOR BID ITEM D-2
Page 3
Date: 11/6/03
Accepted: g- --
F.J. BERO & COMPANY,INC.
Party of the Second Part (Contractor)
By: John F. Bero
Title: President
Date: 1/ A9/2
Approved: lie2a4)
CITY OF ELGIN
Party of the First Part(Owner)
By: A2,fArtet
Title: l //7.
Date: / Z- /O75:-3
0 OF e`
_G`�c'~ City of Elgin
Agenda Item No.
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November 14, 2003 :,
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At
NTO: Mayor and Members of the City Council ; , Al ` .,
FINANCIALLY STABLE CITYGOVERNMENT
�^ EF FKIC
IENT SERVES,
FROM: David M. Dorgan, City Manager /20AND OLaUTY1NFRASTfiUCTJRE
John M. Loete, Public Works Director
SUBJECT: Authorization of Change Order No. 1 to the Contract
for Bid Item D-2, "Plumbing Modifications" for the New
Public Works Facility
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorization of Change Order No. 1 for', the subject contract
with F. J. Bero & Co.
C G O
BA K R UND
The City Council awarded the contract fordplumbing modifications
(Bid Item D-2) at the new Public Works Fcility to F. J. Bero &
Company at the meeting on April 23, 2003 . The project consisted
of some extensive modifications to the drainage, waste and water
supply systems in the building to face state the specialized
uses in the department, especially thevehicle maintenance and
storage functions . At the time of contractlapproval, it was
indicated that since most of the contra is involved remodeling
of an existing building, unknown c nditions would arise
requiring plan changes . A project budget balance was maintained
to address these conditions .
Change Order No. 1 (attached) will add forteen items of work at
a cost of $69, 310 . 00 and take advantage o two value engineering
suggestions from the contractor for a d duction of $11, 718 . 00 .
The net increase in the contract cost lis $57, 592 . 00 and the
adjusted value of the contract with F. J. Bero & Company is
$355, 438 . 00 .
Of the added work items, eight ($28,1329) were to address
modifications required by unexpected 1 conditions discovered
during construction and six ($40, 891) were to address items not
on the plans, but needed to comply with Hodes . These items arose
(Pik CO#1 For Bid Item D-2, New Public Works Facility
November 14, 2003
Page 2
during the course of the project and had to be addressed quickly
to allow completion and meet the schedu]1e for vacation of the
Ann St. facility.
T
COMMUNITY GROUPS/INTERESTED PERSONS CONTACED
None
OVk'tINANCIAL IMPACT
T 1
The total cost of this change order is $57, 592 . 00 . Funding for
the Public Works Facility Project is budgeted under project
number 339570 in the following accounts :
Fund Account Number Amount
Riverboat Fund 275-0000-791 . 92436 $ 4, 215, 010*
Riverboat Lease Fund 276-0000-795. 92436 1, 985, 000
1996A Bond Sale (water) 376-4000-795 . 92-1.36 809, 945
r2000 Bond Sale 380-0000-795 . 92436 1, 000, 000
2000 Bond Sale (water) 380-4000-795 . 92-36 132, 945
2002 Bond Sale 382-0000-795 . 92-36 3, 800, 000
2002 Bond Sale (water) 382-4000-795. 92-36 200, 000
1992 Bond Sale 392-4000-795 . 92-41 57, 110
Total $12, 200, 010
*Includes Precision Glass rental payments of $411, 510 and a
budget transfer of $88, 500 from the 2003 Street Resurfacing
Program (number 39905A) .
Of this amount, $221, 506. 13 remains unencumbered in the project
budget as of 11/11/03 . A summary of actio1ns to be funded by this .
balance is below.
Item Status Cost
CO#1 Item D-2 11/19/03 Agenda I $ 57, 592 . 00
CO#1 Item A-6 11/19/03 Agenda I 18, 250 . 00
CO#1 Item C-7 11/19/03 Agenda I 11, 000. 00
Added Cost As Of 11/19/03 1 $ 86, 842 . 00
t
rCO#1 For Bid Item D-2, New Public Works Facility
November 14, 2003
Page 3
If approved, the action items on the agen a tonight will leave a
balance of $134, 664 . 13 to provide for othe contingencies .
\j\H5nyEGAL IMPACT
None
ALTERNATIVES
1 . Approve Change Order No. 1 as recommended.
2 . Do not approve Change Order No. 1 .
RECOMMENDATION
It is recommended that the City Council authorize execution of
Change Order No. 1 with F. J. Bero & Company in the amount of
$57, 592 . 00 to the contract for Bid Item D-2, "Plumbing
Modifications" for the new Public Works Facility
Respectfully submitted for Council consideration
jml
Attachment
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