03-328 Resolution No. 03-328
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
DOOR SYSTEMS, INC. FOR THE PUBLII WORKS FACILITY
WHEREAS, the City of Elgin has he etofore entered into a
contract with Door Systems, Inc. for over ead doors at the public
works facility; and
WHEREAS, it is necessary and desirab e to modify the terms of
the contract as is described in Change Order No . 1 and Final,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is
hereby authorized and directed to execut: Change Order No. 1 and
Final, a copy of which is attached hereto .:nd made a part hereof by
reference .
s/ Ed Schock
Ed Sc ock, Mayor
Presented: December 3 , 2003
Adopted: December 3 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Recorded: December 4, 2003
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILI I Y
CHANGE ORDER NO. 1 AND FINAL FOR BID ITE C-7
SCOPE: Change Order No. 1 and Final will add one work item to the lump sum contract with
Door Systems, Inc for Bid Item C-7, "Overhead Doors" of he New Public Works Facility Project
- Bid Package C.
REASONS FOR CHANGE: This Change Order No. 1 an. Final is in the best interests of the
City and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOU T: The amount the contract will be
revised is as follows:
ITEM TOTAL
1. Install 3"by 3" steel tubular frames, from floor to lentel, on seven $11,000.00
new garage door openings and cover frame and edge of precast panel
with 10 gauge paint grip metal 17" wide.
The original contract with Door Systems, Inc. is for $53,626.00. By reason of Change Order No.
1 and Final,the contract for Bid Item C-7, "Overhead Doors" of the New Public Works Facility
Project -Bid Package C will be increased by the amount of eleven thousand and 00/100 dollars
($11,000.00). The new contract amount, inclusive of Change Order No. 1 and Final is sixty-four
thousand six hundred twenty-six and 00/100 dollars ($64,626.00).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this 5th day of November, 2003.
Recommended:
PUBLIC WORKS DEPARTMENT
By: John M. Loete
Title: Public Works Director
Date: 11/6/0 j
Accepted:
ELGIN, ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILI Y
CHANGE ORDER NO. 1 AND FINAL FOR BID ITE C-7
Page 2
DOOR SYSTEMS,INC.
Party of the Second Part (Contractor)
By. / !/� /�7( '�+' J
Title: Timothy W. oward
Vice President
Door Systems, Inc.
Date: 11/6/03
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By: / C7:2-e..,,,-2,174/
Title: //2160.4'41/G�._
Date: / G //2'/ 4-
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! City of Elgin Agenda Item No.
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November 14, 2003
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FINANCIALLY STABLE CITY WVERNMENT
TO: Mayor and Members of the City Co.zncil EFFKIENT SERVKES,
AND QUALITY INFRASTRUCTURE
FROM: David M. Dorgan, City Manager,'
John M. Loete, Public Works Director
SUBJECT: Authorization of Change Order No. 1 and Final Payment
for the Contract for Bid Item C-7, "Overhead Doors"
for the New Public Works Facility
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorization of Change Order No. 1 and final payment for the
subject contract with Door Systems, Inc.
BACKGROUND
The City Council awarded the contract for overhead garage doors
(Bid Item C-7) on the building at the new Public Works facility
to Door Systems, Inc. at the meeting on April 23, 2003 . The
project consisted of the installation of new overhead garage
doors in seven new locations and replacing four existing doors.
Change Order No. 1 (attached) will add one item of work at a
cost of $11, 000 . 00 and the adjusted value of the contract with
Door Systems, Inc is $64, 626. 00. The added work for Door Systems
was required because the technique used to saw the openings in
the exterior building walls did not allow the framing to be done
as planned. The cost of the change is partially offset by a
credit $1, 725 . 00 under Bid Item C-5 by the carpentry firm
originally assigned to frame the doors .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
CO#1 For Bid Item C-7, New Public Works Facility
November 14, 2003
Page 2
()KFINANCIAL IMPACT
The total cost of this change order is $1 , 000 . 00 . Funding for
the Public Works Facility Project is oudgeted under project
number 339570 in the following accounts:
Fund Account Numbe Amount
Riverboat Fund 275-0000-791 . 92 36 $ 4, 215, 010*
Riverboat Lease Fund 276-0000-795 . 92 36 1, 985, 000
1996A Bond Sale (water) 376-4000-795. 92 36 809, 945
2000 Bond Sale 380-0000-795. 92 36 1, 000, 000
2000 Bond Sale (water) 380-4000-795 . 92 36 132, 945
2002 Bond Sale 382-0000-795 . 92 36 3, 800, 000
2002 Bond Sale (water) 382-4000-795. 92 36 200, 000
1992 Bond Sale 392-4000-795. 92 41 57, 110
Total $12, 200, 010
*Includes Precision Glass rental payme is of $411, 510 and a
budget transfer of $88, 500 from the 2103 Street Resurfacing
Program (number 39905A) .
Of this amount, $221, 506. 13 remains unen, umbered in the project
budget as of 11/11/03 . A summary of actions to be funded by this
balance is below.
Item Status Cost
CO#1 Item D-2 11/19/03 Agenda $ 57, 592 . 00
CO#1 Item A-6 11/19/03 Agenda 18, 250. 00
CO#1 Item C-7 11/19/03 Agenda 11, 000. 00
Added Cost As Of 11/19/03 $ 86, 842 . 00
If approved, the action items on the age da tonight will leave a
balance of $134, 664 . 13 to provide for oth-r contingencies .
em. CO#1 For Bid Item C-7, New Public Works Facility
November 14, 2003
Page 3
The final contract with Door Systems is as follows :
* Original Contract Amount $53, 626. 00
* Change Order No. 1 ▪ $11, 000 . 00
* Final Contract $64, 626. 00
Payments made to date total $53, 616. 00
Leaving a final payment of • $11, 010 . 00
\Plell'
GAL IMPACT
None
ALTERNATIVES
1 . Approve Change Order No. 1 and final pa ment as recommended.
t 2 . Do not approve Change Order No. 1 and final payment.
t RECOMMENDATION
It is recommended that the City Council authorize execution of
Change Order No. 1 for $11, 000 . 00 and authorize final payment to
Door Systems in the amount of $11, 010 . 01 for the contract for
Bid Item C-7, "Overhead Doors" for the ne Public Works Facility
Respectfully submitted for Council consid:ration.
jml
Attachment
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