03-309 Resolution No. 03-309
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY SAFETY PROJECT AGREEMENT WITH
THE ILLINOIS DEPARTMENT OF TRANSPORTATION
(Local Alcohol Program)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David M. Dorgan, City Manager, be and is hereby
authorized and directed to execute a Highway Safety Project
Agreement on behalf of the City of Elgin with the Illinois
Department of Transportation for the Local Alcohol Program, a copy
of which is attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: November 19, 2003
Adopted: November 19, 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
, 1 r
Illinois Department Highway Safety
of Transportation Project Agreement
Division of Traffic Safety
3215 Executive Park Drive/P.O. Box 19245
Springfield, Illinois 62794-9245
1. Applicant Elgin Police Department For Office Use Only
Agency:
Project Number: AL4-1720-011
Address: 151 Douglas Avenue Project Local Alcohol Program
Elgin, Illinois 60120 Title:
PSP/Task: 99/11 Year of
Funding 3
TIN/FEIN: 36-6005862 PSP Title: 163 Incentive Funds
2. Governmental City of Elgin 3. Starting Date: November 15, 2003
Unit: 4. Expiration Date: September 30, 2004
Address: 150 Dexter Court 5A-E. Project Description (attached)
Elgin, Illinois 60120
TIN/FEIN: 36-6005862
5F. Project Description Summary:
The City of Elgin will pursue enforcement and educational activities to reduce the number of serious and fatal crashes in
Elgin. Provide video evidence to secure DUI convictions and reduce court hearings and provide training and education in
occupant restraint device usage. The City of Elgin will strive to obtain positive media and public support of these efforts
and foster ownership of this project with community(Public and Private)support.
Proposed
5G. Project Budget Federal Local Total
Personal Services $36,635 $36,635 $73,270
Fringe Benefits 713 713 1,426
Social Security 0 0 0
Travel 500 500 1,000
Contractual Services 0 0 0
Printing 750 750 1,500
Commodities 375 375 750
Equipment 0 0 0
Oper/Auto/Equipment 1,528 1,528 3,056
Totals $40,501 $40,501 $81,002
6. A. Acceptance-It is understood and agreed by the undersigned that this project is subject to the attached agreement conditions.
B. "Obligation of the state shall cease immediately,without penalty or further payment being required if,in any fiscal year,the Illinois General Assembly or federal funding source fails to
appropriate or otherwise make available funds for this contract.'
7A. Project Director: 7B.Authorizing Official:
Name: Thomas Olson Name: David Dorgan
Title: Sergeant Title: City Manager
Address: 151 Douglas Avenue, Elgin, IL 60120 Address: 150 Dexter Ct, Elgin, IL 60120
Phone: 847-289-2.61 Fax: 847-289-2950 Phone: 847-289-2740 Fax: 847-289-2750
Signature:
g � 1 Signature:
Date: /!f 4'3 Date: l/7Z0 2
7C. Division of Traffic Safety Approval and Authorization to Expend Funds:
Tom Dilello,Director,Division of Traffic Safety
Name Title Signature Date
TS 1980(Rev.9/95)
City of Elgin 2003-2004
50% Federal
FEDERAL LOCAL TOTAL
50% 50%
Personal Services
Three Patrol Officers ($43.00 hr)
(5 hours each Fri/Sat details) 1,380 hours $29,670 $29,670 $59,340
Two Roadside Safety Checks (11 officers @5 hours x$43.00hr) 2,365 2,365 4,730
Project Coordinator$40 per hour x 230 hours 4.600 4.600 9,200
TOTAL PERSONAL SERVICES $36,635 $36,635 $73,270
Benefits
$9,200 x 15.5% $713 $713 $1,426
Travel
Springfield Meeting for two people-mileage, lodging, per diem, $500 $500 $1000
registration
Printing
Posters and Pamphlets $750 $750 $1,500
Commodities
Misc. Office Supplies $375 $375 $750
Oper/Auto/Equipment
8,490 miles @ .36 per mile $1,528 $1,528 $3,056
TOTAL BUDGET $40,501 $40,501 $81,002
Local Projects
Agreement Conditions
The following are general conditions of approval and procedural guidelines to which all projects are subject Signatories of
this agreement certify that these conditions and procedures will be adhered to unless amended in writing.
A. Media:
1. All articles, publications, news releases, exhibits, video or audio materials prepared by the agency shall identify
the Illinois Department of Transportation (IDOT)as the funding source.
2. TDD. All printed, visual and auditory materials, which contain a phone number, must also contain a TDD
number. The Ameritech relay number 800-526-0844(TDD only) may be used to fulfill this requirement
3. Closed Captioning. All public service announcements funded, in whole or in part, through this federal highway
safety program must be closed-captioned for the hearing impaired. •
B. Anti-discrimination: Recipient hereby agrees to observe and comply with all provisions of Federal and State
constitutions, laws and regulations pertaining to non-discrimination and equal employment opportunity including, but
not limited to:
1. Title VI of the Civil Rights Act of 1964, Sec. 601 (Nondiscrimination in Federally-Assisted Programs): No person
in the United States shall, on the grounds of race, color, sex or national origin, be excluded from participation in,
be denied the benefits of or be subjected to discrimination under any program or activity receiving federal
financial assistance. 49 CFR Part 21 is incorporated and made part of this agreement by reference.
2. The Illinois Human Rights Act(775 ILCS, 5/1-101 et seq.).
C. Disadvantaged Business Enterprises:
1. Policy—It is the policy of the U.S. Department of Transportation that disadvantaged business enterprises(DBE)
as defined in 49 CFR Part 26 shall have the maximum opportunity to participate in the performance of contracts
financed in whole or in part with federal funds under this agreement. Consequently the DBE requirements of 49
CFR Part 26 apply to this agreement.
2. DBE Obligation—The recipient or its contractor agrees to ensure that disadvantaged business enterprises as
defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with federal funds provided under this agreement. In this regard all
recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to
ensure that disadvantaged business enterprises have the maximum opportunity to compete for and perform
contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin or
'sex in the award and performance of Department of Transportation-assisted contracts.
3. Illinois Department of Transportation Program Requirements for Recipients of Grants—All recipients shall
comply with the requirements of 49 CFR Part 26. The recipients which are required under Part 26 to develop a
program shall either adopt the Department DBE Program as the minimum to which they will adhere or develop
their own DBE Program pursuant to 49 CFR Part 26. This requirement will be a specific condition of grant or
contract approval. The Department will provide assistance to recipients in the setting and enforcement of goals
for DBEs. The Department will provide its certified DBE directory to recipients at no charge.
4. Subcontracts—The recipient shall include the provisions of this"Policy" in every subcontract, including
procurement of materials and leases of equipment.
D. Laws in Illinois: This contract shall be governed in all respects by the laws of the State of Illinois.
E. Procurement Procedures: All procurement transactions for contractual services, commodities and equipment shall
be conducted in a manner that provides maximum open and free competition. The applicant agency shall also meet
the following minimum procedural requirements, as well as any specific procedures written into the narrative of this
agreement
1. Solicitations of offers shall include a description of the technical requirements for the products or service to be
procured.
1 (Rev. 12/01)
2. Awards shall be made only to responsible bidders that can meet the preceding requirements.
3. Small purchase procedures, which consist of obtaining verbal or written price or rate quotations from at least
three qualified sources, may be used for products or services having a total value of not more than$10,000.
Purchase is to be made from vendor with lowest quote.
4. Formal advertising procedures shall be used for products, which may include associated nonprofessional
services having a total value of more than $10,000. If under$10,000, three verbal or written price quotes are to
be obtained. Purchase is to be made from vendor with lowest quote. An invitation for bids, with item
specifications and supplier requirements, shall be publicly advertised. In addition, bids shall be solicited from an
adequate number of known suppliers. Bids shall be opened publicly and a fixed-price contract award made to
that responsible bidder whose bid most closely conforms to the best interest of the project.
5. Competitive negotiation procedures shall be used to procure services having a total value of more than$10,000.
The Request for Proposal shall be publicized and proposals shall be solicited from an adequate number of
qualified sources. Negotiations are normally conducted with more than one source and a cost-reimbursement
contract shall be awarded based on a technical evaluation of the proposals received. Award may be made to
the responsible bidder whose proposal will be most advantageous to the procuring party, price and other factors
considered. Unsuccessful bidders should be notified promptly.
6. Non-competitive negotiation, the procurement through solicitation of a proposal from one source, is allowed if the
products or services are available only from a single source or, if after a number of sources have been solicited,
competition is determined inadequate. The Division of Traffic Safety must authorize this procedure.
7. The applicant agency will take all necessary affirmative steps to assure that minority firms,women's business
enterprises and labor surplus area firms are used when possible.
8. The applicant agency shall maintain records sufficient to detail the significant history of a procurement. These
records shall include, but are not necessarily limited to, information pertinent to: rationale for the method of
procurement, selection of contract type, contractor selection or rejection and basis for the cost or price.
9. No employee or representative of the Illinois Department of Transportation or the applicant agency shall
participate in the procurement of products or services if a conflict of interest, real or apparent, would be involved.
Nor shall such persons solicit or accept anything of monetary value from bidders or suppliers.
10. The applicant agency must comply with any special conditions detailed in the contract, the State Purchasing Act
and any local ordinances or regulations.
F. Consultant Contracts: After a consultant is selected in accordance with the requirements of Condition E
(Procurement Procedures)as detailed herein, the consultant contract shall be submitted to the Division of Traffic
Safety for approval prior to execution. The applicant agency and consultant are subject to all regulations in the
"Requirements for Consultant Contracts"which will be furnished by the Division of Traffic Safety, and to 49 CFR Part
18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
G. Supporting Documentation: Funds shall not be advanced to an applicant agency but rather reimbursed for actual
expenditures upon submission of proper supportive documentation. Copies of the original or source records which
evidence all expenditures(federal and local)shall be submitted with claims for reimbursement of costs. Only those
costs incurred within the approved project period and budget are eligible for reimbursement. Supporting
documentation to verify the amounts, uses and recipients of all disbursements of funds shall be retained for a period of
five years after the final claim has been paid and shall be available for audit at any time during this period.
1. Proper supportive documentation required for costs incurred is described in the guidelines entitled,"Procedures
for Submittal of Claims for Reimbursement."
2. Claims for reimbursement should be submitted on a monthly/quarterly basis. The final claim for reimbursement
must be received by the Division of Traffic Safety within 30 days following the expiration of the grant to receive
payment.
H. Equipment Inventory: An inventory of nonexpendable personal property having an acquisition cost of$5,000 or
more is subject to periodic inspection by the Division of'Traffic Safety. "Property Management Standards"will be
furnished by the Division of Traffic Safety. These standards provide requirements relative to equipment inventory, use
and disposition procedures.
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I. Project Monitoring: The Division of Traffic Safety will conduct periodic on-site reviews of all ongoing highway safety
projects to monitor adherence to the project agreement and to review project progress and claim for reimbursement
procedures.
J. Reports: Progress reports by objective shall be submitted to the Division of Traffic Safety as stipulated in this
agreement. The final project report shall be submitted to the Division of Traffic Safety within 30 days after the
expiration date of the project or as stipulated in this agreement.
K. Alterations: All alterations shall be requested in writing and shall be authorized in writing by the Division of Traffic
Safety before work is started. No oral understanding or agreement not incorporated herein will be binding on either of
the parties.
L. Termination/Cancellation: Obligation of the State shall cease immediately without penalty or further payment being
required if, in any fiscal year, the Illinois General Assembly or federal funding source fails to appropriate or otherwise
make available funds for the contract.
This agreement may be terminated/canceled by either party upon 30 days written notice. Failure to carry out the
conditions set forth herein shall constitute a breach of the agreement and may result in termination of the agreement of
such remedy as-appropriate. Upon termination, the applicant agency will be paid for work satisfactorily completed
prior to the date of termination.
M. Approval and Ownership of Data and Creative Material: All documents including reports and all other work
• products produced by the applicant agency under this contract shall be submitted to the Division of Traffic Safety for
approval prior to development and same shall become and remain the property of the Division of Traffic Safety.
N. Audits: The records and supportive documentation for all completed projects are subject to an on-site audit by the
Illinois Department of Transportation, Bureau of Accounting and Auditing. The Bureau of Accounting and Auditing
reserves the right to inspect and review during normal working hours the workpapers of the independent auditor in
support of their audit report.
The Single Audit Act of 1984, 31 U.S.C. Section 7501 et. sq., as amended, require the following:
1. State or local governments that receive$300,000 or more a year in federal financial assistance shall have an
audit made in accordance with the Office of Management and Budget(OMB) Circular No. A-133. "
2. State or local governments that receive less than $300,000 a year shall be exempt from compliance with the Act
and other federal audit requirements.
3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial
assistance or from providing access to such records to Federal Agencies, as provided for in Federal law or in
Circular A-133"Audits of States, Local Governments and Non-Profit Organizations".
4. A copy of the audit report must be submitted to the Division of Traffic Safety within 30 days after completion of
the audit, but no later than one year after the end of the local government's fiscal year.
One copy of the audit report shall be provided to the Division of Traffic Safety and one copy sent to: Bureau of Census,
Data Preparation Division, 1207 East 10th Street, Jefferson, IN 47132, Attn: Single Audit Clearinghouse.
O. Safety Belt Use Requirements:
1. In accordance with the Illinois Mandatory Seat Belt Law(625 ILCS 5/12/603.1)the grantee will establish a safety
belt use policy requiring employees to use the appropriate occupant restraint protection devices as provided in
the vehicle being driven while on official business.
2. A copy of the safety belt policy shall be retained locally in the project file and available for review by Division of
Traffic Safety representatives.
P. Certification Regarding Debarment and Suspension:
In accordance with the provision of 49 CFR Part 29, the undersigned agency certifies that it shall not knowingly enter
into any agreement or contract with a person or agency that is barred, suspended, declared ineligible or voluntarily
excluded from participation in a contract with any Federal department or agency.
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Q. Certification Regarding Lobbying—Certification for Contracts,Grants, Loans and Cooperative Agreements:
The undersigned agency certifies to the best of its knowledge and belief, that
1. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person
for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an
employee of a member of Congress in connection with the awarding of any federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any cooperative agreement or the extension,
continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement.
2. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee
of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying,"in accordance with its instructions.
3. The undersigned agency shall require that the language of this certification be included in the award documents
for all subawards at all tiers(including subcontracts, subgrants and contracts under grants, loans and
cooperative agreements)and that subrecipients shall certify and disclose accordingly. This certificationis a
material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
R. Drug Free Workplace Act—Certification for Drug Free Workplace:
1. As required by the Drug Free Workplace Act(30 ILCS, 580/3 et. seq.), no grantee or contractor with 25 or more
employees shall receive a grant or be considered for the purpose of being awarded a contract for the
procurement of any property or services from the State, unless the grantee or contractor has certified to the
State that the grantee or contractor will provide a drug-free workplace.
2. Submission of this certification is a prerequisite for making or entering into this transaction imposed by the Drug
Free Workplace Act. False certification or violation of the-certification may result in sanctions including, but not
limited to, suspension of contract or grant payments, termination of the contract or grant and debarment of
contracting or grant opportunities with the State for at least one (1) year but not more than five(5)years.
•
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City of Elgin
The City to Watch in Traffic Safety
ATTACHMENT A
PROJECT DESCRIPTION
A. PROBLEM STATEMENT
The city of Elgin continues to experience population growth and expansion since 1995.
The recent census , shows the city of Elgin to have a population of 94,000. The city is
also expanding it'-s western boundary, and, at present, covers an area of 25.3 square
miles. Population growth and expansion have put enormous pressure on the cities
roadways with the sharp increase of traffic traveling within and through the city limits.
The city has three(3) state routes and a state toll way. Traffic on Randall Road, a four
lane county roadway which runs north and south for the entire length of the western edge
of Elgin, has increased at an alarming rate due to large scale development along the entire
Randall Road corridor. The city of Elgin continues to see alcohol, speed and belt restraint
to be major factors in vehicular crash injuries and deaths.
Nationally 42,850 people were killed on the roadways of the United States. Forty-one
percent (41%) of these died in crashes involving alcohol. 3.3 million people were injured
and of those, ten percent(10%)were alcohol related. The financial burden of traffic
related injuries costs the public over 150 billion dollars a year.
In the city of Elgin, twelve(12) of the thirty-one (31) fatalities in the last five years were
alcohol related or 39% . After a one year decrease in traffic related fatalities in 2001,
there has been an increase over the last five years, from 6 in 1998 to 9 in the year 2000
and 4 in 2001, it climbed back to 6 in 2002. During the same period, the arrests for
Driving Under the Influence in crashes has also increased from 77 arrests in 1998 to 98
in 2001, and 93 in 2002. or a 18% increase.
This crisis situation has forced the city of Elgin to search for solutions to reduce traffic
related fatalities, through enforcement of alcohol, speed, and seatbelt restraint laws, along
with increased efforts to educate students and citizens of the city of Elgin. Together, with
some financial aid from the Illinois Department of Transportation, the city of Elgin can
reduce traffic related fatalities and address alcohol and drug abuse issues to make the
city's roadways safer.
B. BACKGROUND
1. General Characteristics
The city of Elgin is the seventh largest city in Illinois located partly in Cook County,the
largest county in the State, and in Kane County, the fifth largest county in the State.
Elgin is located in the Fox Valley, 35 miles west of Chicago. The city has 3 State Routes
(Rt.31, Rt.25 and Rt. 20 ), along with an interstate highway ( I-90 ). The city also has a
bike trail running north to south through the entire length of the city. The city of Elgin
also is home to the Grand Victoria Riverboat Casino which is a source of additional
traffic entering and exiting the city as most of its patrons travel from outside Elgin. Two
large scale annual events also add to increased vehicle traffic, the Fox Valley Fox Trot
and the Four Bridges International Bike Race.
2. History of Problem Solving
The city of Elgin is a member of the Kane County Task Force on Drinking and Driving.
The Task Force adopted a mission statement taking a total systems approach to the
problem and develop any and all possible solutions that will Iead to a reduction of death
and injury caused by a intoxicated driver, The city:of Elgin fully believes and truly
backs this mission statement. The city of Elgin believes this mission can be accomplished
through education, enforcement, and prevention.
The city of Elgin was part of a grant given to Kane County, as a Safe Communities, in
2000. In this grant the city participated in saturation patrols with a high rate of success.
The city accounted for 396 hours worked on the grant. The Elgin Police Department-
issued 995 citations, including 169 Driving Under the Influence citations and 110 Driving
Under the Influence arrests. That is 45% of the total Driving Under the Influence arrests
made for the grant and 40%of the citations issued. Speeding citations were 17%and seat
belt /child restraint totaled 14%of the citations issued.
The city of Elgin was given a grant from the Illinois Department of Transportation in
2001, and participated in the grant requirements to the fullest. However the Elgin Police
Department feels continuing the fight against Driving Under the Influence would suffer
greatly if funds would not be renewed through another grant. The Elgin Police
Department was ranked fourth (4) in the State in Driving Under the Influence arrests in
2001, mainly due to the participation in the 2001 grant from the Illinois Department of
Transportation.
The city has previously participated in Child Passenger Safety Month ( February),
Alcohol Awareness Month ( April ), Buckle Up America Week ( May), 3-D Month
( December) Click It or Ticket, and Operation Safe Passage. The city assists a local
hospital in Lamaze training, instructing new parents in the correct procedures of Child
Passenger Safety. The Traffic Unit also holds a Seat Belt class twice a month for violators
of restraint laws.
B-1. ELGIN POLICE DEPARTMENT
The Elgin Police Department has 175 sworn police officers and 62 marked squad cars.
The Traffic Investigations Unit has four officers. Each officer has attended Northwestern
University's Center for Public Safety courses in accident investigation/reconstruction.
Two officers have completed Vehicle Dynamics. Each officer is certified in radar/laser,
teaches seat belt courses and speaks publicly on Driving Under the Influence and other
• alcohol related subjects.
C, TRAFFIC CRASH RECORDS SYSTEM
The computer system used at the Elgin Police Department is a Network developed by the
City's Management Information System(MIS) Division. The program breaks down
information that has been downloaded into the system. Information can be retrieved based
on officer, date, location, or offense. Crash data is broken down by location, names of
drivers, offenses related to the cause of the crash,weather,time of day, and injuries. The
system is well suited to handle the needs of the grant.
1. Law Enforcement Objectives:
+ Conduct two (2) roadside safety checks and one thousand five sixty(1560)hours of
saturation patrols on a hire-back basis.
+ Conduct traffic safety training which will include occupant protection, and Driving
Under the Influence, field sobriety procedures and law to all Elgin police officers.
2. Education Objectives:
+Plan at least three (3) Driving Under the Influence presentations (on a small or large
scale) at local high schools, utilizing the ,fatal vision goggles in an effort to educate
high school students on drunk driving.
+Will participate in Operation Prom Night at local high schools.
3. Special Events Objective:
+Participate in three (3) county-wide events displaying traffic safety booths.
4. Public Awareness Objectives:
+Focus public attention on the problem of traffic safety by organizing promotional or
informational activities for the following special observances:
* CLICK IT OR TICKET
* Alcohol Awareness Month (April)
• * Buckle Up America Week(May)
* Operation Safe Passage
*National Drunk and Drugged Driving Prevention Month
+ Generate a monthly press release to local media.
+Utilize area churches, sport leagues, and other social avenues to reach the city's
population.
+Prepare at least one (1) public safety announcement(PSA) using a local celebrity or
politician.
D. Methods and Procedures
The following action plans are proposed:
I. Law Enforcement Action Plan
+Review submitted crash data to determine which Elgin roadways would benefit
most from saturation patrol and enforcement.
+Determine who will be responsible for completing IDOT required forms and
mailing them to the Project Manager in a timely fashion.
+ Eliminate officers from the program if enforcement efforts do not meet IDOT
expectations.
+ Supply officers with expected performance objectives and guidelines.
In order to accomplish the enforcement objectives, this agency will have the following
IDOT requirements:
+ Conduct two (2)roadside safety checks (RSC' s) and one thousand five hundred sixty,
(1560)hours of saturation patrol in different areas of the city based on crash data
frequency. The RSC's and saturation patrols will be conducted based on the results of
the crash analysis.
+ Objective of at least one traffic contact (citation or written warning) for every
45-60 minutes of actual saturation patrol.
+ Objective of one(1) Driving Under the Influence arrest every ten (10)hours of
saturation patrols.
+ Objective of one(1) alcohol-related arrest every six (6)hours of saturation
patrols.
+Participate in the national observances of • , Buckle Up
America,National Drunk and Drugged Driving Prevention, Alcohol Awareness
and National Collegiate Alcohol Awareness Month.
+ Strict enforcement of seatbelt and child restraint laws during saturations,
+Maintain a D.U.I. processing rate of no more than two (2)hours,
± A continued increase in the D.U.I. arrest rate from an average of 538 per year to
an average of 590, a 10%increase
+To try and reduce DUI related fatalities from four to 2, a 50%reduction.
2. Education Action Plan:
+ Contact local high schools arid colleges to schedule three (3) events (mock
Driving Under the Influence arrest scenarios with fatal vision goggles) in
conjunction with driver's education classes.
3. Special Events Action Plan:
+Participate in our Law Enforcement open house, along with participating in our
Community Relations "Take Back the Night" , both will have Traffic Safety
booths.
In order to accomplish the enforcement objectives,this agency will have the following
IDOT requirements:
+ Conduct two (2)roadside safety checks (RSC' s) and one thousand five hundred sixty,
(1560)hours of saturation patrol in different areas of the city based on crash data
frequency. The RSC's and saturation patrols will be conducted based on the results of
the crash analysis.
+ Objective of at least one traffic contact(citation or written warning) for every
45-60 minutes of actual saturation patrol.
+Objective of one (1) Driving Under the Influence arrest every ten (10)hours of
saturation patrols.
+Objective of one (1) alcohol-related arrest every six (6)hours of saturation
patrols.
+Participate in the national observances of • , Buckle Up
America,National Drunk and Drugged Driving Prevention, Alcohol Awareness
and National Collegiate Alcohol Awareness Month.
+ Strict enforcement of seatbelt and child restraint laws during saturations
+Maintain a D.U.I. processing rate of no more than two(2)hours,
+A continued increase in the D.U.I. arrest rate from an average of 538 per year to
an average of 590, a 10% increase
+To try and reduce DUI related fatalities from four to 2, a 50%reduction.
2. Education Action Plan:
+ Contact local high schools and colleges to schedule three (3) events (mock
Driving Under the Influence arrest scenarios with fatal vision goggles) in
conjunction with driver's education classes.
3. Special Events Action Plan:
+ Participate in our Law Enforcement open house, along with participating in our
Community Relations ``Take Back the Night" ,both will have Traffic Safety
booths.
•
4. Public Awareness Action Plan
+In recognition of Buckle Up America Month (May), the Elgin Police will:
+ Conduct at least one media event, press conference or multiple-media activity
and involve key community leaders;
+Plan week-long activities that increase public awareness of the issue;
+ Submit a list of planned activities to the occupant restraint coordinator for
Buckle Up America Month by April 22"d;
+ Submit a report of completed activities to the occupant restraint coordinator two
weeks after,
The Elgin Police will participate in Alcohol Awareness Month (April). This observance
is not traffic safety specific,but can aid in enhancing efforts to combat impaired driving.
Will generate twelve monthly media stories about traffic safety program during the grant
year.
With IDOT approval, one or two project coordinators may attend conferences/meetings
that require travel. Reimbursement will not exceed the current state rate.
E. General Project Information
1. Reporting Requirements
Progress Reports will be submitted monthly. These reports are due by the tenth of the
month following the end of the reporting period.
This report will include, but is not limited to, the following information:
+ Progress of the project in terms of meeting established objectives.
+ Problem areas along with an explanation of corrective action.
+ Copies of press releases and published articles.
+ Enforcement and crash data will be submitted on the TLEP/LAP Data
Collection forms.
Form PI-1 - Monthly distribution of materials.
Form PI-2 - Monthly presentation listing.
The final report and final claim for reimbursement will be submitted by November 1,
2004. The report will include a narrative analyzing the project's accomplishments, •
whether or not the objectives were met,problems or successes encountered, and the role
of the coordinators after the completion of this project. The final claim will include all
final expenses not previously reimbursed for the coordinators.
2. Method of Evaluation
•
The project will be evaluated on the basis of monthly reports. Overall assessment of the
project will be based upon successful completion of the scheduled objectives.
3. Monitoring
The Division of Traffic Safety will conduct on-site visits to observe project activities and
progress toward completion of stated objectives, as xvell as to provide assistance as
needed. Failure to maintain operation of the project at the level agreed upon in the
approved Highway Safety Agreement may result in the termination of funding. •
•
4. Alterations
Any alteration to the Highway Safety Agreement must be requested in writing as stated in
the Agreement Conditions on page 3, Item K.
Reasons for a request of alteration could be a revised timetable, operational change, or a
budget revision. Justification must be furnished for all changes at the time of the request.
The Project Director should not implement the alteration until a written response from
the Division of Traffic Safety is received.
5. Reimbursement
Highway safety programs are funded on a reimbursement basis. The city of Elgin pays
the cost for project operation using local funds, then submits, either monthly or quarterly,
an Illinois Traffic Safety Program-Claim for Reimbursement to the Division of Traffic
Safety, along with the required documentation of expenses incurred. Reimbursement will
be compensated at the rate of 50 percent of the total approved and documented
expenditures for the initial year. Procedures for Submittal of Claims for
Reimbursement provide directions for completing the Claim for Reimbursement.
•
Illinois Department Highway Safety Project
of Transportation Single Audit Act Certification
Division of Traffic Safety
3215 Executive Park Drive/P.O.Box 19245
Springfield, Illinois 62794-9245
The Illinois Department of Transportation's Division of Traffic Safety(DTS) is the agency responsible for administering Illinois'
federal highway safety funds. The Single Audit Act of 1984 (P.L. 98-502) and the Amendments of 1996 (P.L. 104-156)
requires state and local governments that receive $300,000 or more in federal financial assistance a year to have an audit
made in accordance with the Office of Management and Budget (OMB) Circular A-133. One copy of the completed audit
report must be provided to the Division of Traffic Safety and one copy sent to:
Bureau of Census
Data Preparation Division
1201 East 10th Street
Jefferson, Indiana 47132
Attn: Single Audit Clearinghouse
Audit reports must be submitted to the Division of Traffic Safety within "30 days after completion of the audit, but no later than
one year after the end of the audit period."
Federal funds are provided for this project by the U.S. Department of Transportation. The program is listed in the Catalog of
Federal Domestic Assistance (CFDA) as State &Community Highway Safety 20.600.
In order for the Division of Traffic Safety to fulfill its responsibility,this form must be completed, signed and returned to verify
your agency's intent to comply with the Single Audit Act requirements.
Applicant Agency Elgin Police Department Project Number AL4-1720-011
Project Title Local Alcohol Program Project Period 10/1/03 - 9/30/04
Total Cost $90,528 Federal $45,264 Local $45.264
To Be Completed by Applicant Agency:
Period Audit to Cover: OCT' I 2,0 0 3 to 3c) Zoo c1
Date Audit to Commence: Audit Conducted by:
Telephone:
Certification:
We certify the above information to be correct and that we will comply with the Single Audit Act as detailed in OMB circular
A-133.
DAV lc /h6R6t+-A)
Signature of Authorizing Official Printed Name Telephone Date
;zZ1 & X7 0"114- � ( -9 26(,7 /f/z�o3
roject Director Printed Name Telephone Date
&Ric Sl3[al 931,--r4 2$ i3 t fl3
Signature of Fiscal Officer Printed Name Telephone Date
TS 2225(Rev.8/98)
•
•
Drug-Free Workplace
Drug Free Workplace Act-Certification for Drug Free Workplace:
1. As required by the Drug Free Workplace Act(30 ILCS,580/1 et.seq.), no grantee or contractor with 25 or more
employees shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or services from the State, unless the grantee or contractor has certified to the State that the grantee or
contractor will provide a drug-free workplace.
2. Submission of this certification is a prerequisite for making or entering into this transaction imposed by the Drug Free
Workplace Act. False certification or violation of the certification may result in sanctions including, but not limited to,
suspension of contract or grant payments,termination of the contract or grant and debarment of contracting or grant
opportunities with the State for at least one (1)year but not more than five (5)years.
Certification: By signing this Agreement Certifications form, the undersigned affirms that he or she is authorized to execute
this certification and that he or she has read and complied with each of the above certifications, that the required responses
are true and correct and that the signature below constitutes an endorsement and execution of each certification and
assurance as though each certification was individually signed.
Ahe 4/7-Z1-
Applicant Agency Authorized Signature
//// / .U�u1�
Date Printed-rCame
67!., /gm,*y„--
TitiV
•
Illinois Department Local Projects
of Transportation Highway Safety Project
Division of Traffic Safety Agreement Certifications
3215 Executive Park Drive/P.O. Box 19245
Springfield, Illinois 62794-9245
Bribery
The undersigned agency certifies that it has not been convicted of bribery or attempting to bribe an officer or employee of
the State of Illinois, nor has the contractor made an admission of guilt of such conduct which is a matter of record,nor has
an official, agent or employee of the vendor been so convicted nor made such admission of bribery. Further,the contractor
is not in violation of Section 10.1 of the Illinois Purchasing Act, nor barred from bidding under Section 33E-3 or 33E-4 of the
Criminal Code of 1961.
Educational Loan Default
The undersigned agency certifies that it is not in default on an education loan as provided in the Educational Loan Default
Act(5 ILCS,385/0.01 et. seq.).
Document Retention
The undersigned agency certifies that it will comply with the provision requiring that every contract for goods or services
entered into shall provide that the contractor(and subcontractor)maintain certain records and documentation relating to the
grand and/or contract for a minimum of three years after contract completion and final claim (49CFR, Part 18, Sect. 18.42).
Federal Taxpayer Identification Number
For individuals and sole proprietors; list social security number. For other entities, list employer identification number.
Federal Employer Identification Number(FEINS)must not be used for sole proprietorships.
Under penalties of perjury,the undersigned certifies that 36-6005862
is its correct Federal Taxpayer Identification Number. The undersigned is doing business as (please check one):
❑ Individual ❑ Real Estate Agent ❑ Sole Proprietorship
Government Entity ❑ Partnership ❑ Tax Exempt Organization (IRC-501(a)only)
❑ Medical and Health Care ❑ Not-for-profit Corp. ❑ Corporation
El Services Provided Corp. ❑ Trust or Estate
If you fail to furnish your correct taxpayer identification number to this agency, you are subject to an IRS penalty of$50 for
each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying certifica-
tions or affirmations may subject you to criminal penalties, fines and/or imprisonment.
Conflict of Interest •
The undersigned agency agrees to comply with the provisions of the Illinois Purchasing Act prohibiting conflict of interest
(30 ILCS, 505/11.1-11.5). All the terms, conditions and provisions of those sections apply to this contract and are made a
part of this contract the same as though they were incorporated and included herein.
TS 2224(Rev. 12/01)
Ifinois.Depaiment Title VI Compliance Certification
of Transportation
Division of Traffic Safety
3215 Executive Park Drive/P.O. Box 19245
Springfield, Illinois 62794-9245
Public Law 88-352-July 2, 1964 Title VI -Nondiscrimination in Federally Assisted Programs
Section 601 - No persons in the United States shall, on the grounds of race, color or national origin, be excluded from
participating in, be denied the benefits of or be subjected to discrimination under any program or activity receiving federal
financial assistance.
A. Program/Project Local Alcohol Program
B. Project Service Area City of Elgin
C. Estimated Program/Project Commencement October 1, 2003
Estimated Program/Project Completion September 30, 2004
Please complete D, E and F:
D. Will contractors, subcontractors, suppliers or vendors be utilized in the project?
❑ Yes ❑ No
E. Total number of persons to be utilized for the project by race and sex: (Include those individuals who are identified
within the Personal Services line item-federal and local.)
Race Male Female
Caucasian
African American I
Hispanic
Asian American
American Indian
Total
F. I certify that administration of this program/project will be in accordance with Title VI of the Civil Rights Act of 1964.
Applicant Agency E- L G, t ^� �L. c E
Project Director Nor`^-' `, d L-5 0 r i
Telephone Number SL-Vi ?AC-
Signature
$S-
s r �'E�3 'l � 4z-43
Signature ��z � f Date
TS 2223(Rev. 9/95)