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03-306 Resolution No . 03-306 RESOLUTION AUTHORIZING EXECUTION OF A FACADE IMPROVEMENT PROGRAM AGREEMENT WITH BARNEY CAVITT (217-219 National Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a facade improvement program agreement on behalf of the City of Elgin with Barney Cavitt for the property commonly known as 217- 219 National Street, a copy of which is attached hereto and made a part hereof by reference . s/Ed Schock Ed Schock, Mayor Presented: November 5, 2003 Adopted: November 5, 2003 Vote : Yeas : 5 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk Memorandum -, City of Elgin October 31, 2003 TO: Mayor and Members of the City Council FROM: David Dorgan, City Manager Sarosh Saher, Urban Design & Preservation Specialist SUBJECT: Facade Improvement Project for 217-219 National Street Owned by Mr. Rodney Cavitt Amendment to the project cost and City participation At the last meeting of the Committee Of the Whole, a request to fund Phase 1 of a Facade Improvement project was approved. The estimated cost for Phase 1 as provided by the architect was $71, 554 . 33 . The City' s recommended participation in the program at 50o amounted to $35, 772 . 17 . Since only Phase 1 was able to be funded due to the limited availability of program funds, the City recommended that the property owner submit an amended application for Phase 2 to be funded in FY2004 . However, due to various other projects coming in under budget, the City Manager' s office has indicated that there are additional funds now available to fund the project in its entirety. The total project costs requested by the property owner at this time are $146, 626 . 70, with the City' s participation at 50o amounting to $73, 313 . 35 . The attached agreement and resolution reflect the amended project costs and City participation. Funds for the project will be made available from Account Number 275-0000-791 . 78-99, Project No. 079832, Riverboat Rehabilitation Grant . Respectfully submitted for your consideration. Attachments CITY OF ELGIN FACADE IMPROVEMENT PROGRAM AGREEMENT 217-219 NATIONAL STREET THIS AGREEMENT is made and entered into this day of � '. 2003 , by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City") , and Barney Cavitt, the property owner, (hereinafter referred to as "Owner") . WHEREAS, City has established a facade improvement program (hereinafter referred to as "Program" ) for application within certain areas of the corporate limits of City designated by City as appropriate for such application (hereinafter referred to as "Rehabilitation Areas") ; and WHEREAS, Program is administered and funded solely by City for purposes of the control and prevention of blight, dilapidation and deterioration of Rehabilitation Areas; and WHEREAS, pursuant to Program, City has undertaken to share the cost of facade improvements to certain structures within Rehabilitation Area, pursuant to the criteria set forth herein; and WHEREAS, Owner owns at least 500 of subject commercial building(s) , or is the tenant of commercial building (s) located within Rehabilitation Area, with owner having provided the owner' s consent and authority to participate in Program pursuant to the terms and provisions of this Agreement . NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: Section 1 . The total approved project costs for the facade improvements for the structure referred to at Section 16 herein shall be $146, 626 . 70, as set forth in Attachment A attached hereto (such total approved project costs for facade improvements are hereinafter referred to as "Eligible Costs" and such structure is hereinafter referred to as the "Structure") . The City shall pay the Owner a sum not to exceed $73, 313 .35, being 50% of the total Eligible Costs, for facade , improvements to the structure approved pursuant to the provisions of this Agreement. The project shall be confined to approved improvements made to that part of the Structure visible from any public right-of-way. All parties hereto agree that all payments from the City provided for herein shall be made to Barney Cavitt, who shall provide the City with a full release upon receipt . Section 2 . Eligible costs shall include labor, material and equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the facade improvement hereby provided for (hereinafter referred to as the "Work") , as designated from the 1 design drawings and specifications approved by the Project Review Team pursuant to the provisions of Section 3 herein and prepared by Consultant (hereinafter referred to as "Plans" ) . Section 3 . No Work shall be undertaken or shall be considered to constitute the basis for an Eligible Cost until the design for such Work has been submitted to and approved in writing by the Project Review Team, consisting of the City' s Urban Design and Preservation Specialist and City' s Principal Planner, and any other member designated on the Project Review Team. Such design shall include, but not be limited to, a date certain by which the Work shall be completed. In no event shall such Work be completed more than one hundred eighty (180) days from the date of this Agreement, without the written consent of the Project Review Team. Section 4 . The Project Review Team shall be permitted access to Structure to periodically review the progress of the Work. Such review shall not be in lieu of any other inspections which may otherwise be required by law or by City. Any and all portions of the Work which do not, in the sole discretion of the Project Review Team, conform to the Plans or other applicable terms of this Agreement, shall be made to conform to the Plans and other applicable Terms of this Agreement upon written notice of the existence of such non-conforming portions. Section 5 . Upon completion of the Work, and upon final inspection and written approval by the Project Review Team and such other final inspections and approvals as may be required by law, Owner shall submit to City: (1) an executed, notarized itemized contractor statement reflecting the total cost of the Work and each portion thereof, including, but not limited to, the cost of labor (whether provided by any contractor or subcontractor) , materials and equipment; (2) copies of all bids, contracts and invoices submitted, executed or incurred pursuant to the Work; and (3) reasonable proof of payment of all costs incurred pursuant to the Work. Section 6 . City shall pay to Owner the sum provided for at Section 1 herein within thirty (30) days of owner' s compliance with the provisions of Section 5 herein. In no event shall the amount paid to Owner exceed the amount specified in this Agreement or in the contractor statement . Section 7 . In the event Owner fails to complete the Work in accordance with the terms of this Agreement, or otherwise breaches the terms of this Agreement, City may terminate this Agreement upon written notice of breach and termination to Owner, and any and all financial or other obligations on the part of City shall cease and become null and void. Additionally, Owner shall refund to City, all money paid to Owner by City pursuant to this agreement upon thirty (30) days written demand. This provision shall not constitute a restriction on City to pursue any and all other rights to which it may be entitled by law. Section 8 . Upon completion of the Work, and for a period of five (5) years thereafter, Owner shall properly maintain the Work in its 2 finished form, without alteration or change thereto, and shall not enter into any agreement, or take any other steps to alter, change or remove such Work, or to create or undertake any other Work which may constitute a deviation from the Plans, without prior written approval from the Project Review Team in its sole discretion. Section 9. Nothing herein is intended to limit, restrict or prohibit the Owner from undertaking any other Work in or about the subject premises which is unrelated to the facade improvement provided for in this Agreement . Section 10 . This Agreement shall be binding upon City and its successors, and upon Owner, Owner' s successors and assigns for a period of five (5) years from and after the date of completion and approval of the Work. Owner shall provide subsequent Owner (s) of Structure with a copy of this Agreement . This Agreement shall run with the land underlying Structure. Notwithstanding the aforementioned five (5) year period, the provisions of Sections 7 and 12 herein shall survive the termination of this agreement . Section 11. If Owner does not own the underlying property for which Work is being done, Owner warrants and represents to City that Owner has a lease at the location for which the Work is proposed for a term of at least six (6) years. Owner further warrants and represents that he has received authorization from all owners of the property for which Work is to be done to accept funds under this program and to undertake the Work. Further, such owner(s) of the property for which Work is to be done hereby acknowledges that he is aware of this Agreement and authorized the Work which is to be made to the Structure. Said owner(s) of the property for which improvements are to be made further acknowledge that, as owner of the property, he is a party to this Agreement and is bound by the provisions of this Agreement specifically, but not limited to, the provisions of Section 6 of this Agreement. Each "Owner" signature hereto hereby warrants and represents that there are no other entities having an ownership interest in the Structure, which have not executed this Agreement . Section 12 . Owner hereby holds harmless and indemnifies City from and against any and all causes of action, suits, claims for damages, and any and all other liability, which may arise out of or in connection with Owner' s or Owner' s agents, employees and assigns' negligent performance of any of the terms of this Agreement . In the event the indemnification provisions of this Agreement are invoked so as to require legal defense of City, counsel for such defense shall be of City' s choosing. Section 13 . This Agreement shall not be construed to create a partnership, joint venture or employment relationship between the parties hereto. Section 14. This Agreement shall be subject to and governed by the laws of the State of Illinois. The parties hereto hereby agree that venue for any and all actions which may be brought by each and either of them to enforce the provisions of this Agreement shall be in the Circuit 3 Court of Kane County, Illinois . Section 15 . The terms of this Agreement shall be severable. In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the rema_nder of this Agreement shall remain in full force and effect . Section 16 . Owner' s Name : Barney Cavitt Address : 114 S . Eastern Avenue City: Bartlett, IL 60103 Telephone Number : (847) 742-9555 Property Location : 217-219 National Street Ownership Interest : property owner Contact Person: Rodney Cavitt, 23 Douglas Avenue, Elgin, IL 60120 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first appearing above . As to CITY OF ELGIN As to OWNER: Byz%' �Davi�djDor BY an 3arney Cavitt City Manager Property Owner ATTEST: Dolonna Mecum, City Clerk c • 1 PROJ No. DATE: 09116/03 03109 BERNA ARCHITECTS AND DESIGN RODNEY CAVITT 217-219 National Street Elgin Facade program 217 NATIONAL ST. REMODEL ESTIMATE PROJECT COST ESTIMATE pr DIVISION 2-SITEWORK SITE ELECTRICAL PARKING LOT LIGHTING 2 EA. $2,000.00 EA. $4,000.00 DOUBLE LUMEN,250W,M.H.,30'H. FRONT STREET LIGHTING 3 EA. $500.00 EA. $1,500.00 LOW INTENSITY,LOW LEVEL DIVISION 2A-SUBSTRUCTURE BUILDING SUBSTRUCTURE DISPOSAL OFFSITE DUMPSTERS 7 EA. $600.00 EA. $4,200.00 6"GRAVEL FILL S.O.G. 70 S.Y. $4.20 S.Y. $294.00 GRANULAR BACKFILL 11 C.Y. $25.00 C.Y. $275.00 DIVISION 3-CONCRETE CONCRETE CONCRETE FOOTINGS AND FOUNDATION W 85 L.F. $120.00 L.F. $10,200.00 ASSEMBLED COST EXTERIOR STRIP FOOTING 80 L.F. $35.00 L.F. $2,800.00 5"CONCRETE SLAB-S.O.G. 400 S.F. $5.50 S:F. $2,200.00 w/6X6 WWF REINFORCING DIVISION 4-MASONRY 4"BRICK TIUCK POINT'G 400 S.F. $9.50 S.F. $3,800.00 4"MASONRY CLEANING 900 S.F. $6.50 S.F. $5,850.00 DIVISION 5-METALS STRUCTURAL STEEL STEEL LINTELS W8 OR WW w/12"PLATE,PF 36 L.F. $60.00 L.F. $2,160.00 RAILING AT FRONT DOOR 40 L.F. $135.00 L.F. $5,400.00 DIVISION 6-WOOD&PLASTIC ROUGH CARPENTRY TEMPORARY PROTECTION 1,000 ADD $1.00 ADD $1,000.00 MISC.WOOD BLOCKING&CAPITALS 2,000 ADD $1.00 ADD $2,000.00 MISC.WOOD STAIR,DECK, 15,000 ADD $1.00 ADD $15,000.00 DIVISION 7-THERMAL&MOISTURE PROTECTION WATER PROOFING INSULATION CAULK AND SEALANTS INTERIOR CAULK 1,000 ADD $1.00 ADD $1,000.00 EXTERIOR CAULK 1,000 ADD $1.00 ADD $1,000.00 ROOFING SHINGLE ROOF SYSTEM 125 S.F. $5.00 S.F. $625.00 BAYS&CUPOLA SHINGLE ROOF SYSTEM 344 S.F. $5.00 S.F. $1,720.00 REPAIR CUPOLA 50 S.F. 25 SF $1,250.00 REPAIR CORNICE 1 EA. $1,500.00 EA. $1,500.00 ROOF EDGING ASSEMBLED COST 50 L.F. $30.00 L.F. $1,500.00 BAY AND CUPOLA&ALUMINUM ROOF EDGE4"HIGH Page 1 Y 1 DIVISION 8-DOORS&WINDOWS EXTERIOR DOORS ASSEMBLED COSTS DOORS,FRAME AND HARDWARE INSTALLED 6 EA. $1,500.00 EA. $9,000.00 SINGLE EXTERIOR GLAZING WINDOWS AT EXTERIOR 220 S.F. $78.00 S.F. $17,160.00 STOREFRONT AT EXTERIOR 360 S.F. $70.00 S.F. $25,200.00 PAINTING GYP.BOARD WALLS 10 S.F. $0.80 S.F. $8.00 CEILING 120 S.F. $1.50 S.F. $180.00 DOORS AND FRAMES 5 EA. $35.00 EA. $175.00 PAINT&REPAIR TOP WIND VANE 1 EA. 200 1 EA. $200.00 DIVISION 10-SPECIALITIES MISC. EXTERIOR SIGNAGE $1,000.00 DEMO. 150 M.H. $70.00 M.H. $10,500.00 ELEC. 50 S.F $12.00 S.F. $600.00 GENERAL CONDITIONS CONTINGENCY 0.1 $13,329.70 } o, Page 2