03-304 Resolution No. 03-304
RESOLUTION
AUTHORIZING EXECUTION OF A HOUSING AUTHORITY ELECTRICITY CONTRACT
WITH THE HOUSING AUTHORITY OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David M. Dorgan, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute a
Housing Authority Electricity Contract on behalf of the City of
Elgin with the Housing Authority of Elgin for the purchase of
electricity for use by the city' s primary radio site, a copy of
which is attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: November 5, 2003
Adopted: November 5, 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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Housing Authority Electricity Contract
THIS AGREEMENT is hereby entered into this 15th day of
September , 2003 , by and between the CITY OF ELGIN, ILLINOIS, a
municipal corporation, (hereinafter referred to as "City") and the
HOUSING AUTHORITY OF ELGIN, an Illinois municipal corporation,
(hereinafter referred to as "Authority" ) .
WHEREAS, Authority owns the property commonly known as 120 S .
State Street, Elgin, Illinois (hereinafter referred to as
"Property" ) ; and
WHEREAS, City operates a radio site for its police operations,
which radio site is located atop the structure located at Property,
and which is the subject of an agreement between the parties hereto
dated April 11, 1996 (hereinafter referred to as "Original
Agreement" ) ; and
WHEREAS, City' s radio site facilities located atop Property
require electricity which is provided by Authority; and
WHEREAS, Original Agreement provides that City shall use and
maintain such facilities at City' s sole expense.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
mutually acknowledged, the parties hereto hereby agree to amend
Original Agreement as follows :
1 . Authority shall supply all electricity to City' s radio
site facilities located at Property as may be needed.
2 . City shall pay to Authority the sum of $100 . 00 per month
for such electricity, which amount shall be the total amount due
regardless of the amount of electricity actually used by City;
provided, however, in the event the rate for electricity provided
to Authority increases subsequent to the date of this agreement,
and upon reasonable written documentation of such increase being
provided to City by Authority, the monthly amount due to Authority
from City for electricity as provided for herein shall increase by
a percentage equal to the percentage increase of the rate of
electricity to Authority provided to City.
3 . City shall pay the fee provided for herein to Authority
on a quarterly basis, which payments shall be made on the first of
January, April, July and October of each year during the term of
this agreement .
4 . City may terminate this First Amendment Agreement for any
reason upon thirty (30) days written notice to Authority without
penalty.
5 . Any conflicts between the terms and provisions of the
Original Agreement and this First Amendment Agreement shall be
resolved in favor of the terms and provisions of this First
Amendment Agreement .
CITY OF ELGIN, ILLINOIS HOUSING AUTHORITY OF ELGIN,
a municipal corporation a Municipal corporation
By / G% -- By 4L Ayuk 'UV\a'k
ity Manager 61e .(41
Attest : Attest :
City Clerk Its Chu, 5 �5
F:\Legal Dept\Agreement\Housing Authority of Elgin-Electric.doc
8/7/03
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"L•c Q.—City of Elgin Agenda Item No.
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October 17, 2003 G
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TO: Mayor and Members of the City Council N
FROM: David M. Dorgan, City Manager SAPS cczMmunirrr
Deputy Chief James Burns
SUBJECT: Contract for Purchase of Electricity from the Housing
Authority of Elgin
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
entering into a contract with the Housing Authority of Elgin
(HAE) for the purchase of electricity from the HAE for use by
the City' s primary radio site.
BACKGROUND
In 1996, the City of Elgin negotiated an agreement with the
Housing Authority of Elgin to place the City' s primary radio
site on the roof of 120 S . State Street, an HAE building. Part
of that agreement was a requirement that the Housing Authority
provide electrical power to the site at the City' s expense.
Through a series of misunderstandings, no agreement was ever
completed for the purchase of this power and the Housing
Authority has been supplying the power without a contract since
1996. Upon discovering the error, a contract has been negotiated
and is presented here.
The layout of the building makes it impractical for the City to
run our own electric power to the roof. Preliminary estimates
place that cost at over $15, 000 . The Housing Authority has also
provided emergency backup power generation to the site by using
their emergency generator already in place. The cost of
duplicating the emergency power generation would be several
thousand dollars. We also conducted a study of the other three
radio sites and found that a monthly cost of $100 is well within
the range found for metered electricity at the other sites.
•
Contract for purchase of electricity from the HAE
eft October 17, 2003
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
This agreement was negotiated in cooperation with the Executive
Director of HAE, Sandra Freemen, and the HAE attorney.
(iIIK,FINANCIAL IMPACT
The annual cost of this agreement with HAE will total $1, 200 .
There are sufficient funds available in the General Fund, Police
Department budget, account number 010-2306-731 . 38-02 UTILITIES /
ELECTRICITY CHARGES to enter into this agreement .
WEGAL IMPACT
None.
ALTERNATIVES
1 . The Council may chose to enter into an agreement with
HAE.
2 . The City may chose to install our own electric circuit to
the roof of 120 S. State, Elgin.
3. The City may chose to re-locate the primary radio site to
another location.
RECOMMENDATION
It is recommended that the City Council approve the proposed
contract with HAE.
Respectfully submitted for Council consideration.
jjb
Attachment