03-295 Resolution No. 03-295
RESOLUTION
AUTHORIZING EXECUTION OF A PEER JURY AGREEMENT WITH KANE COUNTY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David M. Dorgan, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute a
Peer Jury Agreement on behalf of the City of Elgin with Kane County
for the implementation of a Peer Jury Program, a copy of which is
attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: October 22 , 2003
Adopted: October 22 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Recorded: October 23 , 2003
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PEER JURY AGREEMENT
THIS AGREEMENT is hereby made and entered into this 2ZN0 day
of Qctvi56f 2003, by and between the CITY OF ELGIN, an Illinois
municipal corporation (hereinafter referred to as the "City" ) and
KANE COUNTY, Illinois, a body corporate and politic of the State of
Illinois, hereinafter referred to as the "County" ) .
WHEREAS, County and City have each determined it to be in the
best interests of the citizens of Kane County and the City of
Elgin, Illinois to implement a Peer Jury Program; and
WHEREAS, County intends to provide funding for the
aforementioned Peer Jury Program (hereinafter referred to as
"Program") , and it is City' s intention to provide for the
administration of Program;
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
mutually acknowledged, the parties hereto hereby agree as follows:
1 . The term of this agreement shall commence on July 1,
2003, and shall terminate July 1, 2004, Kane County shall provide
city the sum of $27, 949 on or before October 15, 2003 .
2 . City shall provide the services , described herein per
Attachment A, which is attached hereto and made a part hereof.
3 . To the extent permitted by law, City shall provide County
with a reasonable accounting of City' s expenditures of the funds
provided to City by County pursuant to this agreement .
4 . County shall comply with all applicable state and federal
wage and labor laws .
5 . This agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency relationship
between the parties hereto except as expressly provided for herein.
City shall, in its sole discretion, determine the manner and method
of delivering the services provided for pursuant to this agreement.
6. City shall provide County with billing statements, audit
reports, and progress reports as may reasonably and legally be
deemed necessary by the County by the 10th of each month.
7 . City shall comply with any and all applicable federal and
state labor laws .
8 . The parties hereto hereby agree that no person shall, on
the grounds of race, color, national original, sex, age, handicap
status, or religion, be excluded from participating in, or be
denied the benefits of, or be subjected to discrimination under any
service, program, or activities funded with any portion of the
funds received by the County pursuant to this agreement .
9 . Either party may terminate this agreement at any time
upon thirty (30) days written notice for any reason. In the event
,
+ this agreement is so terminated, any unused funds in the possession
of City shall be refunded to County within thirty (30) days, and
any services provided by City which have not been paid for by
County shall be paid for on a pro quantum meruit basis . Such a
proration shall constitute the sole recourse for either party
herein.
10 . All notices required or permitted hereunder shall be
deemed served when deposited in the U. S . Mail, certified or
registered, postage prepaid and return receipt requested, addressed
if intended for County to it at Kane County Sheriff' s Office, 777
E. Fabyan Parkway, Geneva, Illinois 60134 and Chairman of the
County Board at 719 S . Batavia Av. , Geneva, IL. 60134; or if
intended for City, at the Elgin Police Department, Attn: James
Burns, 151 Douglas Avenue, Elgin, Illinois 60120-5555 .
11 . An estimated cost is attached hereto and made a part
hereof as Attachment B. This Attachment B is attached hereto for
explanatory and estimate purposes only, and shall not constitute an
enforceable provision of this agreement .
12 . The terms and provisions of this agreement shall be
severable. In the event any of the terms or provisions of this
agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this agreement shall remain in full force
and effect .
13 . This agreement shall be subject to and governed by the
laws of the State of Illinois . Venue for the enforcement of any
rights or the adjudication of any disputes arising out of or in
connection with this agreement shall be in the Circuit Court of
Kane County, Illinois .
IN WITNESS WHEREOF, the County has caused this Contract to be
signed and attested by Kane County, and the City has caused this
Contract to be signed and attested pursuant to a lawful
authorization for its execution.
KANE COUNTY CITY OF ELGIN
By B � • f/ A i •
City Ma ager /
Attest :
____1 ( 42___2_13,
its -
City Clerk
F:\Legal Dept\Agreement\Kane County Peer Jury.doc
Draft: 4/25/03
2
Exhibit B--Budget
Program Title: Elgin Peer Jury
Agreement#:
GRAND TOTAL Federal Match
Amount Contribut. Total Cost
PERSONNEL SERVICES $3,240 $360 $3,600
EQUIPMENT $6,206 $690 $6,895
COMMODITIES $2,250 $250 $2,500
TRAVEL $1,174 $130 $1,304
CONTRACTUAL $9,423 $1,047 $10,470
OTHER COSTS $2,862 $318 $3,180
TOTAL COST $25,154 $2,795 $27,949
PERSONNEL
One part time staff will be hired for the Elgin Peer Jury. This coordinator will be paid $20/hour for 15 hours
per month, totalling $300/month, or$3600.00/year.This staff will be responsible for all organizational
tasks involved with scheduling jurors and offenders into the program, as well as keeping statistics.
EQUIPMENT
The Elgin peer jury plans to purchase a desktop computer and a laptop computerand software on which the coordinator
can organize and track program attendees,jurors, and and activities of the offenders. Forms needed for the program
can be produced on these computers. It is estimated that the computers and software licenses will cost
$4,000.00
The Elgin Peer Jury plans to purchase a locking file cabinet($300)and a paper shredder($70.00)to enhance confidentiality
of the records of the peer jury participants.
Elgin Grand Total--P2
In order to provide ongoing training to peer jurors, the coordinator plans to purchase training tapes ($2000)as well
as a VCR/DVD player($375).
Finally, to help with organization and planning, a dry erase board will be purchased. ($150)
COMMODITIES
(1) Office supplies will be utilized by the program staff and peer jurors and will consist of paper and envelopes, staplers, staples,
pens, and binders for peer court materials, as well as business cards for staff($1000).
(2) Program supplies include recognition certificates for jurors, as well as food and drink for peer jury orientations and meetings($1500).
TRAVEL
Two staff and peer jurors will be attending the National Youth Conference.
This is an excellent opportunity to network with other Peer Jury programs from around the country and
receive training regarding "What Works" programming. Conference costs are as follows:
$200 air fare for 2 people $400
Hotel--2 nights lodging $476
$32.00 per diem for 2 people-2 days $128
Registration Fee--$150/person $300
Total $1,304
CONTRACTUAL
The Program Coordinator will be provided with a cellular phone costing $40 per month, for a total of$480.
The Elgin Peer Jury plans to contract with the Juvenile Offender Restitution Program, a long-standing Elgin social
service program specializing in community service, restitution collection, and counseling. Proposed costs are as
follows:
Anger Management Counseling
It is estimated that 27 minors, including some referrals from the Dundee program, will be required to attend this
program. It will consist of 12 sessions of 2 1/2 hours each, and will cost$175/offender, for a total of$4725.
Community Service
Each minor attending anger management counseling will be required to work 30 hours of community service
to"pay back"for receipt of the service. The cost is $75/offender,with an anticipated 27 offenders, for a total
of$2025. The JORP program will provide transportation and supervision for this service.
Elgin Grand Total--P3
An additional 24 minors who are not referred to anger management counseling will be required to perform up to
20 hours of community service at a cost of$60/offender. The JORP program will provide transportation
and supervision for this program. The total cost will be$1440.
Counseling
Up to 10 minors/families per year will be referreed to 6 sessions of counseling at$30/session. Total cost will
be $1800.
OTHER COSTS
No expenses are listed under this category.
Illinois Criminal Justice Information Authority
3/30/03
Os C,foci
ti City of Elgin l g i n Agenda Item No.
E
L
September 19, 2002 G
N
TO: Mayor and Members of the City Council
4AFF CC)MMIJNITY
FROM: David M. Dorgan, City Manager tI
James Burns, Deputy Chief
SUBJECT: Agreement with Kane County for Peer Jury
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
approval of a grant agreement with Kane County under the
Juvenile Accountability Incentive Block Grant and an agreement
with the Young Men' s Christian Association (YMCA) of Greater
Elgin to operate the Juvenile Offender Restitution Program
(JORP) .
BACKGROUND
The City has been asked to act as a sub-contractor for a grant
from the Illinois Criminal Justice Information Authority
(ICJIA) . Under the terms of the agreement the City will receive
$3 , 600 as funding for one of the current police employees, to
act as a paid coordinator of the Peer Jury Program. The peer
jury is a trained group of high school peers that hear cases and
sets consequences for middle and high school offenders eligible
for diversion. The consequences set by the jury are similar to
those that would be seen in a juvenile court . The coordinator
will be paid a regular overtime rate to administer the program,
up to $3 , 600 . The grant will also fund various equipment costs,
travel and commodities to facilitate the program totaling
$13 , 879 . The grant also contains $10 , 470 to enter into a
contract with the YMCA for the Juvenile Offender Restitution
Program (JORP) . The total grant is in the amount of $27, 949 and
will run from July 1 , 2003 through July 1 , 2004 . JORP will
provide a structured, supervised work program for offenders,
family counseling, job training and restitution to the victims
of their crimes .
. ...
emk Agreement with Kane County and YMCA
September 19, 2003
Page 2
A contract with Kane County, authorizing this agreement in the
amount of $27, 949 and an agreement with the YMCA for JORP is
attached.
This entire program is funded by this grant and there is no
match required of the City of Elgin. The Peer Jury Program is
designed to provide a meaningful and remedial method of dealing
with selected juvenile (Under age 17) offenders without
reference to the Juvenile Court and it has been operating in a
limited fashion for many years using volunteers and on-duty
personnel . This grant will allow more time to be dedicated by
staff and provide an alternative for violators through the JORP
program.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Kane County Juvenile Justice and the YMCA have participated in
the submission of this grant application.
FINANCIAL IMPACT
There is no cost to the City of Elgin for this program. The
City is in receipt of a check from Kane County (#60578 attached)
for $27, 949 to fund this program if accepted. Existing account
numbers will be used to account for this program. A budget
transfer will be required.
On/(EGAL IMPACT
None.
ALTERNATIVES
1 . The City may choose to reject this check and fund the
program through local funds .
2 . The City may choose not to conduct this program and reject
this funding opportunity.
r
Agreement with Kane County and YMCA
September 19, 2003
Page 2
RECOMMENDATION
It is recommended that the City Council approve the acceptance
of this grant and the Kane County check and authorize the City
Manager to enter into the proposed agreements with Kane County
and the YMCA.
Respectfully submitted for Council consideration.
jjb
Attachements
Resolution No . 03-295
RESOLUTION
AUTHORIZING EXECUTION OF A PEER JURY AGREEMENT WITH KANE COUNTY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that David M. Dorgan, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute a
Peer Jury Agreement on behalf of the City of Elgin with Kane County
for the implementation of a Peer Jury Program, a copy of which is
attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: October 22 , 2003
Adopted: October 22 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Recorded: October 23 , 2003
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk L~�
ay /5/ 1.":„