03-20 Resolution No. 03-20
RESOLUTION
AUTHORIZING EXECUTION OF A METROPOLITAN AREA NETWORK
CONSTRUCTION AGREEMENT WITH ACRUX CABLING, LLC
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is
hereby authorized and directed to execute a Metropolitan Area
Network Construction Agreement on behalf of the City of Elgin with
ACRUX Cabling, LLC for phase two construction of an Elgin
Metropolitan Area Fiber Optic Network, a copy of which is attached
hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 12 , 2003
Adopted: February 12 , 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
METROPOLITAN AREA NETWORK
CONSTRUCTION AGREEMENT
This Agreement is made and entered this /SETH day of & , 2003 by
and between the City of Elgin ("City"), an Illinois municipal corporation and ACRUX
Cabling, LLC ("Contractor") having a principle place of business at 5049 27th Avenue,
Rockford, IL 61109, incorporated in the State of Illinois.
WHEREAS, on December 21, 2001 the City released an Invitation for Bids 01-157
entitled Metropolitan Area Network;
WHEREAS, Contractor submitted a timely bid on February 19, 2002 and
WHEREAS, the City Council has deemed Contractor to have submitted the most
advantageous proposal for Metropolitan Area Network, hereinafter referred to as
"Work;"
NOW THEREFORE, in consideration of the mutual covenants herein set forth, the
sufficiency of which is hereby acknowledges, the parties hereto hereby agree as follows:
1. Scope of Work- Contract Documents.
Contractor shall furnish, except as may otherwise be provided in writing, all labor,
services, materials, tools, and equipment for the construction and completion of the Work
proposed to be done under this Agreement. Contractor will construct and complete the
Work in a thorough and workmanlike manner in every respect to the satisfaction and
approval of the City, within the time specified herein and in strict accordance with the
agreement, including without limitation the following documents: this Agreement and
any Addenda thereto; the City Request for Proposals; the Contractor's proposal response
thereto, including any addenda or clarifications; Bonds; Notice of Award; Notice to
Proceed; and any modifications, change orders, field orders, or other similar revisions
properly authorized after the execution of this Agreement. The Standard Specifications
for Road and Bridge Construction, adopted January 1, 1997 by the Illinois Department of
Transportation, in effect on the date of contract award is incorporated by reference herein
and is made a part of the Contract Documents.
All of the said documents are hereby made a part of this Agreement and form the contract
documents as fully as if the same were set forth at length herein.
2. Description of Project- Completion.
Contractor shall perform all of the Work except as otherwise stated within this
Agreement pursuant to the specifications stated in the Contractor's original proposal
dated March 8, 2002, and Contractor's best and final proposal dated April 23, 2002
("Contractor's specifications") attached to and incorporated into the Agreement as
`Exhibit A", and pursuant to the City's Request for Proposal under RFP 01-157 entitled
Metropolitan Area Network.
In case of any conflict between the Contractor's specifications and the City's Standards
and Specifications, the City's Standards and Specifications shall control unless otherwise
indicated herein.
Contractor shall be responsible for providing barricading and traffic control, for insuring
the safety of the public during the performance of the Work, in accordance with the
Manual on Uniform Traffic Control Devices and the requirements of the City, and for
maintaining access through the area in which the Work is to be performed.
3. Relationship of Contractor to City.
The Contractor accepts the relationship of trust and confidence established between it and
the City by this Agreement. Contractor covenants with the City to furnish its best skill
and judgment and to cooperate with the City's Project Manager and all other persons and
entities in furthering the interests of the City. Contractor agrees to furnish efficient
business administration and superintendence and to use its best efforts to furnish at all
times an adequate supply of workers and materials, and to perform the Work in the best
way and in the most expeditious and economical manner consistent with the interests of
the City.
4. Contractor's Representations.
In order to induce the City to enter into this Agreement, the Contractor makes the
following representations:
a. The Contractor has familiarized itself with the nature and the extent of the
contract documents, Work, the locality, all physical characteristics of the area,
including without limitation, improvements, soil conditions, drainage,
topography, and all other features of the terrain, and with the local conditions and
federal, state, and local laws, ordinances, rules, and regulations that in any manner
may affect cost, progress, or performance of the Work, or apply in any manner
whatsoever to the Work.
b. Contractor has carefully considered all physical conditions at the site and
existing facilities affecting cost, progress, or performance of the Work.
c. Contractor has given the City written notice of all conflicts, errors, or
discrepancies that it has discovered in the contract documents and such
documents are acceptable to the Contractor.
d. CONTRACTOR represents he has made a reasonable inspection of the
construction site and hereby voluntarily waives the incorporation of the provisions
of 30 ILCS 557/1 et seq. and represents that the negotiated contract price is the
sole consideration for the construction of the improvement described in this
contract. Further, OWNER shall not be liable to CONTRACTOR for any amount
of money over the negotiated contract price.
5. Project Manager.
The City's Project Manager, for the purposes of the contract documents is the following
or such other person as the City may designate in writing: Jeffery D. Massey, MIS
Director.
6. Time of Commencement and Completion.
a. The Work shall be completed according to phases established by the City. No
Work shall be commenced by the Contractor until after a pre-construction
meeting of the Contractor, the City Engineer, and other City representatives as
appropriate.
b. Prompt completion of the Work is essential to the City. Time is of the essence
in all respects regarding this Agreement and the Work. Contractor shall carry out
construction of the project with all due diligence. Subject to allowances agreed to
by the City and Contractor for bad weather working days, substantial completion
of the project shall be achieved by no later than 120 calendar days after the date
on which the Contractor commences work, but in no event shall such substantial
completion occur later than September 1, 2003. For the purposes of this
Agreement, "substantial completion" is defined as the time at which the Work
has progressed to the point where, in the opinion of City, the Work is sufficiently
complete, in accordance with the Contract Documents, so that the Work can be
utilized for the purposes for which it is intended.
c. City and Contractor agree that as reasonable liquidated damages for delay(but
not as a penalty) Contractor shall pay City$100 for each day beyond the time
specified for Substantial Completion in the Contract Documents. After
Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the times specified in the Contract Documents
(hereinafter referred to as "Contract Times") or any proper extension thereof
granted by City, Contractor shall pay City $ 100.00 for each day beyond the time
for Final Completion.
d. Delays and Damages. In the event Contractor is delayed in the prosecution
and completion of the Work or achievement of any Contract Times because of
any delays caused by City or Engineer, Contractor shall have no claim against
City or Engineer for damages or contract adjustment other than an extension of
the Contract Times as provided herein and the waiving of liquidated damages
during the period occasioned by the delay.
7. Payment.
The City agrees to pay, and Contractor agrees to accept, in full payment for the
performance of this Agreement, an amount not to exceed $ 563,230 dollars. Unit prices
shall not exceed those shown in Exhibit B attached hereto and incorporated herein by
reference.
City shall withhold, from all payments prior to Substantial Completion, an amount equal
to up to ten percent (10%) of work completed, at City's sole discretion. Upon Substantial
Completion, City may release a portion of the retainage to Contractor, retaining at all
times an amount sufficient to cover the cost of the Work remaining to be completed, at
City's sole discretion. The time for payment of any retainage from City to Contractor
shall be at City's sole discretion. Such payment shall not be unreasonably withheld.
8. Scope of Payment.
The Contractor shall accept the compensation, as herein provided, in full payment for
furnishing all materials, equipment, labor, tools, and incidentals necessary to complete
the Work and for performing all work contemplated and embraced under this Agreement.
Compensation shall also include loss or damage caused by the nature of the Work, the
action of the elements, or any unforeseen difficulties which may be encountered during
the prosecution of the Work, for all expenses incurred in consequence of the suspension
or discontinuance of the Work as herein specified, and for any infringement of patent,
trademark, or copyright. Compensation shall be for completing the Work according to
the plans, specifications, and all contract documents. Neither the payment of any
estimate or progress payment nor the payment of any retained percentage shall relieve the
Contractor of any obligations to correct any defective work or material. No funds,
payable under this Agreement or any part thereof, shall become due and payable, if the
City so elects, until the Contractor shall satisfy the City that it has fully settled or paid for
all materials and equipment used in or upon the work and labor done in connection
therewith. The City may pay any or all such claims or bills, wholly or in part, and deduct
the amount or amounts so paid from any funds due Contractor. In the event the surety on
any contract, performance bond, payment bond, or warranty bond given by the
Contractor becomes insolvent, or is placed in the hands of a receiver, or has its right to do
business in the state revoked, the City may withhold payment of funds due Contractor
until the Contractor has provided a bond or other security to the satisfaction of the City in
lieu of the bond so executed by such surety.
9. Application for Progress Payment.
By the 15th day of each month, Contractor shall submit to the City for review and
approval, an application for payment fully completed and signed by Contractor covering
the Work completed through the last day of the prior month and accompanied by such
supporting documentation as is required by these contract documents, including without
limitation, time sheets, invoices, receipts, bills of lading, and all other documents the City
may require. Materials on hand but not complete in place may not be included for
payment at the discretion of the City. Each subsequent application for payment shall
include an affidavit of Contractor providing that all previous progress payments received
on account of the Work have been applied to discharge in full all of Contractor's
obligations reflected in prior applications for payment. Notwithstanding the progress
payments, it is the intent and purpose of the City to withhold ten percent (10%) of
payments to Contractor until final payment.
10. Ownership of Plans, Specifications, and Documents.
Except for Contractor's executed set, all of the plans and the contract documents are the
property of the City. Contractor shall be provided plans, specifications, permits, and
other documents and materials required to perform the Work. The plans and
specifications are not to be used on other Work, and all sets shall be returned to City at
the completion or cessation of the Work or termination of this Agreement.
11. No Personal Liability.
In carrying out any of the provisions of this Agreement or in exercising any power or
authority thereby, there shall be no personal liability of the City, its governing body, staff,
consultants, officials, attorneys, representatives, agents, or employees.
12. Observation of All Laws.
It is assumed that Contractor is familiar with all federal, state, and local laws, codes,
ordinances, and regulations which in any manner affect those engaged or employed in the
work or the material or equipment used in or upon the site, or in any way affect the
conduct of the work or construction of the project. No pleas or claims of
misunderstanding or ignorance by Contractor shall in any way serve to modify the
provisions of the Agreement. Contractor shall at all times observe and comply with all
federal, state, county, local, and municipal laws, codes, ordinances, and regulations in
any manner affecting the conduct of the work or the project.
13. Agreement Provisions Prevail.
The intent and purpose of this Agreement and the construction documents is to
complement each other; however, the terms and provisions of this Agreement shall
prevail regarding differences in, discrepancies with, or conflicts of, terms or provisions
contained in other contract documents.
14. Contractor's Responsibility for Work.
Until the final acceptance of the Work by the City in writing, Contractor shall have the
charge and care thereof, and shall take every necessary precaution against injury or
damage to any part thereof by the effects of the elements or from any other cause.
Contractor, at its own expense, shall rebuild, repair, restore, and correct all injuries or
damages to any portion of the Work occasioned by any causes before its completion and
acceptance. In case of suspension of Work from any cause whatsoever, Contractor shall
be responsible for all materials and shall properly store same, if necessary, and shall
provide suitable drainage, barricades, and warning signs where necessary. Contractor
shall correct or replace, at its own expense and as required by City, any material which
may be destroyed, lost, damaged, or in any way made useless for the purpose and use
intended by the contract documents, plans, and specifications prior to final acceptance of
the Work, or portions thereof.
Contractor shall be relieved of the responsibilities provided in this section upon final
acceptance of the Work by City, except no such relief shall apply to damages or injuries
caused by or related to actions of Contractor or its subcontractors.
15. Termination of Contractor's Responsibility.
The project will be considered complete when all Work has been finished, the final
inspection made, and the Work accepted by City in writing, and all claims for payment of
labor, materials, or services of any kind used in connection with the work thereof have
been paid or settled by Contractor or its surety. Contractor will then be released from
further obligation except as set forth in the surety bond, and except as required in this
Agreement and the contract documents regarding the Contractor's guaranty of Work.
16. Indemnification.
To the fullest extent permitted by law, Contractor agrees to and shall indemnify, defend
and hold harmless the City, its officers, employees, boards and commissions from and
against any and all claims, suits,judgments, costs, attorney's fees, damages or any and all
other relief or liability arising out of or resulting from or through or alleged to arise out of
any acts or negligent acts or omissions of Contractor or Contractor's officers, employees,
agents or subcontractors in the performance of this agreement. In the event of any action
against the City, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of the City's choosing. The provisions of this paragraph shall survive any
termination and/or expiration of this agreement.
17. Insurance and Bonds.
The Contractor shall not commence work under this Agreement until it has obtained all
insurance required by the contract documents and such insurance has been approved by
City. The Contractor shall not allow any subcontractor to commence work on this project
until all similar insurance required of the subcontractor has been obtained and approved.
For the duration of this Agreement, the Contractor must maintain the insurance coverage
required in this section.
Each policy must list the City as an additional insured. The Contractor and all
Subcontractors waive subrogation rights against the City for all losses. Such insurance
shall apply as primary insurance with respect to any other insurance or self-insurance
program afforded to the City of Elgin. There shall be no endorsement or modification of
such insurance to make it excess over other available insurance, and alternatively, if the
insurance states that it is excess or pro rata, it shall be endorsed to be primary with
respect to the City of Elgin.
The insurance required shall include all major division of coverage and shall be on a
comprehensive general basis including Premise and Operations (including X-C-U),
Products and Completed Operations, and Owned, Non-owned, Leased, and Hired Motor
Vehicles. Such insurance shall be written for not less than any limits of liability required
by law or the following limits, whichever are greater:
Commercial Liability
General Aggregate $2 Million
Products Completed Operations Aggregate $1 Million
Personal Injury and Advertising Limit $1 Million
Each Occurrence $1 Million
Automotive-for all owned, non-owned, hired and leased vehicles
Combined single limit $1 Million
or
Bodily injury- each person $500,000
each accident $1 Million
Property damage-each occurrence $1 Million
Umbrella
Combined single limit $2 Million
General aggregate $2 Million
Worker's Compensation
Statutory $1 Million
Employer's Liability $100,000
Builder's Risk $ contract amount
The Contractor may purchase and maintain excess liability insurance in the umbrella
form in order to satisfy the limits of liability required for the insurance to be purchased
and maintained in accordance with the requirements set forth above. Any such amounts
must be in addition to the umbrella limits required, must list all underlying policies, and
must list the City as an additional insured. Evidence of such excess liability shall be
delivered to the City in the same form and manner as the required insurance policies.
The City reserves the right, at its sole discretion, to amend the insurance requirements
contained herein.
All insurance shall be written on an occurrence basis, unless the City approves in writing
coverage on a claims-made basis. Coverages whether written on an occurrence or a
claims-made basis shall be maintained without interruption from the date of
commencement of the Work until the date of final payment and termination of any
coverage required to be maintained after final payment.
Certificates of Insurance acceptable to the City and confirming the insurance coverage
required herein are attached to the Contract. The City shall have no obligation to execute
the Contract and may award the Contract to the next lowest responsible and responsive
bidder, if such insurance certificates have not been provided to the City within five (5)
business days after presentation of the Contract to the Contractor for execution.
The Contractor shall furnish to the City copies of any endorsements that are subsequently
issued amending limits of coverage.
Failure on the part of the Contractor to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which the City may immediately terminate the contract, or at its discretion
may procure or renew any such policy or any extended reporting period thereto and may
pay any and all premiums in connection therewith, and all monies so paid by the City
shall be repaid by Contractor to the City upon demand, or the City may offset the cost of
the premiums against any monies due to Contractor from the Owner.
Contractor shall furnish a performance bond, payment bond, and warranty bond in an
amount determined by the Project Manager, but in any event at least equal to the contract
price, as security for the faithful performance and payment of all Contractor's obligations
under the contract documents, including but not limited to the guaranty period provided
in Section 20. These bonds shall remain in effect at least until 30 days after the date of
final payment. All bonds shall be in the forms prescribed by the contract documents and
be executed by such sureties as (i) are licensed to conduct business in the State of Illinois
and (ii) are named in the current list of"Companies Holding Certificates of Authority as
Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as
published in Circular 570, amended, by the Audit Staff, Bureau of Account, U.S.
Treasury Department. All bonds signed by an agent must be accompanied by a certified
copy of the authority to act. If the surety on any bond furnished by the Contractor is
declared bankrupt or becomes insolvent, or its right to do business in Illinois is
terminated, or it ceases to meet the requirements of clauses (i) and (ii) of this section,
Contractor shall, within five (5) days thereafter, substitute another bond and surety, both
of which shall be acceptable to the City.
18. Evidence of Satisfaction of Liens.
Contractor shall provide City with written evidence that all persons who have done work
or furnished material under this Agreement and are entitled to liens therefor under any
laws of the State of Illinois have been fully paid or are not entitled to such liens. Final
payment shall not be made to Contractor until the City is reasonably satisfied that all
claims or liens have been satisfied by Contractor.
19. Acceptance of Work.
No act of the City, or of any representative thereof, either in superintending or directing
the Work, or any extension of time for the completion of the Work, shall be regarded as
an acceptance of such Work or any part thereof, or of materials used therein, either
wholly or in part. Acceptance shall be evidenced only by the final certificate of City.
Before any final certificate shall be issued, Contractor shall execute an affidavit on the
certificate that it accepts the same in full payment and settlement of all claims on account
of work done and materials furnished under this contract, and that all claims for materials
provided or labor performed have been paid or set aside in full. No waiver of any breach
of this contract by City or anyone acting on their behalf shall be held as a waiver of any
other subsequent breach thereof. Any remedies provided herein shall be cumulative.
20. Guaranty of Work.
Contractor agrees to guarantee all work under this Agreement for a period of one year
from the date of final acceptance by the City. If any unsatisfactory condition or damage
develops within the time of this guaranty due to materials or workmanship that are
defective, inferior, or not in accordance with the Agreement, as reasonably determined by
City, then the Contractor shall, when notified by City, immediately place such guaranteed
work in a condition satisfactory to City. The City shall have all available remedies to
enforce such guaranty, except that City shall not have any work performed independently
to fulfill such guaranty and require Contractor to pay City such sums as were expended
by the City for such work, unless the City has first given notice to the Contractor of the
deficiency and given the Contractor a reasonable opportunity to cure the same.
21. Costs and Attorneys' Fees.
In addition to the indemnification provisions of this Agreement and the contract
documents, and provided that the City is not in material default of this Agreement or the
direct cause of litigation, the Contractor shall be responsible for and pay the City for all
of the costs, expert, and attorneys' fees related to litigation or other forms of dispute
resolution arising out of any matter related to this Agreement, the contract documents, or
the Work.
22. Change Orders.
Change orders, as defined in Section 5.04.005 of the Elgin Municipal Code 1976, as
amended, and Section 33E-9 of the Illinois Criminal Code of 1961, as amended (720
ILCS 5/33E-9), shall be subject to the approval of the Elgin City Council before
becoming effective.
a. The Contract Price may only be changed by a Change Order or by a Written
Amendment. Any Claim for an adjustment in the Contract Price shall be based on
written notice submitted by the Contractor to the City Project Manager.
The value of any Work covered by a Change Order or of any Claim for an
adjustment in the Contract Price shall be determined as follows:
1. Where the Work involved is covered by unit prices contained in the
Contract Documents, by application of such unit prices to the quantities of
the items involved; or
2. Where the Work involved is not covered by unit prices contained in the
Contract Documents, by a mutually agreed lump sum.
b. Change of Contract Times
The Contract Times (or Milestones) may only be changed by a Change Order
authorized by the City Council or by a Written Amendment authorized by the
City Council. Any Claim for an adjustment in the Contract Times (or Milestones)
shall be based on written notice submitted by the party making the claim to the
other party to the Contract.
23. No Assignment.
No assignment or delegation by a party hereto of any rights under, obligations or interests
in the Agreement shall be binding on another party hereto without the written consent of
the party sought to be bound; and specifically but without limitation moneys that may
become due and moneys that are due may not be assigned without such consent (except
to the extent that the effect of this restriction may be limited by law); and unless
specifically stated to the contrary in any written consent to an assignment, no assignment
shall release or discharge the assignor from any duty or responsibility under the Contract
Documents.
24. Governing Law.
This Agreement shall be deemed entered into in Kane County, Illinois, and shall be
governed by the laws of the State of Illinois. The parties agree to the jurisdiction and
venue of the Circuit Court of Kane County in connection with any dispute arising out of
or in any matter connected with this Agreement.
25. Subcontracting.
It is understood and agreed that the employment of the Contractor by the City for the
purposes of said project shall be exclusive, but the Contractor shall have the right to
employ such assistance as may be required for the performance of the project. Said
Contractor shall be responsible for the compensation, insurance, and all clerical detail
involved in the employment of said assistance.
26. Equal Opportunity Employer.
The Contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, age, sex, disability or national origin. The Contractor
will take affirmative action to ensure that applicants are employed and that employees are
treated during employment without regard to their race, color, religion, age, sex,
disability, or national origin. Such action shall include but not be limited to the
following: employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notice to be
provided by an agency of the federal government, setting forth the provisions of the
Equal Opportunity Laws.
The Contractor shall be in compliance with the appropriate provisions of the American
with Disabilities Act of 1990 as enacted and from time to time amQnded and any other
applicable federal regulation. A signed, written certificate stating compliance with the
Americans with Disabilities Act may be requested at any time during the life of any
purchase order or contract and with any new purchase order or contract issued by the
City.
27. Independent Contractor.
Contractor and any persons employed by Contractor for the performance of work
hereunder shall be independent contractors and not employees or agents of the City.
Nothing herein shall be construed as establishing a quality standard for any individual, or
as establishing any right on the part of the City to oversee the actual work of the
Contractor or to instruct any individual as to how the Work will be performed.
Contractor shall have the right to employ such assistance as may be required for the
performance of work under this Agreement. Said Contractor shall be responsible for the
compensation, insurance, and all clerical detail pertaining to such assistants, and shall be
solely responsible for providing any training, tools, benefits, materials, and equipment.
IN WITNESS WHEREOF, City and Contractor have signed this Agreement. One
counterpart each has been delivered to City, Contractor and Surety.
This Agreement shall be effective on: & 1_P
CITY CONTRACTOR:
By: By ,
Title C s, Title:
FEIN# 3,9—G o Iz G j3
Address for giving notices: Address for giving notices:
Mr. Jeff Massey Rich Elk
150 Dexter Court Acrux Cabling, LLC
Elgin IL 60120 504927 1h Ave
Rockford, IL 61109
Exhibit A
Phases P-
A comprehensive Fiber Optic MAN Proposal prepared for:
City Of Agin
150 Dexter Court
Elgin, IL 60120
MAN Fiber Optic Backbones /Design and
Installation
for
City Of Elgin Metropolitan Area Network
RFP No. 01-157
Prepared by:
Kip Armstrong & Brian Vargyas
A CRUX Cabling, L.L.C. & Notwires,.L.L.C.
March 8th, 2002
The content of this document has been expressly prepared for the City of Elgin and is the property of
ACRUX Cabling, L.L.C., Notwires, LLC and may not be disclosed in whole or in part to any third party
without the prior written consent ACRUX Cabling&Notwires.
ACRUX Cabling/Notwires—Elgin MAN Proposal
Elgin MAN Preliminary Proposal
Response to RFP No. 01-157
ACRUX Cabling, LLC & NotWires LLC
1. Introduction
The purpose of this proposal is to satisfy and/or exceed the requirements issues by the City of Elgin for
a City owned Metropolitan Area Network.
The main objective is to procure,install,configure,test and provide ongoing network management
services for a Metropolitan Area Network connecting several municipal Facilities_ This response is
provided through a joint venture between ACRUX Cabling and Notwires bringing the complete solution_
This proposal is divided into several functional sections.ACRUX/Notwires believe to be the best fit
provider for this project with the following dear advantages,
• Meet and exceed in certain areas the project and technical requirements for this proposal,
including delivering a completely City owned fiber managed network;
• Contractor has local established presence with a footprint of customers within the residential
market and school district which is consistent with the long term vision of privatetpublic
collaboration intended by the City to expand infrastructure capacity and provoke economic
development.
• Solutions driven, proposal includes fiber build and network electronic components.Additionally
included are network installation,management and proven capabilities beyond imrnediate
required work in areas directly related to maximizing the MAN,including hosting,wireless
transport service and application services_
• Quality of service,technical depth of our staff and overall value.
ACRUX/Notwires gladly look forward to the opportunity to engage on this project and to expand its
long-term relationship with the City of Elgin.
Authorized individuals to bind offer or contractually and contact information as follow,
ing,LL.0 C
l(ipArms troM Orlando
Sales Manager President
5046 27�'Avenue 3108 S. Route 59 Suite 124/266
Rockford,Illinois 61109 Naperville,IL 60564
Phone:815-397A680 Phone:630-563-4102
Fax:815-397-4682 Fax:630-563-4102
3
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Elgin MAN Preliminary Proposal
Response to RFP No. 01-157(Revised)
ACRUX Cabling, LL
This proposal meets and in some cases exceeds the original scope required within the RFP.Some of
the features of the proposed architecture are;
• A completely City owned network instead of lease capacity through other carrier.
• Connectivity between sites can be at GB Ethemet far exceeding 100Mbps required Single
internelworking equipment connecting backbone links and LAN users reducing equipment
requirements.
• Network as deployed will be capable of data,voice and video from day-1.
• Contractor is a service provider has the ability to provide additional Internet transit capacity to
accommodate growth.
ACRUX Cabling
We bring extensive experience on all types of Voice, Data and Fiber Optic Cable Installations.We also
design and implement wide area networks utilizing Telecommunication Circuits, Cisco and Proxim
Radio Frequency Systems and Wireless Laser Communications.
Cabling Services
Belden is typically the manufacturer that wee use for copper cable.We are a Belden Registered
Installation Contractor and can offer a Belden 20 year Manufactures Warranty on our installations.
Siecor is our vendor of choice for all Fiber Optic products. We are certified in Fiber Optic Installation,
Terminations, Fusion Splicing and, OTDR Testing_ While we can use the crimp on fiber connectors
currently on the market,we prefer to use the more reliable hand polished W curing method.
ACRUX Cabling also provides Outside Plant Installations utilizing Outdoor Trenching, Directional
Boring and Aerial Cable Placement. We also have experience in large campus cable design,
maintenance and placement,and numerous outside plant installations including placed manholes and
underground dud runs.
Mreless Networks
ACRUX Cabling provides Wireless Wide Area Networks and Local Area Networks in 11 Mbps designs.
Since 1996,we have installed over 300 wireless systems in businesses, hospitals and school districts
throughout Northern Illinois. With the reduced cost of Cisco�4ironet 11Mbps systems, the number of
installations we are encountering is climbing rapidly.
ACRUX Communications can also provide Proxim Fligh Speed Wireless Wide Area Networks in
20Mbps and 100Mbps full duplex designs.
ACRUX Cabling does not sub-contract any part of the Wireless network instanation.
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Coverage Area
Typically,ACRUX Cabling has crews working across Northem Illinois from 1-80 to the Wisconsin border
and from the Indiana border to the Mississippi River. We also have crews in the Madison, Galesburg
and Macomb areas on a regular basis. For larger corporate customers with specific needs and
requirements we are able to send crews almost anywhere in the country.
Certifications
➢ Aironet Authorized Reseller
➢ Proxim Authorized Reseller
➢ Belden Registered Installation Contractor
➢ Cisco Premier Partner
➢ Siecor Authorized Reseller
Benefits of ACRUX Cabling,LLC.
➢
Flexible Scheduling and Timely Installations
➢ Bonded and Insured Union Installation Technicians
➢ Simultaneous(mutti-site)Roll-Out Capability
➢ Complete Turnkey Solutions: Design and Implementation(large or small)
➢ Statewide Installation Service on Voice,Data,Video and Fiber Optic Cabling
➢ Projects Meet and Exceed Local&National Electrical Codes and Industry Standards
➢ Dedicated Project Manager for each Installation(large or will)
➢ AIt Installations are Accurately Tested, Labeled and Documented
Outside Plant Fiber Optic Installation Reference List
Western Illinois University
Sherman Hall
Macomb, Illinois
Contact:Cindy Moore
Phone:(309)-298-1709
Project.Over 6 miles of fiber and voice backbones throughout campus
Gallatin River Communications
Galesburg,Illinois
Contact:Patrick Horariey
Phone:(309)-345-5208
Project:Over 6 miles of fiber and voice backbones throughout campus
Swedish American Hospital
1400 Charles Street
Rockford,Illinois 61104
Contact:
Phone:(815)-968-4400
Project:Multiple fiber optic backbone connections between main hospital remote building sites and
fiber optic backbones throughout Swedish American Hospital
lGshmukee Community Hospital
626 Bethany Road
Dekalb,Illinois 60115
Contact:Mr.Jeffrey Reifsteck ,
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Phone:(815)-756-1521 ext.8956
Project:WWAN between main hospital and 6 remote building sites and multiple fiber backbones
throughout IGshwaukee Community Hospital
Indian Prairie School District 204
780 Shoreline Drive
Aurora,Illinois 60504
Contact:EL Smith
Phone:(630)-375-3094
Project:WWAN between main hospital and 6 remote building sites and multiple fiber backbones
throughout schools in district
Scope of Service
The purpose of this proposal is for a complete finer design and implementation for a Fiber Optic
Metropolitan Area Network for the City of Qgin.
City of Elgin Fiber Optic MAN Site Survey and Design
The City of Elgin is currently considering the installation of fiber optic cable located throughout much of
the City through sewer lines as an alternative to direct bury methods.Were physical conditions prohibit
the use of traditional plowing,trenching or directional bore methods of installation,use of sewers is an
excellent choice.
One of the disadvantages of sewer line installation is if cable becomes damaged repair costs will be a
costly endeavor.There will be no service loops or access to allow for splicing of damaged fiber.Also
installation of any additional fiber optic cabling in the same route would incur similar installation costs as
the original project
While the installation utilizing sewer lines in highly congested areas such as downtown Chicago would
be an excellent choice,the City of Elgin's Fiber Optic MAN can be installed utilizing traditional
installation methods offering the City of Fin a number of advantages over sewer line installation.
ACRUX Cabling's proposal will utilize 1 '/inch smooth wall innerduct and places hand holes
approximately every 1,500ft 2,000ft.Each of the handholes will contain 50ft 75ft of the appropriate
fiber optic cable size.If a fiber optic cable is damaged this coil will allow cable to be pulled in either
direction so that a repair can be made.Coils would also allow for easy connection of additional nodes
to the fiber optic cable.
The City of Elgin has expressed an interest in providing and charging business entities for use fiber
optic cable for data and voice services.If fiber optic cable is installed in the City of Elgin sewer system
access to make these fiber optic connections will be costly if possible at all.Our approach maldng these
connections would be relatively easy and can be done at almost any point in the fiber installation.
ACRUX Cabling has evaluated all fiber optic cable installation pathways between sites and has
conducted a detailed Site Survey to connect the City of Elgin building sites and three public building
sites within the Metropolitan Area Network.
The following details the MAN locations and the sites they are connected to for the fiber optic
installation and design based on the criteria set forth in the Request for Proposal by the City of Elgin.
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Included are the appradmate fiber optic cable lengths between sites,single-mode fiber optic cable and
associated parts,hand holes,sweeps to building,splice closures, 1 1/2 smooth wall innerduct,building
transitions,warming signs for fiber optic cable,wait signage and permits as required for a complete
installation are included as part of this Scope of Work.
General Specifications and Assumptions:
➢ Arry trenching perfomned for the installation of the 1 1/2"Sub-Duct would include ground
restoration.
➢ AN hand holes will have bolt down covers and have"City of Elgin"stamped on the cover.
➢ Fiber Optic Cable will be blown in so no pull rope is required.
AC;KUN
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Segment#6 Lords Park Pavilion Building to Lords Park Maintenance Office Directional
Boringllnstallation of 11/2"Subduct and 12-strand Single Mode FiberlFusion Splicing/
Pullboxes/Building Transitions(1.5801t.)
➢ ACRUX will directional bore/trench from the Lords Park Pavilion Building to the Lords Park
Maintenance Office Building. ACRUX will install a Siecor 12-strand Single Mode OSP Dud Fiber
Optic Cable in 11/2"Sub-Dud between the Lords Paris Pavilion and Lords Park Maintenance
Office Building site.
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the Wing
Paris Maintenance Office building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Lords Park
Maintenance Office Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Pant of the location.
➢ ACRUX will label all Fiber-Optic Cables at all temmnation points.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Segment#6 Lords Park Maintenance Office to Lords Park Pool Building Directional
Borina/Installation of 11/2"Subduct and 6-strand Single Mode Fiber/Fusion Splicing/Pullboxes/
Building Transitions(800it.)
➢ ACRUX will directional bore/trench frorn the Lords Paris Maintenance Office Building to the Lords
Park Pod Building. ACRUX will install a Siecor 6-strand Single Mode OSP Duct Fiber Optic Cable
in 1 1/2"Sub-Dud between the Lords Park Maintenance Office Building and Lords Park Pod
Building site.
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the Lords
Park Pod Building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Lords Park Pod
Building Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangers(damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Point of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination pants.
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Total Price Segment#6 for all Materials and Installation Labor above.......................$89,940.00
Segment#7 Fire Station#5 to Bluff City Cemetery Directional Boring/Installation of 11/2"
Subduct and 12-strand Single Mode Fiber/Fusion Splicing/Pullboxes/Building Transitions
3 8{ , 15%
➢ ACRUX will directional bore/trench from Fire Station#5 to the Bluff City Cemetery Budding.
ACRUX will install a Siecor 12-strand Single Mode OSP Duct Fiber Optic Cable in 1 12"Sub-Dud
between the building sites.
➢ ACRUX will install 3°conduit transitions with the appropriate sweeps into the buildings at the Bluff
City Cemetery building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Rooms.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Bluff City Cemetery
Building Network Room.
➢ ACRUX will install buried fiber optic waming signs as required between the building sites.
➢ ACRUX will install the appropriate hangers/clamps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Point of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination points.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Total Price Segment#7 for all Materials and Installation Labor above.......................$82,630.00
Segment#8 Elgin City Hall to U-46 Administrative Building Directional Bodwnstallation of
11/2"Subduct 24-strand Single Mode Fiber/Fusion Splicing/Pullboxes/Building Transitions
13,200%1
➢ ACRUX will directional bore from the o Elgin City Hall to the U-46 Administrative Building as
required and install a Siecor 24-strand Single Mode OSP Dud Fiber Optic Cable in 1 UT Sub-
Dud between the building sites.
➢ ACRUX will install 3'X 4'X 36"hand holes as required every 1,500ft.-Z000ft.between the sites.
➢ ACRUX will install 3°conduit transitions with the appropriate sweeps into the buildings at the Old
Public Works Building and the Elgin City Hall Building.
➢ ACRUX will install two(2)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Rooms.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Elgin City,Hall
Building and U46 Administrative Building Network Rooms.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites. ,
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Point of each location.
➢ ACRUX wilt label all Fiber-Optic Cables at all termination points.
➢ ACRUX will test all fiber-optic cables for dB loss and provide the City of Elgin with the test results
on disk with the appropriate software to read the test results_
Toted Price Segment#8 for all Materials and Installation Labor above $85,700.00
Segment#9 Elgin Golf Course Clubhouse Building to Elgin Sports Complex Office Directional
BonrKiAnstMlat3ion of 11/2"Subduct and 6 strand Single Mode Fiber/Fusion SpHcingl Pupboxest
Buikhm Transrtrons(4 870ft.)
➢ ACRUX will directional bom t i nch from the Elgin Golf Course Building to the Elgin Sports
Complex Offioe Building. ACRUX will instal a Siecor 12-strand Single Mode OSP Dud Fiber
Optic Cable in 1 12°Sub4Xuct between the Agin Golf Course Budding and Eton Sports Complex
Office Building site_
➢ ACRUX will install 3°conduit transitions with the appropriate sweeps into the building at the Agin
Sports Complex Office building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room-
"I
ACRUX
ACRUX Cabling, LLC—Elgin Fiber Optic MAN Proposal
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Elgin Sports Complex
Office Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites_
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the Netmxk
Room Fiber Distribution Point of the location_
➢ ACRUX will label all Fiber-Optic Cables at all termination points.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Total Price Segment#9 for all Materials and Installation labor above S 6 0;800;oa
ACRUX
December 23`d, 2002
Jeff Massey
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Crystal Street Handhole to Wing Park Golf Building Directional Boring/
Installation of 1Yz" HDPE/ Locator Wire/ Handhole/6-strand Single-Mode Altos
Fiber Optic Cable/Terminations/Building Transitions (4,500 ft.)
Dear: Jeff
Thank you for requesting a quotation from ACRUX Cabling, LLC. This proposal covers
the costs associated with Directional Boring, Locator Wire, Handhole, Conduit Building
Transitions, and the installation of 1 1/2" HDPE (High Density Poly-Ethelene) and Single-
Mode Fiber Optic Cable between the to be installed Crystal Street Handhole and the
Wing Park Golf Building.
The Scope of Work for this project is as follows:
Scope of Work- Crystal Street Handhole to Wing Park Golf Building Directional
Boring/Installation of 1%" HDPE/ Locator Wire/ Handhole/6-strand Single-Mode
Altos Fiber Optic Cable/Terminations/ Building Transitions (4,500 ft.)
➢ ACRUX will directional bore/plow and install one (1) 1 1/2" Smooth Wall HDPE (High
Density Poly-Ethelene) between the to be installed Crystal Street Handhole and the
Wing Park Golf Building.
➢ ACRUX will install 14 AWG Locator Wire between the to be installed Crystal Street
Handhole and the Wing Park Golf Building.
➢ ACRUX will install one (1) 30"X 48"X 36" hand holes between the to be installed
Crystal Street Handhole and the Wing Park Golf Building.
➢ ACRUX will install a Seicor 12-strand Single-Mode Altos Fiber Optic Cable in the
above 1 %2° Smooth Wall HDPE between the between the to be installed Crystal
Street Handhole and the Wing Park Golf Building.
➢ ACRUX will install a fusion splice the Seicor 6-strand Single-Mode Altos Fiber Optic
Cable in the North Crystal Street handhole above for the fiber optic connection to the
Wing Park Golf Building.
ACRUX
➢ ACRUX will install 3-inchConduit Sweep/Conduit for the Fiber Optic Cabling
transition point of the building. All necessary materials the transition and sealing at
the building identified above.
➢ ACRUX will install a 6-strand Single-Mode Riser Fiber Optic Cable from the above
building transition point as required at Wing Park Golf Building.
➢ ACRUX will terminate all Single-Mode Fiber-Optic Cables on SC Pigtails on the
appropriate fiber WICS (Wall Interconnect Centers) or the existing Rack Mounted
Fiber Optic Distribution Center. The appropriate fiber panels will be used in the Main
Network Room of the building identified above.
➢ ACRUX will install if the appropriate bridal-rings, O-rings/beam clamps for all cable
runs from the Network Closet Communication Rack.
➢ ACRUX will test all Fiber Optic Cables, and verify all meet EIA/TIA Standards.
➢ ACRUX will label Fiber-Optic Cables at all termination points.
Total Cost for Fiber Optic Installation of all Material and Labor above..$ 37 680.00
Additional Terms and Conditions
➢ All work will be completed during normal business hours, 7:00 AM — 3:30 PM.
➢ ACRUX will adhere to EIA/TIA test specifications including attenuation, near-
crosstalk (NEXT), shorts/breaks, correct pairing, and cable length.
➢ Pricing is based on uninterrupted time present to the Scope of Work and ACRUX's
terms and conditions.
➢ Pricing is valid until June 30`h, 2003.
➢ ACRUX will invoice the City of Elgin for thirty (30%) payable to ACRUX Cabling,
L.L.C. to cover material costs upon signing of the project contract.
➢ ACRUX will monthly progress bill the City of Elgin based on work preformed and
completed on the above project.
➢ Final payment is due within 30 days of completion of the project.
➢ Any outside (fiber or wireless) portion of proposal is dependent on non-threatening
weather. This is required for the safety of field staff and quality of workmanship.
Work will not proceed if temperature is below freezing with 5 mile/hour winds or
above, 10 mile/hr or heavy snow or rainfall.
➢ Customer agrees to abide by the terms and conditions of use for any subscribe
services.
➢ Some fiber routes for equipment interconnections are through existing fiber. Any
single logical fiber path shall not exceed 32,000 feet in length. Additional equipment
shall be required, at the customer expense, if this limit is exceeded.
ACRUX
December 23`d, 2002
Jeff Massey
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Airlite Road Water Facility to Royal Blvd. Fire Station Directional Boring/
Installation of 1%" HDPE/ Locator Wire/ Handholes/ 12-strand Single-Mode Fiber
Optic Cable/Terminations/ Building TransitionsO1,000 ft.)
Dear: Jeff
Thank you for requesting a quotation from ACRUX Cabling, LLC. This proposal covers
the costs associated with Directional Boring, Locator Wire, Handholes, Conduit Building
Transitions, and the installation of 1 1/2" HDPE (High Density Poly-Ethelene) and Single-
Mode Fiber Optic Cable between the Airlite Road Water Facility and the Royal Blvd. Fire
Station.
The Scope of Work for this project is as follows:
Scope of Work- Airlite Road Water Facility to Royal Blvd. Fire Station Directional
Boring/Installation of 1'/2" HDPE/ Locator Wire/ Handholes/ 12-strand Single-Mode
Fiber Optic Cable/Terminations/Building Transitions(11,000 ft.)
➢ ACRUX will directional bore and install one (1) 1 1/2" Smooth Wall HDPE (High
Density Poly-Ethelene) between the Airlite Road Water Facility and the Royal Blvd.
Fire Station.
➢ ACRUX will install 14 AWG Locator Wire between the Airlite Road Water Facility and
the Royal Blvd. Fire Station.
➢ ACRUX will install three (3) 30"X 48" X 36" Handholes between the Airlite Road
Water Facility and the Royal Blvd. Fire Station.
➢ ACRUX will install a Seicorl2-strand Single-Mode Altos Fiber Optic Cable in the
above 1 '/2" Smooth Wall HDPE between the Airlite Road Water Facility and the
Royal Blvd. Fire Station.
➢ ACRUX will install 3-inchConduit Sweeps/Conduit for the Fiber Optic Cabling
transition points of both of the buildings. All necessary materials the transition and
sealing at each of the buildings identified above.
F!,
ACRUX
➢ ACRUX will install a 12-strand Single-Mode Riser Fiber Optic Cable from the above
building transition points as required at Airlite Road Water Facility and the Royal
Blvd. Fire Station.
➢ ACRUX will terminate all Single-Mode Fiber-Optic Cables on SC Pigtails on the
appropriate fiber WICS (Wall Interconnect Centers) or the existing Rack Mounted
Fiber Optic Distribution Center. The appropriate fiber panels will be used in the Main
Network Room of each of the buildings identified above.
➢ ACRUX will install if the appropriate bridal-rings, O-rings/beam clamps for all cable
runs from the Network Closet Communication Rack.
➢ ACRUX will test all Fiber Optic Cables, and verify all meet EIA/TIA Standards.
➢ ACRUX will label Fiber-Optic Cables at all termination points.
Total Cost for Fiber Optic Installation of all Material and Labor above..$ 107, 540.00
Additional Terms and Conditions
➢ All work will be completed during normal business hours, 7:00 AM — 3:30 PM.
➢ ACRUX will adhere to EIA/TIA test specifications including attenuation, near-
crosstalk (NEXT), shorts/breaks, correct pairing, and cable length.
➢ Pricing is based on uninterrupted time present to the Scope of Work and ACRUX's
terms and conditions.
➢ Pricing is valid until June 30 t', 2003.
➢ ACRUX will invoice the City of Elgin for thirty (30%) payable to ACRUX Cabling,
L.L.C. to cover material costs upon signing of the project contract.
➢ ACRUX will monthly progress bill the City of Elgin based on work preformed and
completed on the above project.
➢ Final payment is due within 30 days of completion of the project.
➢ Any outside (fiber or wireless) portion of proposal is dependent on non-threatening
weather. This is required for the safety of field staff and quality of workmanship.
Work will not proceed if temperature is below freezing with 5 mile/hour winds or
above, 10 mile/hr or heavy snow or rainfall.
➢ Customer agrees to abide by the terms and conditions of use for any subscribe
services.
➢ Some fiber routes for equipment interconnections are through existing fiber. Any
single logical fiber path shall not exceed 32,000 feet in length. Additional,equipment
shall be required, at the customer expense, if this limit is exceeded.
F!,
ACRUX
December 23`d, 2002
Jeff Massey
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Kimball Street Handhole to New Chicago Street Fire Station Directional
Boring/Installation of 1'/2" HDPE/ Locator Wire/2 % inch Conduit Transition of Fox
River Bridge/Handholes/24-strand/ 12-strand Single-Mode Altos Fiber Optic
Cable/Terminations/ Building Transitions (8,000 ft.)
Dear: Jeff
Thank you for requesting a quotation from ACRUX Cabling, LLC. This proposal covers
the costs associated with Directional Boring, Locator Wire, Handholes, Conduit Building
Transitions, and the installation of 1 1/2" HDPE (High Density Poly-Ethelene) and Single-
Mode Fiber Optic Cable between the existing Kimball Street Handhole and the New
Chicago Street Building.
The Scope of Work for this project is as follows:
Scope of Work- Kimball Street Handhole to New Chicago Street Fire Station
Directional Boring/Installation of 1'/Z" HDPE/ Locator Wire/2 '/z inch Conduit
Transition of Fox River Bridge/ Handholes/24-strand / 12-strand Single-Mode
Altos Fiber Optic Cable/Terminations/ Building Transitions (8,000 ft.)
➢ ACRUX will directional bore and install one (1) 1 1/2" Smooth Wall HDPE (High
Density Poly-Ethelene) between the existing Kimball Street Handhole and the
Kimball Street Bridge transition point.
➢ ACRUX will install a 2% inch Galvanized Conduit at the transition across the Fox
River under the Kimball Street Bridge from the east side of the bridge to the west
side of the bridge.
➢ ACRUX will a 2Y2 inch Galvanized Conduit as a transition under the Kimball Street
Bridge from the south side of the bridge to the north side Electrical Pull-Box Conduit.
➢ ACRUX will install 14 AWG Locator Wire between the existing Kimball Street
handhole and the New Chicago Street Fire Station Building.
➢ ACRUX will install three (3) 30"X 48"X 36" hand holes between the existing Kimball
Street handhole and the New Chicago Street Fire Station Building.
F!,
ACRUX
➢ ACRUX will directional bore and install one (1) 1 1/2" Smooth Wall HDPE (High
Density Poly-Ethelene) between the North Crystal Street handhole and the New
Chicago Street Fire Station Building.
➢ ACRUX will install a Seicor 24-strand Single-Mode Altos Fiber Optic Cable in the
above 1 V Smooth Wall HDPE between the existing Kimball Street handhole and
the handole to be installed at Kimball Street and North Crystal Street.
➢ ACRUX will install a Seicor Fiber Splice Enclosure in the North Crystal Street
handhole above for the fiber optic connections to the New Chicago Street Fire
Station, Route 31/Kimball Street Traffic Light and the Wing Park Golf Building.
➢ ACRUX will fusion splice and pull-back a 6-strand Single-Mode Altos Fiber Optic
Cable from the North Crystal Street handhole to the Route 31/Kimball Street Traffic
Light Signal.
➢ ACRUX will fusion splice and install a 12-strand Single-Mode Altos Fiber Optic Cable
from the North Crystal Street handhole to the New Chicago Street Fire Station
Building.
➢ ACRUX will install 3-inchConduit Sweeps/Conduit for the Fiber Optic Cabling
transition point of the building. All necessary materials the transition and sealing at
each of the building identified above.
➢ ACRUX will install a 6-strand Single-Mode Riser Fiber Optic Cable from the above
building transition points as required at the New Chicago Street Fire Station Building.
➢ ACRUX will terminate all Single-Mode Fiber-Optic Cables on SC Pigtails on the
appropriate fiber WICS (Wall Interconnect Centers). The appropriate fiber panels will
be used in the Main Network Room of each of the building identified above.
➢ ACRUX will install if the appropriate bridal-rings, O-rings/beam clamps for all cable
runs from the Network Closet Communication Rack.
➢ ACRUX will test all Fiber Optic Cables, and verify all meet EIA/TIA Standards.
➢ ACRUX will label Fiber-Optic Cables at all termination points.
Total Cost for Fiber Optic Installation of all Material and Labor above....$ 98, 940.00
Additional Terms and Conditions
➢ All work will be completed during normal business hours, 7:00 AM —3:30 PM.
➢ ACRUX will adhere to EIA/TIA test specifications including attenuation, near-
crosstalk (NEXT), shorts/breaks, correct pairing, and cable length.
"k,
ACRUX
ACRUX Cabling, LLC—Elgin Fiber Optic MAN Proposal
6. Price Proposal
6.2 Task 2—Segment Pricing for Installation of Underground Duct and Single
Mode Fiber Optic Cable
Segment 6—Fire Station 5 to Lords Park Facilities $ 89,940.00
Segment 7—Fire Station 5 to Bluff City Cemetery $ 82,630.00
Segment 8 —City Hall to School District U46 Admin Hub $ 85,700.00
Segment 9— Highlands Club House to Sports Complex Office $ 60,800.00
Segment 10—Crystal/Kimball St to Wing Park Club House $ 37,680.00
Total from MIS Capital Projects 275-0000-791.92-50...... $356,750.00
Segment 11 —Airlite Water Treatment Plant to Fire St 4 $107,540.00
Total from Water Fund Captial
Segment 12 —City Hall to Area 77 Fire Station $ 98,940.00
Total from Area 77 Project
Grand Total Phase 2 fiber project cost $563,230.00
ACRUX
V
4. Standards and Comparative Evaluation Criteria
Doc
Section Title Support Comment
A-1 Outside Plant Construction Standards ACCEPT
ACRUX will not require any sewer conduit to satisfy the
A-2 Underground Construction ACCEPT requirements under RFP
Installed Inter-building Associated
A-3 Structures ACCEPT
A-4 Cable Routes and Labeling ACCEPT
Approval Process for Proposed Installation
A-5 in City Sewer ACCEPT Applicable as to satisfy processes for boring/trenching
A-6 Submittals for Approval ACCEPT
A-7 Installation of Cable ACCEPT Including all subsections as applicable
Equipment Installation Guidelines and
A-8 Requirements ACCEPT Including all subsections as applicable
B Specifications and Definitions ACCEPT Including all subsections as applicable
C Standards and Code References ACCEPT Including all subsections as applicable
D Installation Process Requirements ACCEPT Including all subsections as applicable
Installation Standards for Customer Premise
E Equipment ACCEPT Including all subsections as applicable
F-1 Equivalent Products ACCEPT
G Category 5e Component Specification ACCEPT Including all subsections as applicable
Fiber/Optic Multimedia Patch Panels and
H Outlets ACCEPT Including all subsections as applicable
VII Evaluation Criteria ACCEPT Including all subsections as applicable
Elgin MAN Project
MaCO. .. _ J.APr 03 _ Ms.y.fir..... ..._ Jun ...._.__ Jul'0 Aufl'� ..__........
SeP_' �. .__
ID Ea In MAN Phass Duration 90 days Mar A r Me Jun Jul Aug e
_...... ._..........._.�_._..._.... -- 2 ..Apr___ ..._ _... _-....g_.. ._ Pep
2 Infrastructure Deployment 85 days
- 3 ® Procurement 2 wks' crux
4 Site Installation and testing 65 days
5 Fiber Installation 13 wks
8� Infrastructure system testing 1 wk f�.Acrux
7 Customer acceptance testing 1 wk Elgin
8 Network Deployment 90 days
9 Design review 1 wk Elgln[50%)
10 Equip procurement&config 2 wks
11 _ Site Install and testing 15 days
;14 Network Equipment Installation 3 wks
Networking system testing 1 wk Acrux[10%)'.
Customer acceptance testing 1 wk ,Acrux[26%],Elgln[40%)i
Task �^� Milestone External Tasks a'" �'•a +'
Project;Infrastructure Deployment ry lit Sp Summa '
Date:Fri 3/8/02 ��� External Milestone
Progress Project Summary Deadline 1;1,
Pagel
ALTOS* All-Dielectric Cables Corning
2-288 Fibers Cable Systems
Description
ALTOS*Dielectric cables are lightweight cables designed PE Jacket
for duct and aerial(lashed)installation.The loose tube design R'p—d
provides stable performance over a wide temperature range and . (a required)rs
is compatible with any telecommunications grade optical fiber. WaterSwellable Tape
Buffer Tube
Features/Benefits Fibers
(2 fibers�tube)
• Flexible,craft-friendly buffer tubes are easy to route in (2 W—s per to e)Yam
closures
central Member
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required by craft personnel 4-fiber ALTOS Cable I Drawing zA-779
• Dry'cables,incorporating an innovative waterblocking
design,eliminate the need for traditional flooding com-
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pound,providing efficient and craft-friendly cable
preparation R4—d
•• Dielectric strength
Members(as required)
• S-Z stranded,loose tube design isolates fibers from installa- WaterSwellable Tape
don and environmental rigors and facilitates mid-span access
Buffer Tube
Fibers
• Dielectric strength members have no preferential bend and (s gibes per tube)
require no bonding or grounding WaterSwellable Yam
• Medium density PE jacket is rugged,durable,and easy Central Member
to strip 3"ber ALTOS Cable I Drawing ZA-"
• Meets industry standards and specifications including
ICEN-W and Telcordia,and is listed with RUS 1755900
PE Jacket
Ripoord
Dielectric strength
Members(as required)
WaterSwellable Tape
Buffer Tube
Fibers
(12 fibers per tube)
WafetSwellable Yam
central Member
288-Fiber ALTOS Cable)Drawing z4-78o
PE Outer lacket
Dielectric S +s M b1�•4 Remben
b( /
Water-Swellable Tape
fi led llufferTube/
Watu-SwduWe Yam
/ '
Dielectric central Member/
ALTOS AII-Oiekctrk Cable)Dewing U-785
CORNING
Product Specifications
ALTOS® All-Dielectric Cables Corning
2-288 Fibers Cable Systems
Mechanical Specifications
Maximum Tensile Loads Installation: 2700 N(600 ibf)
Long-Term Installed: 890 N(200 tbo
Operating Temperature Storage: 40°to+70°C(-40°to+158°F)
Installation: -30°to+70°C(-22°to+158°F)
Long-Term: -40°to+70°C(-40°to+158°F)
Number Number Nominal Nominal
Maximum of of Weight Outer Minimum Bend Radius Representative
Fiber Fibers Tube Active Central kg/km Diameter Loaded Installed Coming Cable Systems
count Per Tube Positions Tubes Member (IbA000 ft) mm(on) cm(in) cm(in) Part Numbers'
2-4 2 5 t-2 Dielectric 97(65) 11.7(0.46) 17.5(6.9) 11.7(4.6) 004RW4-14101A20
5-30 6 5 I-5 Dielectric 96(65) 11.7(0.46) 17.5(6.9) 11.7(4.6) 030RW4-1410WO
31-36 6 6 6 Dielectric 109(73) 12.3(0.48) 18.4(7.2) 12.3(4.8) 036RW4-14101A20
37-60 12 5 4-5 Dielectric 99(67) 11.8(0.46) 17.7(7.0) 11.8(4.6) 060RW4-14101A20
61-72 12 6 6 Dielectric 113(76) 12.5(0.49) 18.8(7.4) 12.5(4.9) 072RW4-14101A20
73-96 12 8 7-8 Dielectric 146(98) 14.3(0.56) 21.4(8.4) 14.3(5.6) 096RW4-14101A20
97-120 12 10 9-10 Dielectric 184(124) 16.2(0.64) 243(9.6) 161(6.4) 120RW4-1410IA20
121-192 12 16 11-16 Dielectric 202(136) 17.8(0.70) 26.7(10.5) 17.8(7.0) 192RW4-14101A20
193-216 12 18 17-18 Dielectric 223(1.50) 18.5(0.73) 27.8(10.9) 18.5(7.3) 216RW4-14101A20
217-240 12 20 19-20 Dielectric 243(163) 19.4(0.76) 29.1(11.5) 19-4(7.6) 240RW4-14101A20
241-288 12 24 21-24 Dielectric 300(202) 21.5(0.85) 32.2(12.7) 21.5(8.5) 288RW4-14101A20
Note:
'Aaual diameter may vary by±5%.
'Pkau Contact Conning Cabk Systens Customer Service to verify a speafu designs part number when ordering.
Coming Cable Systertts U:C•PO Box 489•Hickory,NC 28603-0489 USA
1-800-743-2675*FAX:828-901-5973•Intemational:+t-W-goi-SOoo•LtWWwww"ming cam/cablesystems
CORNW Coming Cabe Systems reserves the tight to improve,enhance.and modify the features and specifications of Coming Cabe Systems'products
W without prior ratWxzbm AUM is a registered trademark of Comm Cabk System&ands,inc Dry is a trademah of Comm Cabe Systems
° �vi°v"'anat10n &ands,inc M Other trademach are the properties of their respective avmersCOming Cable Systems is ISO gom certified A%6,zow Coning
Cable Syst ems.All rights reserved.Published in the USA CLTi4-H9/February zooz/6M
Attachment 1
City of Elgin, Illinois
Certification Requirements
Please submit all required forms and documentation, fully completed and signed,with your
proposal. No proposal will be accepted without this information
To assure compliance with the City of Elgin's Affirmative Action Ordinance,all contractors and
vendors. Herein referred to as"Respondents", are requested to submit the following information_
1_ Workforce analysis based upon the requirements established in the Equal Employment
Written Commitment Guideline.
2. Provide a written commitment outlining the steps that the Respondent plans to take in the
area of recruitment and promotion of minorities and females to assure equal employment
opportunity. (A copy of the Respondent's affirmative action plan may be submitted in lieu of
this requirement.)
3. To assure compliance with the City,of Elgin's Sexual Harassment Ordinance, all
Respondents must submit a signed sexual harassment form enclosed with the Invitation to
Proposal.
4. The undersigned certifies that the Respondent is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless there is a pending proceeding
contesting the tax.
5. The undersigned certifies that the Respondent is not barred from offering on this solicitation
as a result of a conviction for the violation of State law prohibiting proposal-rigging or
proposal-rotating.
6. The successful Respondent agrees that upon acceptance by the City of Elgin, the executed
Invitation to Proposal along with all instructions,conditions, and specifications attached
thereto constitute a binding contract which may be enforced by the city.
Signature/Title '�{/1- J
Company Name
Address
Phone Number
FEIN No. �3s� —A19 3
60
ACRUX Cabling/Notwires—Elgin MAN Proposal
CERTIFICATIONS IONS OF COMPLIANCE - ACRUX CABLING,
L.L.0
Illinois Human Riphts Act
ACRUX Cabling,L.L.C.complies with the provisions of the Illinois Human Rights Act(ACT)dealing
with equal employment opportunities(Section 2-105, 7751LCCS SQ-105)including equality of
employment opportunity and the regulations of the Department of Hunan Rights of the State of Illinois
and also must provide for the adoption and implementation of written Sexual Harassment Policies.
ACRUX Cabling certifies that it has complied with the requirements of the Illinois Hunan Rights Act,
effective July 1, 1991
Illinois Drug-Free Workplace Act
ACRUX Cabling,LL.C.,having in excess of twenty-five employees,does hereby certify to
Section 3 of the Illinois Drug-Free Workplace Act(111_Rev.Stat.Ch_ 127 par 132.313)that ACRUX
Cabling shall provide a dnxj4ee workplace for all employees engaged in the performance of work
under the contract by complying with the requirements of the Illinois Drug-Free Workplace Act and
further certifies that ACRUX Cabling is not ineligible for award of this contract by reason of debarment
for violation of the Illinois Drug-Free Workplace ACT.
Bidder Eligibility
Pursuant to Public Act 85-1295(Illinois Revised Statutes, 1987,ch.38,art-33E)ACRUX Cabling hereby
certifies that it is not barred from bidding on public contract for bid rigging or bid rotation and is not
barred from bidding on the aforementioned contract as a result of a violation of either Section 33E-3 or
33E4 of Article 33E of Chapter 38 of the Illinois Revised Statutes.
ACRUX Cabling,L.L.C.
Date:March 07,2002
38
Attachment 3
City of Elgin, Illinois
Sexual Harassment - - Policies and Programs
Effective July 1, 1993, every party to any contract with the City of Elgin and every eligible
Respondent is required to have written sexual harassment policies that include,at a minimum,
the following information:
1. the illegality of sexual harassment
2. the definition of sexual harassment under state law
3. a description of sexual harassment, utilizing examples
4. a vendor's internal complaint process including penalties
5. the legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission
6. directions on how to contract the department and commission
7. protection against retaliation as provided by Section 6-101 of the Human Rights _act
I hereby affirm that the organization which I represent has in place sexual harassment
policies which include the required information set fourth above, and I hereby agree to
furnish the City of Elgin - Human Resources Department with a copy of these policies if
they so request. ,.
F•f3 �
Sia bnature/Title
Company t '
Date zjl
Sexual harassment is defined as follows:
"Sexual harassment" means any unwelcome sexual advances.or requests for sexual favors or any
conduct of a sexual nature when(1) submission to such conduct is made either explicitly or
implicitly a term or condition of an individual's employment, (2) submission to or rejection of
such conduct by an individual is used as a basis for employment decisions affecting such
individual,or(3)such conduct has the purpose or effect of substantially interfering with an
individual's work performance or creating an intimidating, hostile, or offensive working
environment. "
Any questions by contracting parties or eligible Respondents concerning compliance with these
requirements should be directed to the City of Elgin- Human Resources Department at(847)
931-5618.
63
I hereby agree to fully indemnify and hold the City of Elgin harmless from any and all
liability, loss or damage including costs of defense or claim,demands, costs of judgment
against it arising from any sexual harassment complaint resulting from the act of any
member of my organization in the performance of this cop{act.
Signature/Title
Company L �
Date 317
64
Attachment 4
TAX/COLLUSIONIDEBARMENT/PREVAILING WAGE AFFIDAVIT
State of
County of .
being first duly sworn, deposes and says:
That he is /% `�. ", of the firm of the
party making the foregoing proposal and that the R ndent is not barred from contracting with
any unit or local government as a result of a violation of 720 Illinois Compiled Statutes_ Section
5/')3E-") or 5/33E-4, as amended; and, no collusion or agreement among other Respondents or
prospective Respondents to bid a fixed price or otherwise restrain freedom of competition by
agreement has taken place; and, Respondent is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless there is a pending proceeding
contesting the tax. The Respondent also certifies that it shall comply, where-app I 1cab le'with the
Prevailing Wage Act 820 ILCS 130/0.01 et seq.
Signature of Respondent, if an individual:
Signature of Respondent, if a partnership:
Subscribed and sworn to
before me this day of
, 20
Signature of Respondent; if a corporation: My commission expires:
i�z t
SEAL
Notary Public
President
z
Se e
v
�"( 65
05/28%2002 12:59 8158852933 UNDERGROUND SERVICES PAGE 03
�� CERTIFICATE OF UA LITY IRSURANC a 03
THIS CERTIFICATE I8 133UE AS A MATTER OF MIF
PRODUM ONLY AND COMERS NO RIGHTS UPON THE CERTIFICATE
Market Insurance Group
HOLDER-TM CERTIFICATE DO"NOT AMEND,EXTEND OR
2601 Raid Farm a ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
Rockford IL 61114 COMPANIES AFFORDING COVERAGE
COMPANY
Market Insurance Croup A Cincinnati Insurance Company
015-654-0001 1 -654-2743
iksuftBO COMPANY
B Cincinnati Casualty Company
COMPANY
Underground Services, Inc. C
p0 Box 16113 COMPANY
LOVea park IL 61132-6173 d
COVERAWS
TM a TO CERTIFY THAT THE POUChn Of VAURANCE uVM BELOW HAV!RMN d*JED TO THE INSURED NAMED ABOVE FOR THE POLICY PNpOO
00C,ATm.NOTM WANION4 ANY REQUWt& ff1 TU M OR CONDITION OF ANY CONTVA*T OR OTHER DOCUMENT WITH RQ*wT TO wTpCH THIS
COMRC.AM MAY K USUND OR MAY PERTANI THE BiaUIW=AFFOROEO eY THE POUCIES DV*CmOW HERM a SUBJECT TO ALL THE MAW
W(CILMONS AM COND(TIOIW OF SUCH r0U6XE6-UM FT9 6WMN MAY HAVC-Beft REOUCED OY PALO CLM -
tYE OP NtuRAHCE POLCY RMBR TE IP G N) �Y n uMrrs CA DA MA OY DATE LTR
GENWAL AGGREGATES a N/A
A X commmaALaeexAtuAwn' CPP0710587* 01/01/02 01/01/03 PROoum-CowoPAoG $2 000,000
111.0 MADE g O-CUR PmtsoNAL a AM 16NIRY $1,000,000
OWNW6&CON ItACTORSPROT H:ACH000kwowNCE 31,00 000
FM DAMAGE(AM are&*1 $500,000
Meo ow am v«wM $10,000
AUTOMOOIL!UA60.ITY coaaNeD SsmLe umrr $1,000,000
A X AI+'r CPP0710587* 01/01/02 01/01/03
ALL OWNED AUTOS OODCY INJURY =
SCHEDULED AUTO$ (Par vanoN
HIRED AUTOS BODILY(NJURY
IPersC wono
IION.OYNIQD AUTOS
PROPERTY OAMA06 f
GARAaE WMLlTY AUTO ONLY•eA ACCIOENT I
ANY AUTO OTHER THAN AUTO ONLY.
EACH ACC WMT i
AGGREGATE $
WCUS u„RK,TI, EACH OCCURRENCE S 5 C 0001_000
A X LgmmuAFORM CCC4463338 01/01/02 01/01/03 AGGREGATE S
OTrI XIMAH UY8R4LLAFORM $
WORIOW COMP[NIATM AND •
EMPLOY LIABNJTY EL EACHACGDENT $1001000
B �E v+CL XC8981578-03* 01/01/02 01/01/03 aemseASC•POUCYUWT 55009000
Of"CCRa AIL! FIEXCL EL 002EAW-EA EMPLOY" 1100,000
OTHER
000ruiPTIoN of OrlRATION8n OCA [TOM
Aqg {Lte lisLitsre 1to in force at affective data of Policy- Tha 1
ON Z nCis lis Elgin tional
Projedtaured ATTMA for general, auto l abut►
CERIIFICAre HbLwR CANCELLATION
C IELGET. SHOULD ANY OF THE A00VE DESL�POLICIES BE CANC9IEO BEFORE THE
M4RATM DATE THEREOF,THE ISSUING COMPANY WR L ENOEAV'OR TO MAC
10 OATS WIBTTEN NOTICE TO THE CERTDWATE HOLDER NAMED TO THE LEFT,
City of Elgin
150 Dexter Road BUT FAILURE TO SUCH NOTICE NOONJUAT10NORLIABBJTY
Elgin IL 60120 OPANY Rr 4teSENTAT&W,
TIVE
Mark Ir tip
MAY-28-2002 TUE 02:39 PM FLYNN INS AGENCY FAX N0. 8158776393 P. 01
Aroma CERTIFICATE OF LIABILITY INSURANCE..�ID RG DATE(M ,
101(00
UX-2 05/20/02
PFCODUGW - THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Flynn Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
P. O. Box 15490 HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
4455 N. Mulford Road ALTER THE COVERAGE AFFORDED BY THE KtICIES BELOW.
Rockford IL 61132
Phone: 815-877-4100 Fax-.615-677-6393 INSURERS AFFORDING COVERAGE
INSURED INSURERk Continental Western 1:Zaurance
INSURER 9:
Acxux Cab"ng, LLC "! RC:
--
5046 27th Ave WSURER0:
Rockford TL 61109 -- -- - ----. - -
INSURER E:
COVERAGES
TW POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REOUREMEHT,TERM OR OONnMON OF ANY CONTRACT OR OTHER DOCUMENT WITN RESPECT TO WHICH THIS CERTFICATE MAY BE ISSUED OR
MAY PERTAIL THE ISUWINOE AFFOROEO OY THE POLICIES OESCREED HEREIN IS:UEUECT M ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SO--H
POLICIES.AWREfaATE L*tTS SHOWN WY HAVE BEEN REDUCED 6Y PA0 CLAN4.
MLKF-
TYPE OF INENIRANCE POLICY NUMBER
GATE DATE I I L HOTS .
GE M LIABILITY EACH oCCURREIVCE $1,000,000
A x NMMEROMCENERALLJAWTY RK464 01/15/02 01/15/03 FIRE DAMAGE(AC(O4s" $100,000
CLAW MADE a OCCUR MED W(A^Y ftm P6ma4 $5,000
--
____ PERSONAL&AOV INJURY A f -
_ GENERlILAO(3RCi3ATE f 2 000,000
GEM AGGREGATE LIHUT APPLIES PER: PRODUCTS-COIAPIOP AGG $2 000,000
-... PRO.
..
POLICY JECT I LOC -- --
AUTOMOBI.ELIA -ITY
SI LaIr
A ANYAUTO RK464 01/15/02 01/15/03 T $500,000
X ALL OWNED AUTOS -- ---
BODILY INJURY j
X SCHEDULED AUTOS (Pw vwzon)
X H*WDAUT05
6000..Y MLri1RY f
X NmowNEO AUTOS (P-A-id"
---------- PROPERTYDAIW(G3E f
(Poi a( �j
OARAOC L IA4ILITY AUTO ONLY-EA!.CCIDENT f
ANYAUTO OTHER THAN Fa ACC j
AUTO ONLY: AGG f
EXCC"LIABWTY EACH OC XJRIZEVCE s
OCCUR f-1 CLNAA6MAOE AGGREGATE- ------ j
_ s
OEOUCTELE - j —
RETENTION f f
Y*CAV( iE COLMENSATTON AND TORY xTu ER A EIMPLOYFRS LII1811IiY RK464 01/15/02 01/15/03 E.L EACH ACCprNT S3000000
EL DISEASE-F-f,9WN.OYEE $1000000
El-U.SEASE-PdIJCYWUT $1000000
aTNER
A Umbrella Coverage RK46422 01/15/02 01/15103 OA000000
DESCRIPTION OF SWNS AWEO GY ENOORSENMENri6PECIAL PROVISIONS
CERTIFICATE HOLDER N ADDITIONAL INSURED.-INSURER LETTER= CANCELLATION
CITYOFE SHOULD ANY OF THE ABOVE DESCRISEA POLICES KC W:EUM BETORE THE EXPIRATION
GATE THERECW THE ISWM INSURER WILL ENMAVOR TO MAIL DAYS WRITTEN
City Of Elgin NOTICE TO THE CERTIFICATE HOLDER NA 4en TO n1W LITT,BUT FAILURE TO OO SO 04ALL
150 Dexter Ct. IW9W NO OULXIAWN OR LWO ITY OF ANY KM UPON THE MkIRFx,Ira AGWn OR
Elgin IL 60120 T!
AUTHCMtIiEO n I e
Christina cco
Amon*A-1q ITI07% c+4497gI 0 V-fWPnQATMU 1444
ATTACHMENT 8
PERFORMANCE BOND Bond No. 355300
We, the undersigned, Acrux Cabling, LLC
(Name of Contractor)
5049 27th Ave. Rockford IL 61109
(Address of Contractor)
Corporation (Corporation, Partnership,or Individual)
hereinafter called"Principal", and Rr.I Ins an P om�a�c y
(Name of Surety)
18100 Jefferson Park Rd. Ste 104 Cleveland, OH , (Address of Surety)
44130
hereinafter called"Surety", are held and firmly bound unto the CITY OF ELGIN, 150 Dexter
Court, Elgin, Il 60120, hereinafter called"Owner", in the sum of
Five Hundred Thirty Five Thousand and 00/100 Dollars($535,000.00 .
We hereby jointly and severally bind ourselves, our heirs,executors, administrators, successors,
and assigns.
Principal has entered into a certain contract with Owner,dated the day of
, 20 , a copy of which is attached Hereto and made a part hereof, for the project
known as:
METROPOLITAN AREA NETWORK
and Principal and Surety hereby bind themselves to Owner for the performance of the contract.
Now, therefore, if Principal shall well, truly and faithfully perform its duties, all the
undertakings, covenants, terms, conditions, and agreements of said contract during the original
term thereof, and any extensions thereof which may be granted by Owner, with or without notice
-to Surety and during the guaranty period set forth in the contract, and if it shall satisfy all claims,
obligations, requirements and demands incurred pursuant to such contract, and shall fully
indemnify and save harmless Owner from all costs,damages, suits, causes of action and any and
all other liability of whatsoever nature, which it may suffer by reason of Principal's failure to do
so, and shall reimburse and repay Owner all outlay and expense which Owner may incur in
making good any default, then this obligation shall be void; otherwise, this bond shall remain in
full force and effect;-provided, further, that the said Surety for value received hereby agrees that
no change, extension of time, alteration or addition to the terms of such contract or to the work to
be performed thereunder or the specifications accompanying the same shall in anyway affect its
obligation on this Bond. Surety hereby waives notice of any such changes,extensions of time,
alterations or additions to the terms of such contract or to the work or specifications provided for
92
therein.
Provided, further, that no final settlement between the Owner and the Contractor shall
abridge the right of any beneficiary hereunder whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed on this 30thday of May , 20 02.
CONTRACTOR AS PRINCIPAL SURETY
(Signature) (Signature)
Name and Title �G% Name and Tit
Ke11y A. Jacob or e -in-Fact
SEAL SEAL
93
ATTACHMENT 9
PAYMENT BOND Bond No. 355300
We, the undersigned, Acrux Cabling, LLC
(Name of Contractor)
5049 27th Ave. , Rockford, IL 61109
(Address of Contractor)
Corporation (Corporation, Partnership or Individual),hereinafter called"Principal", and
RLI Insurance
Company (Name of Surety)18 i00 Jefferson Park Rd Ste 104 Cleveland, OH
(Address of Surety) 44130
hereinafter called"Surety",are held and firmly bound unto the CITY OF ELGIN, 150 Dexter
Court, Elgin, IL 60120, hereinafter called"Owner", in the sum of * Dollars
($535,000.00). We hereby jointly and severally bind ourselves,our heirs, executors,
administrators, successors and assigns.
*Five Hundred Thirty Five Thousand and 00/100 Dollars
Principal has entered into a certain contract with Owner dated the_day of ,
20_, a copy of which is attached hereto.and made a part hereof, for the project known as
METROPOLITAN AREA NETWORK
Now, therefore, if Principal shall promptly make payment to all persons, firms, subcontractors,
and corporations furnishing materials for or performing labor in the prosecution of the work
provided for in such contract, and any authorized extension or modification thereof, including
all amounts due for all materials used in connection with.the work,and shall promptly make
payment for all insurance premiums on said work, and for all labor performed in such work
whether by subcontractor or otherwise, then this obligation shall be void; otherwise this bond
shall remain in full force and effect.
Surety for value received hereby agrees that no changes, extension of time, alteration or
addition to the terms of the contract or to the work to be performed thereunder or the
Specifications accompanying the same shall in any way affect its obligation on this Bond, and it
does hereby waive notice of any such changes, extensions of time,alterations or additions to the
terms of the contract or to the work or specifications.
Provided,further,that no final settlement between the Owner and the Contractor shall abridge
94
the right of any beneficiary hereunder whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed on this30thday of M_ ay , 2002 .
CONTRACTOR AS PRINCIPAL SURETY
(Signature) (Signa
Name and Title: !� �Gfi�co /.� Name and Title. e A. Ja obs, Attorney-in-F.
n7Ai✓�.y /tZO�N�i.¢-
SEAL SEAL
95
D I V I S 10 N POWER OF ATTORNEY
9025 N.Lindbergh Dr. • Peoria,IL 61615
Know All Men by These Presents: BOND NO. SSB- 3 5 5 3 0 0
That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by
the approving officer if desired.
That RLI INSURANCE COMPANY, an Illinois corporation, does hereby make, constitute and appoint - Stephen T Kaziner,
Jam .s I.Moorg Dawn I AaMan- Bonnie Kruse Peggy Faun Alice Rhn ds Kelly A Jacobs lennifer I Mr.C'nmh _
Elaine Marcus Mary Beth Peterson Jointly or Severall y in the City of Countryside
State tate of
its true and lawful Agent and Attorney-in-Fact,with full power
and authority hereby conferred,to sign,execute,acknowledge and deliver for and on its behalf as Surety,the following described bond.
Any bond,undertaking,recognizances,or other written obligations(other than bail bonds,bank depository bonds,
mortgage deficiency bonds,mortgage guarantee bonds,guarantees of installment paper or note guarantee bonds)
providing the bond penalty does not exceed Five Million Dollars($5,000,000).
The acknowledgement and execution of such bond by the said Attorney-in-Fact shall be as binding upon this Company as if such
bond had been executed and acknowledged by the regularly elected officers of this Company.
The RLI INSURANCE COMPANY further certifies that the following is a true and exact copy of the Resolution adopted by the Board
of Directors of RLI Insurance Company, and now in force to-wit:
All Ioq¢5t po&cres undertakings;Powers.of Attorney,or,athei obligations of the corporation shall be executed in the corporate
name,of t)re domp !^bYtltePCesident Secretary;any Assistant Secretary,Treasurer, Vice President,or"by such other officers as
ors r4 -authorize The Preslderit, any Vice President,Secretary and Assistant Secretary,or;the Treasurer,
�tt13s t>r Fictr Agts who shall have authority to issue bonds,pglrcres, or undertakings in the name of the
;' �� e�sxp�;a�deal is nt>;C n�ces�� y fot tl�evalydty of any bonds policies, undettaking�, Powers of Attorney;or other
obrg ' - st ttrd cor ra on,zTh
- � �ri._ �� ��3l�tclr of�r�er and the'�gxporayte seal may be printed by facsimile."
(Blue shaded area above indicates authenticity)
IN WITNESS WHEREOF, the RLI Insurance company has caused these presents to be executed by its President with its corporate seat
affixed this 1st day of August,2001.
%lulla11Crtgr
�gANCr;�, •,,
RU INSURANCE COMPANY
6GgPGRgTct` gZ l
= SEAL -
- President
State of Illinois )
SS
County of Peoria ) •'••••••
N0
rr'rnrruMW%%%
CERTIFICATE
On this list day of August , 2001, before me, a Notary Public, I,the undersigned officer of RLI Insurance Company,a stock corpora-
personally appeared Jonathan E. Michael, who being by me duty tion of the State of Illinois,do hereby certify that the attached Power
sworn,acknowledged that he signed the above Power of Attorney as of Attorney is in full force and effect and is irrevocable;and further-
the aforesaid officer of the RLI INSURANCE COMPANY and acknowl- more,that the Resolution of the Company as set forth in the Power of
edged said instrument to be the voluntary act and deed of said Attornev,is now in force.In testimonywhereof,I have hereunto set my
corporation. hand and the seal of the RLI Insurance Company P Y this 30th day of
MA3r— --2QQ2
AXJC RLI INSURANCE COMPANY
Notary ublic By: C
"OFFICIAL SEAL" L� President
ror _ HME L.MONTGOME
a t'0MWJSS10rl EXPIRES 0ZWoU4
,wAnir moron
STATE OF ILLINOIS }
}
COUNTY OF COOK }
On May 30, 2002, before me, a Notary Public in and for said County and State, residing
therein,duty commissioned and sworn, personally appeared Kelly A. Jacobs,known to
me to be Attorney-in-Fact of RLI Insurance Company, the corporation described in and
that executed the within and foregoing instrument, and known to me to be the person who
executed the said instrument in behalf of the said corporation, and he duly acknowledged
to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seat, the
day and year stated in this certificate above.
My Commission Expires March 29, 2004
Notary Public
e�IAL SEAL
L WN L MORGAN
Y PUBLIC.STATE OF ILLINOIS
MMISSION EXPIRES.03128/04
%5 — City of Elgin
Agenda Item No.�
.r
tin
January 10, 2003 rag
• as E1�
rm
TO: Mayor and Members of the City Council LLL
FROM: Olufemi Folarin, Interim City Manager RNA IKEFFICIFNT SERVICES,
AND MIAUTY INFRASTNJCMM
SUBJECT: Phase Two of Fiber Optic Network Construction
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to enter into a
contract with Acrux Cabling, LLC for phase two construction of
an Elgin Metropolitan Area Fiber Optic Network.
BACKGROUND
During 1994, the cable tv franchise holder (then Jones
Intercable) , along with their own system, built a fiber optic
institutional network and turned it over to the City. This
fiber network, now known as Elginet, is shared, by
intergovernmental agreement, between the City of Elgin, School
District U46, Elgin Community College, and the Gail Borden
Library District . Some of the fiber provided by Jones is now
being used by the City as a fiber optic network that connects
City Hall, the Police Department, the Parks & Rec Grove Street
office, Hemmens Auditorium, Public Works, and the five fire
stations.. Elginet has proved to be of such usefulness and
benefit that most of the fiber strands provided by Jones are now
being used by one of the four partner agencies.
The scope of this project is to extend the fiber network, adding
more than 10 miles of new fiber in two phases. Phase One
included the new Public Works facility, the Water Department
facilities at Slade Ave meter shop and Riverside Water treatment
plant, the Wing Park facilities and the new Highlands pro shop.
Phase One was completed in December, 2002 . Phase Two will
include putting in fiber to the Bluff City Cemetery office, the
Elgin Sports Complex, the facilities at Lords Park, the new Area
77 fire station, Airlite Water Plant, and connecting Wing Park
to the City network. At the completion of Phase Two, all City
facilities will be included in the fiber wide area network,
Phase 2 of Fiber Optic Network Construction
January 10, 2003
Page 2
which will enable us to run voice, video, and data over the
-network. we will have the ability to share large data files, e-
mail, voice-mail, phone service, and video over the high speed
fiber network.
The fiber itself will have a useful life expectancy of more than
30 years. This fiber network will also serve as a starting
point to expand fiber services to businesses and residents in
Elgin. There is a very high probability of attracting a common
carrier that will buy some of the excess capacity to provide
high speed communications services to Elgin businesses and
residents.
Phase One of the project with Acrux went very well. The vendor
is very responsive to the needs and requirements of working with
the City. Acrux completed all required segments on time and
within budget. All segments completed in Phase One are now in
productive use.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
This project is being completed in two phases. Phase Two, which
is being recommended in this contract, is for $563,230. There
are sufficient funds available for phase two which will be
funded from three sources:
1. Riverboat Fund, MIS Strategic Plan Initiatives, account 275-
0000-791 . 92-47, project 219511, 2003 budgeted and available
$1, 141, 000, this project $356, 750.
2 . Water Fund Capital, Fiber Optic Connection, account 401-4002-
771.91-46, project 409011, 2003 budgeted and available $81, 000,
and account 381-4000-795 .91-46, project 409011, budgeted and
available $26, 540. The $26, 540 was transferred from the savings
of a previously completed project, for a total of $107, 504 .
3. Riverboat Fund, Fire Station 6 Land, account 275-0000-791.92-
31,project 289505, 2001 budgeted and available $670, 000, this
project $98, 940 .
"' Total cost for phase two is $563,230.
Phase 2 of Fiber Optic Network Construction
January 10, 2003
Page 3
C3AL IMPACT
None.
ALTERNATIVES
1) Approve the contract to Acrux Cabling as recommended.
2) Do not approve a contract.
RECOMMENDATION
It is recommended that the City Council approve the phase two
contract with Acrux Cabling, LLC in the amount of $563,230.
Respectfully submitted,
Olufe i F rin
Interi ty Manager
JM/jm
Attachments
` a
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
6. Price Proposal
6.2 Task 2—Segment Pricing for Installation of Underground Duct and Single
Mode Fiber Optic Cable
Segment 6—Fire Station 5 to Lords Park Facilities $ 89,940.00
Segment 7—Fire Station 5 to Bluff City Cemetery $ 82,630.00
Segment 8—City Hall to School District U46 Admin Hub $ 85,700.00
Segment 9—Highlands Club House to Sports Complex Office $ 60,800.00
Segment 10—CrystalXimball St to Wing Park Club House $ 37,680.00
Total from MIS Strategic Initiatives 275-0000-791.92-50 $356.750.00
Proj#219511
Segment 11 —Airlite Water Treatment Plant to Fire St 4 $107,540.00
Total from Water Fund Captia1401-4002-771.91-46
Proj#409011
Segment 12—City Hall to Area 77 Fire Station $ 98,940.00
Total from Fire Station 6 Land 275-0000-791.92
Proj#289505
Grand Total Phase 2 fiber project cost $563,230.00