03-147 Resolution No. 03-147 Construction
:))1jV Illinois Department Resolution for Improvement by
Municipality Under the Illinois
of Transportation Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
Council or President and Board of Trustees
City of Elgin Illinois
City,Town or Village
that the following described street(s)be improved under the Illinois Highway Code:
Name of Thoroughfare I Route l From To
Kimball St. Bridge State Street Grove Avenue (-300'west of)
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of the investigation by ground penetrating radar as to the
condition of the bridge deck beams. The removal of the asphalt wearing surface, grout joint repairs as needed,
replacement of the waterproof membrane, expansion joint repairs, repair deck beams where needed,
and application of 2-3"asphalt wearing surface. This resolution includes the engineering services needed for
contract productin and construction inspection. and shall be constructed 60 feet wide
'd be designated as Section 03-00172-00-BR
2. That there is hereby appropriated the (additional ❑ Yes ® No)sum of four hundred thousand
Dollars ( $400,000.00 )for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
APPROVED I, Dolonna Mecum Clerk in and for the
City of Elgin
JUN 2 0 2003 City,Town or Village
County of Kane and Cook , hereby certify the
Date
foregoing to be a true, perfect and complete copy of a resolution adopted
by the Mayor and City Council
Council or President and Board of Trustees
Department of Transportation at a meeting on May 2 8 , 2 0 0 3
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
29th day of May, 2003
District Engineer
(SE
Clerk
City,Town or Village
BLR 4103(Rev.11100)
Illinois Department of Transportation
Division of Highways/District 1
201 West Center Court/Schaumburg,Illinois 60196-1096
LOCAL ROADS AND STREETS
Motor Fuel Tax—Improvement Resolution
City of Elgin
Section No.: 03-00172-00-BR
Kane County
June 23, 2003
Ms. Dolonna "Loni" Mecum
Clerk
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Ms. Mecum:
The resolution for the above-referenced section adopted by the City Council on
May 28, 2003 was approved as of June 20, 2003. This provides for the
rehabilitation of the Kimball Street Bridge over the Fox River including
engineering fees and appropriates $400,000 of motor fuel tax (MFT) funds for
the subject section.
Enclosed is one copy for your records. If you have any questions or need
additional information, please contact Marilin Solomon, MFT field engineer, at
(847) 705-4410.
Very truly yours,
John P. Kos,P.E.
District Engineer
��d%�;�Cti+
By: ",OS"
Marilin Solomon, P.E.
MFT Field Engineer
Local Roads and Streets
Enclosure
cc: Darrell Lewis w/encl.
MFT Auditors no/encl.
John Loete w/encl.
Hampton Lenzini &Renwick w/encI.
S:\Gen\Wp2\Current MFT Letters\CS030623MS-Mecum.doc
Resolution No. 03-147 Construction
Itiino• De artment Resolution for Improvement by
p Municipality Under the Illinois
of Transportation Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
Council or President and Board of Trustees
City of Elgin Illinois
City,Town or Village
that the following described street(s)be improved under the Illinois Highway Code:
Name of Thoroughfare j Route I From I To
Kimball St. Bridge State Street Grove Avenue (-300'west of)
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of the investigation by ground penetrating radar as to the
condition of the bridge deck beams. The removal of the asphalt wearing surface, grout joint repairs as needed,
replacement of the waterproof membrane, expansion joint repairs, repair deck beams where needed,
and application of 2-3"asphalt wearing surface. This resolution includes the engineering services needed for
contract productin and construction inspection. and shall be constructed 60 feet wide
'd be designated as Section 03-00172-00-BR
2. That there is hereby appropriated the (additional ❑ Yes ® No)sum of four hundred thousand
Dollars ( $400,000.00 )for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
APPROVED I, Dolonna Mecum Clerk in and for the
City of Elgin
City,Town or Village
County of Kane and Cook , hereby certify the
Date
foregoing to be a true, perfect and complete copy of a resolution adopted
by the Mayor and City Council
Council or President and Board of Trustees
Department of Transportation at a meeting on May 28, 2 0 0 3
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
29th dayof May, 2003
District Engineer
(SE, )
Clerk
City,Town or Village
BLR 4103(Rev. 11/00)
•
f r 4,1 0 F E�ci
70.6
Agenda Item No.
City of Elgin
E tt !
May 9, 2003 L
G _ `:s
r
nllEi
LPIG:I ARM
TO: Mayor and Members of the City Council N ►fit► s
FROM: David M. Dorgan, City Manager ��CI
FINANCIALLY FIC IENEERVICEVERNMENT
EFFKIENT SERVICES
AND QUALITY INFRASTRUCTURE
John M. Loete, Public Works Director
SUBJECT: Approval of MFT Construction Resolution for Bridge
Maintenance
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider the
approval of a construction resolution authorizing the
expenditure of Motor Fuel Tax funds for the purpose of bridge
maintenance.
BACKGROUND
The City annual Motor Fuel Tax program normally includes five or
six contractual maintenance projects . One of those projects has
been for bridge maintenance and typically includes work like the
sealing of concrete bridge decks, minor concrete repairs to the
deck and parapet, and erosion control below the bridge. This
year' s project is to be a much more aggressive project that
replaces asphalt wearing surface of the Kimball Street Bridge
that has rutted and shifted.
Last fall a small hole (-.5" ) developed in the asphalt on the
bridge . The hole was repaired by Public Works crews by removing
a section of asphalt surface down to the concrete beams that
support the bridge and placing a steel plate over the hole. This
was then covered with an asphalt patch. While the repair was
being made, it was noted that the top of the concrete beam
exposed in the hole was much thinner than that shown on the
bridge plans. The surface of the concrete in the cleared area
also showed scars from the pavement grinder used to strip the
rft old surface when the bridge deck was widened in 1997 .
Approval of MFT Construction Resolution for Bridge Maintenance,
May 9, 2003
Page 2
These findings raised concerns that the deck may have other
locations where damage has been done by pavement grinding. If
such areas exist, the resurfacing project would be the ideal
time to repair them. An investigation into the condition of the
deck beams is currently being conducted to insure that any such
damage is located and that the resurfacing project provides
adequate repairs to insure that the new surface will not be
compromised.
When IDOT staff reviewed the scope of the City' s intended
project, they decided that it exceeded the guidelines for the
extent work allowed under the normal maintenance resolution but
rather should be done under a separate construction resolution.
The appropriate IDOT resolution form is attached. The resolution
is authorizing funds to be used for a project with the following
scope : 1) remove the old asphalt wearing surface, 2) repair deck
locations as needed, 3) repair the grout joints between the deck
beams as needed, 4) install a waterproof membrane, 5) repair
expansion joints as needed, and 6) replace the asphalt wearing
surface and striping. The resolution will also cover all
engineering services required for contract production and work
inspection.
The latest engineer' s estimate for the bridge investigation,
construction work and construction inspection is $400, 000 . This
is $300, 000 higher than was allocated for bridge maintenance in
the 2003 MFT Maintenance Estimate approved in February. The
additional funds will be taken from the greater than anticipated
unexpended fund balance for the 2002 MFT budget discovered with
the closeout of the last two projects . See the memo for the
Supplemental Resolution for the 2003 Municipal Estimate of
Maintenance Costs on tonight' s agenda for details on the
determination of the additional funds .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
gO6L--- IMPACT
The Motor Fuel Tax Fund, Bridge Maintenance, account number,
els- 290-0000-791 . 41-08 , project number 339788, has a budget of
Approval of MFT Construction Resolution for Bridge Maintenance
May 9, 2003
Page 3
$100, 000 . The additional $300, 000 needed to fund the $400, 000
project will be transferred from the available fund balance
referenced in the BACKGROUND paragraph.
EGAL IMPACT
None .
ALTERNATIVES
1 . Approve the construction resolution for $400, 000 as
recommended.
2 . Do not approve the construction resolution and do not
pursue this project at this time.
RECOMMENDATION
It is recommended that the City Council approve the construction
resolution in the amount of $400, 000 for the resurfacing of the
Kimball Street Bridge .
Respectfully submitted for Council consideration.
cab
Attachment