03-141 Resolution No. 03-141
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ASSOCIATED ELECTRICAL CONTRACTORS, INC. CONSTRUCTION
FOR THE NEW PUBLIC WORKS FACILITY
WHEREAS, the City of Elgin has heretofore entered into a
contract with Associated Electrical Contractors, Inc . for the new
Public Works Facility; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that David M. Dorgan, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference .
s/Ed Schock
Ed Schock, Mayor
Presented: May 28, 2003
Adopted: May 28, 2003
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILITY
CHANGE ORDER No. 1
SCOPE: Change Order No. 1 will remove work items from the lump sum contract with
Associated Electrical Contractors, Inc for Bid Item D-5, "Lighting and Electrical Modifications"
of the New Public Works Facility Project - Bid Package D.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is
authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
ITEM TOTAL
1. Delete base bid 750 KW generator with oil tank and wiring ($120,000.00)
2. Delete 12 bollard lights from employee entrance area and install 2 ($10,000.00)
wall lights to light sidewalk
3. Revise feeder to panel RPWB to feed from panel PPC with local ($ 4,500.00)
transformer
4. Revise feeder to panels RPSB-1 and RPSB-2 from panel PPC with ($ 9,400.00)
75 KVA transformer located on mezzanine above panels
5. Reuse existing panels for panels RPGB, PRWA and PPSB ($ 1,500.00)
6. Use screw fittings in lieu of compression and use thin wall conduit ($ 2,500.00)
instead of aluminum
The original contract with Associated Electrical Contractors is for $579,400.00. By reason of
Change Order No. 1, the contract for Bid Item D-5, "Lighting and Electrical Modifications" of
the New Public Works Facility Project - Bid Package D will be decreased by the amount of one
hundred forty-seven thousand nine hundred and 00/100 dollars ($147,900.00). The new contract
amount, inclusive of Change Order No. 1 is four hundred thirty-one thousand five hundred and
00/100 dollars ($431,500.00).
ELGIN, ILLINOIS
PROJECT 339570—NEW PUBLIC WORKS FACILITY
CHANGE ORDER No. 1
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2003.
Recommended:
PUBLIC WORKS DEPARTMENT
By: \c}//N /1. LcET�
Title: 6)A--�Q � %O14 6 F/141L/c- h4&' /-
Date: -5'72z9/1-7
Accepted: z i._ 2
ASSO TED ELECTRICAL CONTRACTORS, INC.
Party of the Second Part (Contractor)
By: G'1
Title: ctr\i, 1::
Date: C f I t p
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title: ee,,>* `�--
Date: c ./Zz74'j
,
¢Gof 1 City of Elgin Agenda Item No.
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G °I 101
May 9, 2003 I !WO P.do l
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N "�►' m ' 100
FINANCIALLY STABLE CITY GOVERNMENT
Council EFFK TENT SERVICES,
TO: Mayor and Members of theCity ANDOUAUTVINFRASTRUCTURE
FROM: David M. Dorgan, City Manager 110
John M. Loete, Public Works Director
SUBJECT: Authorization of Change Order No . 1 for Bid Item D-5,
"Lighting and Electrical Modifications" For the New
Public Works Facility
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorization of Change Order No. 1 for the subject project .
BACKGROUND
The City Council awarded the contract for electrical and
lighting modifications (Bid Item D-5) at the new Public Works
Facility to Associated Electrical Contractors at their meeting
on April 23 , 2003 . The project consisted of some extensive
modifications to the electrical system in the building to
facilitate the specialized uses in the department, especially
the fleet maintenance function. At the time of contract
approval, it was indicated that a change order would be sought
to delete the installation of a standby generator from the
project . This deletion was to be done to get a major cost
reduction in order to create an adequate contingency in the
project budget .
Change Order No. 1 (attached) will delete the generator as well
as take advantage of several "value engineering" suggestions
from the contractor. The total reduction in the contract cost is
$147, 900 and it reduces the value of the contract with
Associated Electrical Contractors to $431 , 500 . 00
r COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
(r CO#1 For Bid Item D-5, New Public Works Facility
May 9, 2003
Page 2
101 -INANCIAL IMPACT
The total cost of this change order is a credit of $147, 900 . 00 .
Funding for the Public Works Facility Project is budgeted under
project number 339570 in the following accounts :
275-0000-791 . 92-36 $4 , 126, 510*
276-0000-795 . 92-36 $1, 985, 000
376-4000-795 . 92-36 $1, 000, 000
380-4000-795 . 92-36 $1, 000, 000
382-0000-795 . 92-36 $3 , 800, 000
382-4000-795 . 92-36 $ 200, 000
$12 , 111 , 510
*Including Precision Glass rental payments of $411, 510
Of this amount, $464, 283 remains unencumbered in the project
budget . A summary of actions to be funded by this balance is
below.
Item Status Cost
Bid Package E 5/14/03 Agenda $ 169, 855 . 81
Postl-Yore Amend. 5/14/03 Agenda 142 , 000 . 00
CO#1 Item D-5 5/14/03 Agenda (147, 900 . 00)
Security System 5/14/03 Agenda 39, 910 .22
Added Cost As Of 5/14/03 $ 203, 866 . 03
If approved, the action items on the agenda tonight will leave a
balance of $260, 417 to provide for contingencies on the numerous
lump sum contracts .
LEGAL IMPACT
W01/4
None.
ALTERNATIVES
1 . Approve Change Order No. 1 as recommended.
2 . Do not approve Change Order No. 1 .
CO#1 For Bid Item D-5, New Public Works Facility
May 9, 2003
Page 3
RECOMMENDATION
It is recommended that the City Council authorize execution of
Change Order No. 1 with Associated Electrical Contractors in the
amount of a credit of $147, 900 . 00 for -Bid Item D-5, "Lighting
and Electrical Modifications" for the new Public Works Facility
Respectfully submitted for Council consideration
jml
Attachment
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