03-104 Resolution No. 03-104
RESOLUTION
AUTHORIZING EXECUTION OF A SPECIAL EV' NT CO-SPONSORSHIP
AGREEMENT WITH PREMIER SPO' S CAMPS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, and Dolanna Mecum, City Clerk,
be and are hereby authorized and directe. to execute a Special
Event Co-Sponsorship Agreement on behalf of the City of Elgin
with Premier Sports Camps for the Nike Gids USA Cup on July 25,
26 and 27 at The Centre, a copy of which is attached hereto and
made a part hereof by reference.
s/ Ed Schock
Ed Schack, Mayor
Presented: April 23, 2003
Adopted: April 23, 2003
Omnibus Vote: Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SPECIAL EVENT CO-SPONSORSHIP A 1i REEMENT
THIS AGREEMENT made and entered into this 9th day of A.ril, 2003, by and between the
CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as the "City") and
Premier Sports Camps, a California corporation(hereinafter ref-. ed to as "Premier Sports"),
WITNESSETH
WHEREAS, Premier Sports, operates at 5078 San Gonza o, Santa Barbara, California,
93111; and
WHEREAS,Premier Sports Camps has proposed a special e ent in the form of a Nike Girls
USA Cup event for July 25, 26 and 27 2003, to be conducted at The Centre Fieldhouse at 100
Symphony Way,Elgin,Illinois, 60120(hereinafter referred to as he"subject special event");and
WHEREAS, Elgin Municipal Code Section 13.25.020A requires special events to be
sponsored and conducted by not-for-profit corporations or also o'ations or by public bodies;and
WHEREAS, Premier Sports has requested that the City I o-sponsor the subject special
event; and
WHEREAS, the City has determined that the subject spec al event will attract additional
interest in the center city area and will assist in promoting furth-r redevelopment of the center
city area; and
WHEREAS,the City Council has further determined that it is in the best interests ofthe City
to co-sponsor the subject special event with Premier Sports in .ccordance with the terms and
conditions of this Co-sponsorship Agreement; and
WHEREAS,the City of Elgin is a home rule municipality a. defined in Article VII, Section
6a of the 1970 Constitution of the State of Illinois and is autho 'zed to exercise any power and
perform any function relating to its government and affairs; an
WHEREAS, the co-sponsorship of the subject special e ent and promoting the further
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interest in redevelopment of the City's center city area pertains to he government and affairs of
the City of Elgin.
NOW, THEREFORE, for and in consideration of the mutu. promises and undertakings
contained in this Agreement, and for other good and valuable .onsideration, the receipt and
sufficiency of which is hereby acknowledged, the parties hereto .gree as follows:
1. The foregoing recitals are hereby incorporated into t 's Agreement in their entirety.
2. The City and Premier Sports hereby agree to co-spa nsor the proposed Nike Girls
USA Cup event on July 25, 26 and 27, 2003. The subject spec'al event will be located at the
Centre Fieldhouse and shall be conducted between 9:00 a.m. to :00 p.m. each day.
3. Premier Sports, notwithstanding the City's co-spo sorship of the subject special
event, agrees that pursuant to this Agreement and pursuant to th; provisions of Elgin Municipal
Code Section 13.25.090, Premier Sports shall be strictly liable for the acts of its volunteers,
officers and employees. Additionally,Premier Sports shall to the fullest extent permitted by law
indemnify, defend, and hold harmless the City, its officers, e ployees, agents, boards and
commissions from and against any and all claims, suits, jud„ ents, costs, attorney's fees,
damages or other relief arising out of or in any way connected ith the subject special event or
any acts or omissions of Premier Sports, its agents, volunteers sr employees. Nothing herein
affects Premier Sports' duty to defend the City. In the event of y action against the City or its
officers,employees, agents,boards or commissions covered by t e foregoing duty to indemnify,
defend and hold harmless, such action shall be defended by legal counsel of the City's choosing.
The provisions of this paragraph shall survive any termina ion and/or expiration of this
Agreement.
4. Premier Sports shall also provide, without cost to t e City, the insurance written in
occurrence form required pursuant to Elgin Municipal Code Section 13.25.070 naming the City
as a primary, non-contributory coinsured with limits of not les' than $500,000 per occurrence
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and excess coverage of not less than $5,000,000 covering gene .1 liability including personal
injury and property damage. This insurance shall apply as primary insurance with respect to any
other insurance or self-insurance programs afforded to the City. here shall be no endorsement
or modification of this insurance to make it excess over other avai able insurance,alternatively,if
the insurance states that it is excess or pro rata, it shall be endorse o to be primary with respect to
the City.
5. In consideration of Premier Sports being solely r;sponsible for conducting the
subject special event and for all costs associated with the subj-ct special event as provided
herein,the parties understand and agree that Premier Sports shall i►a entitled to retain any income
received from the subject special event.
6. Premier Sports will pay to the City $1,000 per day 1$3,000 total) for the rental of
The Centre Fieldhouse and $1 from each admission ticket purc ased to benefit the Parks and
Recreation Youth Scholarship Fund.
7. The City shall allow the sale of tickets at The Centre ieldhouse door for admission
into the event as well as the sale of event merchandise during th- event.
8. The City shall be recognized as a sponsor of the Nike Girls USA Cup event and shall
receive the benefits of sponsorship consistent with the level of s pport provided. At minimum,
the City's support shall be acknowledged in print materials prom,I ting the organization or event,
radio advertising, "web page" information and event pro: ams. Three samples of this
acknowledgment shall be provided to the City. A logo provided ►y the City shall be used for this
purpose.
9. Nothing contained in this Agreement shall be const ed to relieve Premier Sports,its
officers, agents or employees, as well as any other participants i the subject special event from
complying with all applicable laws and regulations of the Cit , State and the United States,
including but not limited to obtaining any other permits or app ovals as required by law.
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10. This Agreement shall not be deemed or construed to create any employment,joint
venture, partnership or other agency relationship between the parties hereto.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date and year
first written above.
CITY OF ELGIN PREMIER SPORTS
By /1S< _ By
Ed Schock, Mayor Its Oji(CAOK d C op 1,4 i ioN 5
Attest: Attest:
City Clerk
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OF
�`� `\/-1. Agenda Item No.
§ City of Elgin
°?aT�oFE�- E
L t'. AL
March 21, 2003 G
1 _ ' ��-
N
TO: Mayor and Members of the City C.uncilANTI CULLTURAL OPPORTUATIONAL NITIES
/' FOR All CITIZENS
FROM: David M. Dorgan, City Manager I0 V
r
SUBJECT: Co-Sponsorship Agreement with P emier Sports Camps
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with inform.tion to consider a co-
sponsorship Agreement with Premier Spor s Camps for the Nike
Girls USA Cup event at The Centre.
BACKGROUND
Premier Sports Camps has requested tie use of The Centre
Fieldhouse to host the Nike Girls USA Cu. on July 25, 26 and 27,
2003, from 9 : 00 a.m. until 9 : 00 p.m. .aily. Premier Sports
Camps is a for profit, event coordin.ting agency based in
California. Nike is providing the f ' nancial support to be
listed as the title sponsor of the event . The event is a three
day basketball tournament hosted for college scouts and coaches
to view 13 to 17 year old girls' bas •etball players for the
purpose of college basketball recruitment.
Approximately 200 to 300 college scouts, 95 to 120 basketball
teams and more than 1, 000 spectators ar- anticipated to attend
over the three day event. The Elg ' n Area Convention and
Visitors Bureau estimated that the ev-nt could provide over
$400, 000 in local economic development .ollars from hotel stays
and restaurant purchases .
Attached is the proposed agreement . Th: following are the main
elements of the agreement between the lity and Premier Sports
Camps:
1 . Premier Sports Camps will pay to the City $1, 000 per day
($3 , 000 total) for the rental ol The Centre Fieldhouse
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(00m- Co-Sponsorship Agreement with Premier Spo is Camps
March 21, 2003
Page 2
and $1 from each admission ticke purchased to benefit
the Parks and Recreation Youth Scholarship fund.
2 . The City will allow the sale of tickets at The Centre
Fieldhouse door for admission into the event as well as
the sale of event merchandise duri g the event .
3 . Premier Sports Camps will be responsible for the
coordination, management, and stafling of the event .
4 . Premier Sports Camps will identif the City as a sponsor
on all printed event material a d any displays at the
event .
5 . Premier Sports Camps will provi.e insurance naming the
City as a primary, non-contriouting co-insured with
excess coverage of not less t an $5, 000, 000 covering
general liability, including personal injury and property
E damage.
With the combination of direct rental ees of $3, 000, the $1
from each ticket sold, the potential fo concession revenue via
the food/beverage contract with Cuisine America as well as the
local economic development impact, sta f is recommending the
City co-sponsor the Nike Girls USA Cip with Premier Sports
Camps .
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In comparison, the rate for a nonresident group to use the
Fieldhouse for this event would cost $2 700 per day or a total
of $8, 100 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTA TED
Elgin Area Convention and Visitors Bureau.
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FINANCIAL IMPACT
Rental revenue totaling $3 , 000 will be d-posited into The Centre
Rental account number 296-0000-542 . 03-On and the $1 per entry
ticket will be deposited into the Par s and Recreation Youth
Scholarship Fund account number 296-0000-231 . 38-00 .
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e'. Co-Sponsorship Agreement with Premier Spo is Camps
March 21, 2003
Page 3
\.J\) .VIEGAL
IMPACT
None.
ALTERNATIVES
1 . Enter into a co-sponsorship agree ent with Premier Sports
Camps for the Nike Girls USA Cup o be held at The Centre
Fieldhouse at no cost to the Cit , but allowing reduced
rental rates as well as the sale .f tickets for admission
and event merchandise.
2 . To not enter into a co-sponsorshi• agreement with Premier
Sports Camps for the event an. Premier Sports Camps
assuming the current Centre Field ouse rental charges of
$8, 100 for a nonresident group to hold the Nike Girls USA
Cup as well as allow the sale o tickets for admission
and event merchandise.
3 . To not enter into a co-sponsorship agreement with Premier
Sports Camps for the event an. Premier Sports Camps
assuming the current Centre Fiel.house rental charges of
$8, 100 for a nonresident group to hold the Nike Girls USA
Cup as well as not approve th- sale of tickets for
admission nor event merchandise, ' hereby not allowing the
event to proceed.
RECOMMENDATION
It is recommended that the City Cou cil enter into a co-
sponsorship agreement with Premier Spots Camps for the Nike
Girls USA Cup to be held at The Centre ' ieldhouse at no cost to
the City, but allowing reduced rental r.tes as well as the sale
of tickets for admission and event merchandise.
Respectfully submitted,
David M. D.rgan
City Manag=r
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