B00-036 350 MAY 24 , 2000 VOLUME LXV
RECOGNIZE PERSONS PRESENT
Rev. Don Shank stated that we must find ways to resolve the
homeless situation in Elgin. The help of the City Council and
all citizens is needed in order to find a solution. Using
various churches for temporary housing is very inadequate .
Dennis Novotny, 625 Walnut, stated that for the last four months
prayer vigils have been held in front of City Hall on the fourth
Wednesday night of the month. He presented a petition signed by
approximately 1700 citizens urging the City Council to take
strong, immediate initiatives to locate a site for the homeless .
Fernando Villeda, Fresh Start Program Coordinator from Elgin
High School, stated that they would like to take 15 young people
to the National Council of La Raza (NCLR) in San Diego . He
listed the many benefits students will receive from attending
the conference, which is believed by many to be the single most
important event in the Hispanic community. They have raised
approximately $8200 so far and asked for a financial
contribution from the City so that they can meet their goal of
taking 15 people .
Julio Rodriguez, who works for the Boys and Girls Club, stated
that he has previously attended the NCLR Conference and learned
a lot about issues facing the Hispanic community.
Bill Kennedy stated that when he first moved into his home in
Lord' s Park he could see the Lord' s Park pond. After the
beautification project, which included planting trees and
bushes, he no longer has a view of the pond, and he asked that
changes be made to restore his view.
BID 00-036 AWARDED FOR UTILITY CART LEASE FOR THE ELGIN
SPORTS COMPLEX
Councilman Figueroa made a motion, seconded by Councilman
Walters, to award a five-year lease agreement for three gasoline
driven utility carts to E-Z-Go Golf Cars/Textron, Inc . at a cost
of $3 , 972 per annum. Upon a roll call vote : Yeas :
Councilmembers Figueroa, Walters, Yearman and Mayor Schock.
Nays : None .
REQUEST FOR QUOTATION ACCEPTED FOR BITUMINOUS PATCHING
MIXTURES
Councilwoman Yearman made a motion, seconded by Councilman
Figueroa, to approve the purchase of Bituminous Patching
Mixtures for Group I from Allied Asphalt Paving Company, Central
Blacktop Company, Inc . , Arrow Road Construction Company and
Curran Contracting Company at the unit price as quoted and for
Group II from Arrow Road Construction Company and Curran
t44ci . 1
E-Z-GO Division of Textron Inc. P.O. Box 388
Augusta, GA 30903-0388
706/798-4311
March 27,2000 Fax 706/796-4540—Sales
Fax 706/796-4572—Credit
City of Elgin, Illinois Fax 706/771-4609—Customer Service
150 Dexter Court Fax 706/796-4508—Leasing
Elgin, IL 5555
'Re:TFC MUNICIPAL LEASE FOR City of Elgin,Illinois
3 ea E-Z-GO Workhorse 1200LX-G
Dear Sir:
Enclosed are lease documents to be completed and signed by an authorized officer, owner or partner before
the delivery of the E-Z-Go Equipment can be made.
PLEASE TAKE THE FOLLOWING STEPS IN COMPLETING
THE LEASE DOCUMENTS: j�
1. Sign all documents where indicated by the ''�(�1� and have WITNESSED by the XX.
2. DO NOT ADD TO OR CHANGE ANY DOCUMENTS WITHOUT PRIOR CONSULTATION
WITH THE UNDERSIGNED.
3. DO NOT DATE DOCUMENTS (Textron Financial Corporation assigns date when documents are
executed.
4. KEEP ALL COPIES INTACT(the Lessee copy of the lease will be sent to you when fully executed
• by Textron Financial Corporation).
Should you wish to return the documents by overnight courier, our street address is: 1451 Marvin Griffin
Road, Augusta, GA 30906. Thank you for your business with E-Z-Go. At any time that I may be of
service to you,please feel free to contact me.
Sincerely yours,
JL
Patricia Herrington
Asst. Leasing Manager
(800)448-7476 x4529
SYSTEMS
E
-
9DD1
World's Finest Utility Vehicles for Sports and Industry
•
PLEASE ATTACH YOUR TWO MOST RECENT YEAR-END FINANCIAL STATEMENTS. USE THIS FORM ONLY
' IF YOU DO NOT HAVE PREPARED FINANCIAL STATEMENTS.
FINANCIAL STATEMENT OF City of Flin, Illinois to F-Z-Cm Division of Textron Inc.
Division of Textron Inc.
Gentlemen: For the purpose of inducing you to extend credit to the undersigned and/or to purchase on behalf of the undersigned from time to
time,notes,drafts, acceptances, conditional sales or lease contracts, chattel mortgages or other choses in action, I/we present to you the following
statement of my/our financial condition,as of
ASSETS LIABILITIES
CURRENT ASSETS CURRENT LIABILITIES
Cash Accounts Payable
Accounts Receivable Sales/Payroll Taxes Payable
Other Receivables Current Portion of Long Term Debt
Loans&Notes Receivable Other(Explain)
Inventory&Merchandise(new)
Inventory&Merchandise(used)
Prepaid Expenses
TOTAL CURRENT ASSETS TOTAL CURRENT LIABILITIES
Real Estate(described below) Secured Long Term Debt
Leasehold Improvements Unsecured Long Term Debt
Machinery&Equipment Real Estate
Fixture&Furniture Other(Explain)
Vehicles
Less Accumulated Depreciation
Real Estate&Other Assets(describe)
TOTAL LIABILITIES
Capital Stock
Additional paid in Capital
Retained Earnings
TOTAL STOCKHOLDERS EQUITY
TOTAL ASSETS TOTAL LIABJLJTIES &EQUITY
(Must agree with Assets)
Total Sales
Net Profit Data for Past Months
Taxes on Profit
Dividends(Withdrawals)
In witness whereof, undersigned has duly executed the foregoing financial statement.
Signed this 2 6 thlay of May 21 O Q
XX a, . , /. .
Witness (Signature 1Officer,4artner,Owner)
v/ City Manager
(Title)
. .
TFC TEXTRON
Textron Financial Corporation
TAX-EXEMPT EQUIPMENT LEASE Lease No. TE1 -
Schedule No.
Purchase Order No.
Vendor Reference No.
SCHEDULE I
1. Description of Leased Equipment ("Equipment"):
3 ea E-Z-GO Workhorse 1200LX-G
(2) Standard Accessories-& (1) w/power dump and 48" bed
2. Location of Equipment
City of Elgin, Illinois 150 Dexter Court, Elgin, IL
3. This Schedule is subject to the following addendums:
Addendum "A"= Payment schedule, Rider No. 1 -Tax Indemnity
SCHEDULE II
Total Principal: $ $17,409.00
Total Interest: $ $3,860.31
Total Payments: $ $21 ,269.31
Monthly Payment Date:
Payment Schedule See Addendum "A"Attached
Special Instructions The Principal portion of each monthly payment is shown under the"Principal Paid"
column; and the interest portion is shown under the"Interest Paid"column.
Concluding payments are shown under the"Balance Remaining"
•
'I1I 1C Lt./ i ti•1:J
Textron Financial Corporation
TAX EXEMPT EQUIPMENT LEASE Lease No.: TE1 —
This Lease is entered into as of the date set forth below by the parties identified below.
1. LEASE-Subject to the terms hereof, Lessor leases to Lessee,and Lessee leases from Lessor, the equipment and other personal property together with all repairs,
accessions,replacements and accessories(collectively'EQUIPMENT')set forth on Schedule I attached hereto.
2. SELECTION,DELIVERY AND ACCEPTANCE-Lessee will select and take delivery of all EQUIPMENT leased hereunder directly from the EQUIPMENT'S vendor,and
at locations agreed upon by the Vendor and Lessee. Lessee shall inspect the EQUIPMENT at the place of delivery,and upon acceptance execute and deliver to Lessor a
Certificate of Acceptance with respect to each shipment of EQUIPMENT. For all purposes under this Lease,EQUIPMENT will be considered accepted upon execution of
the Certificate of Acceptance.
3. TERM AND RENTALS-The rental term of the EQUIPMENT shall commence on the date Lessee executes the Certificate of Acceptance therefor,and, except as set
forth in Section 6,below,shall terminate upon payment of all of the rent specified in Schedule II. Lessee agrees to pay rent in the amount and at the times set forth in
Schedule II. Rent shall be paid to Lessor,but if this Lease or rentals due hereunder shall be assigned,then rent shall be paid in accordance with the provisions of Section
17 below. Interest shall be paid on each delinquent installment of rent and other sums from the due date until paid at the rate of S%D PN
•', - -' Lessee agrees that except as set forth in Section 4 below,its obligation to pay rent and any other sums yeQt(
payable hereunder,and the rights of Lessor thereto,are absolute and unconditional and are not subject to any abatement, reduction,setoff,defense,counterclaim,or
recoupment(collectively'Abatements')for any reason whatsoever. Except as otherwise expressly provided herein,this Lease shall not terminate nor shall the respective
obligations of Lessor or Lessee be affected by reason of any defect in,or damage to,or any loss or destruction of the EQUIPMENT from any cause whatsoever,or the
interference with the use thereof for any reason whatsoever.
4. NON-APPROPRIATION-In the event no funds or insufficient funds are appropriated and budgeted or are otherwise available by any means whatsoever in any fiscal
period for rent due hereunder,Lessee will immediately notify Lessor or its assignee of such occurrence and this Lease shall terminate on the last day of the fiscal period
for which appropriations were received without penalty or expense to Lessee of any kind whatsoever,except as to the portions of the rental payments herein agreed upon
for which funds shall have been appropriated and budgeted or are otherwise available. In the event of such termination, Lessee agrees to peaceably surrender
possession of the EQUIPMENT to Lessor on the date of termination and that Lessor shall have all legal and equitable rights and remedies to take possession of the
EQUIPMENT. Upon such termination,and at anytime thereafter,Lessor may enter any premises with or without legal process where the EQUIPMENT may be and take
possession thereof. Lessee agrees that:(I)any funds authorized or appropriated to it for the rental or acquisition of this or functionally similar equipment in any fiscal
appropriation period shall be applied to the payments of rent hereunder until such funds are exhausted;(ii)it has not to date and will not in the future agree to give priority
or parity to the application of such funds to the lease,hire,or acquisition of other functionally similar equipment;and(iii)it will use its best efforts to obtain authorization
and appropriation of such funds including,without limitation,the inclusion in its budget for each fiscal appropriation period during the term hereof,a request for adequate
funds to meet its obligations under this Lease in full. This provision shall not be construed so as to permit Lessee to terminate this Lease in order to acquire similar or
competitive equipment from another party or manufacturer or to allocate funds to directly or indirectly perform essentially the same functions for which this EQUIPMENT is
intended. Lessee warrants that it has adequate funds to meet its obligations hereunder during its current fiscal appropriation period.
5. AUTHORITY AND AUTHORIZATION-Lessee represents,covenants and warrants,and if requested by Lessor,will deliver an opinion of counsel to the effect that:
(i)Lessee is a fully constituted political subdivision or agency of the State indicated below;(ii)the execution,delivery and performance by Lessee of this Lease have
been duly authorized by all necessary action on the part of the Lessee;and(iii)this Lease constitutes a legal,valid and binding obligation of the Lessee enforceable in
accordance with its terms. Lessee agrees that:(x)it will do or cause to be done all things necessary to preserve and keep the Lease in full force and effect;(y)it has
complied with all bidding requirements where necessary and by due notification presented this Lease for approval and adoption as a valid obligation on its part;and(z)it
has sufficient appropriations or other funds available to pay all amounts due hereunder for the current fiscal period.
6. PURCHASE OPTION-Upon thirty(30)days'prior written notice from Lessee to Lessor,and provided that Lessee at such time or at anytime thereafter,is not in default
hereunder,Lessee shall have the right to purchase all but not less than all the EQUIPMENT on the Lease Payment dates set forth in Schedule II by paying to Lessor on
such date, the Lease Payment then due together with the Concluding Payment amount set forth opposite such date. Upon satisfaction by Lessee of such purchase
conditions,Lessor will release its security interest in the EQUIPMENT to Lessee and will warrant to Lessee that the EQUIPMENT is free and clear of any liens created by
lessor
7. NATURE OF THIS AGREEMENT-Lessor and Lessee agree that it is their intention that the interest of Lessor in the EQUIPMENT is as a secured party,and that Lessor
neither has nor will have any equity in the EQUIPMENT. The parties agree that the aggregate rent due hereunder constitutes the purchase price of the EQUIPMENT
together with the interest on the unamortized amount thereof over the term of this Lease,that the installments of rent constitute principal and interest,as set forth on
Schedule II over the term of this Lease, that the concluding payment amounts shown thereon represent the unpaid principal amount of the purchase price of the
EQUIPMENT together with applicable premium on the payment dates to which they relate and that upon the due and punctual payment of the installments of rent and
other amounts due hereunder and the performance of Lessee's obligations under this Lease,Lessor's security interest in the EQUIPMENT shall be released. Lessee will
at all times protect and defend,at its own cost and expense,Lessor's interest in the EQUIPMENT against all claims,liens and legal processes of creditors of Lessee and
other persons, and keep the EQUIPMENT free and clear of all such claims, liens and processes. Lessee shall not, without Lessor's prior written consent, part with
possession or control of the EQUIPMENT or sell,pledge,mortgage or otherwise encumber the EQUIPMENT or any part thereof or assign or encumber any interest under
this Lease.
8. DISCLAIMER OF WARRANTY-Lessor may,or may not,be the manufacturer or vendor of the Equipment. Without affecting Lessor's liability,if any,as manufacturer or
vendor of the Equipment,the parties agree that LESSOR, IN ITS CAPACITY OF LESSOR MAKES NO REPRESENTATION OR WARRANTY,EITHER EXPRESS OR
IMPLIED,AS TO THE DESIGN OR CONDITION OF THE EQUIPMENT,ITS MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE.OR ANY OTHER
REPRESENTATION OR WARRANTY OF ANY KIND,NATURE OR DESCRIPTION WITH RESPECT TO THE EQUIPMENT.
CONTINUED ON OTHER SIDE
IN WITNESS WHEREOF,the Lessor and Lessee have each caused this Lease to be duly executed.
This Lease is executed and effective as of
LESSOR: LESSEE:
Name:Textron Financial Corporation Name: Ci Elgin, Illinois
TYPE OR P INT TYPE OR PR T
By: GookAL...._- .
w I ll�- By: X '
SIGNATURE SIGNATURE
Name&Title: Patricia Herrington Name&Title:1( Joyce A. Parker, City Manager
TYPE OR PRINT TYPE OR PRINT
Asst. Leasing Manager
An Agency or Political Subdivision of the State of IL
Address: 40 Westminster Street Address: 150 Dexter Court
Providence RI 02903 Elgin, IL 5555
• • 03/27/2000 Page 1
City of Elgin, IL Addendum A Payment Schedule
Compound Period • Monthly
Nominal Annual Rate ... : 7.681 %
Effective Annual Rate .. : 7.957
Periodic Rate : 0.6401 %
Daily Rate : 0.02104
CASH FLOW DATA
Event Start Date Amount Number Period End Date
1 Loan 04/15/2000 17,409.00 1
2 Payment 05/15/2000 330.99 59 Monthly 03/15/2005
3 Payment 04/15/2005 1,740.90 1
AMORTIZATION SCHEDULE - Normal Amortization
Date Payment Interest Principal Balance
Loan 04/15/2000 17,409.00
1 05/15/2000 330.99 111.43 219.56 17,189.44
2 06/15/2000 330.99 110.02 220.97 16,968.47
3 07/15/2000 330.99 108.61 222.38 16,746.09
4 08/15/2000 330.99 107.19 223.80 16,522.29
5 09/15/2000 330.99 105.75 225.24 16,297.05
6 10/15/2000 330.99 104.31 226.68 16,070.37
7 11/15/2000 330.99 102.86 228.13 15,842.24
8 12/15/2000 330.99 101.40 229.59 15,612.65
2000 Totals 2,647.92 851.57 1,796.35
9 01/15/2001 330.99 99.93 231.06 15,381.59
10 02/15/2001 330.99 98.45 232.54 15,149.05
11 03/15/2001 330.99 96.96 234.03 14,915.02
12 04/15/2001 330.99 95.47 235.52 14,679.50
13 05/15/2001 330.99 93.96 237.03 14,442.47
14 06/15/2001 330.99 92.44 238.55 14,203.92
15 07/15/2001 330.99 90.92 240.07 13,963.85
16 08/15/2001 330.99 89.38 241.61 13,722.24
17 09/15/2001 330.99 87.83 243.16 13,479.08
18 10/15/2001 330.99 86.28 244.71 13,234.37
19 11/15/2001 330.99 84.71 246.28 12,988.09
20 12/15/2001 330.99 83.13 247.86 12,740.23
2001 Totals 3,971.88 1,099.46 2,872.42
21 01/15/2002 330.99 81.55 249.44 12,490.79
22 02/15/2002 330.99 79.95 251.04 12,239.75
23 03/15/2002 330.99 78.34 252.65 11,987.10
24 04/15/2002 330.99 76.73 254.26 11,732.84
25 05/15/2002 330.99 75.10 255.89 11,476.95
26 06/15/2002 330.99 73.46 257.53 11,219.42
• 03/27/2000 Page 2
, City of Elgin, IL Addendum A Payment Schedule
Date Payment Interest Principal Balance
27 07/15/2002 330.99 71.81 259.18 10,960.24
28 08/15/2002 330.99 70.15 260.84 10,699.40
29 09/15/2002 330.99 68.48 262.51 10,436.89
30 10/15/2002 330.99 66.80 264.19 10,172.70
31 11/15/2002 330.99 65.11 265.88 9,906.82
32 12/15/2002 330.99 63.41 267.58 9,639.24
2002 Totals 3,971.88 870.89 3,100.99
33 01/15/2003 330.99 61.70 269.29 9,369.95
34 02/15/2003 330.99 59.97 271.02 9,098.93
35 03/15/2003 330.99 58.24 272.75 8,826.18
36 04/15/2003 330.99 56.49 274.50 8,551.68
37 05/15/2003 330.99 54.74 276.25 8,275.43
38 06/15/2003 330.99 52.97 278.02 7,997.41
39 07/15/2003 330.99 51.19 279.80 7,717.61
40 08/15/2003 330.99 49.40 281.59 7,436.02
41 09/15/2003 330.99 47.60 283.39 7,152.63
42 10/15/2003 330.99 45.78 285.21 6,867.42
43 11/15/2003 330.99 43.96 287.03 6,580.39
44 12/15/2003 330.99 42.12 288.87 6,291.52
2003 Totals 3,971.88 624.16 3,347.72
45 01/15/2004 330.99 40.27 290.72 6,000.80
46 02/15/2004 330.99 38.41 292.58 5,708.22
47 03/15/2004 330.99 36.54 294.45 5,413.77
48 04/15/2004 330.99 34.65 296.34 5,117.43
49 05/15/2004 330.99 32.76 298.23 4,819.20
50 06/15/2004 330.99 30.85 300.14 4,519.06
51 07/15/2004 330.99 28.93 302.06 4,217.00
52 08/15/2004 330.99 26.99 304.00 3,913.00
53 09/15/2004 330.99 25.05 305.94 3,607.06
54 10/15/2004 330.99 23.09 307.90 3,299.16
55 11/15/2004 330.99 21.12 309.87 2,989.29
56 12/15/2004 330.99 19.13 311.86 2,677.43
2004 Totals 3,971.88 357.79 3,614.09
57 01/15/2005 330.99 17.14 313.85 2,363.58
58 02/15/2005 330.99 15.13 315.86 2,047.72
59 03/15/2005 330.99 13.11 317.88 1,729.84
60 04/15/2005 1,740.90 11.06 1,729.84 0.00
2005 Totals 2,733.87 56.44 2,677.43
Grand Totals 21,269.31 3,860.31 17,409.00
. .
•
Tpc
Textron Financial Corporation
ACCEPTANCE CERTIFICATE Lease No.
Contract or Schedule.No.
Purchase Order No.
To: TEXTRON FINANCIAL CORPORATION
Address
40 Westminster Street
Providence RI 02903
(City, State, Zip)
The undersigned hereby certifies that all of the Equipment, described in the Purchase Order
identified above, which has been issued by TFC pursuant to the Contract/Lease identified above,
has been furnished to the undersigned at the location designated in the Contract/Lease, that
delivery and installation of the Equipment has been fully completed as required by the
Undersigned and that the Equipment has been inspected and accepted by the Undersigned as
satisfactory. The Undersigned understands that TFC is relying on the foregoing certification in
the purchase of the Equipment by TFC and, to induce TFC to purchase the Equipment.
Dated: er., 02 Y4 , -ts-_206 City of Elgin, Illinois
(Name of Individual, Corporation
or Partnership)
By: -- TitleV [T y inftw/4 r®' 6/2_
(If Corporation, have signed by President,
Vice President or Treasurer. If Owner or
Partner, state which.)
RIDER NO. 1
Re: Tax Exempt Equipment Lease dated the date hereof (the "Lease"), between Textron Financial
Corporation ("Lessor")and City of Elgin, Illinois ("Lessee").
The Following are added as additional terms and agreements of the above-identified Lease.
TAX INDEMNITY. Lessor and Lessee acknowledge and agree that the Lease terms offered by Lesor to
Lessee hereunder contemplate certain tax benefits consisting of the exemption from income of interest on
state and local bonds described in Section 103 of the Internal Revenue Code of 1986, as amended from
time to time (the "Code") being available to Lessor or its assigns over the term of the Lease (the "Tax
Benefits"). Lessee shall indemnify Lessor in the event (a "Disallowance") that the Tax Benefits are
disallowed, disqualified, recaptured or reduced for any reason by the Internal Revenue Service (the
"IRS"), including failure to file the appropriate informational returns concerning the Lease or to otherwise
satisfy the reporting requirements of Section 149(e) of the Code. Such indemnification shall be
accomplished by an adjustment to the scheduled payments under the Lease to an amount equal to
$ per month to be effected as follows: (a) the adjusted payments shall be
payable monthly beginning with the first payment date scheduled 15 days after Lessor's notice to Lessee
of the Disallowance, and (b) with respect to all interest and penalties, if any, incurred by Lessor with
respect to a Disallowance, and the aggregate amount of the difference between the adjusted payments
stated above and all payments previously made under the Lease, Lessee shall have the option of paying
such amounts in a lump sum payment to Lessor (which shall be paid within 30 day after notice of the
Disallowance) or having such amounts financed over the remaining term of the Lease at Lessor's then
current rates.
Lessee represents and warrants that attached hereto is an executed original of IRS Form Number 8038-GC
which accurately describes the terms of the Lease, and the amount financed under the Lease is less than
$100,000.00, Lessee agrees that the information described in the attached form shall be appropriately
incorporated into an annual consolidated informational return or other reports required by the IRS which
shall be filed by the Lessee in a timely manner.
Lessor and Lessee have caused this Rider No. 1 to be executed by their duly authorized representatives as
of
LESSOR: LESSEE:
Textron Financial Corporation City of Elgin, Illinois
By:9°— .)%Ae.A,U,4pc- By:
Name:Patricia HerringtonName: ArLi./
Title: Asst.Leasing Manager Title: 1/ City Manager
Form 8038-GC Information Return for Small Tax-Exempt
Governmental Bond Issues, Leases, and Installment Sales OMB No.1545-0720
(Rev.May 1995) P. Under Internal Revenue Code section 149(e) ► For calendar year ending 19
Depanment of the Treasury
Internal Revenue Service (Use Form 8038-G if the issue price of the issue is$100,000 or more.)
Part I Reporting Authority Check box if Amended Return ► ❑
1 Issuer's name 2 Issuer's employer identification number
City of Elgin,Illinois •
3 Number and street(or P.O.box if mail is not delivered to street address) Room/suite
150 Dexter Court
4 City,town,or post office,state,and ZIP code
Elvin,IL 5555
Part 11 Description of Obligations
5 Issue price of small tax-exempt governmental obligations reported on this form 5
6 Check the box that most nearly approximates the weighted average maturity of the obligation(s):
a ❑ Less than 5 years
b 0 From 5 to 10 years
c 0 More than 10 years _
7 Check the box that most nearly approximates the weighted average interest rate on the
obligation(s):
a ❑ Less than 5%
b 0 From 5%to 10%
c 0 More than 10%
8 Total issue price of the obligation(s)reported on line 5 that is/are:
a Obligation(s) issued in the form of a lease or installment sale 8a
b Obligation(s)designated by the issuer under section 265(b)(3)(B)()(III) 8b
c Obligation(s) issued to refund prior issues 8c
d Loans made from the proceeds of another tax-exempt obligation 8d
9 Check box if issuer has elected to pay a penalty in lieu of arbitrage rebate ❑
Under penalties of perjury,I declare that I have examined this return and accompanying schedules and statements,and to the best of my knowledge
Please and belief,they are true,correct,and complete.
Sign
Here
Issuer's authorized representative Date Type or print name and title
Paperwork Reduction Act Notice General Instructions an issue price of less than$100,000.Each
information on such separate return should specify the
We ask for theon this form to carry out the Internal Revenuelaws of the Section references are to the Internal calendar year in which the issue was issued.
Revenue Code unless otherwise noted. An issuer of a tax-exempt bond used to
United States. You are required to give us the finance construction expenditures must file a
information.We need it to ensure that you are Purpose of Form
complying with these laws. separate Form 8038 GC for each issue to
The time needed to complete and file this Form 8038-GC is used by issuers of give notice to the IRS that an election was
form varies depending on individual tax-exempt governmental obligations to made to pay a penalty in lieu of arbitrage
circumstances.The estimated average time provide the IRS with the information required rebate(see line 9 instructions).
is: by section 149(e)and to monitor the Filing a consolidated return.—For all
Learning about the requirements of sections 141 through 150. tax-exempt governmental obligations with
taw or the form 1 hr.,46 min. Who Must File issue prices of less than$100,000 that are
Preparing the form . 2 hr.,50 min. not reported on a separate Form 8038-GC,
Issuers of tax-exempt governmental an issuer must file a consolidated information
Copying,assembling,and obligations with issue prices of less than return including all such issues issued within
sending the form to the IRS . . 16 min. 5100,000 must file Form 8038-GC. the calendar year.
If you have comments concerning the Issuers of a tax-exempt governmental Thus,an issuer may file a separate Form
accuracy of these time estimates or obligation with an issue price of$100,000 or 8038-GC for each of a number of small
suggestions for making this form simpler,we more must file Form 8038-G,Information issues and report the remainder of small
would be happy to hear from you. You can Return for Tax-Exempt Governmental issues issued during the calendar year on one
write to the Internal Revenue Service, Obligations. consolidated Form 8038-GC. However,a
Attention:Tax Forms Committee, PC:FP, Filing a separate return.—Issuers have the separate Form 8038-GC must be filed to give
Washington, DC 20224.DO NOT send the option to file a separate Form 8038-GC for the IRS notice of the election to pay a penalty
form to this address. Instead, see Where To p p in Neu of arbitrage rebate.
File on page 2. any tax-exempt governmental obligation with 9
Cat.No.641066 Form 8038-GC (Rev.5-95)
Form 8038-GC Information Return for Small Tax-Exempt
Governmental Bond Issues, Leases, and Installment Sales OMB No.1545-0720
(Rev.May 1995) ► Under Internal Revenue Code section 149(e) ► For calendar year ending 19
Department of the Treasury
Internal Revenue Service (Use Form 8038-G if the issue price of the issue is$100,000 or more.)
Part I Reporting Authority Check box if Amended Return ► 0
1 Issuer's name 2 Issuer's employer identification number
City of Elgin,Illinois •
3 Number and street(or P.O.box if mail is not delivered to street address) Room/suite
150 Dexter Court
4 City,town,or post office,state,and ZIP code
Elfin,IL 5555
® Description of Obligations
5 Issue price of small tax-exempt governmental obligations reported on this form 5
6 Check the box that most nearly approximates the weighted average maturity of the obligation(s):
a 0 Less than 5 years
b 0 From 5 to 10 years
c 0 More than 10 years
7 Check the box that most nearly approximates the weighted average interest rate on the
obligation(s):
a 0 Less than 5%
b 0 From 5%to 10% a .`
c 0 More than 10%
8 Total issue price of the obligation(s) reported on line 5 that is/are:
a Obligation(s) issued in the form of a lease or installment sale 8a
b Obligation(s) designated by the issuer under section 265(b)(3)(B)()(III) 8b
c Obligation(s) issued to refund prior issues Bc
d Loans made from the proceeds of another tax-exempt obligation 8d
9 Check box if issuer has elected to pay a penalty in lieu of arbitrage rebate 0
Under penalties of perjury,I declare that I have examined this return and accompanying schedules and statements,and to the best of my knowledge
Please and belief,they are true,correct.and complete.
Sign
Here
Issuer's authorized representative Date Type or print name and title
Paperwork Reduction Act Notice General Instructions an issue price of less than$100,000.Each
We ask for the information on this form to such separate return should specify the
carry out the Internal Revenue laws of the Section references are to the Internal calendar year in which the issue was issued.
Revenue Code unless otherwise
noted. An issuer of a tax-exempt bond used to
United States.You are required to give us the finance construction expenditures must file a
information.We need it to ensure that you are Purpose of Form
complying with these laws. separate Form 8038-GC for each issue to
The time needed to complete and file this Form 8038-GC is used by issuers of give notice to the IRS that an election was
form varies depending on individual tax-exempt governmental obligations to made to pay a penalty in lieu of arbitrage
circumstances.The estimated average time provide the IRS with the information required rebate(see line 9 instructions).
is: by section 149(e)and to monitor the Filing a consolidated retum.—For all
Learning about the requirements of sections 141 through 150. tax-exempt governmental obligations with
issue prices of less than$100,000 that are
kw or the form 1 hr., 46 min. Who Must File not reported on a separate Form 8038-GC,
Preparing the form . . . 2 hr.,50 min. Issuers of tax-exempt governmental an issuer must file a consolidated information
Copying,assembling,and obligations with issue prices of less than return Including all such issues issued within
sending the form to the IRS . . 16 min. $100,000 must file Form 8038-GC. the calendar year.
If you have comments concerning the Issuers of a tax-exempt governmental Thus,an issuer may file a separate Form
accuracy of these time estimates or obligation with an issue price of$100,000 or 8038-GC for each of a number of small
suggestions for making this form simpler,we more must file Form 8038-G,Information issues and report the remainder of small
would be happy to hear from you.You can Return for Tax-Exempt Governmental issues issued during the calendar year on one
write to the Internal Revenue Service, Obligations. consolidated Form 8038-GC. However,a
AttWashington,
Tax DCF20224.rms CDO NOT send t Filing a separate retum.—Issuers have the separate Form 8038-GC must be filed to give
Washington, DO send the option to file a separate Form 8038-GC for the IRS notice of the election to pay a penalty
form to this address. Instead,see Where To any tax-exempt governmental obligation with in lieu of arbitrage rebate.
File on page 2.
Cat.No.64108B Form 8038—GC (Rev.5-95)
`" ` y City of E l g i n Agenda Item No.
t
* rm'0
elli
�'PATFD FES' _
#...:"' • '�Q i
-V
May 24, 2000 Lti's6t1c..'f:
�15-11''
TO: Mayor and Members of the City Council I „.....,„k..:.7...-...._ 6.
.. 4 K`r"
FROM: Joyce A. Parker, City Manager N - }
SUBJECT: Bid #00-036 Utility Cart Lease RECREATIONAL LEISURE
for the Elgin Sports Complex ANC,CULTURAL FOR ALL CITZENSUNITIES
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider entering into a
contract with E-Z Go Golf Cars/Textron, Inc. for a Utility Cart
Lease for the Elgin Sports Complex.
BACKGROUND
eft
Invitations for bids were sent to seven dealers and an
advertisement was placed in the February 14, 2000 Courier News to
lease three utility carts for the Sports Complex.
Four bids were received and read on March 1, 2000 . As shown on the
tabulation sheet, each bidder offered multi-year leasing proposals
for new 2000 model gasoline utility carts . No bids were received
for used 1998 models .
Staff is recommending the bid from E-Z-Go Golf Cars/Textron for a
five year contract. The low-priced bids from Illinois Lawn
Equipment. and Boylan Sales have failed to meet minimum bid
specifications considered essential for their maintenance
operations .
Illinois Lawn Equipment bid Jacobsen haulers which is similar to
the E-Z-Go Workhorse of 1999 but does not have a fuel gauge,
hydraulic dump or the space to store the carts for the life of the
lease. This element is important to operations as the Sports
Complex does not have the facilities to maintain or store these
vehicles over the winter at this time. Yamaha bid G-11 Haulers
which do not meet several drive train specs for engine horse power
w (10 hp versus 11 hp) and load capacity (1, 000 lbs . vs 1, 200 lbs) .
Payload capacity is very important in that it includes operator,
r
Bid #00-036 Utility Cart Lease for Elgin Sports Complex
May 24, 2000
Page 2 41/
passenger and payload weight (200 extra pound capacity translates
into 4 - 50 lb. bags of field drying product or the amount used on
one ballfield after a rain) . The 2000 E-Z-Go 1200 has several
improvements that will allow the vehicle to withstand the use at
the Sports Complex for the recommended five year period such as the
hydraulic lift, wrap-around front bumper, rear hitch and
headlights . Spartan Meadows Golf Course has had the E-Z-Go
Workhorses for two seasons with positive results .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
0) FFINANCIAL IMPACT
Sufficient funds are budgeted and available in the Sports Complex
Fund, account number 550-6001-776 . 45-99, Other Miscellaneous
Service, for the lease expense totaling $3, 972 .
LEGAL IMPACT
None.
44
4 ---J
ALTERNATIVES
Various alternative multi-year leasing plans were submitted and
reviewed. Staff considers the five-year plan from E-Z-Go Golf Cars
the most cost effective and recommends its acceptance.
RECOMMENDATION
It is recommended that the City Council approve award of a five-
year lease agreement for three gasoline driven utility carts to E-
Z-GO Golf Cars/Textron, Inc. at a cost of $3, 972 per annum.
•ectfully subm' ted,
1111
&_, •
• ce ' . Parker
City Manager
attachment
,
UTILITY CARTS FOR SPORTS COMPLEX
ID
INVITATION TO BID
CITY OF ELGIN Illinois Lawn Equipment Inc E-Z-GO Golf Cars J W Turf Inc Boylan Sales Inc
D 16450 104th Avenue Textron Inc 14N937 US Rt 20 1451 E Lathem Ave
Invitation to Bid : #00-036 Orland Park IL 60467 24404 N Hwy 12 Hampshire IL 60140 Batavia IL 60510
o Date of Opening: 3/1/00 P 0 Box 548
- . Department Sports Complex Lake Zurich IL 60047 (.-i`J:‘
5 Monthly Lease Total Amount Monthly Lease Total Amount Monthly Lease Total Amount`Monthiy Lease Total Amount
c
Item Description Payment Cost Payment Cost Payment Cost Payment Cost
1 New 2000(four year lease) $376.00 $4,512.00 $396.00 $4,752.00 $422.55 $5,070.60 $735.97 $4,415.82
2 New 2000(five year lease) $310.67 $3,728.04 $331.00 $3,972.00 $479.26 $5,751.12 $627.25 $3,763.50
3 Used 1898 (three year least)
Delivery Promise ARO: Four Weeks 30-60 days 3 days 30 days
Payment Discount(if an
I
5
)
J
- 4
I44cT[1h1
n u JCompnny
E-Z-GO Division of Textron Inc. P.O. Box 388
Augusta, GA 30903-0388
706/798-4311
March 27,2000 Fax 706/796-4540—Sales
Fax 706/796-4572—Credit
City of Elgin, Illinois ' Fax 706/771-4609—Customer Service
150 Dexter Court Fax 706/796-4508—Leasing
Elgin,IL 5555
'Re:TFC MUNICIPAL LEASE FOR City of Elgin,Illinois
3 ea E-Z-GO Workhorse 1200LX-G
Dear Sir:
Enclosed are lease documents to be completed and signed by an authorized officer, owner or partner before
the delivery of the E-Z-Go Equipment can be made.
PLEASE TAKE THE FOLLOWING STEPS IN COMPLETING
THE LEASE DOCUMENTS: Y
1. Sign all documents where indicated by the X and have WITNESSED by the XX.
2. DO NOT ADD TO OR CHANGE ANY DOCUMENTS WITHOUT PRIOR CONSULTATION
WITH THE UNDERSIGNED.
3. DO NOT DATE DOCUMENTS (Textron Financial Corporation assigns date when documents are
executed.
4. KEEP ALL COPIES INTACT (the Lessee copy of the lease will be sent to you when fully executed
• by Textron Financial Corporation).
•
Should you wish to return the documents by overnight courier, our street address is: 1451 Marvin Griffin .
Road, Augusta, GA 30906. Thank you for your business with E-Z-Go. At any time that I may be of
service to you,please feel free to contact me.
Sincerely yours,
Ock.,L_a_. 1,12,04
Patricia Herrington
Asst. Leasing Manager •
(800)448-7476 x4529
SYSTEMS
o 11-
9001
Worlds Finest Utility Vehicles for Sports and Industry