02-99 Resolution No. 02-99
RESOLUTION
AUTHORIZING AMENDMENTS TO THE 1996, 1999, 2000 AND 2001
COMMUNITY DEVELOPMENT BLOCK GRANTS AND THE
1996, 1999, 2000 AND 2001 ACTION PLANS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that the 1996, 1999, 2000 and 2001 Community Development
Block Grant Programs and the 1996, 1999, 2000 and 2001 Action Plans are
hereby amended for the reallocation of funds, revise the scope of work,
and change in purpose to the following projects :
I . Reallocation of Funds
A. The reallocation of 1999 Larkin Center funds into the 1998
Larkin Center Rehabilitation Project .
B. The reallocation of 1999 Housing Authority funds to the new
2001 Housing Authority Energy Efficiency Project and 2000
Housing Authority Rehabilitation Project .
C. The reallocation of 1999 Mother Goose Child Development
Center Kitchen renovation Project to the 2001 Residential
Rehabilitation Program.
II . Change in Purpose
A. Change in purpose of work for 2001 funds for Bethesda
Community Development Center Project .
B. Change in purpose of project for the 1996 Community Crisis
Center Project .
III . Revise the Scope of Work
A. Revise the scope of work for the 2000 Housing Authority
Rehabilitation Project .
as provided for under the Housing and Community Development Act of 1974
as amended.
s/ Ed Schock
Ed Schock, Mayor
Presented: March 13 , 2002
Adopted: March 13 , 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
451- 1.§,(OFE City of Elgin Agenda Item No.
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February 22 , 2002 =1 '
ECONOMIC GROWTH
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Amendments to the 1996, 1999, 2000,
and 2001 Annual Updated Action Plans
PURPOSE
The purpose of this memorandum is to provide the Mayor and the
members of the City Council with information regarding amendments
for a variety of Community Development Block Grant (CDBG) projects .
BACKGROUND
r1. The Larkin Center Rehabilitation Project at 59 Park Row, Elgin:
The Larkin Center was originally awarded $57, 240 in 1998 CDBG
funds for the rehabilitation of a group home, located at 59
Park Row, Elgin. They were also awarded $36, 255 in 1999 CDBG
funds for the rehabilitation of a group home located at 510
West Highland Avenue, Elgin.
Through the years several issues have risen to change the way
the Park Row Group Home project will need to be handled.
A) The Larkin Center went out to bid the Park Row Group Home
project in 1999 and was unsuccessful in acquiring a
contractor to perform the work. They have tried several
times since to solicit a contractor for this job. After a
conversation with Frank Slezak, Procurement Specialist with
HUD, in December 2001, the Larkin Center was informed that
another formal bidding process will have to take place.
B) The original cost of this project has increased as a result
of this time lapse.
C) The group home was tested for lead in 2000 and came back
with unsafe lead levels . Therefore, the required lead work
is now part of the project .
e.,
, _
Annual Updated Action Plans
February 22, 2002
Page 2
Based on the above-mentioned issues, the best way to move
forward is to reallocate the $36, 255 in 1999 CDBG funding for
the Highland Group Home project and combine it with the $57, 420
in 1998 CDBG funding for the Park Row Group Home project . At
this point in time, the Larkin Center has decided that the
Highland Group Home project can wait a few more years . The
Park Row Group Home project is in greater need of additional
funding due to the increase in project costs associated with
the lead abatement work and outdated cost estimates . This
would require an amendment to the 1998 Action Plan.
The table below breaks out the reallocation of funding for the
Larkin Center.
Properties 1998 Balance 1999 Balance Reallocation Total CDBG
CDBG CDBG from Highland Funding
Funds Funds Project
59 Park Row $57,240 $57,240 0 0 $36,255 $93,495
510 W. Highland 0 0 $36,255 $36,255 0 0
2 . The Housing Authority of Elgin Rehabilitation Projects at 320
Watch Street, 120 South State Street, and 311 and 314
Washington Street, Elgin:
The Housing Authority of Elgin (HAE) has requested a change in
the scope of work for two projects; 320 Watch Street Renovation
project and 120 South State Street Energy Efficiency project .
The project at 320 Watch Street was awarded $94, 038 in 2000
CDBG funding for exterior renovation work. At this time, HAE
has not expended any of the $94, 038 in 2000 CDBG funds . HAE is
proposing to make significant changes in the original scope of
work, requiring an amendment to the 2000 Action Plan. The HAE
has determined through additional estimates that they need to
change the scope of work to better utilize the CDBG funding.
The following is the revised scope of work; grass seeding at
bare spots on the property, sidewalk construction, fence
replacement, correct drainage problems associated with the
gutter downspouts, and aluminum siding replacement with lighter
siding.
The project at 311 and 314 Washington Street was originally
awarded $144 , 300 in 1999 CDBG funds for exterior renovation
work. The HAE was able to complete the project for far less,
leaving $60, 368 in the account .
emk. Annual Updated Action Plans
February 22 , 2002
Page 3
The HAE would like to reallocate the $60, 368 in 1999 funds to
a new project, located at 120 South State Street and to the 320
Watch Street project . $32 , 368 of the 1999 CDBG funding would be
used to install 150 new window air conditioner units at the
senior building, located at 120 South State Street .
The remaining $28, 000 in 1999 CDBG funds would be reallocated
to the 320 Watch Street project . These additional funds would
insure all the revised work proposed can be completed. The HAE
would also like to make additional improvements at 320 Watch
Street if funds remain. This would include residing, replace
overhang trim, gutters and downspouts, and re-roof two of the
five buildings located at Watch Court .
The table below breaks out the reallocation of funding for the
Housing Authority of Elgin.
Properties 1999 Balance 2000 Balance Reallocation Total CDBG
CDBG CDBG from Washington Funding
Funds Funds Project
320 Watch St. 0 0 $94,038 $94,038 $28,000 $122,038
120 S. State 0 0 0 0 $32,368 $32,368
311 & 314 $144,300 $60,368 0 0 0 0
Washington
3 . Bethesda Community Development Center Public Service Project at
454 Hickory Place, Elgin:
Bethesda Community Development Center was originally awarded
$40, 000 in 2001 CDBG funding for the construction of a new day
care facility. Due to unforeseen circumstances, the funds were
not used for the construction of the facility.
The City and Bethesda feel that the best way to move forward
would be to revise the original purpose of the project and
make it a public service activity for a one-time Operational
Assistance Program. This would require an amendment to the
2001 Action Plan.
The table below breaks out the reallocation of funding for the
Bethesda Day Care project .
eft.
Annual Updated Action Plans
February 22 , 2002
Page 4
Bethesda Day Care 2001 CDBG Balance Reallocation from Total CDBG
Funding Capital Project Funding
Capital Project $40,000 $40,000 0 0
Public Service 0 0 $40,000 $40,000
Project
4 . The Mother Goose Child Development Center Kitchen Renovation
Project:
The Mother Goose Child Development Center was originally
awarded $24, 939. 97 in 1999 CDBG funds for the renovation of the
Center' s kitchen. There was $93 .32 expended from the $24 , 939 . 97
to pay the cost of advertising for a contractor. A contract
was awarded, but not signed because the Center decided to close
the child care facility on September 28, 2001 . This left a
remaining balance of $24, 846 . 65 in 1999 CDBG funds .
The Planning and Neighborhood Services staff feel that the most
effective way of utilizing the remaining $24, 846 . 65 in 1999
CDBG funds would be to reallocate the money to the Residential
Rehabilitation Program. Currently there are 13 individuals on
a waiting list for the Residential Rehabilitation Program. It
is estimated that approximately five Elgin households will
benefit from this transfer of funds.
The table below breaks out the reallocation of funding for the
Mother Goose Child Development Center Kitchen Renovation
project .
Project 1999 CDBG Balance 2001 Balance Reallocation Total CDBG
Funds CDBG from Mother Funding
Funds Goose
Project
Mother $24,939.97 $24,846.65 0 0 0 0
Goose
Kitchen
Rehab
Resident. $376,000 $9,853.16 $24,846.65 $34,699.81
Rehab
5. Community Crisis Center Health Clinic Project
The Community Crisis Center (CCC) was awarded $100 , 000 in 1996
CDBG funds and $57, 540 in 1997 CDBG funds to renovate unused
basement space at 37 South Geneva Street for the operation of
a health clinic.
(11.4' Annual Updated Action Plans
February 22 , 2002
Page 5
Improvements were made to the floors, walls, ceiling, windows
and building entrances, located at the northwest end of the
Center' s basement . In addition, plumbing, electrical, and
telephone systems were improved. The building renovation
resulted in the construction of patient waiting and screening
areas, an ADA accessible restroom, three exam rooms and storage
space.
A Sub-recipient Agreement was executed between the City of
Elgin and the CCC on July 23, 1997 . The agreement specifies
that the CCC must maintain the use described in the scope of
services for a period of five years from that date. Any change
in services must be consistent with the CDBG regulations and
must be made through an amendment executed by the CCC and the'
City of Elgin.
With the opening of the Greater Elgin Family Care Center at 620
Wing Street, the CCC decided to close its health clinic to
avoid duplication of services. The vacated space will be used
for the Economic Crisis program. This program has expanded
eft. over the last two years to include transitional living,
community outreach, financial assistance, Life Skills classes,
and counseling services, resulting in the need for more office
and client service space .
The use of the former health clinic will allow staff to provide
more efficient and confidential service. A separate entrance
will be available to clients and individual counseling rooms
and meeting areas will be used to provide services .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Dennis Graf, Executive Director, Larkin Center.
Sandra Freeman, Executive Director, Housing Authority of Elgin.
Gertrude McClain, Assistant Director, Bethesda Community
Development Center.
Teri Schaaf, Director, Mother Goose Child Development Center.
Lisa Sampson, Resource Developer/Facility Coordinator, Community
Crisis Center.
FINANCIAL IMPACT
N 1) The Larkin Center Rehabilitation Project at 59 Park Row, Elgin:
Sufficient funds are available to reallocate from CDBG Program Year
1999, Major Repairs/Buildings-Structures, account number 230-0000-
791 . 93-36, 510 North Highland Avenue project (154524) the balance
of $36, 255 and combine it with CDBG Program Year 1998, Major
Repairs/Building-Structures, account number 230-0000-791 . 93-36,
Larkin Center project (154405) with a balance of $57, 420, for a
total budget of $93 , 495 .
Annual Updated Action Plans
February 22, 2002
Page 6
2) The Housing Authority of Elgin Rehabilitation Projects at 320
Watch Street, 120 South State Street, and 311 and 314 Washington
Street, Elgin:
Sufficient funds are available to reallocate from CDBG Program Year
1999, Major Repairs/Buildings-Structures, account number 230-0000-
791 . 93-36, project 311/314 Washington Street (154520) the balance
of $60, 368 . A transfer of $28 , 000 to CDBG Program Year 2000, Major
Repairs/Buildings-Structures, account number 230-0000-791 . 93-36,
project 320 Watch Street (154694) , and transfer the remaining
$32, 368 to a new project (179554) , 120 South State Street .
3) Bethesda Community Development Center Public Service Project at
454 Hickory Place, Elgin:
Sufficient funds are available to reallocate funds from CDBG
Program Year 2001, Major Repairs/Buildings-Structures, account
number 230-0000-791 . 93-36 project number 154708 , the balance of
$40, 000 to the Public Service Grants, account number 230-0000-
791 . 78-10, project number 154708 .
4) The Mother Goose Child Development Center Kitchen Renovation
rm. Project:
Sufficient funds are available to reallocate from CDBG Program Year
1999, Major Repairs/Buildings-Structures, account number 230-0000-
791 . 93-36, Mother Goose, project (154523) the balance of $24, 847 to
the CDBG Program Year 2001, Residential Rehabilitation Program,
account number 230-0000-791 . 78-99, project number 154797 .
5) Community Crisis Center Health Clinic Project:
None . The proposed use is eligible according to HUD guidelines and
the payback of federal funds is not required.
/ GAL IMPACT
Amendments to the 1996, 1999, 2000, and 2001 Annual Updated Action
Plans are required in order to reallocate funds, revise the scope
of work, and change in purpose from the 1999, 2000, and 2001 CDBG
Program Year into other projects or eligible activities . Once the
amendments have been approved, Agreement modifications will have to
be prepared.
em.
row Annual Updated Action Plans
February 22, 2002
Page 7
ALTERNATIVES
1 . Approve the amendments to the 1996, 1999, 2000, and 2001 Action
Plans, as described in the memo.
2 . Provide direction to the staff on the revision of the projects .
RECOMMENDATION
It is recommended that the City Council approve alternative one.
Respectfully submitted,
Olu emi grin •
Inter 'm Ci 'y`4 ger
ARC/AC
r
CDBG Program FY2001-2002
CDBG Project Proposals and Allocations
FY 1995 to FY 2001
Funding Funding
Submitting Agency Request Request/Allocation
FY2001-2002 FY2000-2001 FY1999-2000 FY1998-1999 FYI997-1998 FY1996-1997 FY1995-1996
City of Elgin,CDBG Program Admin. $ 149,100 $100,000/$100,000 $85000/$85,000 $75,000/$75,000 $75,000/$75,000 $75,000/$66,543 $75,000/$75,000
City of Elgin,Rehab.Grant Program $ 852,000 $839,000/$719,962 $625,000/$600,000 $650,000/$503,476 $500,000/$375,083 $150,000/$150,000 $650,000/$578,423
Elgin Day Care Center $ 178,278
Association of Individual Dev. Elgin $ 72,214 $107,941/0 $58,427/0
YWCA of Elgin $ 68,900 $149,899/0 $298,110/$77,000 Carryover/$175,000 $295,657/$200,000 $94,724/$75,000 $60,785/0
Habitat for Humanity--N.Fox Valley $ 48,400 $30,000/0
Prairie State Legal Services,Inc. $ 30,720 $5,000/0 $25,575/0 $25,575/0 $21,200/0
Housing Authority of Elgin(HAE) $ 157,997 $124,038/$94,038 $199,620/$144,300 $118,000/0 $330,830/0 $251,680/$250,000 $240,058/$77,960
HAE/Creative Assistance Dev.,Inc. $ 160,000
First United Methodist Children's Ctr. $ 54,656
Community Crisis Center $ 90,000 $162,000/0 $30,000/0 $30,060/0 $42,000/0 $150,000/$100,000 $52,000/$52,000
Gifford Park Association $ 80,000 $153,100/0 $195,144/0 $614,630/0
Senior Services Associates $ 55,263 $75,398/$31,344 $41,559/0 $88,000/$50,000 $84,360/0
Centro de Informacion $ 66,000 $43,190/0 $60,000/$47,000 $32,000/0
Bethesda Community Dev.Center $ 200,000
Ecker Center for Mental Health $ 79,423 $242,026/0 $146,360/0
PADS of Elgin $ 360,000 $200,000/0 $200,000/0
Firm Foundation $ 192,500
Total Funding Requested $ 2,895,451
FY2001 CDBG Allocation $ 1,024,000
Committee of the Whole Meeting
October 25 , 2000
Page 3
Consideration of the Extension of an Agreement for
Engineering Services Related to the Motor Fuel Tax Program
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the proposed extension with Hampton, Lenzini
and Renwick in an amount not to exceed $145 , 000 . Upon a roll
call vote : Yeas : Councilmembers Figueroa, Munson, Walters,
Wasilowski, Yearman and Mayor Schock. Nays : None .
Consideration of the Impact of Lead-based Paint Regulations
on the Community Development Block Grant Program
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to authorize the city manager to submit a Statement of
Inadequate Capacity to HUD requesting an extension until
March 15 , 2001, to implement the lead-based paint regulations
and a Transition Implementation Plan as recommended by staff .
Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Nays : None .
Consideration of the Program Year 2001-2002 Community
Development Block Grant Hearing Process
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to set the public hearing and work session dates for
January 3 , March 7 , April 11 and to give priority funding to the
Residential Rehabilitation Grant Program and increase
subrecipient project management responsibilities .
Upon a roll call vote : Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Nays : None .
Consideration of an Appointment to the Housing Authority of
Elgin
Councilman Figueroa made a motion, seconded by Councilwoman
Yearman, to appoint Victor Rodriguez to the Housing Authority of
Elgin. Upon a roll call vote : Yeas : Councilmembers Figueroa,
Munson, Walters, Wasilowski , Yearman and Mayor Schock. Nays :
None .
Adjournment
Councilman Walters made a motion, seconded by Councilman
Figueroa, to adjourn and go into the regular meeting. Upon a
roll call vote : Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Nays : None .
The meeting adjourned at 7 : 00 p .m.
November 1 , 2000
Dolonna Mecum, City Clerk Date Approved
OF�1
�y tt
0` ' Agenda Item No. L.
lieJ y City of Elgin
Gka7[DE\N^ E cn ! • .
Gi �` . ...:
October 19, 2000 1 w g
N J.T . '
TO: Mayor and Members of the City Council NEIGHBORHOOD VITALITY
FROM: Joyce A. Parker, City Manager
SUBJECT: Program Year 2001-2002 Community Development
Block Grant Hearing Process
PURPOSE
The purpose of this memorandum is to set the schedule of public
hearing and work session dates for the FY2001-2002 Community
Development Block Grant (CDBG) Program and to specify the City' s
funding priorities and policies .
BACKGROUND
A. Public Hearing and Work Session Dates
Each year, the City Council selects the public hearing and work
session dates for the development of the CDBG program. The
schedule is based on the April 15, 2001 deadline for the 2001-2002
CDBG application and new Annual Plan as established by the U. S.
Department of Housing and Urban Development (HUD) . Two public
hearings are held - one to receive citizen input and proposals and
one to receive final comments from citizens and to approve the
Annual Plan and the submission of the CDBG application to HUD. One
work session is scheduled after the initial public hearing to allow
the Mayor and City Council to review and discuss proposals and to
finalize project selection and budgets .
The following are a range of dates that have been selected to allow
adequate time for the development of the 2001-2002 CDBG Program
which includes the receipt, review and evaluation of project
proposals, the provision of information to the Mayor and City
Council members for discussion purposes, the 30-day public review
and comment period, and, finally, the submission of the application
and Annual Plan to HUD by April 15, 2001 .
,rat
AGENDA
CITY COUNCIL WORKSESSION
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2001-2002 PROGRAM YEAR
March 7, 2001
6:00 P.M., WEDNESDAY
CITY COUNCIL CHAMBERS
Call to Order
Roll Call
Approval of Minutes: First Public Hearing on January 3, 2001 for the 2001-2002
Community Development Block Grant Program
A. Review of2001-2002 Community Development Block Grant(CDBG)proposals and budget.
Note: Public input is generally limited to responses to questions asked by the City Council.
B. Selection of projects for tentative funding for the 2001-2002 CDBG program year and
allocation of the budget for individual projects.
C. Announcement of the thirty (30) day public review and comment period ending April 11,
2001, and the date of the final Public Hearing.
Time: 7:00 P.M.
Date: April 11, 2001
Day: Wednesday
Location: City of Elgin Municipal Building
150 Dexter Court
City Council Chamber
Second Floor,North Tower
Adjournment
Americans with Disabilities Act
The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain
accommodations in order to allow them to observe and/or participate in this meeting, or who have
questions regarding the accessibility of the meeting or the facilities, are requested to contact the
ADA Coordinator at (847)931-5620 {Tdd (847)931-5616} promptly to allow the City of Elgin to
make reasonable accommodations for those persons.
DRAFT
SPECIAL COMMITTEE OF THE WHOLE MEETING
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
JANUARY 3, 2001
The special Committee of the whole meeting was called to order by Mayor Schock at 6:00 p.m.
in the Council Chambers. Present: Councilmembers Figueroa„ Gilliam, Munson, Walters,
Wasilowski, and Mayor Schock. Absent: Councilwoman Yearman.
Presentation from the City of Elgin Planning Department Providingan Overview of the
Community Development Block Grant (CDBG) Program and Citizen Review Process
Community Development Manager Biernacki gave an overview of the regulations and objectives
of the Community Development Block Grant program. He stated that the City expects to receive
an allocation of approximately $1.026 million for the 2001/2002 program year. He outlined the
process which will be used and listed the program's objectives.
Receipt of Comments from Citizens Regarding Current and Past CDBG Programs
No one chose to speak.
Presentation of Proposals by Individuals and Organizations for Funding Under the 2001-
2002 Community Development Block Grant Program
The following proposals were presented to the City Council.
City of Elgin Planning and Neighborhood Services Department:
CDBG Program Administration - $49,100.00
Residential Rehabilitation Grant Program - $852,000.00
Elgin Day Care Center for site improvements and playground development - $178,278.00
Association of Individual Development to renovate homes located at 854 South Street and 1482
Maple Lane to make them wheelchair accessible - $72,213.60
YWCA of Elgin for facility repairs and improvements - $68,900.00
Habitat for Humanity of Northern Fox Valley for acquisition of land and to provide infrastructure
such as water and sewer connections - $44,875.00
Prairie State Legal Services, Inc. to provide advocacy services relating to housing issues -
$30,720.00
Housing Authority of Elgin:
Upgrade carpet/floor covering at 120 ?South State Street - $60,443.00
Upgrade/replace stoves and refrigerators at 120 South State Street - $97,554.00
,Committee of the Whole Meeting - January 3, 2001 - Page 2
First United Methodist Children's Center to build a community playground for tots and
preschoolers at Carleton Rogers Park - $31,776.00
First United Methodist Children's Center to provide scholarships for low and/or moderate income
families to attend church's Children's Center- $22,880.00
Community Crisis Center to replace windows in the attic and basement - $90,000.00
Gifford Park Association to acquire and rehabilitate 140 N. Gifford Street - $80,000.00
Senior Services Associates, Inc. for window replacement - $55,263.00
Creative Assistance Development Inc. for debt reduction and renovations to provide ADA
accessibility for special needs housing located at 75 N. Willard Street - $160,000.00
Centro de Informacion to expand Life Skills Seminars for Elgin's Spanish-speaking community -
$66,000.00
Bethesda Community Development Center to build a daycare center to provide more affordable
childcare facilities - $200,000.00
Ecker Center for Mental Health to upgrade elevator at 1845 Grandstand Place and make it
handicap accessible - $79,423.00
PADS of Elgin for land acquisition to build a Resource Center facility for emergency shelter,
support services, education and work-readiness Elgin homeless citizens - $360,000.00
Firm Foundation for partial funding to acquire five HUD homes for rehabilitation and for staffing
assistance - $192,500
Announcement of Future CDBG Meetings
Mayor Schock announced that the City Council will hold a CDBG work session on March 7,
2001, at 6 p.m. The final public hearing will be at the regular City Council meeting on April 11,
2001, at 7 p.m. in the Council Chambers.
Adjournment
Councilman Gilliam made a motion, seconded by Councilman Figueroa, to adjourn the meeting.
Yeas: Councilmembers Figueroa, Gilliam, Munson, Wasilowski, Walters, and Mayor Schock.
Nays: None.
Meeting adjourned at 6:45 p.m.
Date Approved
()FE,.
ti - Memorandum
If -,' � City of Elgin
4'n �..
4P1TED FL-'.
March 2 , 2001
TO : Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Allocation of Program Year 2001-2002 Community
Development Block Grant Funds
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to assist in the selection of
projects and the development of a budget for the year 2001-2002
Community Development Block Grant (CDBG) Program.
BACKGROUND
The City of Elgin was allocated $1, 026, 000 in CDBG funds from the
U. S . Department of Housing and Urban Development (HUD) for the
upcoming 2001-2002 program year. On January 12 , 2001, the City' s
allocation was slightly revised due to a funding reduction by HUD.
The City' s new allocation is $1 , 024 , 000 .
During the application process for the 2001-2002 CDBG program, the
City of Elgin received twenty (20) project proposals . The total
budget request exceeded $2 . 5 million. Each proposal addressed the
desire to improve the quality of life for Elgin residents and to
fulfill a community need. An evaluation by staff was performed to
determine the eligibility of projects according to criteria
established by federal regulations and to illustrate consistency
with City of Elgin goals . Each project was reviewed according to
its benefit to low and moderate income persons as well as the
applicant' s willingness and ability to undertake the management of
the proposed project .
Based on priorities established in the City of Elgin' s 2000-2004
Consolidated Plan and the City' s Strategic Planning Goals for 1999-
2004 , a focus on housing for this year' s CDBG program is
recommended. Special needs housing, affordable housing
opportunities, home-ownership and fair housing are high priorities
not only in Elgin but also in the region. It is therefore
recommended that a group of seven (7) projects be approved for
Program Year 2001-2002 CDBG
March 2 , 2001
Page Two
funding for this program year. These projects support the City' s
efforts in promoting fair housing, providing and maintaining a
range of quality housing opportunities (including affordable
housing and housing for special needs populations) , and improving
opportunities for Elgin residents to become self-sufficient and
improve their quality of life .
In addition to these 7 projects, a Day Care Pilot Project is being
proposed for your consideration. This year, the City has received
multiple funding requests related to child care for low and
moderate income households . Two of these proposals request funding
for capital improvements and one requests funding for child care-
related scholarships . The need for low-cost child care for our low
and moderate income population has been an ever present need. The
City of Elgin, the Housing Authority of Elgin and HUD have been
working to assist Elgin families transition from dependency on
government assistance to self-sufficiency. Financial assistance
for child care can help low and moderate income residents gain the
employment, training and education needed to become self-sufficient
and to obtain home-ownership .
A pilot program funded with $50 , 000 from the CDBG program is being
proposed for your consideration. The City proposes the
distribution of funds directly to the user (low and moderate income
families needing child care in order to work, receive training or
attend school) . Eligibility determinations will be made based on
family size and income according to Section 8 guidelines . The
family will select the Elgin-based facility that will provide their
child care services . The City of Elgin' s to be identified agent,
will receive the invoices for service and supporting paperwork and
will then process payment either to the day care provider or as a
reimbursement to the user. Cost structures for the child care
services must be approved by the City' s agent .
While this request is being presented outside of the typical
project selection process, staff will make the necessary
adjustments to maintain consistency with HUD requirements and
regulations and to guarantee citizen participation.
FINANCIAL IMPACT
The CDBG program year begins June 1 , 2001 and concludes May 31,
2002 . CDBG funds are typically released to the jurisdictions for
use in the month of August .
� T •
Program Year 2001-2002 CDBG
March 2 , 2001
Page Three
LEGAL IMPACT
These projects are eligible activities and meet a national
objective as mandated by federal regulations . Therefore, they are
eligible to receive CDBG Program funds .
ALTERNATIVES
Funds can be allocated to other proposed CDBG projects that are
eligible activities .
RECOMMENDATION
It is recommended that the Mayor and City Council allocate the
$1, 024 , 000 in Program Year 2001-2002 to the following projects :
Project Name Submitting Organization/Agency Funding Proposed
Request Budget
CDBG Program Adminins tration Planning and Neighborhood Services $ 100,000 $ 100,000
Supplemental ProgramAdninistration Planning and Neighborhood Services $ 49,100 $ 49,100
Residential Rehabilitation Grant Program Planning and Neighborhood Services $ 852,000 $ 684,206
Housing Advocacy Project Prairie State Legal Services $ 30,720 $ 25,000
Habitat for Humanity House-Elgin Area Habitat for Humanity-Northem FoxValley $ 44,875 $ 44,875
AID-Accessibility Project Association for Individual Development $ 72,214 $ 35,819
Special Needs Housing Project Creative Assistance Dev.Inc./HAE $ 160,000 $ 35,000
Day Care Pilot Project Alternative Project for Day Care Providers $ 401,158 $ 50,000
Total 2001-2002 CDBG Budget $1,024,000
Summary of Activities :
1) CDBG Program Administration
Program administration including program management,
coordination, monitoring and reporting.
2) Supplemental Program Administration
Staff person to dedicate one-half of their time to program
administration activities .
3) Residential Rehabilitation Grant Program
Financial assistance to low and moderate income households for
housing rehabilitation.
1
Program Year 2001-2002 CDBG
March 2, 2001
Page Four
4) Housing Advocacy Project
Legal assistance to low income and elderly Elgin residents
related to fair housing issues .
5) Habitat for Humanity House
Acquisition of land and construction of the infrastructure for
a single family home to be sold to a low/moderate income family.
6) AID Accessibility Project
Accessibility improvements to a group home located at 1482 Maple
Lane .
7) Special Needs Housing Project
Rehabilitation of building located at 75 N. Willard St . , Elgin
for special needs housing for Elgin residents .
8) Day Care Pilot Project
Financial assistance to low and moderate income residents
needing child care in order to work, receive training or attend
school .
To expedite other housing related projects that have not been
earmarked for CDBG funds, it is also recommended that City staff
seek alternative funding sources for the Gifford Park Association' s
acquisition project and the PADS of Elgin land acquisition project .
Unexpended Riverboat funds can be sought for the purchase of 140 N.
Gifford Street . The City' s participation in a partnership with
other funding sources to achieve PADS' effort is also recommended.
Respectfully submitt ,
J ce A. Parker
City Manager
JAP/jaw
CDBG FUNDING REQUESTS FOR PROGRAM YEAR 2001
. 7
Funding
Project Name Submitting Agency Request
1 Supplemental Program Administration City of Elgin, Planning Department S 49,100.00
2 Residential Rehabilitation Grant Program City of Elgin, Planning Department S 852,000.00
3 Site Improvements and Playground Development Elgin Day Care Center S 178,278.00
4 Association for Ind. Dev. Accessibility Project Association of Individual Development S 72,213.60
5 YWCA of Elgin Facility Improvements YWCA of Elgin $ 68,900.00
6 Habitat for Humanity House--Elgin Area Habitat for Humanity--Northern Fox Valley S 44,875.00
7 Housing Advocacy Project Prairie State Legal Services, Inc. $ 30,720.00
8 Carpet Upgrade Project Housing Authority of Elgin S 60,443.00
9 Stove and Refrigerator Upgrade/Replace Project Housing Authority of Elgin $ 97,554.00
10 Carleton Rogers Park Playground Project First United Methodist Children's Center S 31,776.00
11 Scholarship Funds for Low/Mod Income Families First United Methodist Children's Center $ 22,880.00
12 Window Replacement Project Community Crisis Center $ 90,000.00
13 Acquisition and Rehab of 140 N. Gifford St. Gifford Park Association $ 80,000.00
14 Window Replacement Project Senior Services Associates,Inc. 5 55,263.00
15 Special Needs Housing Project Creative Assistance Development Inc. S 160,000.00
16 Life Skills Seminars Centro de Informacion S 66,000.00
17 Child Care Center Development Project Bethesda Community Development Center 5 200,000.00
18 Elevator Upgrade Project Ecker Center for Mental Health S 79,423.00
19 Land Acquisition PADS of Elgin $ 360,000.00
20 HUD Housing Rehabilitation Project Firm Foundation $ 192,500.00
Total Requests $ 2,791,925.60
FY2001 CDBG Allocation 5 1,024,000.00
CDBG Program Administration Cost $ (100,000.00)
FY2001 CDBG Program Budget $ 924,000.00
*Revised 3/2/01
•
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Supplemental Program Administration
B. Funding Requested: $49,100.00
C. Project Location: 150 Dexter Court, Elgin, IL 60123
D. Applicant: Mark Biernacki
Community Development Manager
City of Elgin
Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
An increase in personnel to administer the CDBG program is requested due to
increased administrative responsibilities and in response to HUD's request for more
resources to manage the CDBG program. The additional staff person will dedicate
one-half of their time to assisting with CDBG program management responsibilities.
Twenty-percent of the City's CDBG allocation can be used for program
administration ($205,200 for the 2001-2001 program year). Currently, the City of
Elgin allocates 9.7% of CDBG funds for program administration. An increase of
$49,100 for staff and expenses will increase the allocation for program management
to $149,100 or 14% of grant funds—significantly below the 20% cap.
B. Project Eligibility:
1. Low and moderate income benefit--National objective
Costs that are charged to program administration are presumed to meet the
CDBG national objective of assisting low and moderate income persons,
households and areas.
2. Eligible activity
Program administration costs are eligible pursuant to 570.206(a)(1).
• )
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
• Enhanced neighborhood vitality
• Recreational, leisure and cultural opportunities for all citizens
D. Consistent with CDBG Funding Criteria:
• Required activity--Program administration.
E. Consistent with the 2000-2004 Consolidated Plan:
• Required activity--Provide CDBG program oversight, management,
monitoring and coordination activities.
F. Ability of applicant to perform project management activities: Not applicable.
G. Project Administration: Not applicable.
III. PROJECT REVIEW COMMENTS
Program management responsibilities have increased to a level that requires more than one
full-time staff person. The addition of an employee who devotes one half of their time to
program administration activities is needed to expedite projects and assist with reporting and
monitoring activities.
I. Purpose
To increase the number of personnel to administer the CDBG program from 1.0 FTE to 1.5
FTE (not including the 1.0 FTE - Rehabilitation Specialist that is funded under program
delivery costs of the residential rehab component). This is in response to FND's request
that Elgin consider devoting more resources toward the administration of the CDBG
program.
II. Background
General Fund CDBG Total
Duties & Activities Duties & Activities FTE
Current LO (Sr. Planner) 1_0
1.0 1.0
Proposed 0.5 (Sr. Planner) 0.5 (Sr. Planner) 1.0
1.0 (CDBG Coordinator) 1.0
0.5 1.5 2.0
III. Financing
A. Position General Fund CDBG Fund Total
Senior Planner $ 41,175 $ 41,175 $ 82,350 (61,000+benefits)
CDBG Coordinator 0 60,750 $ 60,750 ($45,000+benefits).
$ 41,175 $ 101,925 $ 143,100
B. The $41,175 increase costs in the general fund are to be offset by the following personnel
charging the following estimated hours to the CDBG fund.
Community Development Manager (15% of time) 300 hrsx$50/hr=15,000+benefit=$20,250
Administrative Secretary(25% of time) 500 hrsx$18/hr=9,000+benefit =$12,150
Clerk/Typist (50% of time) 250 hrsx$ 7/hr= 1,750+N/A =$ 1,750
Intern (eliminated) - 500 hrs/x$10/hr= 5,000+N/A =$ 5,000
Misc. charges - -- -- =S 2,025
$41,175
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Residential Rehabilitation Grant Program
B. Funding Requested: $852,000.00
C. Project Location: City-wide
D. Applicant: Mark Biernacki
Community Development Manager
City of Elgin
Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The City of Elgin's Planning and Neighborhood Services Department is requesting
funding for the Residential Rehabilitation Grant Program to provide financial
assistance for housing rehabilitation projects. The goal of this program is to (1)
eliminate code violations that impact health and safety,(2)improve energy efficiency
and (3) facilitate building rehabilitation. Many low income households find it
financially difficult to comply with the City's housing maintenance regulations and
defer home maintenance, which in turn results in code violations.
This program is being amended to incorporate new procedures as outlined in the
attachment. The program changes will conform to lead-based paint regulations and
also include a forgivable loan component based on income considerations.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Benefits low and moderate income persons pursuant to 570.208 (a)( 3) by
improving permanent residential structures which will be occupied by low
and moderate income households. Every property assisted with Program
funds meets the qualifying criteria for the national objective.
2. Eligible activity:
Rehabilitation activity,providing financial assistance primarily for privately-
owned residential buildings and improvements pursuant to 570.202 (a) and
(b).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004: Yes
• Enhanced neighborhood vitality
• Range of quality housing opportunities
• Safe Community
D. Consistent with CDBG Funding Criteria: Yes
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Rental and owner properties.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
Continue existing grant/loan fund to provide assistance to low and moderate
income homeowners to repair and maintain their homes.
5-Year Goal: Provide for 525 grants/loans.
• Applicant has ability to perform project management activities: Yes
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Program application intake and client interviews.
• Verification of income with the IRS.
• Contract execution with participant.
• Building inspections including lead-based paint.
• Work order development.
• Contractor selection/approval
• Historic preservation review and clearance, as required.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
In program year 1999-2000, $600,000 was allocated to the Residential Rehabilitation Grant
Program. Over 110 households were served during that program year. In program year
2000-2001,$719,962 was allocated to this program. To date, $270, 891 has been expended
and an additional$256,224 is encumbered. The distribution of funds has been delayed this
year due to new lead-based paint regulations. The program was temporarily suspended until
the City obtained HUD's approval waive the lead-based paint requirements until March 15,
2001. Application intake has been resumed and staff is anticipating the expenditure of funds
by the new deadline.
Projects funded previously through the CDBG Program:
1983-1984 Residential Rehabilitation Rebate Program 5100,000
1984-1985 100,000
1985-1986 100,000
1986-1987 120,000
1987-1988 158,081
1988-1989 150,000
1989-1990 160,000
1990-1991 180,000
1991-1992 180,000
1992-1993 180,000
1993-1994 130,000
1994-1995 450,000
1995-1996 578,423
1996-1997 150,000
1997-1998 375,083
1998-1999 503,476
1999-2000 600,000
2000-2001 719,962
CDBG Residential Rehabilitation Programs
Proposed Revisions
(December, 2000)
A. Name: Single Family Owner Occupied Rehabilitation Program
Terms: CDBG Grant
Priority: Exterior Improvements
Area: City-Wide
1. Extremely Low and Very Low Income (50% or less of median)
100% grant, City share of rehab work not to exceed $4999, plus 100% grant
toward lead based paint activities, not to exceed $2500
2. Low Income (greater than 50%, but not greater than 80% of median)
100% grant, City share of rehab work not to exceed $3750, plus 100% grant
toward lead based paint activities, not to exceed $2500
B. Name: Rental Property (1 to 4 units) Rehabilitation Program
Term: CDBG 0% Interest, Forgivable Loan
Priority: Exterior Improvements
Area: City-Wide
1. 50/50 matching program, City share of rehab work not to exceed $4999 per building (in
the form of a forgivable loan),plus 100% grant toward lead based paint activities, not
to exceed $2500
2. 0% interest loan, forgivable after five years from date of the City's acceptance of the
improvements. If ownership changes, loan is to paid back on a pro-rated basis (i.e. 50%
repaid if sold in 2 '/z years, 20%repaid if sold after 4 years, etc.).
3. Lien placed on the property, City will subordinate - no lower than second position. Lien
waived after five years.
4. If owner-occupied, owner must meet low/mod income requirements. If non-owner
occupied, 51% of units must have households that meet low/mod income requirements.
( 1 out of 2 units, 2 out of 3 units, 3 out of 4 units)
C. Name: Emergency Repair Program
Term: CDBG Grant
Area: City-Wide
1. Eligible repairs are limited to water/sewer service, furnace, electrical systems, and water
heaters
2. 100% grant, not to exceed $3000
. •
•
3. Owner Occupied Single Family only. Household income must meet low/mod income
requirements
4. CDBG Coordinator to have been notified by the Water Department of water serve leak
or by the Code Administration Department of an emergency or code deficient sewer,
furnace, electrical, or water heater systems.
D. Name: Handicap Accessibility Program
Term: CDBG Grant
Area: City-Wide
1. Owner occupied or rental unit: Household income must meet low/mod income
requirements.
2. 100% grant, City share toward improvement not to exceed $4999, plus 100% grant
toward administrative fees and lead based paint activities, not to exceed $2500.
E. Name: Lead Based Paint Control/Abatement Program
Term: CDBG Grant
Area: City-Wide
1. Available funding targeted for high risk properties as defined by a City/County staff
panel that reviews results of lead tests performed on a household's children
2. Owner Occupied Dwelling Unit: Household must meet low/mod income requirements.
100% grant, City share toward control/abatement not to exceed $10,000
3. Non-Owner Occupied Dwelling Unit: Tenant must meet low/mod income requirement.
a. 50/50 matching program, City share toward control/abatement not to exceed $4999
(in the form of a forgivable loan)
b. 0% interest loan, forgivable after five years from date of the City's acceptance of the
improvements. If ownership changes, loan is to paid back on a pro-rated basis (i.e.
50% repaid if sold in 21/2 years, 20% repaid if sold after 4 years, etc.).
c. Lien placed on the property, City will subordinate - no,lower than second position.
Lien waived after five years.
•
,
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Site Improvements and Playground Development
B. Funding Requested: $178,278
C. Project Location: 500 Dundee Ave., Elgin, IL 60120
D. Applicant: Agnes Kovacs
Executive Director
Elgin Day Care Center
51 South Spring Street
Elgin, IL 60120
(847)695-8280
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Elgin Day Care Center requests funds to develop the playground and land for a
new center at 500 Dundee Ave. The Center serves 100% low and moderate income
families. Families must meet guidelines established by the Department of Human
Services. Parents must be working, in school or in job training.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Limited clientele at least 51%of whom are low or moderate income persons
pursuant to 570.208 (a)(2).
2. Eligible activity:
Construction and rehabilitation of public facilities and improvements
pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Enhanced neighborhood vitality.
D. Consistent with CDBG Funding Criteria:
•
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Child care centers and services.
• High priority—Parks and recreation facilities.
F. Ability of applicant to perform project management activities: Unknown.
G. Project Administration:
1. Moderate level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• RFP for architectural services.
• Selection of architect.
• Specification development.
• Wage rate determination.
• Bid package assembly.
• Bid award to contractor.
• Pre-construction conference.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The City of Elgin has received three(3)requests for CDBG funding related to child care in
Elgin. Two of these requests are for capital improvements and one is for
scholarships/subsidies. Child care has been identified as a priority in the Consolidated Plan
and the City of Elgin would like to assist low and moderate income families with their child
care needs.
As an alternative to funding capital improvement projects,the City proposes the distribution
of funds directly to the user(low and moderate income families needing child care in order
to work,receive training or attend school). Eligibility determinations will be made based on
family size and income according to Section 8 guidelines. If the State of IL provides funds
to the family,they may not be eligible for CDBG funds. The family selects the Elgin-based
facility that will provide their child care services. The City of Elgin's agent will receive the
invoices for service and supporting paperwork and will then process payment either to the
day care provider or as a reimbursement to the user.
Projects funded previously through the CDBG Program: None.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: AID Accessibility Project
B. Funding Requested: $72,213.60
C. Project Location: 854 South Street and 1482 Maple Lane, Elgin, IL 60123
D. Applicant: Carla Saelens
Association for Individual Development
400 North Highland
Aurora, IL 60506
(630)897-2060 x147
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Association for Individual Development (AID) is requesting funding for the
renovation of two group homes,making these homes fully accessible to individuals
with disabilities. Exterior and interior building improvements are proposed in order
to make the homes accessible for the physically disabled and individuals confined
to wheelchairs. Barriers will be removed to provide accessible entrances,doorways,
bathrooms and common areas. Accessibility improvements to the garage at the home
on Maple Lane are also requested.
B. Project Eligibility:
1. Low and moderate income benefit--National objective
This project also benefits a clientele who are presumed to be principally low
and moderate income persons pursuant to 570.208 (a) (2) (a).
2. Eligible activity:
Rehabilitation of public facilities and improvements pursuant to 570.201 (c).
Public facilities include group homes for disabled individuals. Data on
clientele will be required from AID to verify eligibility. This project is also
eligible pursuant to 570.208 (a) (3) as a housing activity that provides or
improves permanent residential structures which, upon completion, will be
occupied by low and moderate income households.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Permanent housing for individuals.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• Preparation of RFP for architect
• Selection of architect.
• Review and approval of Specifications.
• Federal wage rates.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This is the third year that AID has requested CDBG funding for this project;the project was
was submitted in program years 1999-2000 and 2000-2001 but did not receive funding. If
funded, data on clientele will be required to guarantee eligibility.
Projects funded previously through the CDBG Program: None.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: YWCA of Elgin Facility Improvements Project
B. Funding Requested: $68,900
C. Project Location: 220 E. Chicago St., Elgin, IL 60120
D. Applicant: Carol Elias
Executive Director
YWCA of Elgin
220 E. Chicago Street
Elgin, IL 60120
(847)742-7930
IL ELIGIBILITY DETERMINATION
A. Project Summary:
The YWCA is seeking funds to pursue improvements,most of which were identified
in the 1996 YWCA Facility Assessment. Pool and locker room improvements and
the installation of a wire mesh partition for the gym are requested.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Benefits a limited clientele who are low and moderate income persons
pursuant to 570.208 (a) (2) (B). At least 51% of clientele must be low and
moderate income based upon data for family size and income.
2. Eligible activity
Construction, reconstruction, rehabilitation and replacement of public
facilities and improvements pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Recreational, leisure and cultural opportunities for all citizens.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Recreation facilities
F. Ability of applicant to perform project management activities: Yes
G. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• RFP development, advertisement and review for architectural services.
• Award of contract for architectural services.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
Projects funded previously through the CDBG Program:
1983-1984 YWCA Annex Rehabilitation $12,000
1996-1997 Building rehabilitation, including first aid kits, fire extinguishers, ADA
elevator improvements and ADA accessible drinking fountains. $ 50,000
1996-1997 YWCA Refugee Crime Prevention Program $25,000
1997-1998 Repair and replacement of sections of the pool deck area and the pool piping
and drainage systems,conduit and wiring within the tunnel area beneath the
pool, asbestos removal, emergency lighting, ADA accessible women's and
men's washrooms and locker rooms and exterior building repairs. $200,000
1999-2000 ADA compliant fire alarm system. $77,000
HUD has determined that the YWCA is eligible to receive CDBG funds based on household
size and income data which showed that the YWCA serves primarily low and moderate
income clientele. The 1998 and 1999 data prepared by the YWCA in response to HUD's
request has shown that the programs offered by this organization are primarily targeted to,
and used by, a low and moderate income population.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Habitat for Humanity House
B. Funding Requested: $44,875
C. Project Location: Vacant Lot, City of Elgin, IL
D. Applicant: Yvonne Fanizza
Executive Director
Habitat for Humanity of Northern Fox Valley
411 W. Main St.
Dundee, IL 60118
(847)836-1432
II. ELIGIBILITY DETERMINATION
A. Project Summary:
Habitat for Humanity (HFH) proposes to acquire land at Ashland and Souster,
located east of Rt. 31 and north of Rt. 20,in Elgin and to construct the infrastructure
needed for a single family home. The construction of the home will be funded
through other fund-raising efforts. Once completed,HFH will sell the home to a low
or moderate income family at 0% interest.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Activity benefitting low and moderate income persons for the purpose of
providing or improving permanent residential structures which, upon
completion, will be occupied by low and moderate income households.
2. Eligible activity:
Acquisition of property is eligible pursuant to 570,201 (a).
Public facilities and improvements pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
•
• Range of quality housing opportunities
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than S25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Very low income owner housing.
• Assist low and moderate income families to obtain homeownership.
F. Ability of applicant to perform project management activities: Yes
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Perform Environmental Review.
• Sub-recipient Agreement.
• Obtain property appraisals.
• Review appraisals.
• Establish fair market value.
• Obtain City Council approval of offer to purchase.
• Negotiate purchase price.
• Obtain City Council approval of purchase.
• Develop specifications for infrastructure development.
• Obtain wage rates.
• Prepare bid package for contractor to conduct infrastructure work.
• Conduct pre-construction conference.
• Oversee construction of infrastructure.
• Process payments.
• Conduct project monitoring and reporting.
III. PROJECT REVIEW COMMENTS
Habitat for Humanity owns property at McLean and Larkin and is considering the transfer
of this property to the City of Elgin rather than building on the site. If they do not construct
a home at McLean and Larkin,Habitat for Humanity would like to purchase the Ashland and
Souster property in order to construct the home.
Projects funded previously through the CDBG Program:
1. Program Year 1992-1993 Habitat for Humanity Acquisition $25,000
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Housing Advocacy Project
B. Funding Requested: $30,720
C. Project Location: 201 Houston, Suite 200, Batavia, IL 60510
D. Applicant: Tammie Grossman
201 Houston
Suite 200
Batavia, IL 60510
630)232-9415
II. ELIGIBILITY DETERMINATION
A. Project Summary:
Prairie State Legal Services is requesting funding to provide legal advocacy services.
This proposed project would include outreach, investigation and enforcement to
extend the protection of Fair Housing laws to individuals in Elgin.
B. Project Eligibility:
1. Low and moderate income benefit—National Objective:
This project benefits limited clientele who are low and moderate income
persons pursuant to 570.208 (a) (2) (B).
2. Eligible activity:
Public Service pursuant to 570.201 (e) as a new service. The amount of
CDBG funds requested does not exceed the 15% cap for public services.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities.
D. Consistent with CDBG Funding Criteria:
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority—Other public service needs.
• Seek coordination and collaboration with housing and social service
providers.
F. Ability of applicant to perform project management activities:
• Public service providers administer programs while the City provides
oversight activities.
G. Project Administration:
1. Low level of administration required.
2. Administrative procedures:
• Sub-recipient Agreement
• Agency reporting.
• City monitoring and reporting to HUD.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The City of Elgin is seeking a contractor to handle fair housing questions and complaints.
Prairie State Legal Services would provide counseling,information,and arbitration services
as needed. If selected for funding, a sub-recipient agreement would be prepared to outline
the scope of services and procedures.
To meet federal requirements,Prairie State Legal Services must maintain documentation on
family size and household income for each client served in order to demonstrate that at least
51% of the clientele are low and moderate income.
Under CDBG regulations, 15% of the 2001-2002 CDBG allocation ($153,600) can be
allocated to public service projects. The project budget does not exceed this cap.
Projects funded previously through the CDBG Program: None.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: HAE Carpet Upgrade Project
B. Funding Requested: $60,443.00
C. Project Location: 120 Watch Street, Elgin, IL 60120
D. Applicant: Sandra Freeman
Housing Authority of Elgin
120 South State Street
Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The HAE submitted 2 project proposals for funding. This project is for the
replacement of carpet on all 10 floors of the senior building located at 120 S. State
St. Higher quality, stain resistant carpet is proposed. The HAE will also carpet the
first floor common area and offices.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Benefits limited clientele who are low and moderate income persons pursuant
to 570.208 (a) (2). This project would benefit low and moderate income
households based upon income guidelines for public housing.
2. Eligible activity:
Rehabilitation of public facilities is eligible pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Range of quality housing opportunities.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than$25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority—Capital improvements; High priority—Rehabilitation.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
F. Ability of applicant to perform project management activities: Unknown.
G. Project Administration:
1. High level of administration by staff required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• Specification development.
• Federal wage rates.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
Documentation as to the age and condition of the carpeting must be provided to the City of
Elgin to determine need.
Projects funded previously through the CDBG Program: Attached
CDBG Program FY2000
CDBG Funding Allocations for the Housing Authority of Elgin (HAE)
FY 1987 to FY 2001
HAE Project Receiving CDBG Funding Allocation Funding Level CDBG Project Status
Program Yr
1 HAE Exterior Renovation and Security Improvements S 94,038 2001 Spring/Summer 2001
2 HAE Washington St. Site Reconstruction $ 118,800 2000 Ongoing-Target Spring 2001
3 HAE Court Security Screens 5 25,500 2000 Completed
4 HAE Fire Alarm and Air Handling Systems 5 250,000 1997 Completed
5 HAE Illinois Court Fence Repair S 5,000 1996 Completed
6 HAE Elizabeth Court Erosion Control $ 37,960 1996 Completed
7 HAE Courts Gas Lines Relocation 5 35,000 1996 Completed
8 HAE Plumbing Repairs-Elderly Housing $ 85,000 1995 Completed
9 HAE Central Park Towers Improvement Elevator Control $ 143,750 1994 Completed
10 HAE Smoke Alarms and Sprinkler System $ 217,227 1993 Completed
11 HAE Youth Center Improvements $ 14,000 1993 Completed
12 HAE Clifford Water Meter Vaults $ 5,500 1993 Completed
13 HAE Illinois Court Retaining Wall $ 17,000 1993 Completed
14 HAE Handicap $ 37,000 1992 Completed
15 HAE Security $ 10,000 1992 Completed
16 HAE Playground $ 20,000 1992 Completed
17 HAE Exterior Repair $ 11,000 1992 Completed
-----------
18 HAE Illinois Court Fencing $ 5,000 1992 Completed
19 HAE Walkway Lights $ 61,000 1991 Completed
20 HAE Refrigerators $ 56,000 1991 Completed
21 HAE Stoops,Sidewalks,and Parking Lot $ 48,765 1990 Completed
22 HAE Fences $ 8,000 1989 Completed
23 HAE Attic Insulation $ 39,000 1989 Completed
24 HAE Equipment $ 72,170 1989 Completed
25 HAE Windows $ 90,000 1987 Completed
26 HAE Roofs $ 26,000 1987 Completed
-
Total Funding Allocated to HAE Through CDBG $ 1,532,710
•
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: HAE Stove and Refrigerator Upgrade/Replacement Project
B. Funding Requested: $97,554
C. Project Location: 120 Watch Street, Elgin, IL 60120
D. Applicant: Sandra Freeman
Housing Authority of Elgin
120 South State Street
Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The HAE is requesting funds to upgrade/replace 149 stoves and refrigerators at 120
S. State with 149 energy efficient stoves and refrigerators. This building is occupied
by elderly and physically challenged clients.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Benefits limited clientele who are low and moderate income persons pursuant
to 570.208 (a) (2). This project would benefit low and moderate income
households based upon income guidelines for public housing.
2. Eligible activity:
The installation of stoves and refrigerators is eligible pursuant to 570.202(a)
(2) (b) (2).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Range of quality housing opportunities.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Low priority—modernization.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• Federal wage rates.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
Documentation as to the age and condition of existing appliances is required to indicate need.
Projects funded previously through the CDBG Program
•
CDBG Program FY2000
CDBG Funding Allocations for the Housing Authority of Elgin (HAE)
FY 1987 to FY 2001
HAE Project Receiving CDBG Funding Allocation Funding Level CDBG Project Status
Program Yr
1 HAE Exterior Renovation and Security Improvements $ 94,038 2001 Spring/Summer 2001
2 HAE Washington St. Site Reconstruction $ 118,800 2000 Ongoing-Target Spring 2001
3 HAE Court Security Screens $ 25,500 2000 Completed
4 HAE Fire Alarm and Air Handling Systems $ 250,000 1997 Completed
5 HAE Illinois Court Fence Repair $ 5,000 1996 Completed
6 HAE Elizabeth Court Erosion Control $ 37,960 1996 Completed
7 HAE Courts Gas Lines Relocation $ 35,000 1996 Completed
8 HAE Plumbing Repairs-Elderly Housing $ 85,000 1995 Completed
9 HAE Central Park Towers Improvement Elevator Control $ 143,750 1994 Completed
10 HAE Smoke Alarms and Sprinkler System $ 217,227 1993 Completed
11 HAE Youth Center Improvements $ 14,000 1993 Completed
12 HAE Clifford Water Meter Vaults $ 5,500 1993 Completed
13 HAE Illinois Court Retaining Wall $ 17,000 1993 Completed
14 HAE Handicap $ 37,000 1992 Completed
15 HAE Security $ 10,000 1992 Completed
16 HAE Playground $ 20,000 1992 Completed
17 HAE Exterior Repair $ 11,000 1992 Completed
18 HAE Illinois Court Fencing $ 5,000 1992 Completed
19 HAE Walkway Lights $ 61,000 1991 Completed
20 HAE Refrigerators $ 56,000 1991 Completed
21 HAE Stoops, Sidewalks,and Parking Lot $ 48,765. 1990 Completed
22 HAE Fences $ 8,000 1989 Completed
23 HAE Attic Insulation $ 39,000 1989 Completed
24 HAE Equipment $ 72,170 1989 Completed
25 HAE Windows $ 90,000 1987 Completed
26 HAE Roofs $ 26,000 1987 Completed
Total Funding Allocated to HAE Through CDBG $ 1,532,710
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Carleton Rogers Park Playground Project
B. Funding Requested: $31,776
C. Project Location: Highland and Spring St., Elgin, IL 60120
D. Applicant: Rev. Mona J. Walker
First United Methodist Church
216 E. Highland Ave.
Elgin, IL 60120
(847)741-0038
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The First United Methodist Church requests funding to build a community
playground for tots and preschoolers.
B. Project Eligibility:
1. Low and moderate income benefit--National objective
Provides an area benefit for residents in a particular area where at least 51%
are low and moderate income persons pursuant to 570.208 (a) (1).
2. Eligible activity:
Construction of public facilities carried out by a private nonprofit entity.
pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Recreational, leisure and cultural opportunities for all citizens.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
.
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Parks and recreation facilities.
• Support and enhance community development through coordinated and
complimentary activities that improve the quality of life for the low and
moderate income population.
• Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement
• Specification development.
• Wage rate determination.
• Bid package assembly including RFP development.
• Bid award.
• Pre-construction conference.
• Initiation of rehabilitation work.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
Project must be coordinated with the Parks Department to coordinate with current and future
park plans and to construct under established park guidelines.
Projects funded previously through the CDBG Program: None.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Scholarship Funds for Low/Mod Income Families
B. Funding Requested: $22,880
C. Project Location: 216 E. Highland Ave., Elgin, IL 60120
D. Applicant: Rev. Mona Walker
First United Methodist Church
216 E. Highland Ave.
Elgin, IL 60120
(847)741-0038
II. ELIGIBILITY DETERMINATION
A. Project Summary:
This project will provide scholarships to low and moderate income families for
children to attend the First United Methodist Children's Center (FUMCC). The
Center will be located in a neighborhood that has an 88%low and moderate income
population.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Limited clientele at least 51%of whom are low or moderate income persons
pursuant to 570.208 (a)(2).
2. Eligible activity
Provision of public services including child care pursuant to 570.201 (e).
CDBG funding for public services cannot exceed 15% of the City's total
grant allocation.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Enhanced neighborhood vitality
D. Consistent with CDBG Funding Criteria: No
• Funding level is not $25,000 or greater.
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Child care centers and services.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. Moderate level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement
• Review of scholarship recipient screening criteria and data.
• Review of Center policies and curriculum.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
Funding for scholarships may be premature at this time since the Center has not been
established. The Center's policies for admission must be reviewed to guarantee that clientele
•
are not restricted due to religious affiliation.
The City of Elgin has received three(3)requests for CDBG funding related to child care in
Elgin. Two of these requests are for capital improvements and one is for
scholarships/subsidies. Child care has been identified as a priority in the Consolidated Plan
and the City of Elgin would like to assist low and moderate income families with their child
care needs.
As an alternative to funding capital improvement projects,the City proposes the distribution
of funds directly to the user(low and moderate income families needing child care in order
to work,receive training or attend school). Eligibility determinations will be made based on
family size and income according to Section 8 guidelines. If the State of IL provides funds
to the family,they may not be eligible for CDBG funds. The family selects the Elgin-based
facility that will provide their child care services. The City of Elgin's agent will receive the
invoices for service and supporting paperwork and will then process payment either to the
day care provider or as a reimbursement to the user.
Projects funded previously through the CDBG Program: None.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Window Replacement Project
B. Funding Requested: $90,000
C. Project Location: 37 S. Geneva St., Elgin, IL 60120
D. Applicant: Gretchen Vapnar
Community Crisis Center
37 S. Geneva Street
Elgin, IL 60120
(847)697-2380
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Community Crisis Center is proposing to replace windows at their Center.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
This project benefits limited clientele who are low and moderate income
persons pursuant to 570.208 (a) (2) (B).
2. Eligible activity:
The construction, reconstruction and rehabilitation of public facilities and
improvements is eligible pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority--Other public facility needs.
. •
• Anti-poverty strategy to support the ability of low-income individuals and
families to become independent and self-sufficient.
• Ability of applicant to perform project management activities: Yes.
G. Project Administration:
1. High level of administration by staff required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP for architectural services.
• Bid award to architect.
• Federal wage rates.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
The Center is a 24-hour social service agency that provides assistance related to domestic
violence, sexual assault and other crisis issues. The Center houses a free health and dental
clinic.
Projects funded previously through the CDBG Program:
1998-1999 Additional CDBG funding added to the budget in order $ 58,200
to award the lowest bid.
1996-1997 Renovation of unused basement space for a health clinic. $100,000
1995-1996 Crisis Center Building and Foundation Repair. $ 52,000
1992-1993 Crisis Center Renovations $ 20,000
1984-1985 Crisis Center Site Improvement $ 51,959
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Acquisition and Rehab of 140 N. Gifford St.
B. Funding Requested: $80,000
C. Project Location: 140 N. Gifford St., Elgin, IL 60120
D. Applicant: Mark Billings
Gifford Park Association
412 Fulton St.
Elgin, IL 60120
(847)741-8399
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Gifford Park Association requests funding to purchase a vacant abandoned
building at 140 N. Gifford. The Association will then rehab the structure to a
residential conforming use.
B. Project Eligibility:
1. Low and moderate income benefit--National objective This activity complies
provides an area benefit since the community consists of a population that is
74%low and moderate income. This activity is eligible pursuant to 570.208
(a) (1).
2. Eligible activity:
This activity is eligible as acquisition by a private non-profit pursuant to
570.201 (a).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority for very low income households.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
F. Ability of applicant to perform project management activities: Yes
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement
• Real Estate Appraisals
• Negotiation of purchase price
• Approval by City Council to purchase property.
• Process payment.
• Conduct project monitoring and reporting.
III. PROJECT REVIEW COMMENTS
The Gifford Park Association's acquisition project supports this year's CDBG program focus
on housing and the City's priority of providing and maintaining affordable housing for low
and moderate income families. The cost to acquire the property at 140 N. Gifford is
estimated at$80,000. The Association is requesting funding for the full purchase price since
they have been unable to secure funding from other sources.
Several project proposals have requested CDBG funding for property acquisition this year
and each project requires full funding. In order to provide a broad spectrum of projects that
meets the City's various housing related needs, such as special needs housing and fair
housing, full funding for this project is not recommended at this time. However,due to the
benefits that would result from this project, it is recommended that City staff seek
unexpended Riverboat funds to finance this project.
Projects funded previously through the CDBG Program:
1994-1995 Gifford School Play Equipment $110,200
1995-1996 Gifford School Play Equipment $ 71,577
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Window Replacement Project
B. Funding Requested: $55,263
C. Project Location: 101 S. Grove Ave, Elgin, IL 60120
D. Applicant: Beth McClory
Executive Director
Senior Services Associates, Inc.
101 S. Grove Ave
Elgin, IL 60120
(847)741-0404
IL ELIGIBILITY DETERMINATION
A. Project Summary:
This project is for the replacement of second story windows at the Senior Services
Center in Elgin's downtown.
B. Project Eligibility:
1. National objective--Low and moderate income benefit:
Benefits a clientele who are presumed to be principally low and moderate
income persons pursuant to 570.208 (a) (2) (A).
2. Eligible activity:
Public facilities and improvements pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities.
• Recreational, leisure and cultural opportunities for all citizens.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority—Senior centers.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration by staff required.
2. Administrative procedures:
• Environmental review.
• Specification development.
• Wage rate determination.
• Bid package assembly including RFP development.
• Bid award.
• Pre-construction conference.
• Initiation of rehabilitation work.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
Projects funded previously through the CDBG Program:
1988-1989 Senior Center Air Conditioning $16,604
1992-1993 Senior Center Roof $10,000
1996-1997 Senior Center Building Rehab $50,000
1998-1999 Senior Center Building Renovation--included window replacement$31,344.
This project went out twice for bid in 2000. However no bids were received
except for one overpriced bid for approximately $80,000. Flooring
improvements are now the focus of the project.
Replacement of the second story windows would complete the exterior renovation of this
historic structure.
.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Special Needs Housing Project
B. Funding Requested: $160,000
C. Project Location: 75 North Willard St., Elgin, IL 60120
D. Applicant: Perry Ecton
Creative Assistance Development Inc.
120 South State Street
Elgin, IL 60123
(847)749-1679
II. ELIGIBILITY DETERMINATION
A. Project Summary:
Creative Assistance Development Inc. (CADI) is purchasing a building at 75 N.
Willard St., Elgin, 60120. CADI will renovate the building into special needs
housing for Elgin residents. The building will have accessible units on the first floor
for seniors and individuals with disabilities. The second floor will house other
special needs clients not requiring accessible units.
CADI is requesting $100,000 to pay a portion of the building acquisition costs and
$50,000 to renovate several first floor units making them ADA accessible and
eliminating code violations. Additional costs for federal labor standards and project
contingency total $10,000 bringing the total request to $160,000.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
This activity complies with 570.208 (a) (3) for providing or improving
permanent residential structures which, upon completion, will be occupied
by low and moderate income households. For rental housing,occupancy by
low and moderate income households must be at affordable rents to qualify
for funding.
2. Project Eligibility:
Acquisition of property pursuant to 570.201 (a).
Rehabilitation of public facilities pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Permanent housing for individuals.
• Medium priority—Permanent housing for families.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Perform Environmental Review.
• Obtain property appraisals.
• Review appraisals.
• Establish fair market value.
• Obtain City Council approval of offer to purchase.
• Negotiate purchase price.
• Obtain City Council approval of purchase.
• Obtain wage rates.
• Prepare bid package for contractor to conduct rehab work.
• Conduct pre-construction conference.
• Oversee renovation.
• Process payments.
• Conduct project monitoring and reporting.
III. PROJECT REVIEW COMMENTS
The Housing Authority of Elgin(HAE)formed CADI as a non-profit corporation to provide
housing opportunities for individuals and families whose income falls below 120% of the
area median income and to provide transitional housing to Ecker Center clientele. The Board
of Directors are Sandra Freeman, Executive Director of the HAE and Board President,
Everett Woods, Commissioner of the HAE and Board Secretary, and Michael Miner,Elgin
Financial Savings Bank and Board Treasurer.
The Continuum of Care Super NOFA 2001 was announced February 26th. HUD is offering
an additional $500,000 in funding for permanent supportive housing projects. Details on
funding priorities will be available at the March 16th broadcast. It is recommended that
CADI pursue funding through the Continuum of Care since transitional housing is a
component of this project and is eligible for SuperNOFA funds.
Projects funded previously through the CDBG Program: None.
•
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Life Skills Seminars
B. Funding Requested: $66,000
C. Project Location: 62 S. Grove Ave., Elgin, IL 60120
D. Applicant: Cheryl Wilkins
Centro de Informacion
62 S. Grove Ave.
Elgin, IL 60120
(847)695-9050
II. ELIGIBILITY DETERMINATION
A. Project Summary:
Centro de Informacion is proposing to conduct life skills seminars to give Spanish-
speaking immigrants the knowledge and understanding needed to overcome barriers
caused by differences in language and culture. These seminars would be conducted
at locations with high concentrations of Spanish-speaking residents.
B. Project Eligibility:
1. Low and moderate income benefit—National Objective:
This project serves limited clientele who are low and moderate income
persons pursuant to 570.208 (a) (2) (B). Documentation would have to be
provided and maintained on family size and household income for each client
in order to demonstrate a minimum 51% low and moderate income benefit.
2. Eligible activity:
Public service pursuant to 570.201 (e) as a new service. The amount of
CDBG funds requested must not exceed the 15% cap for public services.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities.
D. Consistent with CDBG Funding Criteria:
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Low priority—Supportive services,life skills training for homeless and special
needs population.
• Ability of applicant to perform project management activities:
• Public service providers administer programs while the City provides
oversight activities.
G. Project Administration:
1. Low level of administration by staff required.
2. Administrative procedures:
• Sub-recipient Agreement
• Agency reporting.
• City monitoring and reporting to HUD.
• Payment processing.
III. PROJECT REVIEW COMMENTS
Centro de Informacion received a$47,000 CDBG grant in the 1997-1998 program year for
this program. CDBG program requires that this program be a new service or a quantifiable
increase in the level of a service above that which has been provided during the 12 months
prior to submission of the Action Plan.
Two public service providers have submitted requests for funding totaling $96,720. This
level of funding accounts for 9%of the City's 2001-2002 CDBG allocation and falls within
the 15% cap for public service projects.
Projects funded previously through the CDBG Program
1997-1998 Hispanic Life Skills Program $47,000
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Child Care Center Development Project
B. Funding Requested: $200,000
C. Project Location: 454 Hickory Place, Elgin, IL 60120
D. Applicant: James Marks
Bethesda Community Development Center
454 Hickory Place
Elgin, IL 60120
(847)888-6942
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Bethesda Community Development Center is proposing to build a new child
care center in the existing parking lot of the Bethesda Church on Fremont Street.
This Center would serve 75 children from low and moderate income households and
provide child care and school enrichment programs. Currently the Center is
operating in the lower level of the Bethesda Church and serves 22 children.
However, the Center has a waiting list of 50 children.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Limited clientele at least 51%of whom are low or moderate income persons
pursuant to 570.208 (a)(2).
•
2. Eligible activity:
Construction of public facilities and improvements pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Enhanced Neighborhood vitality
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
•
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
High Priority—Community development needs for child care centers and services.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement
• Development of RFP for architectural services
• Selection of architect
• Specification development.
• Wage rate determination.
• Bid package assembly for contractor selection.
• Bid award.
• Pre-construction conference.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The Center's policies for admission must be reviewed to guarantee that clientele are not
restricted due to religious affiliation.
The City of Elgin has received three(3) requests for CDBG funding related to child care in
Elgin. Two of these requests are for capital improvements and one is for
scholarships/subsidies. Child care has been identified as a priority in the Consolidated Plan
and the City of Elgin would like to assist low and moderate income families with their child
care needs.
As an alternative to funding capital improvement projects,the City proposes the distribution
of funds directly to the user(low and moderate income families needing child care in order
to work,receive training or attend school). Eligibility determinations will be made based on
family size and income according to Section 8 guidelines. If the State of IL provides funds
to the family,they may not be eligible for CDBG funds. The family selects the Elgin-based
facility that will provide their child care services. The City of Elgin's agent will receive the
invoices for service and supporting paperwork and will then process payment either to the
day care provider or as a reimbursement to the user.
Projects funded previously through the CDBG Program: None.
•
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Elevator Upgrade Project
B. Funding Requested: $79,423
C. Project Location: 1845 Grandstand Place, Elgin, IL 60123
D. Applicant: Karen Beyer
Executive Director
Ecker Center for Mental Health, Inc.
1845 Grandstand Place
Elgin, IL 60123
(847)695-0484
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Ecker Center for Mental Health is requesting funding for building rehabilitation
for the Larkin Professional Building. The proposed rehabilitation is for the
renovation of the elevator to provide ADA accessibility.
The Ecker Center owns this three-story multiple use building and occupies
approximately 68% of the structure. Other tenants within the building include the
Social Security Administration office(17%), 3 non-profits consisting of 2 churches
and a hearing aid service (10%) and 2 for-profit tenants (5%).
B. Project Eligibility:
1. National objective Low and moderate income benefit:
Benefits a clientele who are presumed to be principally low and moderate
income persons pursuant to 570.208 (a) (2) (A).
2. Eligible activity
Rehabilitation of a public facility pursuant to 501.201 (c). CDBG funds can
be used for facility rehabilitation even if part of a multiple use building
contains ineligible uses. However,the eligible facility must occupy a distinct
and discrete area within the larger facility and the eligible improvements are
limited to those attributable to the eligible portion of the building or facility.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium—Other commercial/industrial improvements.
• Seek coordination and collaboration with housing and social service
providers.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement
• RFP development, advertisement and review for architectural
services.
• Award of contract for architectural services.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development/advertisement. Review and award of bid.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project was submitted in 1999 and 2000 but was not selected for funding at those times.
Since both eligible and ineligible uses are contained in this building, only the portion of
expenses attributed to benefitting low and moderate income persons is eligible for CDBG
funding.
At least 51%of the clientele must be low and moderate income persons pursuant to 570.208
(a) (2) (B). Information on family size and household income is needed to show that 51%
of the clients served are low and moderate income.
Projects funded previously through the CDBG Program
1991-1992 Ecker Center Rehabilitation $7,512
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Land Acquisition Project
B. Funding Requested: $360,000
C. Project Location: 6 Acre Site, Route 31 and Route 20, Elgin, IL, 60123
D. Applicant: Emilio Garcia
Executive Director
PADS of Elgin
164 Division Street, Suite 502
Elgin, IL 60120
(847)608-9744
IL ELIGIBILITY DETERMINATION
A. Project Summary:
PADS is proposing to purchase land from the Association of Individual Development
in order to build a permanent emergency shelter. Additional services, such as
counseling, would be provided at this facility to assist individuals in gaining self-
sufficiency. The building would also contain staff offices. PADS is also proposing
a future building phase which includes temporary Single Room Occupancy (SRO)
housing.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
This project benefits limited clientele who are low and moderate income
persons pursuant to 570.208 (a) (2) (B).
2. Eligible activity:
Acquisition in whole or in part, by purchase, long-term lease, donation or
otherwise for any public purpose pursuant to 570.201(a).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority—Emergency shelter for individuals and families.
• Anti-poverty strategy to meet the primary needs of homeless and encourage
independence and self-sufficiency.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
Perform Environmental Review.
• Obtain property appraisals.
• Review appraisals.
• Establish fair market value.
• Obtain City Council approval of offer to purchase.
• Negotiate purchase price.
• Obtain City Council approval of purchase.
• Process payment.
• Conduct project monitoring and reporting.
III. PROJECT REVIEW COMMENTS
The facility and the associated services proposed by PADS will provide needed temporary
shelter and assist homeless clients to achieve self-sufficiency. The requested funding amount
for the acquisition of property ($360,000) is substantial compared to the City's limited
CDBG allocation and the diverse community housing needs.
However, a number of alternative funding sources may be available to PADS. In order to
secure funding, more information is needed on PADS' long range strategic plan and scope
of services. Based on the need to address homelessness in our community, it is
recommended that a partnership of funding sources be sought to finance this project. City
of Elgin Riverboat funds and Grand Victoria Foundation funds are among the potential
sources for funds. It is also recommended that staff assist PADS in seeking funding through
the Continuum of Care since transitional housing and supportive services are components
of this project and are eligible for SuperNOFA funds. Additionally,this project may also be
eligible for funding under other HUD programs such as Emergency Shelter Grants and
Shelter Plan Care Program.
PADS has applied for Kane County 2001-2002 CDBG program funds and has been allocated
$22,370 in operating funds.
• -
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2001-2002 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: HUD Housing Rehabilitation Project
B. Funding Requested: $192,500
C. Project Location: 5 HUD Homes in the City of Elgin, IL
D. Applicant: Gary Fisher
Executive Director
The Firm Foundation
P.O. Box 674
Elgin, IL 60120
(847)888-1089
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Firm Foundation proposes to purchase and renovate five foreclosed HUD
properties for rental or purchase by low or moderate income families.
B. Project Eligibility:
1. Low and moderate income benefit--National objective
This activity complies with 570.208(a)(2)for the benefit of limited clientele
who are low and moderate income persons.
2. Eligible activity:
Acquisition of property is eligible pursuant to 570,201 (a).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
•
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Low income small family households and very low income
large family households.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
F. Ability of applicant to perform project management activities: Unknown
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Perform Environmental Review.
• Obtain property appraisals.
• • Review appraisals.
• Establish fair market value.
• Obtain City Council approval of offer to purchase.
• Negotiate purchase price.
• Obtain City Council approval of purchase.
• Develop specifications for infrastructure development.
• Obtain wage rates.
• Prepare bid package for contractor to conduct infrastructure work.
• Conduct pre-construction conference.
• Oversee construction of infrastructure.
• Process payments.
• Conduct project monitoring and reporting.
III. PROJECT REVIEW COMMENTS
At this time, there are a limited number of HUD homes available in Elgin for purchase.
Projects funded previously through the CDBG Program: None.