02-83 Resolution No. 02-83
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Interim City Manager Olufemi Folarin, is hereby
authorized and directed to distribute grants to the following youth
sports organizations for the purposes specified herein and pursuant
to the terms and conditions in the agreements between the City of
Elgin and the respective youth sports organizations :
Organization and Purpose Amount
Classic Little League
Scoreboard $ 4 , 500
Bleachers 4 , 400
Pads 1, 800 $10 , 700
National Little League
Building $40, 000
Scoreboard 4 , 500 $44 , 500
Teener League
Building $22 , 000
Scoreboard 4, 500 $26, 500
Kickers
Fencing $ 3 , 400
Warmup Walls $ 2 , 500 $ 5, 900
Total $87, 600
s/ Ed Schock
Ed Schock, Mayor
Presented: February 27, 2002
Adopted: February 27, 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum _
Dolonna Mecum, City Clerk
•
• `0 OF
y p)7; Agenda Item No.
City of Elgin
Eci
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February 8, 2002
G `tix .
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, Acting City Manager
RECREATIONAL LEISURE
AND CULTURAL TUNITIES
FOR ALL CITIZENS
SUBJECT: Funding Request for Youth Sports Organizations
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the following
General Fund grants as recommended by the Parks and Recreation
Advisory Board at its January 29, 2002 meeting.
BACKGROUND
The City Council allocated $88, 550 in the 2002 budget to distribute
among the nine youth sports organizations for capital improvement
projects .
In 2001, an emphasis was placed on lights and bleachers utilizing
the balance of the carryover from previous years . The Parks and
Recreation Board and youth sports organizations were informed funds
will no longer be carried over, which escalated the purchase of the
much needed bleachers .
For 2002 , the major portion of allocated funds will go towards
buildings for National and Babe Ruth Teener leagues . These two
groups will also be doing major fund raising to offset the balance
of expenses incurred. Additionally, much needed scoreboards will
be purchased by Classic, National and Teener leagues and warmup
walls and fencing for the Kickers . The projects and cost estimates
are as follows :
League Project Project # Funding Organization Total
Classic Scoreboard 509577 $ 4 , 500
Bleachers 4, 400
Pads 1 , 800
$10 , 700
National Building 509579 $40, 000
Scoreboard 4 , 500
$44, 500
•
Youth Sports Organizations
February 8, 2002
Page 2
Teener Building 509580 $22 , 000
Scoreboard 4 , 500
$26, 500
Kickers Fencing 509592 $ 3 , 400
Warmup Walls 2 , 500
$ 5, 900
Total : $87, 600
Budget : $88, 550
Estimated Exp: 87 , 600
Diference : $ 950*
*The difference and cost savings as result of the process following
bidding will be utilized to purchase scoreboards from the 2003 list
of projects .
Attached is a copy of the 2001-2005 Youth Sports Organizations
Five-Year Improvement Guideline Plan.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from youth sports organizations and approved by
the Parks and Recreation Advisory Board on January 29, 2002 .
FINANCIAL IMPACT
Sufficient funds are budgeted and available in the Parks and
Recreation Department Administration Division Budget, account
number 296-5001-761 . 92-46, totaling $88, 550, with separate project
numbers assigned to each league.
LEGAL IMPACT
None .
ALTERNATIVES
Option 1 . To fund the grant requests as recommended by the Parks
and Recreation Advisory Board and staff .
Option 2 . To not fund the grant requests as proposed.
Youth Sports Organizations
February 8, 2002
Page 3
RECOMMENDATION
It is recommended that the Mayor and members of the City Council
approve the youth sports grant requests as recommended by the Parks
and Recreation Advisory Board.
Respectfully submitted,
Olufemi Fo a
Acting Manager
JB
Attachment
-.)
YOUTH SPORTS ORGANIZATIONS 5- AR IMPROVEMENT GUIDELINE 1
(Revised January 22,2002)
2001 2002 2003 2004 2005 Future
American Lights$22,200 -0- Score Board$4,500 Asphalt parking lots Field renovation Landscape
Tractor$5,000 and paths championship
Bleachers field(round up all
6@1,408=$8,448 vegetation,grade,
Total $4,500 drainage, irrigation
Total $35,448 and seed)
American Legion -0- -0- -0- -0- -0-
Classic Lights$35,750 Score board$4,500 -0- Mower$8,000 Batting cage$7,500 Fencing
Bleachers 4@1,100
$4,400
Pads$1,800
Total $35,750 Total $10,700
Continental 6 Bleachers -0- New concession Asphalt parking lots Announ.booths Field renovation
6 x$1,100=$6,600 bldg. $45,000 and paths championship
Dugout repair$3,000 field(round up
Fence rail$7,500 vegetation,grade,
Code$4,709 drainage, irrigation
Total $21,600 Total $45,000 and seeding)
National Lights $39,600 Building$40,000 Score board#3 Asphalt parking lots Expansion of Field renovation
bleachers 7@$1,408= Score board#1 $4,500 and paths announ.booth/ championship
$9,856 $4,500 field 2 field(round up
vegetation,grade,
drainage, irrigation
Total $49,456 and seeding)
Total $44,500 Total $4,500
Teener Lights $51,285 Building$22,000 Asphalt walk ways -0- -0-
Score board$4,500 $2,750
Replace back stop
$1,250 Landscape
Total: $51,285 Total$26,500 Total$4,000
YOUTH SPORTS ORGANIZATIONS 5• AR IMPROVEMENT GUIDELINE ) ,
(Revised January 22,2002) •
2001 2002 2003 2004 2005 Future
Pee Wee Astroturf asphalt pad -0- Fence lower field -0- Landscape -0-
Total$12,000 Total $12,000
Kickers Fencing$2,200 Warmup walls -0- Goal signs$300 Drainage$22,000 Future lighting/shelter
' Benches$1,500 $2,500
fence$3,400
Total$3,700 Total$5,900
Heat -0- -0- Bleachers/lg$4,000 -0-- Announcer -0-
(2 @ $2,000) booth/water
scoreboard$4,500 ftn/dugout roofs
Total $8,500
Total Sub total: $209,448 Sub total: $87,600 Sub total: $78,500 Sub total:to be -0- -o-
Carryover: $129,448 determined
Total: $209,448 Budget: $ 88,550 Budget: Budget:
remaining$0
*Note
Items in 2001 are items that have been completed.
*Note: Any savings will be allocated to purchasing scoreboards listed in 2003.