02-67 Resolution No. 02-67
RESOLUTION
AUTHORIZING EXECUTION OF A PROGRAMMATIC AGREEMENT WITH THE
ILLINOIS STATE HISTORIC PRESERVATION OFFICER AND THE
ADVISORY COUNCIL ON HISTORIC PRESERVATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is
hereby authorized and directed to execute a Programmatic
Agreement on behalf of the City of Elgin with the Illinois State
Historic Preservation Officer and the Advisory Council on
Historic Preservation for identifying and evaluating the effect
of Community Development Block Grant projects/activities on
historic properties, a copy of which is attached hereto and made
a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 27 , 2002
Adopted: February 27 , 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum _
Dolonna Mecum, City Clerk
Aug-14-02 10: 14A P.02
PROGRAMMATIC AGREEMENT
AMONG THE CITY OF ELGIN
THE ILLINOIS STATE .HISTORIC PRESERVATION OFFICER,
AND THE ADVISORY COUNCIL ON HISTORIC PRESERVATION
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM OF TIIE
U.S.DEPARTMENT Ole HOUSING AND URBAN DEVELOPMENT
WHEREAS, the City of Elgin (City) has determined that the implementation of its Community
Development Block Grant (CDBG) Program, hereafter referred to as Program, for
Federal Fiscal Years 1999-2009 may have an effect on properties included or
eligible for inclusion in the National Register of Historic Places; and
WHEREAS, the Program is administered by the City's Planning Department, hereafter referred
to as Department, and encompasses a variety of activities including: interior and
exterior rehabilitation, demolition, infrastructure improvements and other eligible
activities.; and
WHEREAS, the City has consulted with the Illinois State Historic Preservation Officer(SHPO)
and the Advisory Council on Historic Preservation (Council) pursuant to Section
106 of the National Historic Preservation Act of 1966, as amended (161.1.S.C.470f)
and its implemented regulations, 'Protection of Historic and Cultural Properties"
(36 CFR Section 800); and
WHEREAS, the City, the SHPO and the Council have determined that the City can more
effectively fulfill Section 106 review responsibilities for Program activities related
to historic structures if a programmatic approach is used to delegate Section 106
compliance responsibilities to the City;and
WHEREAS, the City is a Certified Local Government with an historic preservation review
commission(Elgin Heritage Commission) and qualified professional staff who will
carry out duties enumerated below.
NOW, THEREFORE, the City, the SHPO, and the Council agree that the Program shall be
implemented in accordance with the following stipulations in order to take into account the effect
on historic properties.
Aug-14-02 10: 15A P.03
S f P TLATION�
1. Qualified Personnel
A. The City shall ensure that it maintains staff who meet the qualifications outlined
in 36 CFR Part 61(48 CFR 44738.9), the Secretary of the Interior's Professional
Qualification Standards, hereafter referred to as Certified Staff in the event that
Certified Staff is not available, a Consultant that meets the specified
qualifications, hereafter referred to as Qualified Consultant, shall perform required
activities.
B. The City shall ensure that all historic preservation work carried out pursuant to
this Agreement is carried out by or under the direct supervision of'Certified Staff
or Qualified Consultant.
C. The City shall notify the Sf(P0 annually whether it has employed or contracted
with qualified professionals to carry out reviews under the terms of the
Programmatic Agreement or whether it will require assistance from the SHPO,
The vitae of qualified professionals and contractors shall be provided to the SlIPO
for review as a component of the Certified Local Government Annual Report.
D. The City will notify the SHPO of any proposed staffing changes or vacancies. If
the City does not have Certified Staff in place or if the SHPO does not certify a
City staff person or consultant, then this Agreement will become null and void
and the City instead will comply with 36 CFR Section 800,3 through 800.7 with
regard to individual undertakings covered by this agreement.
II. Exempt Activities
A. Involvement of properties less than 50 years old not listed on or eligible for the
National Register.
B. Repair or replacement of electrical,plumbing,heating
and ventilation systems or their components, when no structural alteration is
involved. This includes repair or replacements of electrical panels, breakers,
circuits, switches, receptacles and fixtures, plumbing and water lines, drains,
sewer fixtures, water heaters, heating vents, floor furnaces, wall heaters, central
heat systems and gas lines.
C. Paint application of any exterior component which has previously been painted.
However,the paint removal process will need to be reviewed.
D. Repair or replacement of existing curbs and sidewalks in kind.
111. Identification and Evaluation of Historic Properties
A. Identification of Historic Properties
I. The City will continue to survey its historic properties and forward
information on locally significant properties to the SHPO. This
information will be conveyed via the Certified 1.ocal Government Annual
Report.
Aug-14-02 10: 15A P.04
2. In conducting a local identification of historic properties, the City shall
review and consult:
a. The current listing of the National Register of Historic Places.
b. The current City of Elgin Landmarks list.
c. The surveys of older neighborhoods within the City of Elgin and
the Significant Rated Buildings List (compiled for the City of
F.lgin's Heritage Commission in 1996 and 1998). Sec Appendix A:
Elgin Heritage Commission.: Long-term Plan for Survey.
d. The Illinois Historic Sites Survey (1972).
3. When the City determines that additional information is required to
adequately assess the presence of historic properties, additional surveys
shall be conducted that are responsive to the nature of the undertaking. As
appropriate, the focus of the identification surveys shall be on target areas
rather than property-by-property.
B. Evaluation of National Register Eligibility
1. Documentation of properties 50 years or older involved in the Program
that are not individually listed in the National Register of Historic Places
will be evaluated by Certified Staff. Certified Staff shall apply the
National Register Criteria and determine if the structures qualify for
National Register eligibility.
2. If Certified Staff has questions concerning the eligibility of a certain
property, he or she will forward documentation to the City of Elgin's
Heritage Commission (Commission) for evaluation and recommendation.
However, if the Commission is not composed of members who are
qualified to make a National Register determination of eligibility, the
SHPO will be consulted.
3. If the Commission has questions concerning the eligibility of a certain
property,they will forward documentation to the SHPO for evaluation and
recommendation. If the Commission chooses not to accept the
recommendation of the SHPO,in this instance, they will forward adequate
documentation, including the views of the SHPO, to the Keeper of the
National Register of Historic Places for a formal determination of
eligibility in accordance with 36 CFR Section 800.4(c). The SHPO shall
be notified accordingly.
4. Certified Staff may submit eligibility determinations for properties to the
Commission and SHPO concurrently in order to expedite the Section 106
review.
5. Properties determined to be ineligible for the National Register will be
documented as such by Certified Staff and a copy of that determination
will be included in the individual project files.
Aug-14-02 10: 15A P.05
IV. 'Treatment of Historic Properties
A Properties listed on the National Register, eligible for listing on the National
Register, and which have been determined to meet the National Register criteria
in accordance with Stipulation III shall be treated in accordance with this section.
R. Rehabilitation
1. The City shall ensure that work scopes and plans and specifications for all
Program related rehabilitation activities not listed as exempt rmder
Stipulation II are developed in accordance with the recommended
approaches in The Secretary of Interior's Standards for Rehabilitation and
Guidelines for Rehabilitating Historic Buildings (Standards). The plans
shall be responsive to the recommended approaches for rehabilitation set
forth in the Standards and in the Elgin Design Guideline Manual
(Guidelines) for historic properties and districts which is based upon the
Standards and has been approved by the SHPO.
2. Prior to the initiation of rehabilitation activities, the Program Participant
shall submit a scope of work or plans, photographs and specifications
which are consistent with the Standards and Guidelines to Certified Staff
for review and approval. These plans must be complete and facilitate
understanding of the proposed project.
3. Should Certified Staff recommend modifications to the scope of work or
plans and specifications to ensure that the project meets the Standards and
Guidelines, Program participants shall make the appropriate modifications
and submit a revised work scope or plans to Certified Staff. Should
Program participants determine that they cannot make the modifications
recommended by Certified Staff to meet the Standards, participants shall
consult further with the Commission. If Certified Staff, in consultation
with the Commission, determine that the project meets the Criteria of
Adverse Effect,the City will consult with the SHPO to develop a Standard
Mitigation Measures Agreement in accordance with Stipulation V. If the
SHPO determines that the Standard Mitigation Measures do not apply,the
City shall notify the Council and initiate the consultation process set forth
in 36 CFR Section 800.6.
4. If a project will not affect historic properties or not adversely affect
. historic properties, it may proceed after review and documentation in
individual project files by Certified Staff
C. Demolition and Relocation of Historic Properties
1. Program participants shall not proceed with the demolition or relocation of
contributing buildings within an historic district or properties listed in or
eligible for listing in the National Register until the procedures set forth in
this section are completed.
2. Demolition or relocation of properties that are included in or eligible for
inclusion in the National Register, located within Elgin's Historic Districts
or are on the Landmarks list, will be reviewed by Certified Staff on a case
by case basis. Plans shall be responsive to the recommended approaches
for demolition or relocation set forth in the Standards and Guidelines.
Aug-14-02 10: 16A P_06
Certified Staff will submit the following documentation to the
Commission for review:
a. Location (including map) and description of the property proposed
for demolition or relocation,including views of the public areas.
b. Reason for demolition, including documentation of building code
violations, structural reports citing building deficiencies and
estimated cost for rehabilitation; or reasons for relocation.
c. An analysis of alternatives which consists of a cost comparison of
rehabilitation versus property acquisition and demolition.
d. Photographs of the property depicting its current condition.
c. Future plans for the site.
f. Proposed site for relocation.
3. If the Certified Staff, in consultation with the Commission, determine that
demolition or relocation cannot be avoided, the City will consult with the
SHPO to develop a Standard Mitigation Measures Agreement in
accordance with Stipulation V. If the SHPO specifies that the Standard
Mitigation Measures do not apply, the City shall notify the Council and
initiate the consultation process set forth in 36 CFR Section 800.6.
D. Handicapped Accessibility
handicapped accessibility projects undertaken through the Program to comply
with the American Disabilities Act and other local and federal requirements will
follow these guidelines:
1. The City will explore all alternative methods to provide handicapped
accessibility to historic buildings consistent with the Standards, National
Park Service Preservation Brief Number 32 "MakingHistoric Properties
Accessible," and the Departmentof the Interior's report "Access to Historic
Buildingsfor the Disabled: Suggestions for Planning and Implementation".
2. To the greatest extent feasible, handicapped accessibility features will not
he located on primary elevations of historic buildings and will not result in
the removal of significant historic or architectural features or materials_
Final plans and specifications for handicapped accessibility projects shall
he reviewed and approved by Certified Staff to determine if the projects
meet these guidelines. If the Certified Staff, in consultation with the
Commission, determine that the Standards cannot be met or if the project
could have an adverse effect on an historic property, then prior to taking
any action,the City will consult with the SHPO and initiate procedures set
forth in Stipulation V.
B, Site Improvements and Public Improvements
l.. Site and public improvements within historic districts including
modifications to sidewalks, repavement of streets, installation of
landscaping, street lighting and street furniture and other improvements to
Aug-14-02 10: 16A P_07
infrastructure will adhere to the recommended approaches for
improvements as set forth in the Standards and Guidelines. These
improvements will be designed to ensure that character-defining elements
of historic properties are preserved through repair or replacement in-kind.
Any new materials or features introduced in an historic district will be
responsive to the character of that district.
2. Final plans and specifications for site and public improvement projects
shall be reviewed and approved by Certified Staff. If the Standards cannot
be met or if the project could have an adverse effect on historic properties
then, prior to taking any action, the City will consult with the
Commission.
F. Emergency Undertakings
1. When emergency demolition is required for historic properties associated
with HUD activities, Certified Staff will conduct an immediate review, if
conditions allow. The existence of an emergency situation shall be based
upon the need to eliminate within thirty days an imminent threat to health
and safety of residents as identified by local building inspectors, fire
department officials or other local officials.
2. The City shall forward documentation to Certified Staff for review
immediately upon notification that an emergency exists_ Documentation
should include:
a, Nature of emergency.
h. Historic property involved.
c. Current condition of the building,including
photographs.
d. Timeframe allowed by local officials to respond to and correct the
emergency situation.
3. The City shall consult with the SHPO to the greatest extent possible given
particular circumstances.
4. The City shall ensure that any mitigation measures recommended by the
Certified Staff or SHPO are implemented, if feasible,
V, Resolution of Adverse Effects
A. If the City, in consultation with the Commission, determines that a project meets
the Criteria of Adverse Effect, the City shall consult with the SIIPO to determine
whether the historic properties should he treated in accordance with the Standard
Mitigation Measures outlined in Appendix 1:3 or reviewed in accordance with 36
CFR Section 800.6.
1. The City shall submit, to the SIiPO, background documentation to include
an analysis of alternatives, recent structural reports or assessments of
conditions, cost estimates for rehabilitation, programmatic and economic
considerations, and marketing studies.
Aug-14-02 10: 16A P.08
2. lithe SHPO determines that a proposed demolition is an acceptable loss or
no prudent and feasible alternatives exist to implementing the undertaking
without adverse effects, the City, the SHPO and the Program Participant
shall execute a Standard Mitigation Measures Agreement as outlined in
Appendix 13.
3. Upon receipt of the Standard Mitigation Measures Agreement from the
• City,Program Participants shall sign the Agreement and return the original
to the City within 30 days following receipt. In cases where the City may
act as Program Participant, the City will consult with the SHPO. No
further review of the undertaking is required by the Council.
4. If Program Participants object to the terms of the Standard Mitigation
Measures Agreement, the Program Participants shall notify the City and
SHPO and initiate the consultation process set forth in 36 CPR Section
800.6.
B. Standard Mitigation Measures Agreements shall not be executed when one of the
following circumstances exist.
1. The SHPO determines that the Standard Mitigation Measures do not apply
to an undertaking.
2. Program Participants object to the Standard Mitigation Measures proposed
by the City.
3. The City fails to respond within 30 days.
4. The undertaking will adversely effect a National Historic Landmark.
5. The public objects during the open Commission meeting or by certified
letter.
6. Human remains are present within the area of potential
effect.
VI. Treatment of Archeological Sites
A. The City shall notify the SIIPO when ground disturbing activities over an acre in
size are part of the Program's undertaking.
1. The City shall request the SHPO's opinion regarding the potential effect of
such activities on archeological properties prior to initiation of project
activities. If the SHPO can determine that there is a high probability for
the presence of significant archeological sites or cultural remains within
the project area, the City or Program participants shall contract qualified
archeologists to conduct archeological surveys. The City shall forward the
scope of work for the archeological survey to the SHPO for review and
approval.
Aug-14-02 10: 16A P.09
2. If the City and the SHPO determine that there is the potential for
archeological properties listed in or eligible for listing in the National
Register, the City and the Program Participants shall seek ways to avoid
the archeological properties. if the properties cannot be avoided, the City
and the SHPO shall develop a data recovery plan that is consistent with the
Secretary of the Interior's Standards and Guidelines for Archeological
Documentation (48 CFR 44734-37) and take into account the Council's
publication, "Treatment of Archeological Properties," its subsequent
revisions and appropriate State guidelines. The City shall ensure that the
approved plan is implemented by qualified archeologists.
VII. Public Involvement
A. Each year the City will notify the public of the current CDBG Program and make
available, for public inspection, documentation on the Program. Included in this
documentation will be general information on the types of activities undertaken
with CDBG funds, information on identified historic properties in the community
which might be affected by these activities, the amount of CDBG funds available
in the current year, and how further information on the program can be obtained.
B. At any time during the implementation of the measures stipulated in this
Programmatic Agreement, should the public raise an objection pertaining to the
treatment of an historic property, the City shall notify the Commission and take
the objection into account. Program Participants, the City, the Commission, the
SHPO, or the Council,when requested by the objector, shall consult to resolve the
objection. Program Participants arc not required to cease work while objections
are being reviewed, but the City reserves the right to halt work in light of valid
arguments from the public.
VIII. Administration,Monitoring and Reporting
A. The SHPO shall provide comments within 30 days for any reviews or comments
requested by the City or the Commission, with the exception of emergency
undertakings. In the event that the SHPO fails to comment within the 30 day
time-period, the City can assume that the SHPO concurs.
B. The SHPO shall conduct periodic training workshops for Certified Staff to review
the requirements of this Programmatic Agreement. The SHPO shall also provide
guidance related to implementation of the terms of the Programmatic Agreement.
C. The City shall ensure the SHPO that documentation for Iocal undertakings, which
involve historic properties and are subject to the terms of the Programmatic
A} eemcnt, will be provided in individual project or environmental files. Each
project file shall include at a minimum:
I. Documentation on the reason for exempting the project from review.
2. Comments from Certified Staff, the Commission or the SIIRO regarding
• the National Register eligibility of the property,
3. Proposed treatment of historic properties.
4. Before and after photographs.
Aug-14-02 10: 17A P. 10
5. Workscopes.
6. Date the project was completed.
.I.)_ Documentation shall be available for review by the SHPO or Council following
reasonable notice.
E. The SHPO shall conduct periodic monitoring visits of the City's project sites to
ensure compliance with actions, plans, documents and agreements approved by
the City, the SHPO or Council pursuant to this Programmatic Agreement.
F. Nothing in this Agreement shall be construed as meaning that the City cannot
request the advice or assistance of the SHPO at any time.
G. As a component of the Certified Local Government Annual Report, the City shall
summarize activities carried out under the terms of this Programmatic Agreement.
The Report will he submitted no later than June 1 of each year and shall include:
1. List of property addresses submitted for review,
2. Evaluation of National Register eligibility, and if
eligible,the finding of effect.
IX. Effective Date
This Programmatic Agreement shall take effect on the date it is signed by all the parties,
including the City, the SHPO and the Council. The Programmatic Agreement will
remain in effect until September 30, 2011, unless terminated due to failure to comply
with the terms of the Agreement.
X. Amendments
A. Any party to this Programmatic Agreement may request it be amended or
modified,whereupon the City, SHPO and Council will consult in accordance with
36 CFR Section 800.14 to consider such revisions.
B. Any resulting amendments or addenda shall he developed and executed among
the City, SHPO and Council in the same manner as the original Programmatic
Agreement.
Xl. Termination
Any party to the Programmatic Agreement may terminate the Agreement by providing 30
calendar days notice to the other parties, provided that the parties will consult during the
period prior to termination to seek agreement on amendments or other actions that would
avoid termination.
XII. Compliance with Agreement
Execution and implementation of this Programmatic Agreement and carrying out its
provisions evidences that the City has satisfied its Section 106 responsibilities for all
individual undertakings of the programs.
Aug-14-02 1017A P. 11
ADVTs0Rv TNICTT ON HISTORIC PRESERVATION
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By: Date:
nirNois STATE HISTORIC PRESERVATION AGENCY
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By: Date:
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Aug-14-02 10: 17A P. 12
APPENDIX A
LONG-TERM PLAN FOR SURVEY
of Older Established Neighborhoods in Elgin,Illinois
The Elgin Heritage Commission has planned the survey and inventory of structures in following
neighborhoods. The information obtained from surveys is used for neighborhood development
plans, rehabilitation guidelines for individual buildings,and broader community based projects.
List of completed and future surveys of older neighborhoods within the City of Elgin
1, Illinois Historic Structures Survey complete 1972
(Interim Report 1972)
2. Illinois Historic landmarks Survey complete 1974
(Interim Report 1974)
3. Elgin Historic District(photographic) complete 1981
4. Center City Survey complete 1991
5. Near West Side complete 1995
6. Laurel Area complete 1995
7. Michigan Triangle complete 1995
8. Spring-Douglas Corridor complete 1995
9. Northeast Neighborhood complete 1 997
10. Southeast Neighborhood complete 1998
(Elgin National Watch Historic District)
11. Lord's Park Neighborhood complete 2000
12. Southwest Neighborhood Part 1 ongoing 2002
13. Southwest Neighborhood Part 2 ongoing 2002
14.Northwest Neighborhood proposed 2003
15.Midwest Neighborhood proposed 2004
(Dutch Flats)
16. Shoe factory District proposed 2005
17. Sunset Park proposed 2006
18.Elgin Historic District proposed 2007
-12
Aug-14-02 10: 17A P. 13
APPENDIX A
LONG-TERM PLAN FOR SURVEY
of Older Established Neighborhoods in Elgin,Illinois
The Elgin Heritage Commission has planned the survey and inventory of structures in following
neighborhoods. The information obtained from surveys is used for neighborhood development
plans,rehabilitation guidelines for individual buildings,and broader community based projects.
List of completed and future surveys of older neighborhoods within the City of Elgin
1. Illinois historic Structures Survey complete 1972
(Interim Report 1972)
2. Illinois historic Landmarks Survey complete 1974
(Interim Report 1974)
3. Elgin Historic District(photographic) complete 1981
4. Center City Survey complete 1991
5. Near West Side complete 1995
6. Laurel Area complete 1995
7. Michigan Triangle complete • 1995
8. Spring-Douglas Corridor complete 1995
9. Northeast Neighborhood complete 1.997 •
10. Southeast Neighborhood complete 1998
(Elgin National Watch Historic District)
1 I.Lord's Park Neighborhood complete 2000
12. Southwest Neighborhood Part 1 ongoing 2002
13. Southwest Neighborhood Part 2 ongoing 2002
14.Northwest Neighborhood proposed 2003
15.Midwest Neighborhood proposed 2004
(Dutch Flats)
16.Shoe factory District proposed 2005
17. Sunset Park proposed 2006
18. Elgin Historic District proposed 2007
-12-
Aug-14-02 10: 18A P. 14
APPENDIX H
STANDARD MITIGATION MEASURES FOR ADVERSE EFFECTS
Program Participants, the City and the SHPO may develop and execute an agreement that
includes one or more of the following Standard Mitigation Measures, as modified by the SHPO,
for undertakings not listed in Stipulation V when the SHPO deems it appropriate. The Council
will not be a party to these agreements.
A. Program participants shall ensure that the historic property is recorded prior to its •
demolition, alteration or relocation in accordance with the Illinois Historic American
Buildings Survey/Historic American Engineering Record(IL I.[ABS(HAER) standards or
a recordation plan developed by the SHPO. At a minimum, recordation methods and
standards will be established. The SHPO shall identify appropriate archives for the
deposit of recordation materials and Program Participants shall be responsible for
submitting such materials.
B. The City, in consultation with the SHPO, shall identify appropriate parties to receive
salvaged architectural features. Program Participants shall ensure that significant
architectural features are salvaged prior to the initiation of demolition activities and
properly stored and curated.
C. Program Participants shall ensure that the treatment of historic properties or the design of
new buildings which cannot feasibly meet the Standards and Guidelines is carried out in
accordance with the construction documents or work write-ups reviewed and approved by
Certified Staff and the Commission.
D. Program Participants shall ensure that the marketing plan proposed by the City and the
SHPO is implemented for a mutually agreed upon period prior to the demolition or
relocation of historic properties. Program Participants shall review all purchase offers in
consultation with the City and the SHPO. If a successful purchaser is selected, Program
Participants shall include preservation covenants approved by the SHPO in the transfer
deed. If no successful purchaser is identified, Program Participants may either convey
the property without covenants or proceed with the demolition or relocation after the
historic properties have been recorded pursuant to agreed upon recordation standards_
Aug-14-02 10t18A
P. 15
•
Appeudix A to Part 61 "Professionat Qualifications Standards"
In the following definitions,a year of full-time professional experience need not consist of a continuous year of full-time
work but may he made up of discontinuous periods of full-time or part-time work adding lap to the equivalent of a year of
full-time experience.
(a)History.The minimum professional qualifications in history are a graduate degree in history or closely related field;or
a bachelor's degree in history or closely related field plus one of the following:
1. At least two years of'full-time experience in research,writing,teaching,interpretation or other demonstrable
professional activity with an academic institution,historical organization or agency,museum,or other
professional institution;or
2. Substantial contribution through research and publication to the body of scholarly knowledge ail the field of
history.
(b)Archeology.The minimum professional qualifications in archeology we a graduate degree in archeology,
anthropology,or closely related field plus:
1. At least one year of full-time professional experience or equivalent specialized training in archeological research,
administration or management;
2. At least four months of supervised field and analytic experience in general North American archeology;and
3. Demonstrated ability to carry research to completion.
In addition,to these minimum qualifications,a professional in prehistoric archeology shall have at least one year of full-
time professional experience at a supervisory level in the study of archeological resources of the prehistoric period.A
professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level in
the study of archeological resources of the historic period.
(c)Architectural history.The minimum professional qualifications in architectural history are a graduate degree in
architectural history,art history,historic preservation,or closely related field,with course work in American architectural
history;or a bachelor's degree in architectural history,art history,historic preservation,or closely related field plus one of
the following:
I. At least two years of full-time experience in research,writing,or teaching in American architectural history or
restoration architecture with an academic institution,historical organization or agency,museum,or other
professional institution;or
2_ Substantial contribution through research and publication to the body of scholarly knowledge in the field of
American architectural history.
(d)Architecture.7hc minimum professional qualifications in architecture are a professional degree in architecture plus at
least two years of full-time professional experience in architecture;or a State license to practice architecture.
(e)Historic Architecture.The minimum professional qualifications in historic architecture are a professional degree in
architecture of State license to practice architecture,plus one of the following:
1. At least one year of graduate study in architectural preservation,American architectural history,preservation
planning,or closely related field;or
2. At icust one year of full-time professional experience on historic preservation projects.Such graduate study or
experience shall include detailed investigations of historic structures,preparation of historic structures research
reports,and preparation of plans and specification for preservation.projects.
yy OF E- cs
Agenda Item No
r p § City of Elgin
L ��. . . ,
February 8, 2002 G
' M�
TO: Mayor and Members of the City Council N
#2
FROM: Olufemi Folarin, Acting City Manager NEIGHBORHOOD VITALITY
SUBJECT: Programmatic Agreement Between the City of Elgin, the
Illinois State Historic Preservation Officer, and the
Advisory Council on Historic Preservation
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to approve a Programmatic
Agreement that allows the City of Elgin to assume the duties of the
State Historic Preservation Officer for Elgin' s Community
Development Block Grant (CDBG) Program.
BACKGROUND
As a recipient of Community Development Block Grant (CDBG) funds,
the City of Elgin must comply with the National Historic
Preservation Act, Section 106 . The intent of this requirement is
to ensure that historic preservation interests are adequately
considered while undertaking initiatives funded by Federal
programs .
Therefore, all CDBG activities must be conducted in a manner that
preserves the historical and architectural value of an historic
property. When using federal funds, the rehabilitation of historic
buildings and structures must be consistent with the Standards for
Rehabilitation and Guidelines for Rehabilitating Historic
Buildings. To guarantee compliance with these standards, the
Illinois State Historic Preservation Officer (SHPO) reviews Elgin' s
CDBG project activities as they relate to historic buildings and
structures.
However, through a Programmatic Agreement, the SHPO can authorize
qualified City of Elgin staff to perform this review function in
order to expedite the process . City staff would be responsible for
ensuring that all historic preservation work undertaken for the
CDBG Program complied not only with Elgin' s Design Guideline Manual
but also the State' s Standards for Rehabilitation and Guidelines
r
elm- Programmatic Agreement
February 8, 2002
Page 2
for Rehabilitating Historic Buildings. Staff would review, modify
and approve work scopes, plans and specifications for all CDBG
Program projects impacting historic properties .
The City' s Urban Design and Historic Preservation Specialist has
the required qualifications and has been identified as the staff
person who would perform the reviews . When necessary, the City of
Elgin' s Heritage Commission and SHPO would be available for
consultation.
The attached Programmatic Agreement has been approved and executed
by the SHPO and satisfies the requirements of all applicable
Federal historic preservation regulations . Once fully executed,
City staff can assume the review functions as stated in the
Agreement. If, in the future, qualified staff is not available to
perform the project reviews, the City has the option to hire a
qualified consultant to perform this activity or allow the
Agreement to become null and void. In the latter scenario, -the
review activities will revert back to the SHPO as required by
federal regulations .
em
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Anne Haaker, Deputy State Historic Preservation Officer.
Tom McCulloch, Advisory Council on Historic Preservation.
FINANCIAL IMPACT
The Programmatic Agreement will result in more efficient use of
staff time by reducing the amount of paperwork and coordination
between the City and State offices . The project review function
will be incorporated into existing staff duties . It is anticipated
that two CDBG project reviews will be performed annually, consuming
approximately two to four hours of staff time.
Vi EGAL IMPACT
The City of Elgin has the legal responsibility for complying with
Section 106 of the National Historic Preservation Act. The City
is responsible for 1) identifying and evaluating the effect of a
CDBG project/activity on historic properties and 2) providing the
SHPO with an opportunity to comment on planned actions and to offer
alternatives -to reduce adverse impact . With this agreement,
qualified City staff can conduct the review rather than the SHPO.
eim. The Programmatic Agreement has been reviewed by the City of Elgin
Legal Department .
Programmatic Agreement
February 8, 2002
Page 3
ALTERNATIVES
1 . The City Council can approve the Programmatic Agreement.
2 . Continue to submit plans to the State Historic Preservation
Officer for review and approval .
RECOMMENDATION
It is recommended that the City Council approve the Programmatic
Agreement between the City of Elgin, the Illinois State Historic
Preservation Officer, and the Advisory Council on Historic
Preservation.
Respectfully submitted,
tik\
Olufemi F. in
Actin Cit Manager
JAW/sm
Attachments