02-62 Resolution No. 02-62
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
CRAWFORD, MURPHY & TILLY, INC. FOR THE SPARTAN DRIVE EXTENSION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with
Crawford, Murphy & Tilly, Inc . for the Spartan Drive Extension--
Section II Design Engineering Project, a copy of which is
attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 27, 2002
Adopted: February 27, 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum _
Dolonna Mecum, City Clerk
SPARTAN DRIVE EXTENSION—SECTION 2 PROJECT AGREEMENT
THIS AGREEMENT, made and entered into this day of mf 2 , 2002, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as"CITY")
and Crawford, Murphy, &Tilly, Inc. (hereinafter referred to as'ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with Design Services for the Spartan Drive Extension—Section 2
(hereinafter referred to as the'PROJECT").
AND
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that
the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in all engineering matters involved in the PROJECT, subject to the following terms
and conditions and stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of
Public Works of the CITY, herein after referred to as the"DIRECTOR".
B. In general, the ENGINEER's work shall include, but not limited to, the
following major engineering activities, the ENGINEER will provide contract
bid documents to the CITY for the Spartan Drive Extension—Section 2
project. The ENGINEER will also assist the CITY in applying for any
necessary permits for the construction of the project.
C. A detailed Scope of Services is attached hereto as Attachment A.
II. PROGRESS REPORTS
A. Estimated notice to proceed date is February 14, 2002 with completion on
December 13, 2002.
B. A project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted
monthly as a component of the Status Report described in C below.
C. The Engineer will submit to the Director monthly a Status Report keyed to the
Project Schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
III. WORK PRODUCTS
A. All work products prepared by the ENGINEER pursuant hereto including, but
not limited to, reports, designs, calculations, work drawings, studies,
Page 2
photographs, models and recommendations shall be the property of the CITY
and shall be delivered to the CITY upon request of the DIRECTOR provided,
however, that the ENGINEER may retain copies of such work products for its
records. Such work products are not intended or represented to be suitable
for reuse by the CITY on any extension to the PROJECT or on any other
project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided by the ENGINEER as described in Attachment A, he
shall be reimbursed at the rate of 3_0 times the direct hourly rate of personnel
employed on this PROJECT as set forth in Attachment C, with the total fee
not to exceed $185,353.47 regardless of the actual time expended or actual
costs incurred by the ENGINEER unless substantial modifications to the
scope of the work are authorized in writing by the DIRECTOR.
B. For outside services provided by other firms or subconsultants, the CITY
shall pay the ENGINEER the invoiced fee to the ENGINEER, plus 5%. Any
such payment or payments to the ENGINEER for outside services are
included in the total fee and shall not cause the total cost of the project to
exceed $185,353.47.
C. The CITY shall make periodic payments to the ENGINEER based upon
actual progress within 30 days after receipt and approval of invoice.
V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports (II. C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work
done under this Agreement. The ENGINEER shall make these records
available at reasonable times during the Agreement period, and for a year
after termination of this Agreement.
VI. TERMINATION OF AGREEMENT
Not withstanding any other provision hereof, the CITY may terminate this
Agreement at any time upon fifteen (15) days prior written notice to the
ENGINEER. In the event that this Agreement is so terminated, the ENGINEER
shall be paid for services actually performed and reimbursable expenses actually
incurred prior to termination, except that reimbursement shall not exceed the task
amounts set forth under Paragraph IV above.
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VII. TERM
This Agreement shall become effective as of the date the ENGINEER is given a
notice to proceed and, unless terminated for cause or pursuant to Article VI, shall
be deemed concluded on the date the CITY determines that all of the
ENGINEER's work under this agreement is completed. A determination of
completion shall not constitute a waiver of any rights or claims which the CITY
may have or thereafter acquire with respect to any term of provision of the
Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result
of action taken by the CITY, the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the ENGINEER's
fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the
DIRECTOR relative to a claim submitted by the ENGINEER, all work required
under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or
breach shall be deemed to constitute a default, and the other party has the right
to seek such administrative, contractual or legal remedies as may be suitable to
the violation or breach; and, in addition, if either party, by reason of any default,
fails within fifteen (15) days after notice thereof by the other party to comply with
the conditions of the Agreement, the other party may terminate this Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits,judgments, costs,
attorney's fees, damages or other relief, including but not limited to workers'
compensation claims in any way resulting from or arising out of negligent actions
or omissions of the ENGINEER in connection herewith, including negligence or
omissions of employees or agents of the ENGINEER arising out of the
performance of this Agreement. In the event of any action against the CITY, its
officers, employees, agents, boards or commissions, covered by the foregoing
duty to indemnify, defend and hold harmless such action shall be defended by
legal counsel of the CITY's choosing.
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this
Agreement or because of their execution, approval or attempted execution of this
Agreement.
Page 4
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of
comprehensive general liability insurance with limits of at least$1,000,000
aggregate for bodily injury and $1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be
modified or terminated without thirty (30)days prior written notice to the
DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation
assumed by the ENGINEER under Article X entitled"Indemnification"shall
be provided.
This insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY. There shall be
no endorsement or modification of this insurance to make it excess over
other available insurance, alternatively, if the insurance states that it is
excess or prorate, it shall be endorsed to be primary with respect to the
CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance covering all owned, non-owned and hired motor vehicles
with limits of not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined
single limit of$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's Professional
Liability Insurance Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not less than $1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR
as evidence of insurance protection. The policy shall not be modified or
terminated without thirty (30) days prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS,TECHNIQUES, SEQUENCES
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the
construction, unless specifically identified in the Scope of Services.
XIV. NONDISCRIMATION
In all hiring or employment made possible or resulting from this Agreement, there
shall be no discrimination against any employee or applicant for employment
because of sex, age, race, color, creed, national origin, marital status, of the
presence of any sensory, mental or physical handicap, unless based upon a
bona fide occupational qualification, and this requirement shall apply to, but not
be limited to, the following: employment advertising, layoff or termination, rates of
pay or other forms of compensation and selection for training, including
apprenticeship.
Page 5
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on
the grounds of sex, race, color, creed, national origin, age except minimum age
and retirement provisions, marital status or the presence of any sensory, mental
or physical handicap. Any violation of this provision shall be considered a
violation of a material provision of this Agreement and shall be grounds for
cancellation, termination or suspension, in whole or in part, of the Agreement by
the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all terms,
conditions and other provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and every item, condition and
other provision hereof to the same extent that the ENGINEER would have been
obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership,joint
venture, employment or other agency relationship between the parties hereto.
XVIII. SEVERABILITY
The parties intend and agree that, if any paragraph, sub-paragraph, phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other portions of this Agreement shall
remain in full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a
matter of convenience and for reference and in no way are they intended to
define, limit or describe the scope of intent of any provision of this Agreement,
nor shall they be construed to affect in any manner the terms and provisions
hereof or the interpretation or construction thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed, modified,
discharged or extended except by written amendment duly executed by the
parties. Each party agrees that no representations or warranties shall be binding
upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
Page 6
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of
any disputes or the enforcement of any rights pursuant to this agreement shall be
in the Circuit Court of Kane County, Illinois.
XXII. "-NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR, nor will the ENGINEER make public proposals developed under
this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ
or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract
as a result of a violation of 720 ILCS 5133E et seq. Or any similar state or federal
statute regarding bid rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual
harassment policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complain process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human
Rights Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2-105.
' Page 7
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed
in writing.
XXVII. NOTICES
All notices, reports and documents required under this Agreement shall be in
writing and shall be mailed by First Class Mail, postage prepaid, addressed as
follows:
A. As to CITY:
JOHN LOETE, P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
KELLY D. FARLEY, P.E.
Project Manager
Crawford, Murphy and Tilly, Inc.
600 N. Commons Drive, Suite 107
Aurora, Illinois 60504
Page 8
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By e.c c w,� By o h
Ci lerk er
(SEAL)
For the ENGINEER:
Dated this 4-6 day of {`r , A.D., 2002.
ATTEST: /C , RD, MU PHY &Ty.LY, INC.
By i Ar#` By J J&JL
AssoPat: &G o . %'eager Associate&Office Manager
City of Elgin
Project Scope Description to Provide
Phase II (Design) Services for
Spartan Drive Extension—Section 2 Project
General
A. The project is anticipated to begin on February 14,2002 with final plans to be
completed by end of 2002.
B. Scope will include Plans, Specifications and Engineers Estimate of Probable Cost.
C. Scope assumes two plan submittals. (Pre-final and Final submittals)
D. R.O.W. plat preparation is not included in the scope. It is assumed that R.O.W.
acquisition will not be required.
E. Review of documents will include the following:
1. Project Development Report and Phase I files. (provided by City of Elgin)
2. Phase II files. (provided by City of Elgin)
3. Soil Reports that were completed by Testing Services Corporation. (provided
by City of Elgin)
4. Environmental Report completed by Huff&Huff,Incorporated. (provided
by City of Elgin)
5. Existing roadway plans(provided by City of Elgin)
6. Existing and proposed R.O.W. plans. (provided by City of Elgin)
7. Existing utility atlases.
8. Survey data and ground control(provided by City of Elgin)
9. Review of existing CADD files. (provided by City of Elgin)
F. Wetlands are located within the project limits and will be impacted during
construction. CMT's sub-consultant(Christopher B. Burke Engineering West,Ltd.)
will assist in the coordination of wetland mitigation and will prepare permit
application and required exhibits to be submitted to the United States Army Corp of
Engineers.
Data Collection and Review
A. Document review: As identified in the"General" section above, item F.
B. Field Checks:
1. A detailed field check of the existing survey will be performed to determine
any additional survey needs.
2. A plan in hand field check will be conducted after the pre-final submittal.
Spartan Project Scope.doc Attachment A
C. Photo Log: A photo log of existing conditions will be prepared for the project. We
will assume 5 rolls of film will be incorporated into the log.
II. Field Surveys(assume 2 person crew)
The man-hour estimate assumes a complete survey will be required to create a Digital Terrain
Model(DTM)for use in preparing cross sections. This scope assumes that control points have
been set. A crew day will consist of a 2-person crew,which equates to 18 hours per crew day
assuming 9-hour workdays. Hydraulic surveys are not included. CMT will perform the
following survey work items:
A. Preliminary Field Work:
1. Preliminary fieldwork to re-establish the project control.
2. Run level circuit between benchmarks to verify closure and set temporary
benchmarks.
3. Download and incorporate survey information to create Digital Terrain Model.
4. CMT will layout the PI's,PC's and PT's for the proposed alignment.
B. Topographic Surveys: CMT will conduct topographical surveys that will include
500' of existing Spartan Drive to the eastern tie-in point of proposed Spartan Drive.
Width of the survey to extend 25' beyond proposed R.O.W. Topographic surveys
will be approximately 3500' in length.
C. Cross-Sections: Cross sections will be taken at 100'.
ill. Roadway Plans,Specs.,and Quantities
A. The roadway construction limits will be approximately 2660' of Spartan Drive,
approximately 266' of College Parking Lot Access Drive. (2926' total)
B. Bike Path design is include in the project scope and man-hours.
C. Estimate of MOT sheets has assumed 2 stages of traffic control for the project. The
MOT sheets will be shown at a 1"=20' scale.
D. Plan and profile sheets will be shown at a 1"=20' scale with the proposed and
existing plan shown in the same view. CMT will review the profile that was
developed as part of the Project Development Report and make necessary changes. It
is assumed that the alignment will be the same as the Project Development Report
and it will not require any changes. (Estimated 6 Sheets)
E. CMT will review the proposed pavement design for the permanent pavement based
on the TSC soil report from 3/3/2000. The soil report indicated poor soil conditions
and recommended additional borings for further investigation. TSC will perform any
additional soil borings.
F. The drainage and utility sheets will include the design of a proposed closed drainage
system, proposed sanitary system and design of proposed watermain. The plans will
Spartan Project Scope.doc Attachment A
be prepared at a 1"=20' scale,these facilities will be shown in the profile view.
(Estimated 6 Sheets)
G. Pavement marking and signing plans will be shown at 1"=20',with 2 views per
sheet. (Estimated 4 sheets)
H. Roadway Lighting Plans will be included as part of the scope of work. The lighting
plans will be prepared at a 1'=20" scale,with 2 views per sheet(Estimated 4 sheets).
Photometric calculations will also be conducted as part of this scope. CMT will
coordinate with the City regarding the architectural design of the street light poles
I. Erosion Control plans will be included as part of the scope of work. The erosion
control plans will be prepared at a 1"=50' scale for each of the 2 traffic control
stages. (Estimated 4 sheets)
J. Detention pond plans and contours will be prepared at a 1"=50' scale.
K. Cross sections will incorporate staged construction and earthwork computations per
the January 1,2002 Standard Specifications for Road and Bridge Construction. The
cross sections will be spaced at 100' intervals. There will be an estimated total of 30
sections shown,with an average of 4 sections per sheet(Estimated 8 sheets).
IV. Structural Plans for Open Detention Pond
The Project Development Report and the Soil Boring Report discussed the possibility of a single-
span or 2-span bridge structure over one of the existing open water ponds located on the golf
course at approximately Sta. 23+00. CMT will provide the following services for this task item:
A. Re-evaluate the need for a bridge structure or box culvert. (Work to be completed by
CMT's sub-consultant Christopher B. Burke Engineering West, Ltd.)
B. Prepare bridge plans in conformance with IDOT and City of Elgin requirements. (If
required)
C. Prepare box culvert plans in conformance with IDOT and City of Elgin requirements.
(If required)
V. Permits
A. Permits Application Preparation: CMT will be responsible for preparing the
following permit applications.
1. IEPA—Water Pollution Control Permit(Sanitary Sewer Permit)
2. IEPA—Public Water Supplies Permit(Watermain)
3. IEPA—NPDES Permit(If required)
4. United States Army Corp of Engineers Permit
5. Wetland Permit
6. Kane County Stormwater Permit(If required)
Spartan_Project Scope.doc Attachment A
VI. Meetings and Coordination
A. Monthly Progress Meetings: Assume monthly progress meetings with the City of
Elgin. Assume 6 man-hours for each meeting. (Assume 10 meetings—60 hours
total)
B. Kick-off Meetings:
1. Project Kick-off meeting between CMT Project Team and City of Elgin.
2. CMT internal kick-off meeting.
C. This project will require coordination with:
1. City of Elgin Utilities
2. Ameritech(phone)
3. Americast(cable television)
4. AT&T(cable television)
5. Nicor Gas(natural gas)
6. ComEd(electric distribution)
7. Army Corp of Engineers
8. Illinois EPA
D. Meetings with Elgin Community College(3 Total)
VII. Project Administration
The man-hour estimate for the Project Administration task will include the following items of
work:
A. Project Administration Setup
B. Scope of Work Reviews
C. Create and Maintain Progress Schedule
D. Budget Control
E. Resource Planning
F. Project Team Meetings(Includes meetings w/sub-consultant)
G. Prepare Quality Assurance Plan
H. Project Quality Assurance Reviews
I. Contract Administration
J. Prepare Monthly Progress Reports
K. Project Close Out
Spartan Project Scope.doc Attachment A
VIII. Bidding Assistance
A. Assist with project advertisement.
B. Prepare for and attended pre-bid meeting with City of Elgin and interested
contractors. Prepare and transmit meeting minutes. Address any questions the
bidders may have after the pre-bid meeting.
C. Attend bid opening and obtain, check and review,bid documents. Check contractor
references and provide City of Elgin with recommendation for award.
D. The man-hour estimate assumes attendance of CMT personnel at the pre-construction
conference.
E. Project coordination with the Resident Engineer is anticipated.
F. Man-hours for shop drawing review are included in the project scope.
Spartan Project Scope.doc Attachment A
Cost Estimate of
Consultant Services
(Direct Labor Multiplier)
Firm: Crawford,Murphy,and Tilly,Inc. Date: 01/23/02
Route: Spartan Drive
Section: Complexity Factor: 0
County: Kane County
CMT Job No.: Direct Labor Multiplier: 3.00
Average Hourly Total Direct 3.00 Times Total Services by
Item Hours Rate Labor Direct Labor Direct Costs others Total V.of Grand Total
I Data Collection and Review 52.0 $23.97 $1,246.50 $3,739.50 $110.00 $30,000.00 $33,849.50 18.26%
II Field Surveys(Assume 2 Man Crew) 288.0 $21.10 $6,077.09 $18,231.27 $550.00 $0.00♦ $18,781.27 10.13%
III Roadway Plans,Specs.,and Quantities 834.0 $23.51 $19,606.76 $58,820.28 $1,765.00 $4,500.00 $65,085.28 35.11%
IV Watermain Design 56.0 $22.31 $1,249.44 $3,748.32 $110.00 $0.00 $3,858.32 2.08%
V Sanitary Sewer Design 56.0 $22.31 $1,249.44 $3,748.32 $110.00 $0.00 $3,858.32 2.08%
VI Bridge Design for Open Detention Pond 484.0 $27.81 $13,460.92 $40,382.76 $1,210.00 $0.00 $41,592.76 22.44%
VII Permits 18.0 $22.33 $401.86 $1,205.58 $40.00 $0.00 $1,245.58 0.67%
VIII Meetings and Coordination 116.0 $25.68 $2,978.54 $8,935.62 $270.00 $0.00 $9,205.62 4.97%
IX Project Administration 60.0 $23.67 $1,420.30 $4,260.90 $130.00 $0.00 $4,390.90 2.37%
X Bidding Assistance 48.0 $23.51 $1,128.64 $3,385.92 $100.00 $0.00 $3,485.92 1.88%
Total I 2012.0 $24.26 $48,819.49 $146,458.47 $4,395.00 $34,500.00 $185,353.471 100.00%
ElginCECS spartan.xls Attachment A 2/4/2002(3:09 PM)
City of Elgin
Man Hour Estimate for Consulting Services
Crawford,Murphy,and Tilly,Inc.
Summary of Man Hours
Item CMT Hours
I Data Collection and Review 52.0
11 Field Surveys(Assume 2 Man Crew) 288.0
III Roadway Plans,Specs.,and Quantities 834.0
IV Watermain Design 56.0
V Sanitary Sewer Design 56.0
VI Bridge Design for Open Detention Pond 484.0
VII Permits 18.0
VIII Meetings and Coordination 116.0
IX Project Administration 60.0
X Bidding Assistance 48.0
Totals 2,012.0
I Data Collection and Review
A. Document Review 26 26
B. Field Checks 20 20
C. Photo Log 6 6
Sub-total: 52
11 Field Surveys(Assume 2 Man Crew)
A. Preliminary Field Work 54 54
B. Total Surveys 189 189
C. Cross Sections(100 ft.centers) 45 45
Sub-total: 288
III Roadway Plans,Specs.,and Quantities
Sheets Hrs/Sheet Total Hours
1. Cover Sheet 1 14 14
2. General Notes 1 14 14
3. Summary of Quantities 1 18 18
4. Typical Sections 1 15 15
5. Alignment Ties&Benchmarks 1 10 10
6. Stages of Construction&Traffic Control Sheets(1"=20') 1 16 16
7. Plan&Profile(1"=20') 6 30 180
8. Drainage and Utility(1"=20') 6 28 168
9. Pavement Marking and Signing(1"=20') 4 14 56
10. Street Lighting Plans and Details 4 14 56
11. Erosion Control Plans 4 14 56
12. Detention Pond Details 1 25 25
13. Miscellaneous Construction Details 1 14 14
14. Cross-Sections 8 18 144
15. Special Provisions 40
16. Estimate of Contract Time(Simple Bar Graph) 8
Sub-total: 834
2/42002(3:10 PM)
ElginCECS_spartan xis 1 of 3 Attachment A
City of Elgin
Man Hour Estimate for Consulting Services
Crawford,Murphy,and Tilly,Inc.
IV Watemiain Design
A. Plan Design 34 34
B. Specifications 18 18
C. Quantity Calculations 4 4
Sub-total: 56
V Sanitary Sewer Design
A. Plan Design 34 34
B. Specifications 18 18
C. Quantity Calculations 4 4
Sub-total: 56
VI Bridge Design for Open Detention Pond
1. General Plans and Elevation 1 30 30
2. General Notes,Details and Bill of Material 1 30 30
3. Construction Details and Deck Elevations 2 24 48
4. Superstructure Plans 2 28 56
5. Parapet Details 1 24 24
6. Steel Framing Plan and Details 3 35 105
7. Bearing and Anchor Bolt Details 1 15 15
8. South Abutment 1 32 32
9. North Abutment 1 32 32
10. Pier Details 2 32 64
11. Misc.Details 2 24 48
Sub-total: 484
VII Permits
A. Permit Application Preparation 18 18
Sub-total: 18
VIII Meetings and Coordination
A. Monthly Progress Meetings 60 60
B. Kick-off Meetings 20 20
C. Project Coordination 18 18
D. Meetings with Elgin Community College(3) 18 18
Sub-total: 116
2/4/2002(3.10 PM)
ElginCECS_spartan xls 2 of 3 Attachment A
City of Elgin
Man Hour Estimate for Consulting Services
Crawford,Murphy,and Tilly,Inc.
IX Project Administration
A. Project Administration Setup 4 4
B. Scope of Work Reviews 4 4
C. Create and Maintain Progress Schedule 6 6
D. Budget Control 6 6
E. Resource Planning 4 4
F. Project Team Meetings(Includes Meeting w/Subconsultant) 10 10
G. Prepare Quality Assurance Plan 4 4
H. Project Quality Assurance Reviews 6 6
I. Contract Administration 2 2
J. Prepare Monthly Progress Reports 10 10
K. Project Close Out 4 4
Sub-total: 60
X Bidding Assistance
A. Assist with project advertisement 4 4
B. Prepare and attend pre-bid meeting 16 16
C. Attend bid opening and provide recommendations 8 8
D. Attend pre-construction meeting 6 6
E. Coordination with Resident Engineer 8 8
F. Shop Drawing Reviews 6 6
Sub-total: 48
2/42002(3:10 PM)
ElginCECS_sparlan xls 3 of 3 Attachment A
Average Hourly Project Rates
Crawford, Murphy, and Tilly, Inc.
Route: Spartan Drive Date: 01/23/02
City:Elgin
County: Kane County Sheet No. 1 of 3
Job No.:
Item I Item II Item III Item IV
Data Collection and Review Field Surveys(Assume 2 Man Crew) Roadway Plans,Specs.,and Quantities Watermain Design
Average Weighted Weighted % %
Payroll Classification Hourly Hours %Participation Rate Hours %Participation Rate Hours Participation Weighted Rate HoursParticipation Weighted Rate
Rates
Principal $53.15 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Engineer $39.83 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Architect $41.37 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Project Engineer $32.14 4 8% $2.47 0% $0.00 40 5% $1.54 0% $0.00
Senior Engineer $26.68 10 19% $5.13 0% $0.00 220 26% $7.04 0% $0.00
Senior Technical Manager $28.70 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Engineer $21.93 28 54% $11.81 38 13% $2.89 372 45% $9.78 44 79% $17.23
Planner $19.04 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Registered Land Surveyor $24.69 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Technician $23.71 10 19% $4.56 125 43% $10.29 120 14% $3.41 12 21% $5.08
Technician $18.24 0% $0.00 125 43% $7.92 70 8% $1.53 0% $0.00
Technical Assistant $13.51 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Clerical $14.30 0% $0.00 0% $0.00 12 1% $0.21 0% $0.00
Totals 52 100% $23.97 288 100% $21.10 834 100% $23.51 56 100% $22.31
Attachment A
Average Hourly Project Rates
Crawford, Murphy, and Tilly, Inc.
Route: Spartan Drive Date: 01/23/02
City:Elgin
County: Kane County Sheet No. 2 of 3
Job No.:
Item V Item VI Item VII Item VIII
Sanitary Sewer Design Bridge Design for Open Detention Pond Permits Meetings and Coordination
Average Weighted % /o Weighted a
Payroll Classification Hourly Hours %Participation Rate HoursParticipation Rate Hours Participation Weighted Rate Hours %Participation Weighted Rate
Rates
Principal $53.15 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Engineer $39.83 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Architect $41.37 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Project Engineer $32.14 0% $0.00 210 43% $13.95 0% $0.00 32 28% $8.87
Senior Engineer $26.68 0% $0.00 160 33% $8.82 0% $0.00 42 36% $9.66
Senior Technical Manager $28.70 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Engineer $21.93 44 79% $17.23 54 11% $2.45 14 78% $17.06 30 26% $5.67
Planner $19.04 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Registered Land Surveyor $24.69 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Technician $23.71 12 21% $5.08 30 6% $1.47 4 22% $5.27 0% $0.00
Technician $18.24 0% $0.00 30 6% $1.13 0% $0.00 0% $0.00
Technical Assistant $13.51 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Clerical $14.30 0% $0.00 0% $0.00 0% $0.00 12 10% $1.48
Totals 56 100% $22.31 484 100% $27.81 18 100% $22.33 116 100% $25.68
Attachment A
Average Hourly Project Rates
Crawford, Murphy, and Tilly, Inc.
Route: Spartan Drive Date: 01/23/02
City:Elgin
County: Kane County Sheet No. 3 of 3
Job No.:
Item IX Item X Average Hourly Rate
Project Administration Bidding Assistance Total Project
Average Weighted Weighted
Payroll Classification Hourly Hours %Participation Rate Hours %Participation Rate Hours %Participation Weighted Rate
Rates
Principal $53.15 0% $0.00 0% $0.00 0 0% $0.00
Senior Project Engineer $39.83 0% $0.00 0% $0.00 0 0% $0.00
Senior Project Architect $41.37 0% $0.00 0% $0.00 0 0% $0.00
Project Engineer $32.14 0% $0.00 0% $0.00 286 14% $4.57
Senior Engineer $26.68 22 37% $9.78 16 33% $8.89 470 23% $6.23
Senior Technical Manager $28.70 0% $0.00 0% $0.00 0 0% $0.00
Engineer $21.93 38 63% $13.89 32 67% $14.62 694 34% $7.56
Planner $19.04 0% $0.00 0% $0.00 0 0% $0.00
Registered Land Surveyor $24.69 0% $0.00 0% $0.00 0 0% $0.00
Senior Technician $23.71 0% $0.00 0% $0.00 313 16% $3.69
Technician $18.24 0% $0.00 0% $0.00 225 11% $2.04
Technical Assistant $13.51 0% $0.00 0% $0.00 0 0% $0.00
Clerical $14.30 0% $0.00 0% $0.00 24 1% $0.17
Totals 60 100% $23.67 48 100% $23.51 2,012 100% $24.26
Attachment A
•
SUGGESTED PROJECT SCHEDULE 2002
TASK Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec.
Scoping Meeting with the City 1/10
Prepare Project Scope I 1/10 to 1/23
City Issues Notice to Proceed 2/14
Project Kick-off Meeting with the City I Week of 118
2/25 to 2/28
Field Surveys
Perform Data Collection Activities 2f25 to 3/ 2
611 .
Geotech Work 3/4 to 3/11
Prepare and Submit Pre-final Plans 3/4 to 6/14
City Review of Pre-final Plans 6/15 to 8/2
Prepare and Submit Final Plans 8/5 to 10/25
City Review of Final Plans 10/28 tos 11/15
A' Plans Completed and Approved 11/18 to 12/13
CD
Cd
City of Elgin
Computation of Prorated
Project Hourly Rates
Crawford, Murphy, and Tilly, Inc.
Actual 2002 Weighted Project
Classification Average Hourly Rate Hourly
Hourly Multiplier Rates
Rate
Principal $53.15 1.0000 $53.15
Senior Project Engineer $39.83 1.0000 $39.83
Senior Project Architect $41.37 1.0000 $41.37
Project Engineer $32.14 1.0000 $32.14
Senior Engineer $26.68 1.0000 $26.68
Senior Technical Manager $28.70 1.0000 $28.70
Engineer $21.93 1.0000 $21.93
Planner $19.04 1.0000 $19.04
Registered Land Surveyor $24.69 1.0000 $24.69
Senior Technician $23.71 1.0000 $23.71
Technician $18.24 1.0000 $18.24
Technical Assistant $13.51 1.0000 $13.51
Clerical $14.30 1.0000 $14.30
* Rates to be applied to all project work tasks
ElginCECS_spartan.xls Attachment C 2/4/2002(3:11 PM)
City of Elgin
Development of Project Hourly Rates (IDOT Method)
Crawford, Murphy, and Tilly, Inc.
2003 2004 2005 2006 2007
Item 2002 Actual Projected @ Projected @ Projected @ Projected @ Projected @
Rate 5.0% 5.0% 5.0% 5.0% 5.0%
Increase Increase Increase Increase Increase
Average Hourly Rate as a 100.0% 105.0% 110.3% 115.8% 121.6% 127.6%
Percent of 2000 Rate
Estimated Months of Contract 10 0 0 0 0 0
in Given Year
of Project Duration 100.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Extension 1 .000 0.000 0.000 0.000 0.000 0.000
Weighted Project Hourly Rate Note: Salary Adjustments are Given on January 1 of Each Year 1 .0000
Multiplier
Project Duration: February 15, 2002 to December 15, 2002 = 10 months
ElginCECS_spartan.xls Attachment C 2/4/2002 (3:11 PM)
0OFEC
y� o 'ti§ Agenda Item No.
City of Elgin
E
L
February 8, 2002
G T
I 7-.
N
TO: Mayor and Members of the City Council ECONOMIC GROWTH
FROM: Olufemi Folarin, Acting City Manager
SUBJECT: Engineering Services Agreement with Crawford, Murphy
& Tilly, Inc . (CMT) for the Spartan Drive Extension -
Section II Design Engineering Services
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider entering into an
agreement with CMT for design engineering for the completion of
plans, specifications and bid documents for the Spartan Drive
Extension - Section II Project .
BACKGROUND
In October 1995, the City entered into an agreement with Elgin
Community College (ECC) which provides for an exchange of land and
the construction of the Spartan Drive Extension west from the ECC
campus to Randall Road. The agreement with ECC was amended in
August 2001 and now includes the requirements that Section II (the
eastern half of the project that remains to be completed) be under
construction by May 1, 2003 and substantially completed by December
31, 2003 . The agreement also provides for the sharing of the costs
for design and construction of Section II with ECC reimbursing the
City 50% of the cost of the work as it is completed.
At its December 17, 1997 meeting, City Council authorized an
agreement with Clark Dietz, Inc . to complete preliminary
engineering for the Spartan Drive Extension Project and on April
28th amended it to include final design engineering. Due to
performance problems during the design, the contract was terminated
after the bid award for Section I and when design engineering was
approximately 30% complete on Section II . The agreement being
considered tonight will provide for completion of the design
engineering and bidding assistance for Section II . A project
location map is attached as Exhibit A.
Spartan Drive Extension, Section II
February 8, 2002
Page 2
Proposals were received on January 4, 2002 from four firms :
- Burns & McDonald
- CMT
- Hampton, Lenzini & Renwick (HLR)
- Smith Engineering
A staff selection committee evaluation of the four proposals was
conducted, which resulted in CMT being selected as the most
qualified firm for the project . CMT performed very well in
completing the Section I project as the firm retained for
construction management . A copy of the results of the selection
process is attached as Exhibit B.
Upon selection, CMT met with staff to finalize the project scope
and negotiate their fee . The final negotiated fee is $185, 353 .47 .
As compared to the lowest fee of $107, 646 submitted by Smith
Engineering, CMT included a significant number of hours for the
design of a bridge and for additional wetland investigation. The
original Project Development Report (PDR) indicates that a bridge
/m► may need to be constructed in order to cross some wetland areas
( along the proposed roadway route. Smith Engineering' s proposal
made the assumption that the bridge would not be needed. CMT' s
proposal covers the potential cost for design of the bridge and
includes additional wetland investigations that will make the final
determination as to whether a bridge will be required. If a bridge
is not needed, those design dollars (approx. $41, 600) will not be
expended. CMT' s scope and fee is consistent with those submitted
by Burns & McDonald and HLR.
A copy of the proposed agreement is shown in Exhibit C.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Elgin Community College.
FINANCIAL IMPACT
The agreement with CMT will total $185, 353 .47 . Expenses will be
charged as follows :
Fund - Account Number - Project Amount
Water 381-4000-795 . 92-41 ; 339760 $ 3 , 858 . 32
Sewer 399-4200-795 . 92-41 ; 339760 93 , 858 . 32
Riverboat Lease 276-0000-791 . 93-80 ; 339760 177, 636 . 83
/. Spartan Dr. Extension, Section II
January 25, 2002
Page 3
Sufficient funds are budgeted for the utility portion of the
project .
A total of $70, 000 was budgeted for the non-utility portion of the
project . The remainder of the funds for the City' s portion can be
transferred from a 2001 street project that came in under budget -
Hiawatha-Algona, account number 275-0000-791 . 93-80, project number
399030 .
ECC is responsible to reimburse the City for 50% of the street
improvements ($88, 818 . 42) , and 100% of the Sewer improvements
($3, 858 . 32) .
LEGAL IMPACT
J\P '/None .
ALTERNATIVES
1 . Not approve the contract and choose a different firm.
2 . Not approve the contract and not complete the street extension
in a timely manner, thereby violating the City' s agreement with
ECC.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager
to execute an agreement with Crawford, Murphy & Tilly in the not-
to-exceed amount of $185, 353 . 47 .
Respectfully submitted,
Nob t
Olufem'' Fola ' n
Ac. ' n• anager
SP:do
Attachments
EXHIBIT A
Project Location Map
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