02-53 Resolution No. 02-53
RESOLUTION
AUTHORIZING EXECUTION OF A HIGHWAY PERMIT FROM THE
KANE COUNTY DIVISION OF TRANSPORTATION FOR
TWO WATER MAIN CROSSINGS OF RANDALL ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, be and is hereby authorized and
directed to execute a highway permit on behalf of the City of
Elgin with the Kane County Division of Transportation for two
water main crossing of Randall Road, a copy of which is attached
hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: February 13 , 2002
Adopted: February 13 , 2002
Vote: Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
KANE COUNTY DIVISION OF TRANSPORTATION �CO""�,4
Highway Permit
., .1 ,5
41W011 Burlington Road Phone (630) 584-1171 „,,
Saint Charles, Illinois 60175 Fax (630)584-5239
Permit Information
Permit Number 01-111 Issuance Date: Jan. 18, 2001
Permit Type. Expiration Date Comments
Major Access •
Minor Access
Temp Construction Access
Right-of-Way Alteration June 1, 2002 Plan reviews done by KDOT*
Utility March 1, 2002
Description of Permitted Improvements
Construction of Improvements of two water main crossings under Randall Road by auguring method: one
approximately 1300-feet south of Hopps Road and one approximately 1600-feet north of Hopps Road each includes
auguring of casing pipe,construction of water main in County right-of-way, and right of way restoration. The
construction is located in the City f Elgin, Illinois and hereinafter referred to as Improvements. The Improvements
are to be constructed according to the following plans:
Proposed Offsite Improvements to Hopps Road School, Elgin, IL, School District U-46”prepared by Landmark
Engineering Group revision date January 3,2002.
Development information _
Name of Development Hopps Road Elementary School
Land Use Residential
Location Hopps Road and Randall Road
Township Elgin
Section number 32
Highway Randall Road
Construction Cost Estimate $115,000.00
Pemtittee Information
Company Elgin School District U-46
Authorized Representative John Kohler. Director of Construction Management (or Jim Freeman)
Street Address(1) 355 E.Chicago Street Room 325 -
City Elgin
State Illinois
Zip Code 60120-6543
Phone 847-888-5000 ext. 7031 Fax: 847-608-4173
Municipality Information _
Municipality City of Elgin -
Authorized Representative Mr. Ed Schock
Street Address(1) 150 Dexter Ct
City Elgin
State Illinois
Zip Code 60120
Phone 847-931-6100 Fax:847-931-5610
• County Information
County Contact John Guddendorf —Permit Administrator
Phone 630-406-7382
County Consultant Hampton Lenzini and Renwick(HLR)
County Consultant Contact Phil Kazimier
County Consultant Phone 847-697-6700
Signal Maintenance Contractor Meade Electric
Signal Maintenance Contact Maintenance Room ( is-p}
Signal Maintenance Phone 7-7 3 7 Co co
General Requirements
1. Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2. The County will not participate in any extra work that may arise from this Improvement.
3. The County Consultant shall oversee the Improvement in the interest of the County.The County and the County
Consultant is not responsible for coordinating the Permittee's materials consultant for testing on this project The
Permittee will be responsible for the layout of the project.
4. No work is authorized to start until all of the Pre-Construction Requirements have been met.
5. No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm. Extended work hours are
allowed if approved by the County and:
a. Work is done from behind the barricades and traffic is not disrupted.
b. It is proven that extended hours will result in the completion of the Improvements significantly ahead of the
County approved schedule.
6. Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7. An updated schedule shall be submitted to the County every two weeks at site meeting. -
8. All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work
started.
9. Construction and other related activities of this permit shall not at any time or under any circumstances, create
any hazard to the motoring public.
10. The term, provisions, and conditions of this permit shall apply to the successors or assigns.
11. Contractors must have a copy of this permit at the job site for inspection by the County.
12. The County and County Consultant shall be notified at least 48 hours in advance of the starting date of any work
on any right of way, proof rolls,asphalt work,changes in traffic flow.
Pre-Construction Requirements
13. The County receives and approves a progress schedule for the Improvements.
14. The County conducts a pre-construction meeting with the attendance of the County's consultant, Permittee and
Permittee's contractor.
15. Certificates of Insurance from the Permittee, contractor, and sub contractors naming the County and the
County's Consultant as additionally named insured.
16. Advanced Warning Signage and/or message board have been posted and press release notices have indicating
been published at least 48 hours prior to the start of construction. Notifications shall communicate the date when
construction will start and the duration.
17. The County receives a list of 24-hour contact numbers for all contractors, sub-contractors and traffic control
maintenance contractor.
18. The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal,
interconnect and approach lighting items in the County right-of-way.
Traffic Control Requirements
19. The County approval is required for any lane closure. Advanced Warning Signage and/or message boards
posted at least 3 days in advance of construction activities that will cause significant disruption (i.e. work
changing from one side of street to the other, lane closures,etc.)to the motoring public.
20. The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in
accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control
Devices for highway construction, and approved engineering plans.
21. The flow of traffic shall not be hindered at any time, unless authorized by the County.
22. The County shall limit work activities in the highway right-of-way if it is determined that such limitations are
necessary to ensure the safety and efficiency of the motoring public.
23. The Kane County Division of Transportation reserves the right to control the operation and traffic movements of
this Permit including future changes in operation and traffic movements needed because of improvements to or
changing conditions of the County Highway.
Requirements for Construction Activities
24. No equipment(i.e.trenchers, backhoes,eta.)is authorized to operate on the pavement of the roadway and shall
be operated outside the shoulders of the roadway unless pre-approved by the County of Kane.
25. No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway.
26. All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight, on
weekends, and on days when no work is being performed. Barricades shall be up and in conformance of the
Illinois Department of Transportation standards at all times.
27. Unprotected open trenches are not allowed. -
28. The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen
field conditions, highway maintenance, or safety problems that become apparent during construction.
29. The Permittee shall receive approval from the County for field changes needed prior to their implementation.
30. Pavement saw cutting is required when there is damage resulting from work activities, along edge of pavement
for widening,or as directed by the County.
31. The Permittee is responsible during construction for maintenance and upkeep of the right-of-way, vicinity
highway pavement, and Improvements,and other as deemed necessary by the County. This includes, but is not
limited to, removal of mud and debris from highway surface, and the maintenance of drainage systems and turf
areas.
32. The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control
devices as provided in approved Improvement plans.
33. The Improvements and work activities required to construct such shall not interfere with natural drainage of the
road and the right of way.
34. The Improvements and work activities required to construct such shall not interfere with other area highway
construction or maintenance projects.
35. Trees or shrubbery shall not be removed, cut,trimmed, or disturbed within the highway right-of-way without the
approval of the County. -
36. All permanent road signage shall be erected before roadways and accesses are opened to the motoring public.
The Permittee is responsible for any required signs associated with the safe travel of the motoring public through
the construction improvement.
Pavinq Operations (if required)
37. "Fresh Oil Ahead"signs shall be erected approximately 500 feet in advance of each end of the area to be primed
and surfaced at least 24 hours prior to applying bituminous materials(Prime Coat)and aggregate(Prime Coat).
Additional signs shall-be installed for all side roads within the area to be primed. If the area to be primed does
not begin at the intersection of two roads an additional sign shall be installed at the nearest intersection
preceding the area to be primed.
38. All signs shall remain in place until the Leveling Binder course has been placed or until the Prime Coat has fully
cured as determined by the County.
39. Signage shall have minimum dimensions of 48 inches by 48 inches, black lettering and border, and orange.
reflective background. Trained personnel are to be stationed to control traffic at all intersections and crossroads
until Prime Coat has cured.
40. No priming shall be performed unless the pavement is dry and conditions are forecast to be dry immediately prior
to the start of priming.
41. The lane being primed shall be closed to traffic until the binder prime has cured and pavement markings have
been placed.
42. Compliance with Sections 404,405 and 408 of the Road and Bridge Construction Manual is required.
43. Bituminous base course shall be in accordance with Section 355 of the Standard Specifications for the Road and
Bridge Construction adopted January 1, 1997.
44. Asphalt surface mix'padding'shall be place at the transition between the new and existing pavement.
45. Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic.
Special Requirements
46. The Permittee shall be responsible for paying the County's construction observation fees from the County's
consultant while the County's consultant is overseeing the Improvements being constructed in the County's right-
of-way.
Crossing under Roadway
47. This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any part of any road, which may be under the control of some other jurisdictional body, or to
release Permittee from compliance with the provisions of any laws or statutes relating to such construction.
48. It is understood that the construction work permitted hereunder shall be completed within one month after the
date this permit is approved, unless the County Engineer grants an extension of a shorter or longer time.
Otherwise this permit shall become null and void.
49. Permittee, its successors, grantees and assigns, in performing the work shall not interfere with or
obstruct traffic on said road or roads and, as soon as practical after laying and constructing said
casing pipe for water main, shall restore the road or roads to the former condition, including but not
limited to regrading shoulder, shoulder slope, ditch, and back slope to its original cross section,
fertilizing, reseeding and covering same with erosion control blanket and replacing the aggregate
shoulder along pavement. In the event any costs are incurred by the County that are directly
necessary and attributed to interim maintenance of the above in order to provide safe road conditions,
the Permittee, its successors, grantees and assigns, agrees to reimburse the County in full for all
costs upon submission of a proper invoice covering and explaining the same:
50. Permittee, its successors, grantees and assigns, shall install road crossing or crossings, without disturbing the
existing surface or base of the roadway, by auguring. All boring,auguring,or jacking pits shall be a minimum of
fifteen(15)feet from the closest edge of pavement or traveled portion of the road.
. 51. Permittee, its successors, grantees and assigns, shall not carry on construction activity between the shoulder
points of any of the County roads covered in this permit All equipment, including trenchers, backhoes, and the
like, shall at all times be operated outside the shoulder point limits. All excavated and backfill material shall be
stockpiled or placed outside the shoulder point limits.
52. Permittee, its successors, grantees and assigns, shall lay, construct, operate,and maintain said casing pipe for
water main so as not to interfere with the natural drainage of the road and so as not to interfere with the
construction or maintenance of said road, and said casing pipe for water main shall be placed below the surface
so as not to interfere with public travel as shown on the attached drawings. The minimum depth below the
bottom of the ditch line shall be five(5)feet.
s •
53. Permittee, its successors,grantees and assigns,shall lay,construct and erect said casing pipe for water main in
such a manner as not to interfere with private entrances or subsurface drainage of properties now abutting on
the highways or roads associated with this permit. If private entrances are disturbed, they shall be replaced by
regrading, replacing aggregate and bituminous cover and fertilizing, seeding and erosion control blanket and
replacing aggregate shoulders. If subsurface drainage tile is disturbed, it shall be properly repaired or replaced.
The County shall not be liable for any damages, including crop damage, due to any act or failure to act of
applicant associated with the requirements of this paragraph and the applicant further hereby indemnifies and
holds the County harmless regarding the same.
54. Permittee, its successors, grantees and assigns, shall not trim, cut or in any way disturb any trees or shrubbery
along said highway without the approval of the County Engineer or his duly authorized representatives.
55. Permittee, its successors, grantees and assigns, shall assume all risks and liabilities and forever hold
the County harmless for any and all accidents and damages that may accrue to persons or property
that are in any way associated with or relating to the construction, laying, maintenance, and/or
operation of said casing pipe for water main.
56. Permittee, its successors, grantees and assigns, shall notify the County Engineer not less than 48 hours in
advance of the starting date of any work on the road or roads listed herein.
57. This permit does not grant permission for future maintenance work required on said casing pipe for water main.
Individual work orders or permits will be granted by the County Engineer for future maintenance work on said
casing pipe for water main that will disturb the road right-of-way.
58. Permittee, its successors, grantees and assigns acknowledge that this permit does not grant to Permittee an
easement to the County right-of-way. Should the County's construction, operation, maintenance and/or future
expansion of any highway or roadway associated with this permit require any alteration or change of location of the
improvement provided for in this permit, said requested alteration shall be made by the Permittee, its successors,
grantees and assigns without expense to the County upon a written request of the County Engineer.
59. All obligations, agreements, representations, warranties and indemnifications made hereunder shall survive the one
(1)month construction period set forth in Paragraph 48 above.
Requirements of the Municipality
60. The Municipality, after completion and acceptance of the Improvements, shall be responsible for the upkeep,
maintenance, relocation and removal of the casing pipe and water main in the Randall Road right-of-way if the
need shall arise in the future.
61. The Municipality shall have a resolution passed by their council approving an authorized person to sign the
permit on behalf of the City of Elgin. A copy of the passed resolution shall accompany the signed permit when
returned to the County for issuance.
Enforcement and Security
62. The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be
caused by a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit.
The County shall cause payment of the claim plus processing costs to be made from the letter of credit for this
permit if the Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final
decision on any claim against the contractor for non-compliance.
63. Reduction in the letter of credit will not be granted if any previous bills have not been paid.
64. Violation of any condition of this permit may result in the suspension or revocation of the temporary construction
access.
65. The County shall suspend this permit without notice if any conditions are not followed.
66. The County shall suspend this permit due to a lack of progress.
67. The County has the right to modify the letter of credit for this permit to cure defaults (i.e. engineering review
costs, construction observation, work activity deficiencies, improvement deficiencies, claims for prime damage,
etc.).
Maintenance and Relocation Responsibilities
68. After completion and acceptance of these improvements, the County shall maintain, in accordance with its
normal maintenance policies,the drainage system including ditches,pavement widening including turning lanes,
pavement markings and traffic control devices, curb and/or gutters, shoulders and turf area located within the
right-of-way of the County Highway.
69. The Permittee, after completion and acceptance of the Improvements, may provide additional mowing of turf
areas as needed or provide other maintenance operations such as removing garbage and debris.
70. The County does not allow without a permit, alteration work in the highway right-of-way after the acceptance of
the Improvements.
Claims.Liens,and Liability
71. The Permittee, its successors,grantees and assigns, covenants and agrees that it will not let or permit or suffer
any lien to be put, placed upon, arise or accrue against the right of way or funds of the County in favor of any
person or persons, individual or corporate, furnishing labor or material in any work contemplated herein.
Permittee, its successors, grantees and assigns, further covenants and agrees to hold said right of way and/or
funds of the County free from any and all liens, or rights or claims of lien which might arise or accrue under or be
based upon any mechanic's lien law of the State of Illinois either now in force or to be enacted.All contracts and
agreements that may be made by Permittee or Permittee's contractor relating to any work herein proposed shall
expressly state that the interest and reversion of the County in and to said right of way or funds shall be wholly
free from and not subject to any lien or claim of any contractor,subcontractor,mechanic,material man or laborer
whether passed upon any law, regulation of the State of Illinois,or any other authority, now in force or hereafter
to be enacted, and Permittee or Permittee's contractor also agrees and covenants that it will not enter into any
contract for such work which shall not in express terms contain the aforesaid provisions.
72. This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any right of way or any part of any road which may be under the control or ownership of some
other entity, individual or jurisdictional body or to release Permittee from compliance with the provisions of any
laws or statutes relating to such construction.
73. The Permittee and all persons involved in the construction and other related activities of this permit shall
indemnify, defend and hold harmless and the County, including their elected and duly appointed officials,
employees and representatives from and against any and all claims, suits,actions, losses,expenses,damages,
injuries, deaths, judgments, and demands arising from and relating to the construction and other related
activities.
74. The Permittee and all persons involved in the construction and other related activities of this permit shall pay all
damages,judgments,costs and expenses,including attorney's fee and court costs in connection with or resulting
from the construction and other related activities of this permit regardless of any limitations of insurance
coverage.
75. Any damage to highway facilities and/or facilities of others located within the County Highway right-of-way
caused by the construction of this permit or improvements to the property served by this Permit. This includes,
but is not limited to,the highway pavement, shoulders, ditch lines and signage.
THE UNDERSIGNED PERMITTEE AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT
AND THE KANE COUNTY ACCESS CONTROL REGULATIONS.
P 'nted Nam f Pe ittee or Aut rized Re resentativ 164tiet. Coweve,op C oef
Signat itrk• rm A 67- resentative
Date ipr ft J'T' V
Printed Name of Authorized Municipal Officer Ed Schock
Signature of Authorized Municipal Officer 1 7
.40 /�..
Date 2%-2
Printed Name of Authorized County Officer — 7,,, ,J Signature of Authorized County Officer Date 1{�- 18
•
Letter of Agreement
For:
Watennain Augering-Randall Road/Hopps Road
(Project Name)
January 18, 2002
(Date)
City of Elgin, IL
(Permittee)
With:
Agreement Description
The Kane County Division of Transportation in lieu of a letter of credit will require an
intergovernmental agreement be put in place. This agreement will insure that the project
shall not be closed out before the County's concerns have been addressed.
Agreement
The Kane County Division of Transportation in place of a letter of credit shall be notified
before final payment and the performance bond is released to Chicagoland Paving. All
concerns and punch list items of the Kane County Division of Transportation shall be
addressed by before final payment is released.
•
,, 1
/IS r.__ J John Guddendorf
/ Permit Administrator
Kane County Div-Trans
4111111104A1 __air Joe Evers
/ City of Elgin
o4-1"..,--W,,,OF i (0-0
_.
§ Agenda Item No. /A
� City of Elgin
E
u
February 8, 2002
N r ' Ar 4"
TO: Mayor and Members of the City Council ECONOMIC GROWTH
FROM: Olufemi Folarin, Acting City Manager
SUBJECT: Proposed Highway Permit with Kane County
for Water Main on Randall Road
PURPOSE
The purpose of this memorandum is to provide the Mayor and the
members of the City Council with information to consider the
proposed highway permit with Kane County with respect to two water
main crossings of Randall Road. .
BACKGROUND
The development of a school on Hopps Road necessitates the
extension of public water main. To extend water to the site, two
augured crossings of Randall Road are required. The two mains are
being constructed in accordance with City ordinance and at no cost
to the City. Kane County requires a highway permit be obtained due
to the occupation of Randall Road right-of-way. A copy of the
permit and a location map are attached.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
John Goddendorf, Kane County Highway Department
FINANCIAL IMPACT
There is no cost to the City for obtaining this permit . Future
maintenance costs will, however, be the responsibility of the City
and will have a very minor impact on future budgets .
LEGAL IMPACT
J" /None.
(ow
.rR
eft. Randall Road Water Main Crossing
February 8, 2002
Page 2
ALTERNATIVES
The City could not obtain the permit and the water main not be
constructed. That would require the school to be built with a well
water supply or not to be built at all .
RECOMMENDATION
It is recommended that the City Council authorize the Mayor and the
City Engineer to execute the highway permit with Kane County.
Respectfully submitted,
IMO
Olufemi •7arin
Acti • Ci •y Manager
JE:do
Attachment
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BOWES RIAD
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New Water Main Q
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eft. 1 Kane Co.
Permit
Required
N❑ TH for Crossing
Randall Road
H ❑ PPS R ❑ AD
LflCTII \ VAP
Kane County Permit for
Water Main Crossing of
Randall Road - 2 locations