02-376 Resolution No . 02-376
RESOLUTION
APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH
GETDOWN UNDERGROUND, INC. FOR THE BRANDT DRIVE WATER MAIN
WHEREAS, the City of Elgin has heretofore entered into a
contract with Getdown Underground, Inc . for the Brandt Drive water
main connection; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No . 2 , attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be
and is hereby authorized and directed to execute Change Order
No. 2 , a copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: December 4 , 2002
Adopted: December 4 , 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ALVORD, BURDICK&HOWSON, L.L.C.
ENGINEERS CHICAGO, IL
CHANGE ORDER NO. 2 AND FINAL
THE CITY OF ELGIN SHEET 1 OF 4
PROJECT: WATER DISTRIBUTION SYSTEM IMPROVEMENTS
FOR BRANDT DRIVE WATER MAIN CONNECTION
LOCATION: Brandt Drive and at Toastmaster Drive
CONTRACTOR: Getdown Underground, Inc.
DATE: July 17 , 2002
I. A. DESCRIPTION OF CHANGES INVOLVED
1. Deletion of thirteen(13) casing insulation spacers for 36-inch casing
pipe to support 12-inch ductile iron pipe.
2. Balancing Change Order of Pay Items.
a. Restoration of ground cover with seeding and soil erosion control
blanket in place of sod on Brandt Drive and on Toastmaster Drive.
Reduce Pay Item No. 17, Topsoil and Sodding, from 4,050 SY to
30 SY and Increase Pay Item No. 18, Topsoil and Seeding, from 0
SY to 4,100 SY.
b. Six(6) days rental credit for the return of the trench box(Item 6 of
Change Order No. 1) on May 15, 2002.
B. REASON FOR CHANGES
1. Manufacturer recommended two (2) casing insulation spacers per pipe in
place of the specified three (3) casing insulation spacers.
2. Balancing Change Order to adjust the Final Quantities.
a. Contractor requested change that was accepted and preferred by
Property Owners Kimball Homes and Max McGraw Foundation.
b. The cost for the rental of the trench box was included in change
Order No. 1 to continue until May 21,2002.
CITY OF ELGIN SHEET 2 OF 4
WATER DISTRIBUTION SYSTEM IMPROVEMENTS CHANGE ORDER NO. 2
FOR BRANDT DRIVE WATER MAIN CONNECTION
C. REVISION IN PRICE
1. Delete
13 Casing Spacers at$63.00 each= $819.00
2. Delete
Bid
Item No. Quantity Unit Price Extension
1 33 LF $ 41.50 $ 1,369.50
2 65 LF 41.25 2,681.25
9 20 LF 30.00 600.00
10 340 CY 10.00 3,400.00
11 105 SY 2.00 210.00
12 97 SY 10.00 970.00
15 125 LF 3.50 437.50
16 125 LF 37.00 4,625.00
17 4,020 SY 7.00 28,140.00
20 95 SY 13.00 1,235.00
E6 3.100.00
$47,587.25
Add
Quantity Unit Price Extension
13 10 $ 2.00 $ 20.00
14 44 35.00 $ 1,540.00
18 4100 4.50 18,450.00
$20,010.00
Net Credit of$27,577.25
CITY OF ELGIN SHEET 3 OF 4
WATER DISTRIBUTION SYSTEM IMPROVEMENTS CHANGE ORDER NO. 2
FOR BRANDT DRIVE WATER MAIN CONNECTION
II. CHANGE ORDER CONDITIONS
1. This Change Order does not relieve the Contractor from strict compliance with
the guarantee provisions of the Original Contract, particularly those pertaining to
performance and operation of equipment.
2. The Contractor expressly agrees that he will place under coverage of his
Performance and Payment Bonds and Contractor's Insurance, all work covered by
this Change Order.
3. The Contractor waives all rights to claims against the Owner for any indirect costs
with this or any other change order.
III. STATUTORY BASIS FOR CHANGE ORDER
1. The above changes were not anticipated, for the reasons listed, at the time the
Contract with Getdown Underground, Inc. was authorized.
2. It is in the best interest of the City to approve the above listed changes.
3. The above listed changes are germane to the intent and scope of the original
contract.
J
CITY OF ELGIN SHEET 4 OF 4
WATER DISTRIBUTION SYSTEM IMPROVEMENTS CHANGE ORDER NO. 2
FOR BRANDT DRIVE WATER MAIN CONNECTION
III. ADJUSTMENTS IN AMOUNT OF CONTRACT
1. Amount of Original Contract $498,124.25
2. Net addition due previous
Change Order No. 1 137,675.40
3. Amount of Contract, not including
this Change Order ` 635,799.65
4. Credit to Contract due to
this Change Order No.2 $<27,577.25>
5. Amount of Contract including
this Change Order $ 608,222.40
RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK&HOWSON L.L.C.:
BY: /33/ /K/ ��V�Z// 1,-i s (7//7/G L L
Bon G. Mui Date
Partner
ACCEPTED BY GETDOWN UNDERGROUND, INC.:
BY: (07iA--
Mark K. Kennedy Date
President
APPROVED BY THE CIT OAF ELGIN
By: GO ______411,_ _ ■ - -■
Olufemi Folarin 101. Date
Interim City. Man.
4 O F ( L
C it of E I I n Agenda Item No.
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November 15, 2002
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FINANCIALLY STABLE C ITT GO V E RN M ENT
TO: Mayor and Members of the City Council EFFK IENT SERVK ES,
AND QUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Final Payment, Authorization of Change Order No. 2 and
acceptance of Brandt Drive Water Main.
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider final
payment, authorization of Change Order No. 2 , and acceptance of
Brandt Drive Water Main completed by Getdown Underground, Inc.
BACKGROUND
On October 10, 2001 the Mayor and the City Council awarded a
contract for a water distribution system improvement (Brandt
Drive Water Main) to Getdown Underground Inc . , Batavia,
Illinois . On May 22 , 2002 the Mayor and the City Council
approved Change Order No. 1 in the amount of $137, 675 .40 .
Change Order No. 2 is for a reduction in price due to a
deduction of the following: 13 casing insulation spacers,
restoration of ground cover with seeding and soil erosion
control blanket in place of sod, and six days rental credit for
the trench box used during ramming the pipe underneath toll
highway I-90 .
Change Order No. 2 results in a net credit to the City in the
amount of $27, 577 . 25 . A copy of the Change Order is attached.
This results in an adjustment to the contract price as follows:
Original Contract Amount $498, 124 . 25
Change Order No. 1 (Add) $137, 675 .40
Previous Payments $598 , 186 . 73
Change Order No. 2 (Deduct) ($ 27, 577 . 25)
rft. Final Payment $ 10, 035 . 67
s
("" Change Order No. 2 Brandt Dr. Water Main
November 15, 2002
Page 2
This project was successfully completed by Getdown Underground,
Inc .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Kimball Homes and Max McGraw Foundation
yk....
FINANCIAL IMPACT
The final accounting for project number 409545 is as follows :
Budget
380-4000-795 . 92-41 $ 50, 000
381-4000-795 . 92-41 400, 000
420-0000-771 . 92-41 365, 000
Total Budget $815, 000
Expenditures
r Getdown Underground $608, 222
Alvord Burdich 40, 338
McGraw Wildlife 22 , 000
American Stores Property 19, 300
Miscellaneous 12 , 608
Total Expenditures $702,468
Funds Remaining $112, 532
The balance of the remaining funds will be reprogrammed for
future projects .
J/S, /LEGAL IMPACT
I V P'�/ None
ALTERNATIVES
1 . Accept this deductive change order.
2 . Do not accept this deductive change order.
em-
• • M
Change Order No. 2 Brandt Dr. Water Main
November 15, 2002
Page 3
RECOMMENDATION
It is recommended that the City Council, accept the completed
Brandt Drive Water Main project, and authorize both the final
payment in the amount of $10, 035. 67 and the execution of Change
Order No. 2 in the amount of $27, 577 .40 (Deduct) with Getdown
Underground, Inc.
Respectfully submitted,
Olufemi Fo in •
Interim ' y Manager
LED/PLB
row Attachments