02-373 Resolution No. 02-373
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
NEC SOLUTIONS, INC. FOR AN APPLICANT LIVE SCAN SYSTEM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is
hereby authorized and directed to execute an agreement on behalf of
the City of Elgin with NEC Solutions, Inc . for an Applicant Live
Scan System as an update to the police department ' s Automated
Booking System, a copy of which is attached hereto and made a part
hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: December 4, 2002
Adopted: December 4 , 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT FOR PURCHASE OF ALL EQUIPMENT AND SERVICES
TO ESTABLISH AN APPLICANT LIVE SCAN SYSTEM
This Agreement is made by and between NEC Solutions (America), Inc., 2355 Gold Meadow
Way, Suite 200, Gold River, California, 95670, (hereinafter referred to as "CONTRACTOR") and City
of Elgin, 150 Dexter Court, Elgin, Illinois, 60120 (hereinafter referred to as "CUSTOMER").
WITNESSETH
WHEREAS CUSTOMER requires the furnishing and installing of an Applicant Live Scan and
Card Printer; and
WHEREAS CUSTOMER desires to purchase said equipment and services subject to the
terms and covenants hereinafter contained; and
WHEREAS CONTRACTOR desires to sell such equipment and services as hereinafter
defined, to CUSTOMER pursuant to the terms and conditions and for the purposes set forth in this
AGREEMENT.
NOW, THEREFORE, for and in consideration of the premises and covenants hereinafter
contained, the parties hereto agree as follows:
1. DEFINITIONS
1.1 Where any word or phrase defined below, or a pronoun used in place thereof, is used in
any part of this AGREEMENT it shall have the meaning herein set forth.
A. LIVE SCAN The TP 2000 Applicant System detailed in Exhibit I hereto.
B. LIVE SCAN Software licensed and delivered to CUSTOMER hereunder.
SOFTWARE
C. AGREEMENT This agreement for Purchase of All Equipment and Services to
Establish An Applicant Live Scan System.
2. TERM OF AGREEMENT
2.1 This AGREEMENT shall become effective on the day that it is signed by both
CONTRACTOR and CUSTOMER. If the Parties sign on different days, the day of the last
to sign shall be the effective date. It shall remain in force through the last day of the
warranty period specified in Section 12.
2.2 This AGREEMENT shall be subject to all budgeting and fiscal requirements provided for by
the laws of the State of Illinois or ordinances of the City of Elgin. It shall terminate without
penalty at the end of any fiscal year in the event funds are not appropriated for the ensuing
year. If funds are not appropriated for a portion of the fiscal year, this AGREEMENT will
terminate, without penalty, at the end of the term for which funds are appropriated.
Elgin Purchase Agreement 11/18/2002
1
3. SITE PREPARATION
3.1 Unless CONTRACTOR has agreed by separate written agreement to perform site
preparation services, CUSTOMER shall be responsible, at its expense, for all costs for
preparing the installation site in accordance with a site survey report described below.
A site survey report describing any and all power, mechanical, and environmental
conditions, requirements, and/or site modifications due precedent to the installation of the
LIVE SCAN system and which fully describes the responsibilities of both CUSTOMER and
CONTRACTOR to effect such modifications or installations as may be required to install the
LIVE SCAN system is due for delivery to CUSTOMER no later than forty-five (45) days
following the Effective Date of this AGREEMENT.
4. TRANSPORTATION OF LIVE SCAN EQUIPMENT
4.1 CONTRACTOR shall make all arrangements for the transportation service and
transportation insurance and shall bear the cost of transportation charges for delivery of all
LIVE SCAN equipment f.o.b. CUSTOMER's installation site.
4.2 During the term of this AGREEMENT, CONTRACTOR shall bear the cost of transportation
and insurance when the LIVE SCAN EQUIPMENT is shipped for mechanical replacement
or remedial maintenance purposes, unless such replacement was due to fault or
negligence of CUSTOMER.
4.3 CONTRACTOR shall bear the cost of all import and export duties and related brokerage
fees.
5. INSTALLATION OF LIVE SCAN EQUIPMENT
5.1 CONTRACTOR shall install all LIVE SCAN equipment and otherwise prepare the LIVE
SCAN ready for Functional Certification on a mutually agreeable date.
5.2 Any changes by CUSTOMER to an order or any part thereof may require the establishment
of a new and/or additional mutually agreeable installation date. CUSTOMER may delay any
installation date once for a period not to exceed thirty (30) days duration without penalty by
notifying CONTRACTOR at least fifteen (15) calendar days before the installation date
previously established.
5.3 CUSTOMER shall provide CONTRACTOR all necessary access to all installation sites for
the purpose of installing LIVE SCAN equipment prior to the installation date.
6. FUNCTIONAL CERTIFICATION
6.1 A Functional Certification shall be issued when the LIVE SCAN has been installed and
meets functionality requirements established by the manufacturer.
6.2 Except as otherwise provided in this Agreement, use of the LIVE SCAN before Functional
Certification will be under CONTRACTOR's exclusive management and control.
Elgin Purchase Agreement 11/18/2002
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7. TERMINATION
7.1 If the LIVE SCAN SYSTEM fails to pass the Functional Certification in Section 6.0
(Functional Certification) of this AGREEMENT, then CUSTOMER may, at its option,
terminate this AGREEMENT and return all items covered by this AGREEMENT to
CONTRACTOR at CONTRACTOR's expense. If so terminated the return of all items to
CONTRACTOR shall be deemed in full and complete satisfaction of CUSTOMER'S
obligation to make any payments required of it under this AGREEMENT. CONTRACTOR's
Functional Certification of returned LIVE SCAN and its return of all payments to
CUSTOMER shall be CUSTOMER'S sole and exclusive remedy for the LIVE SCAN's
failure to meet the Functional Certification.
8. PAYMENT
8.1 Under the terms of this AGREEMENT, CUSTOMER will pay CONTRACTOR in accordance
with the price schedule quoted below and subject to Section 9 (Method of Payment).
DESCRIPTION PRICE
TP-2000 APPLICANT SYSTEM $41,150.00
DELIVERY& INSTALLATION $ 4,675.00
TRAINING $ 3,750.00
CUSTOMIZATION $ 4,501.00
TOTAL COST $54,076.00
8.2 The prices and license fees specified above (Section 8.1) are exclusive of any sales,
purchase, use, or all taxes however designated or levied against the sale, licensing,
delivery or use of the LIVE SCAN. Any taxes shall be in addition to the prices listed and if
required to be collected or paid by CONTRACTOR shall be paid by CUSTOMER to
CONTRACTOR. If claiming a sales tax or similar exemption, CUSTOMER must provide
CONTRACTOR with valid tax exemption certificates where deliveries are to be made prior
to delivery of the LIVE SCAN.
9. METHOD OF PAYMENT
9.1 Invoice documentation furnished by CONTRACTOR under this AGREEMENT must be in a
form reasonably acceptable to CUSTOMER. All amounts paid shall be subject to audit by
CUSTOMER.
9.2 Payment under this Agreement for the LIVE SCAN SYSTEM and related services shall be
in U.S. dollars and will be made by CUSTOMER in accordance with the following Schedule:
a. LIVE SCAN, Installation, etc., Invoice Schedule:
30% Upon Contract- $16,222.80
40% Upon Equipment Delivery& Installation in accordance with Sec. 5- $21,630.40
30% Upon Functional Certification in accordance with Section 6- $16,222.80
Elgin Purchase Agreement 11/18/2002
3
9.3 Payment is due within thirty (30) days from the date of invoice. Any invoices not paid within
thirty (30) days of the dates specified above shall incur a service charge at the rate of one
and one half percent(1 1/2%) per month on any outstanding overdue balance.
10. FORCE MAJEURE
10.1 CONTRACTOR or Customer shall not be liable for any loss or damage resulting from
delays in performance or from failure to perform due in whole or in part to insurrection, civil
war, revolutions, war (declared or undeclared), any Governmental Act, fires, floods,
epidemics, embargoes, lockouts, strikes or for any other cause or causes beyond the
reasonable control of CONTRACTOR or Customer.
11. TITLE/LICENSING
11.1 CONTRACTOR certifies that title to the LIVE SCAN equipment acquired under this
AGREEMENT is free and clear of all liens and encumbrances. Title and risk of loss for the
LIVE SCAN will pass to CUSTOMER upon Functional Certification in accordance with
Section 6.
11.2 CUSTOMER hereby grants to CONTRACTOR a security interest in the LIVE SCAN
furnished under this AGREEMENT and the proceeds thereof until the purchase price has
been fully satisfied. CUSTOMER shall execute any documents CONTRACTOR reasonably
deems necessary to perfect that security interest and, in any event, a copy of this
Agreement may be filed for that purpose at any time after signature.
12. WARRANTY
12.1 CONTRACTOR specifies that only new equipment, which meets the published
performance criteria of the manufacturer, has been used in fabricating the LIVE SCAN.
12.2 CONTRACTOR warrants that for a period of ninety (90) days after the date of
FUNCTIONAL CERTIFICATION the LIVE SCAN acquired by CUSTOMER under this
AGREEMENT will be in good operating condition. In the event that the LIVE SCAN
SYSTEM fails to operate in accordance with this warranty during the warranty period,
CUSTOMER's exclusive remedy and CONTRACTOR's sole liability shall be to repair the
LIVE SCAN.
12.3 The warranty is personal to CUSTOMER and may not be transferred. The warranty is
contingent upon proper use of the LIVE SCAN. The warranty shall not include repairs or
replacement due to defects or failure resulting (i) from accident, neglect or misuse, or (ii)
failure of defect of electrical power, external electrical circuitry, air conditioning or humidity
control, or (iii) the use of items not provided by CONTRACTOR, or(iv) any party other than
CONTRACTOR modifying, adjusting, repairing or servicing the LIVE SCAN.
12.4 THERE ARE NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT
LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
A PARTICULAR PURPOSE, RESPECTING THIS AGREEMENT OR THE PRODUCTS
PURCHASED/LICENSED HEREUNDER, AND THE STATED EXPRESS WARRANTIES
ARE EXCLUSIVE IN LIEU OF ALL LIABILITIES ON THE PART OF CONTRACTOR FOR
DAMAGES, INCLUDING BUT NOT LIMITED TO SPECIAL, INDIRECT, INCIDENTAL OR
CONSEQUENTIAL DAMAGES. NO REPRESENTATION OR OTHER AFFIRMATION OF
Elgin Purchase Agreement 11/18/2002
4
FACT, INCLUDING BUT NOT LIMITED TO, STATEMENTS REGARDING CAPACITY,
SUITABILITY FOR USE OR PERFORMANCE OF PRODUCTS, WHICH IS NOT
SPECIFICALLY CONTAINED IN THIS AGREEMENT, SHALL BE DEEMED TO BE A
WARRANTY BY NECSAM FOR ANY PURPOSE OR GIVE RISE TO ANY LIABILITY OF
NECSAM WHATSOEVER.
13. PROPRIETARY INFORMATION
13.1 Each party understands and agrees that in the performance of work or services under this
AGREEMENT, or in contemplation thereof, the other party may have access to private or
confidential information which may be owned or controlled by the other party, and that such
information may contain proprietary details, disclosures, or sensitive information which
disclosure to or use by a third party will be damaging or illegal. The receiving party agrees
that all information disclosed by the other party, which is in written form, and which is
marked confidential shall be held in confidence and used only in performance of services
under this AGREEMENT. The receiving party shall exercise the same standard of care to
protect such information as is used to protect his own proprietary data.
14. INFRINGEMENT INDEMNIFICATION
14.1 CONTRACTOR shall defend any action, suit or proceeding brought against CUSTOMER so
far as it is based on a claim that the use or transfer of any LIVE SCAN equipment or LIVE
SCAN software delivered hereunder constitutes an infringement of any United States patent
or copyright, provided that CONTRACTOR is promptly notified by CUSTOMER of the
action and given full authority, information and assistance (at CONTRACTOR's expense)
for the defense of the action. CONTRACTOR shall pay all damages and costs awarded
therein against CUSTOMER but shall not be responsible for any compromise made without
its consent. CONTRACTOR may, at any time it is concerned over the possibility of such an
infringement, at its option and expense, replace or modify the aforementioned products so
that infringement will not exist, or remove the products involved and refund to CUSTOMER
the price thereof as depreciated or amortized by an equal annual amount over the lifetime
of the products as established by CONTRACTOR.
14.2 CONTRACTOR shall have no liability to CUSTOMER under any provisions of this clause if
any patent infringement or claim thereof is based upon (1) the use of the products delivered
hereunder in connection, in combination with equipment, devices, or software not supplied
by CONTRACTOR, (2) the use of the products in a manner for which the products were
not designed, or (3) the use of other than the current release of the Software licensed by
CONTRACTOR if the infringement or claim could have been avoided by use of the current
release.
14.3 CUSTOMER shall indemnify and hold harmless CONTRACTOR from any loss, cost or
expense suffered or incurred in connection with any claim, suit or proceeding brought
against CONTRACTOR so far as it is based on a claim that the manufacture or sale of any
products delivered hereunder and modified or altered or combined with any equipment,
device, or software not supplied by CONTRACTOR hereunder constitutes such an
infringement because of such modification, alteration or combination if said modification,
alteration or combination was made by a City of Elgin employee.
Elgin Purchase Agreement 11/18/2002
5
15. LIMITATION OF LIABILITY
15.1 In no event will CONTRACTOR be liable for any damages caused by CUSTOMER's failure
to perform its responsibilities. In no event shall CONTRACTOR be liable to CUSTOMER
for (i) any special, indirect, incidental or consequential damages, (ii) any damages resulting
from loss of use, data, savings or profits, or (iii) any claim, whether in contract or tort, that
arose more than two years prior to institution of suit hereon. The foregoing limitations shall
not apply to damages arising out of personal injury or death due to CONTRACTOR's
negligence.
16. GOVERNING LAW
16.1 This AGREEMENT shall be deemed to be made in, and shall be construed in accordance
with the laws of, the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this Agreement shall be in the Circuit Court of Kane
County, Illinois.
16.2 If any part of this Agreement shall be adjudged by any court of competent jurisdiction to be
invalid, such judgment will not affect or nullify the remainder of this AGREEMENT, but the
effect thereof will be confined to the part immediately involved in the controversy adjudged.
17. NOTICE TO PARTIES
17.1 All notices to be given to parties hereto shall be in writing and made by certified mail,
return receipt requested. Notices to CUSTOMER shall be in duplicate and addressed as
follows:
Notices to CONTRACTOR shall be addressed to:
City of Elgin
Attention: Mayor or Interim City Manager
150 Dexter Court
Elgin, IL 60120
Notices to CUSTOMER shall be addressed to:
NEC Solutions (America), Inc.,
Attention: Vice President, Identification Solutions Division
2355 Gold Meadow Way, Suite 200
Gold River, CA 95670
18. SECTION HEADINGS
18.1 The section headings contained herein are for convenience in reference and are not
intended to define or limit the scope of any provision of this AGREEMENT.
19. WAIVER
19.1 The failure by either party at any time to enforce any default or right reserved to it, or to
require performance of any of the terms, covenants, or provisions hereof by the other party
Elgin Purchase Agreement 11/18/2002
6
at the time designated shall not be construed as a waiver of any such default or right to
which the other party is entitled, nor shall it in any way affect the right of the party to enforce
such provisions thereafter.
20. ASSIGNMENT
20.1 This AGREEMENT may not be assigned by either party without the express written consent
of the other party, which shall not be unreasonably withheld. Any assignment or attempted
assignment in violation of this provision shall be null and void.
20.2 No transfer or assignment of this AGREEMENT, or of any interest hereunder, shall release
either party from its obligations hereunder.
21. TERMINATION
21.1 Except as otherwise provided herein, either Party may terminate this AGREEMENT if the
other Party commits a breach of any obligation hereunder and such breach is not remedied
with thirty (30) days of receipt of written notice specifying such breach. In the event that
CONTRACTOR terminates this AGREEMENT arising out of a breach by CUSTOMER and
provided that CUSTOMER has not paid for the LIVE SCAN in full, then upon demand,
CUSTOMER shall, at its expense, promptly return the LIVE SCAN in the same condition as
delivered, ordinary wear and tear excepted, to CONTRACTOR.
22. MISCELLANEOUS OBLIGATIONS OF CUSTOMER
22.1 Availability. CUSTOMER's operational personnel shall be available for consultation and to
answer pertinent questions at all times during the operational personnel's Working Hours.
22.2 Security. CUSTOMER shall, at all times, exercise reasonable care for the security of the
Installation Site and of the LIVE SCAN, and other equipment at the Installation Site
belonging to CONTRACTOR or to its personnel, agents or designees, including without
limitation, each part of the LIVE SCAN not then accepted by CUSTOMER. The Installation
Site shall be located in a secure space, to be provided by CUSTOMER at no cost to the
CONTRACTOR, which will be accessible before FUNCTIONAL CERTIFICATION to
CONTRACTOR's authorized personnel, agents and designees, and to such personnel of
CUSTOMER as may be agreed by CONTRACTOR.
22.3 Use of CONTRACTOR's Property. CUSTOMER shall ensure that its personnel, agents or
designees will not use any property of CONTRACTOR, including but not limited to the LIVE
SCAN, before Functional Certification of the system, except as provided in this
AGREEMENT and as may be authorized by CONTRACTOR in writing. Any such use will
be in accordance with all instructions CONTRACTOR may adopt and give to CUSTOMER
from time to time. CONTRACTOR may withdraw CUSTOMER's authorization for use at
any time.
22.4 Interconnections. CUSTOMER shall bear all costs for and shall install all necessary
telecommunication lines and equipment as defined in the Site Preparation Plan. Such
telecommunication lines and equipment must be installed and certified by CUSTOMER as
being ready for use on the dates specified for delivery of EQUIPMENT.
Elgin Purchase Agreement 11/18/2002
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22.5 Delayed Site Preparation or Interconnection. If CONTRACTOR has offered to deliver and
install the LIVE SCAN equipment and software that are due at any particular due date, and
CUSTOMER has not completed the site preparation and provided the telecommunication
lines and equipment at the Installation Site as described herein, or if the Installation Site,
through no fault of CONTRACTOR, is not ready for the installation of the LIVE SCAN, then
payment shall be due to CONTRACTOR as if the telecommunication lines and equipment
and Installation Site were available and the LIVE SCAN had been delivered and accepted.
22.6 Permits and Licenses. It shall be the responsibility of CUSTOMER to obtain any and all
necessary licenses and permits for the installation and operation of the LIVE SCAN at the
site at which it is to be installed.
23. ENTIRE AGREEMENT
23.1 No change or waiver of any provision of this AGREEMENT shall be valid unless made in
writing and executed in the same manner as this AGREEMENT.
23.2 This AGREEMENT, including Exhibit I (EQUIPMENT) constitutes the entire AGREEMENT
between the parties with respect to the subject matter hereof and supersedes all proposals,
all previous negotiations and agreements, written or oral, between the parties with respect
to the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have executed this written AGREEMENT to be
effective as stated herein.
CITY OF ELGIN NEC SOLUTIONS (AMERICA), INC.
- _
Au¢ed Si•i - • Auth•rized Sig a ure
OLUF A--et•N Tony Doonan
Typed Name Typed Name
d�:, •v e41 41 Vice President
Title Title
/ii(o .- 11- aa - oa
Date Date
Elgin Purchase Agreement 11/18/2002
8
EXHIBIT I TO LIVE SCAN PURCHASE AGREEMENT
EQUIPMENT
Applicant Live Scan and Card Printer
Qt
No.Code Description Unit Price y. Total Price
1 TP-2600 TP-2000 Applicant System $28,581.00 1 $28,581.00
Includes: Pentium Keyboard CPU, TouchPrint 128-4000
Memory Kit, High-Resolution LCD Color Display for
desktop use with integral Desktop Enclosure. TouchPrint
Version 5 Application Software Package with
PerfectScan Real Time Fingerprint Image QA Software
and Dial-up Communication Support, TouchPrint 600
Operating System and Database Manager, FBI-
accredited TP-600 2 Platen LiveScan Fingerprint
Scanner with Image Capture Software. Ethernet
(10BaseT only) LAN Support, TCP/IP/NFS/FCS Protocol
Support, WSQ Compression Support
2 TP-CST-)000( Jurisdictional Customization $ 0.00 1 $ 0.00
TouchPrint 600 Dedicated Dial-Up Modem for use with
3 TP-1626M Remote Services Management Software $ 540.00 1 $ 540.00
4 TP-RSMM Remote Support Workstation $ 585.00 1 $ 585.00
AccuCapture Slap to Roll Comparison with Enhanced
5 TP-2691 Fingerprint Quality Assurance Option $2,700.00 1 $2,700.00
6 TP-2612LT FBI Accredited Medium Duty Simplex Printer $7,394.00 1 $7,394.00
7 TP-667NG NATMS AFIS Protocol Support for Medium Duty Printer $1,350.00 1 $1,350.00
8 TPI LS-2600 Installation Services* $2,164.00 2 $4,328.00
9 TPT LS-2600 Training Services* $1,875.00 2 $3,750.00
10 TP-Custom Cook County Customization* $3,270.00 1 $3,270.00
11 DC-Config DC Book Customization Services* $1,231.00 1 $1,231.00
12 Freight Freight Charges $ 347.00 1 $ 347.00
Applicant LS21 Total $ 54,076.00
* Prices not included or different from the pricing in the Cook County catalog
Elgin Purchase Agreement 11/18/2002
9
•
OF
o`er Q�ti Agenda Item No.
City of Elgin
E
L
July 5, 2002 G
N µ1
TO: Mayor and Members of the City Council SAFE COMMUNITY
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Sole Source Purchase of an Applicant Booking Station As
An Update to the Automated Booking System
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to authorize the purchase of
an Applicant Booking Station as an update to the police
department' s Automated Booking System.
BACKGROUND
rb.
The Elgin Police Department participated with the Cook County
Sheriff' s Police Department in 1996 in a Bureau of Justice Federal
Grant for an Automated Fingerprint System called LiveScan. The
police department had the equipment installed and operational upon
moving to the new law enforcement facility. During the past five
years it has become clear that a second fingerprint station would
help us do a better job.
We have solicited and received a bid from the sole manufacturer of
this equipment for an expansion of our system. NEC Solutions, Inc.
has proposed the installation of a second, scaled down version of
their product. It is proposed that we purchased an Applicant LS21
electronic fingerprint system and install it in the small room
south of the police department' s front desk. By placing the remote
station outside of the jail, we will be able to use it for juvenile
offenders and for various civilian fingerprinting requirements
without disturbing jail operations .
Automated fingerprint processing greatly enhances our ability to
properly identify offenders and to ensure that the fingerprints
submitted are legible and usable for identification. The system
ensures that the prints collected are of a high quality using an
automatic review built into the system. The need for this second
station was identified several years ago, but the high cost of the
system delayed our request until sufficient funds could be obtained
through grants . Due to recommendations from the citizen review
board and the combination of grants from two different years, the
purchase is possible at this time.
•
r Automated Fingerprint System Upgrade
July 5, 2002
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
(iicildpk_ FINANCIAL IMPACT
There are sufficient funds available in account number
252-0000-791 . 92-50, Capital Additions-Office Equipment from the
1999 Department of Justice Block Grant ($55, 390 . 64) and the 2001
Department of Justice Block Grant ($15, 671 . 36) to purchase
the NEC Solutions, Inc . finger print system for $71, 062 . 00 .
LEGAL IMPACT
\AAV,Vone.
ALTERNATIVES
The City Council may chose to not authorize the use of these grant
funds for this purchase and the system will remain as currently
installed and the funds will be returned to the Federal Government
as required by the grant .
RECOMMENDATION
It is recommended that the City Council approve the purchase of the
Applicant LS21 electronic fingerprint system from NEC Solutions,
Inc, the sole provider of this equipment .
Respectfully submitted,
Olufemi Fo arin
Interi y ger
JJB/j b
Attachments
r
NEC Solutions(America), Inc.
NEC�1 Identification Solutions Division
1785 Winnetka Circle,Rolling Meadows,IL 60008
Tel 847-590-4600
Fax 847-590-8596
April 8, 2002
Deputy Chief James Burns
City of Elgin Police Department
151 Douglas Avenue
Elgin, IL 60120-5503
Re: Applicant LS21 Electronic Fingerprint System Price Quote
Dear Deputy Chief Burns:
NEC is pleased to present the Elgin Police Department with a price quotation for an Applicant LS21
electronic fingerprinting system. The LS21 is a combination of NEC's powerful fingerprint matching
technology and Identix's live-scan fingerprint scanning technology. The LS21 was developed in
partnership with ldentix, NEC Technical Engineers, and NEC customers worldwide to incorporate NEC
AFIS functionality on the industries leading live-scan...the Identix TP2600.
The LS2lsystem meets FBI CJIS/IAFIS standards for scanning, compressing, printing, and transmitting of
fingerprint image and demographic data. LS21 is fully accredited by the FBI as meeting the interim IAFIS
Image Quality Specifications (IQS)for the TP600 scanner.
The attached price quote includes an applicant LS21, a FBI accredited simplex card printer, and
associated hardware, software, and services. As a part of this quotation, NEC will configure the existing
DC Book Workstation in the Elgin "lock-up" to transmit all records to the existing LS21 and the applicant
LS21. Therefore, juvenile arrestees and applicants entered into the DC Book system may be
fingerprinted at either of the LS21s. This quotation does not include any network-related costs (i.e..
wiring, hubs, etc).
The prices quoted will remain in effect for a period of sixty (60) days from the date of this letter. As you
requested, I also included maintenance pricing for your existing CABS equipment. Please note that the
Cook County maintenance subsidy is only guaranteed through 11-30-2002. if you have any questions.
please do not hesitate to Dive me a call at (847) 590-4608.
Sincerely, _ \
Frederick D. Williams
Area Manager, Eastern Region
frederick.wiiliamsCa?fnecsarn.com
Elgin Police Department Applicant LS21
r. April 8, 2002
Applicant Live Scan and Card Printer
o . Descriptton
Unit Price °' CO.�°TotahPrice'
1 TP-2600 TP-2000 Applicant System $30,779.00 1 $ 30,779.00
Includes: Pentium Keyboard CPU,TouchPrint 128-4000
Memory Kit, High-Resolution LCD Color Display for desktop
use with integral Desktop Enclosure. TouchPrint Version 5
Application Software Package with PerfectScan Real Time
Fingerprint Image QA Software and Dial-up Communication
. Support,TouchPrint 600 Operating System and Database
Manager, FBI-accredited TP-600 2 Platen LiveScan
Fingerprint Scanner with Image Capture Software. Ethernet
(10BaseT only)LAN Support,TCP/IP/NFS/FCS Protocol
Support,WSQ Compression Support
2 TP-CST-XXXX Jurisdictional Customization $3,077.00 1 $ 3,077.00
TouchPrint 600 Dedicated Dial-Up Modem for use with
3 TP-1626M Remote Services Management Software $582.00 1 $ 582.00
4 TP-RSMM Remote Support Workstation $630.00 1 $ 630.00
AccuCapture Slap to Roll Comparison with Enhanced
5 TP-2691 Fingerprint Quality Assurance Option $2,908.00 1 $ 2,908.00 -
6 TP-2612LT FBI Accredited Medium Duty Simplex Printer $7,963.00 1 $ 7,963.00
7 TPI LS-2600 Installation Services $2,164.00 2 $ 4,328.00
8 TPT LS-2600 Training Services $1,875.00 2 $ 3,750.00
9 TP-Custom Cook County Customization $3,270.00 1 $ 3,270.00
rik 10 DC-Config DC Book Customization Services $1,231.00 1 $ 1,231.00
11 GW-Config —Freight Configuration Services $413.00 1 $ 413.00
12 Freight Freight Charges $347.00 1 $ 347.00
Applicant LS21 Total $ 59,27
First Year Level 2 Standard Maintenance for Applicant LS21 $ 5,300.00
First Year Level 3 Premier Maintenance for Applicant L521 �$ 7,920.00
Maintenance Pricing for existing Elgin CABS Equipment
7 Months Level 2 Standard Maintenance for existing CABS Equipment S 4,634.00
7 Months Cook County Subsidy for existing CABS Equipment S 2,506.00
Level 2 Standard Maintenance 5-1-2002 through 11-30-2002 $ 2,128.00
7 Months Level 3 Premier Maintenance for existing CABS Equipment S 6,370.00
7 Months Cook County Subsidy for existing CABS Equipment S o:.01
Level 3 Premier Maintenance 5-1-2002 through 11-30-2002 S 3,864.00 r
•
Elgin PD Appbcartt Scd: Prices Valid for 60 days ,4tra:hri r