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02-366
Resolution No. 02-366 RESOLUTION RATIFYING AND APPROVING A GRANT APPLICATION TO THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR A DOMESTIC VIOLENCE PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves the execution of a grant application to the Illinois Criminal Justice Information Authority for funding of a domestic violence program, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: November 20 , 2002 Adopted: November 20 , 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk ATTACHMENT 2: PROPOSAL CONTENT Please respond to each of the items in the following seven sections. The answers to these questions will be your proposal. You may use additional sheets if necessary. Part I: Description of Organization. In this section, we are trying to gain a general sense of your agency's overall goals and activities,NOT solely the project for which you are seeking VOCA funds. a. Please provide a brief description of your agency. The Elgin Police Department is a full-service law-enforcement agency, with 240 employees, including 170 sworn personnel. Centered along the banks of the Fox River, the City of Elgin, Illinois is located approximately 38 miles northwest of Chicago. The Elgin Police Department takes law enforcement to another level with community- oriented policing, which involves a collaborative effort among police officers and citizens to fight crime and to change conditions that contribute to social disorder. • Community policing involves working with public and private agencies, local businesses, schools, churches, and residents. Efforts to improve the community are forging a lasting partnership between community members and shattering the underlying causes of crime. In September of 1991, the police department initiated a new method of interaction with the public through the hiring of a Victim's Assistance Coordinator. The Victim's Assistance Coordinator was charged with the responsibility of providing short-term counseling for individuals and families who live in the City of Elgin. b. What is your agency's mission? The Elgin Police Department's fundamental duties are to serve the community, to safeguard lives and property, to protect the innocent against deception. the weak against oppression or intimidation, and the peaceful against violence or disorder. c. Does your agency have specialized units, e.g. personnel that target a specific population or that work with cases of a particular crime type? CHECK ONE YES NO If YES,please list each unit and its general purpose below: • Social Services, aims to provide the community support and assistance through life transitions. We offer short-term counseling and referral services to victims of crime, families in crisis, and parents and children in conflict. These services are directly tied to the Elgin Police Department's overall mission to improve the quality of life for the residents of the City of Elgin. The Domestic Violence Case Manager was added to the Social Services Unit under contract in October of 2001. The Domestic Violence Case Manager provided counseling, court advocacy, referrals, and case management to victims of domestic violence. This contractual position has ended due to the expiration of funding from the Department of Commerce and Community Affairs. • Hispanic/Laotian Outreach, aims to maintain positive relations between the Elgin Police Department and the Hispanic and Laotian communities through providing interpretation services related to police issues, victim assistance and home visits, information regarding rules pertaining to law enforcement, referrals to local service agencies, assistance in local events, networking opportunities with local agencies, and safety education to bilingual youths. • Elder Abuse, aims to serve and protect Elgin's senior citizens, including providing assistance in reporting crimes, counseling services, and referrals to other agencies specializing in serving senior citizens. d. Does your agency have staff specifically assigned to provide support services to victims of crime? CHECK ONE: J YES NO If YES, please list the title and responsibilities of each staff person that provides these support services: • Victim Assistance Coordinator, provides counseling for victims of crime of all populations, conducts support groups, assists victims in applying for victims' compensation, selects and manages interns who are working on their Master degrees in social work or counseling. • Domestic Violence Case Manager, provided counseling. court advocacy, referrals, and case management to victims of domestic violence. This contractual position has ended due to the expiration of funding from the Department of Commerce and Community Affairs. This is the position we hope to fill again with funding from this grant. • Interns, assist the Victim Assistance Coordinator in providing counseling to victims of crime. e. How does your agency inform crime victims of their statutory rights? Our agency coordinates victim advocacy services with the Kane and Cook Counties' State's Attorney's OfficeNictim's Rights Unit. The Victim's Rights Unit educates victims about the Illinois Bill of Rights for Victims and Witnesses of Violent Crime, provides information regarding the case status, and gives assistance with the victim's compensation application process. f. What community-based programs does your agency refer victims of crime to, AND what types of services do each of these programs provide? We refer victims to the following community-based programs: Program Services Provided Child Advocacy Center Protects abused children by conducting child-sensitive interviews, arranging medical evaluations, referring victims and their families for mental health counseling and other community services, and petitioning the juvenile court and obtaining orders of protection. DCFS Provides protection of children's welfare and rights, including investigation of child abuse claims and placing children into foster homes. Kane and Cook County Educates victims about their rights, provides victim Victim support groups, assists victims with the legal process, Assistance/Victims' including attending court with them and obtaining victim Rights Unit compensation. Also provides homicide support groups for families who have suffered the loss of a relative due to violent crime. Community Crisis Center Provides emergency shelter, court advocacy, a crisis hotline, and support groups for women and children who are victims of domestic violence. Renz Addiction Center Provides rehabilitation treatment for drug abusers and assists drug abusers in obtaining medical assistance. Also provides treatment for gambling addiction. Ecker Center for Mental Provides psychiatric therapy, medication management, Health and shelter for the severely mentally ill, and offers counseling services for families and individuals throughout the community. Family Services Provides personal counseling for individual, marital, and Association family problems, with special emphasis on bilingual counseling for the Hispanic population. Also provides consultation services for senior citizens and their adult children. St. Joseph's Hospital Provides crisis intervention stress debriefing services to Crisis Team the community. Centro De Informacion Provides counseling services for the Spanish-speaking victims of crime and/or abuse. Also provides education to the Hispanic community regarding domestic violence, sexual aggression, and suicide. Big Brothers Big Sisters Provides adult mentors to form helpful relationships with troubled youth. ' ATTACHMENT 1: BACKGROUND INFORMATION VICTIMS OF CRIME ACT Law Enforcement and Prosecution - Based Victim Assistance Services Organization Name: City of Elgin, Elgin Police Department Organization Address: 150 Dexter Court Elgin, Illinois 60120 Organization FEIN No: 36 600 5862 Contact Person: William D. Miller, Chief of Police Telephone Number: (847) 289-2760 Fax Number: (847) 289-2750 E-mail Address: miller_b@cityofelgin.org Amount of Federal Funds Requested: $ 77,003 Amount of Match Funds to be Used: $ 20,000 Total Program Cost (Federal and Match): $ 97,003 Type of Implementing Agency (Check one) Criminal Justice-Government _ Law Enforcement II _ f Please Provide the Total Amounts of Funding Allocated to Victim Services Based on Your Agency's Current Fiscal Year Budget: Federal (Excluding VOCA) $ VOCA Funds $ State $ Local $73,255 Other $ For this Victim Services Project Indicate: 1 Number of New Staff (Full-time Equivalents) Proposed, Both Federal and Match Funds Indicate the Number of Volunteer Staff used by Agency (Full-time Equivalents) Requesting Waiver of Volunteer Requirements (See Attachment 7) Geographic Area Served by Agency: City of Elgin, Illinois Population of Service Area: 94,487 No Does this project make a special effort to target any Un-Served or Underserved Populations? If So, Please Check Al! Un-Served or Underserved Populations being Targeted by this project African American Mentally Disabled Hispanic Physically Disabled Rural _ Underserved Urban Other (specify) Children None Elderly Non-English Speaking Identify the Victim(s) to be Served Through this Victim Services Project. All Victims of Crime or (check applicable) Survivors of Homicide Victims Child Physical Abuse Adult Sexual Abuse Child Sexual Abuse Domestic Violence Robbery Elder Abuse Other Violent Crimes DUI/DWI Crashes Other (name type) Part H: Summary of Program. This section will help us understand the project for which you are seeking VOCA funds. This must include all direct services to be provided to crime victims with VOCA and match funds. Do not include a description of activities that will not be funded with VOCA or match funds. a. Will additional staff be hired to provide the direct services to be funded with this project, AND/OR will hours of existing staff be increased to provide these services? CHECK ONE: ADDITIONAL STAFF EXISTING STAFF BOTH If ADDITIONAL STAFF will be hired for this project, please indicate each additional staff person's title to be hired for this project, AND the full-time equivalent (FTE) each person will work for this project. FTE for Title of additional staff person to be hired this project Domestic Violence Case Manager 100% (40 hrs. per week) If EXISTING STAFF* will be used for this project, please indicate the title of each existing staff person who will work for this project. Then, first indicate the full- time equivalent (FTE) each person currently works NOT INCLUDING this project, Second, indicate the additional FTE the same person will be working for only this protect. Finally, the total FTE should be indicated in the last column and should be equivalent to the sum of the first two columns. Current FTE of INCREASE existing in % FTE for TOTAL Title of existing staff person staff this project % FTE • N/A *For existing staff, Federal dollars can only be used to fund additional hours above those that are currently worked. b. Please provide a brief summary of the proposed project. As first responders to domestic violence, police officers are called upon to handle potentially explosive situations with few tools other than the powers of arrest or citation. Law enforcement responses are necessary, and police officers will always respond to calls for service and perform their traditional duties. However, the issue remains as to how law enforcement responses should change to minimize repeated victimization within the same families. To more effectively respond to the overwhelming problems of family violence, new strategies are necessary. Early identification of families in trouble and enhancing the police response will increase the likelihood of successful intervention and minimize repeated victimization, with special emphasis on the most volatile cases that could lead to fatalities if not addressed immediately. Coordinating and overseeing these new strategies will require a full-time, dedicated case manager. At the point of first contact the victim of domestic violence has with police, the case manager will identify the needs and appropriate services for the victim and provide advocacy, counseling, and appropriate referrals to community agencies. This may include home and school visits and attending court hearings. The case manager will also assist victims in maneuvering through the hurdles in the legal system that discourage victims from filing charges, obtaining Orders of Protection, obtaining protected shelter, and developing a safety plan. The case manager will provide direct intervention to each case. Each case will be carefully assessed, and referrals will be made to the appropriate social service agency deemed pertinent to the dynamics of the case. The case manager will also work with the training director to ensure that knowledge about domestic violence is shared with the police officers. This knowledge will include the case manager's reports on repeated victimization versus one-time occurrences of domestic violence calls. This will help the case manager and the police to identify the most volatile of families who therefore need the most intervention. The goals of the case manager position include the following: • • Reduction in the number of repeated domestic violence calls for service. • Provide the best, most appropriate referrals to at-risk families. • Increase the availability of resources to victim/families in need. • Provide a proactive and enhanced reactive approach to domestic violence case work. c. How will victims be referred to your program for services? Police reports and officers' direct referrals d. Will this project provide direct services for all crime victims, OR will this project provide direct services to a sub-population of crime victims (e.g. domestic violence victims, non-English speaking victims, disabled victims, teenage victims)? CHECK ONE: ALL CRIME VICTIMS SUB-POPULATION OF CRIME VICTIMS If SUB-POPULATION OF CRIME VICTIMS, please identify: Domestic Violence Victims e. What will be the primary qualifications of program-funded staff? Bachelors in Social Work, Masters preferred. f. Who will oversee this project? Victim Assistance Coordinator g. How will this project complement the current activities and services provided at your agency? Currently, the Elgin Police Department has a Social Services Unit that provides counseling and referral services to victims of crime. However, because of the high number of domestic violence reports, it is imperative that we provide direct case management services that are solely dedicated to victims of domestic violence. Specifically, the Social Services Unit currently provides the following services: • Intervention, including short-term counseling to individuals, families, and support groups, case management, information and referrals, and crisis intervention for victims of crime. • Prevention, including community outreach, a mentoring program. educational presentations, and a first-time offender program. The Social Services Unit strives to address the various causes of personal and family conflicts, which are known to play a role in causing criminal behavior. These causes may include emotional problems, domestic violence, alcohol/drug abuse. mental and physical illness, parent-child conflict, homelessness, grief/loss, and post-traumatic stress. The Domestic Violence Case Manager position will compliment these services as well as help the Elgin Police Department fulfill its mission to enhance the quality of life of the citizens of Elgin and to prevent crime. Domestic violence plays a role in juvenile delinquency and violent crimes. Children who grow up in abusive homes may become abusers or victims themselves. Providing early intervention to at-risk families, eradicating the hurdles in the system for the victim, and offering treatment avenues constitute a holistic approach to deterring crime. • Part III: Statement of Problem. This section will help us understand why this project is important to crime victims that come into contact with your agency as well as the community you serve. Please complete the table below with the specified crime rates (number of offenses reported to police per 100,000 population) for the jurisdiction served by your agency during calendar years 1999, 2000, and 2001. If this information is not easily accessible within your agency,'both county and municipal level data for Index offenses, and county level data for domestic offenses are available in the publication, Crime in Illinois produced by the Illinois State Police (ISP). This publication may be downloaded from the ISP web site: http://www.isp.state.il.us/. If you need municipal level data for domestic offense rates or other assistance obtaining any of this information, you may contact the Authority's Research & Analysis Unit at 312.793.8550. Reported offense rates per 100,000 population for the City of Elgin. Illinois: (your municipality or county) 1999-2001 Jurisdiction(s) 'Violent Index Offense Rates Property Index Offense Domestic Offense Rates served by your Rates 1999 2000 2001 1999 2000 2001 1999 2000 J 2001 agency City of Elgin 337.4 334.4 335.5 3111.6 2758.1 2710.4 792.3 651.9 666.8 � I If you are proposing to serve a sub-population of crime victims, such as sexual assault victims, children, or elderly victims, you may be able to provide crime rates more pertinent to your target population. Appendix C* provides a list of data sources that can be used to calculate rates and where you can access them. Please feel free to create another table if you find more than one data source relevant to your project. Again, if you need additional assistance in obtaining data that are relevant to your project. you may contact the Authority's Research & Analysis Unit at 312.793.8550. Reported rates of N/A (Insert type of data used here, e.2. violent Index offenses,child abuse reports, etc.) per 100,000 population for N/A, 1999-2001 • (jurisdiction(s) served by your agency) Jurisdiction(s) served by your agency 1999 2000 2001 (city or county) N/A * Appendix C indicates that several data sources only have information available at the county level. If your project does not serve an entire county, you may still provide county level rates, IF that is the smallest geographical level of data available. Next, please respond to the following questions: a. What is the problem(s) identified by crime victims that come into contact with your agency that this project will address? (What do crime victims need that they are not currently getting?) Victims of domestic violence need immediate assistance at the initial contact with police to ensure they have adequate access to resources that will help to protect them and see them through the legal procedures. Due to lack of personnel, this need cannot be met. b. How are you aware that this problem exists? (You may use the data entered in the offense rate table if applicable. You may also provide additional data if you feel it supports the need for your proposed project;please include the source of any such data. You may also use anecdotal information based on experiences of agency staff or other sources within your jurisdiction.) During the period of October 2001 to 2002, the Elgin Police Department employed a contractual Domestic Violence Case Manager through the funding from the Department of Commerce and Community Affairs (DCCA). During this period, we were able to provide all the services that we hope to continue to provide in 2003. When the DCCA funding expires at the end of this month, we will no longer be able to provide this same level of service to victims of domestic violence, as we experienced before we had the domestic violence case manager. Without the domestic violence case manager, we have only one full-time social worker, the Victim Assistance Coordinator, whose mission is to serve all Elgin residents in need of short-term counseling, not just victims of domestic violence. Our experience with victims of domestic violence has shown that full-time case management, focused solely on victims of domestic violence, is critical to reduce repeated victimization. The Elgin Police Department has received a high volume of domestic vicience-related calls. The Elgin Police Crime Analysis Report shows that from November 2001 to date, there have been over 600 reported cases of domestic violence. Over 40°,c of all reported assault and batteries in the year 2001 were domestic violence cases. Also in that year, 37% of murder cases were related to domestic violence. These statistics indicate that domestic violence cases increased by 15% in the year 2001. A full-time domestic violence case manager can provide more comprehensive services to victims from the moment of contact, and may be able to prevent repeater: violence, and possibly even homicide. c. Why is your agency unable to adequately address this problem(s) with existing resources? Funding for additional staff is not currently available. d. Have there been prior efforts to address this problem by your agency? CHECK ONE: YES NO If YES, why was this effort not successful or not completely successful? A one-year grant was awarded from the Department of Commerce and Community Affairs, but it will expire October 31, 2002, which means there will be no staff available to adequately serve victims of domestic violence. The Elgin Police Department has sought other grant monies to fund this position. However, we received only 25% of the funding needed to hire a full-time case manager. • During the year of the funded position (October 2001 to October 2002), we were successful in providing direct-case management services to victims of domestic violence because we had a full-time Domestic Violence Case Manager. To continue to be successful, additional funding is necessary to continue this valuable position. e. Are there any other resources in the area you serve that can help crime victims with the need(s) you identified? CHECK ONE: YES NO If YES, what is this resource, AND why is this project needed in addition to this resource? The Community Crisis Center is available to serve victims of domestic violence. However, the proposed Domestic Violence Case Manager will fill the gap between the victim's initial contact with police and community resources such as the Community Crisis Center. The Elgin Police Department is the first agency to have contact with the victim. Therefore, it is important that a working and trusting relationship between the police department and the victim is established immediately to ensure that the victims receive services that may protect them and prevent future victimization. Experience has shown that when victims do not receive case management services at the time of initial police contact, they tend to fail to make use of other community resources, mainly because they are not aware of the availability of these resources. The Elgin Police Department already has a networking relationship with the Community Crisis Center, which became more effective as a result of the interaction between the foinier Domestic Violence Case Manager and the Comn._:nity Crisis Center. — — --- — Part IV: Goal and Objectives. This section will help us better understand where your project is ultimately going(GOAL) and how it will get there (OBJECTIVES). Remember that goals and objectives should only include VOCA grant and match funded activities. A. Goal: A universal goal has been developed for these projects. Please indicate the choice(s) that are most appropriate for your intended project. To provide direct services to (CHECK ONE BELOW): ALL CRIME VICTIMS V- DOMESTIC CRIME VICTIMS (Insert sub-population of crime victims here.) for the purpose of alleviating trauma and suffering incurred from crime victimization. B. Objectives: Please complete the following objectives by inserting the number of clients that will be provided with that service. If you will not be providing a specific type of service, place a zero in the blank. Performance indicators will be developed for you based upon your responses to these objectives. Example: Provide court accompaniment to 6 victims each month. 1) Provide criminal court-related advocacy and support services (e.g., court orientation, court escort) to 5 victims each month. 2) Provide criminal case status & disposition information and/or appearance notification services to 2 victims each month. 3) Assist 0 victims each month with victim impact statements. 4) Provide other criminal justice advocacy and support services (e.g. assistance with restitution, transportation, child care,property return, and post-sentencing services and support) to 2 victims each month. 5) Provide in-person information and referral services to 15 victims each month. 6) Provide telephone information and referral services to 35 victims each month. Assist ._..-_s with obtainina an order or protection each i.ton_h. 8) Provide other emergency legal advocacy and support services (non-criminal justice, e.g. filing elder and child abuse petitions) to 2 victims each month. 9) Provide follow-up contact to 50 victims each month. 10)Provide assistance in filing compensation claims to 1 victims each month. 11)Provide crisis counseling services to 4 victims each month. 12)Provide personal advocacy to 15 victims each month. 13)Provide home-visit services to 4 victims each month. (other direct service proposed) 14)Provide school-visit services to 2 victims each month. (other direct service proposed) C. Impact Objective(s): The objective(s) developed in response to this item will improve your ability to assess the impact of direct services from this project on your target population. What kinds of smaller, observable changes do you want to see in crime victims that come into contact with your agency? Will they behave or think differently? Will they have more information so they can make more informed decisions? Will there be an increase or decrease in something? The impact will consist of the following changes: o There will be a decrease in repeat domestic violence victimiztion. o Victims will be better informed of services available to them. © Victims will be directed to services that address their underlying causes of domestic violence. e There will be an increase in the ability to thoroughly monitor the progress of each domestic violence case. • There will be an increase in the ability to identify and focus on the most volatile of domestic violence cases. Part V: Program Strategies. The problem statement has described the issue(s) to be addressed. Goals/objectives have defined the ends to be achieved. This section will tell us how these ends are going to be accomplished by describing how the VOCA grant and match funded activities will be implemented in clear, logical detail and should provide a clear picture of how the program will operate in order to achieve its goals and objectives. a. Please check all applicable activities staff hired under thisproject will be providing to crime victims. Ni CRIMINAL JUSTICE-RELATED SUPPORT/ADVOCACY (e.g., orientation to the criminal court system, accompaniment to criminal court) CASE STATUS OR DISPOSITION INFORMATION AND/OR APPEARANCE NOTIFICATION ASSISTANCE WITH VICTIM IMPACT STATEMENTS \1 OTHER CRIMINAL JUSTICE SUPPORT/ADVOCACY SERVICES (e.g. assistance with restitution, witness fees, protection services, transportation, child care, property return, or post-sentencing services) -■1 INFORMATION & REFERRAL—IN PERSON INFORMATION & REFERRAL—TELEPHONE 1/- ASSISTANCE WITH OBTAINING ORDERS OF PROTECTION ,/- OTHER EMERGENCY LEGAL ADVOCACY (non-criminal justice, e.g. filing elder and child abuse petitions) 1/- FOLLOW-UP CONTACT \/- ASSISTANCE IN FILING COMPENSATION CLAIMS CRISIS COUNSELING vI PERSONAL ADVOCACY OTHER ACTIVITY (Specify) V. Home and School Visits OTHER ACTIVITY (Specify) b. How will the activities you listed in response to item (a) above benefit your target population? Victims of domestic violence will experience the following benefits: • The victims will have a consistent contact at the police level of the legal system. • The victims will receive information and referrals relevant to their specific needs. • The victims will be informed of the cycle of violence, which may help to reduce repeat incidents of domestic violence. • The victims will be able to obtain appropriate services that may address the underlying causes of domestic violence. c. How will crime victims be referred to this project? Most of the victims will be referred through police reports of domestic violence and directly by police officers and the community at large. d. Does staff need to be trained to provide the direct services for this project? CHECK ONE: YES NO If YES, what kind of training will they receive, AND who will provide it? Training will be ongoing and consist of conferences and seminars relevant to domestic violence, many which are sponsored by the Illinois Coalition Against Domestic Violence Training Institute. The case manager will be required to attend seminars offered by the local women's domestic violence shelter and to collaborate with other police departments that have established domestic violence units. If NO, why not? Part VI: Implementation Schedule. The implementation schedule should be used as a planning tool for the project and should reflect a realistic projection of how the program will proceed and should indicate: how the VOCA grant and match funded activities which will be undertaken to accomplish each objective; who will be responsible for each activity; and the month or week from the start date of the program that you expect to complete each activity. Please use month or week—whichever term seems most appropriate for each activity. Please use the attached implementation schedule form. Activity Date Begun Date Personnel If ongoing, Completed Responsible how often? Month 1 Month 2 Coordinator N/A Hire a Case Manager _ Oversee New Employee Orientation Month 2 Month 3 Coordinator N/A Activities, including training and visiting the local women's shelter and other police departments Review Cases Month 3 N/A Case Manager Daily Schedule Visits with Victims Month 3 N/A Case Manager Daily Maintain Detailed Documentation of Month 3 N/A Case Manager Daily Client Contacts and Interventions Provide Referrals in Person Month 4 N/A 1 Case Manager Daily Provide Referrals by Telephone I Month 4 N/A 1 Case Manager Daily Counseling I Month 4 N/A ( Case Manager Daily • Court Advocacy Month 5 N/A Case Manager As Needed Home Visits Month 5 N/A Case Manager As Needed School Visits Month 5 N/A Case Manager As Needed Month 6 N/A Case Manager Weekly Follow-Up Contact Months 7 & Month 9 Case Manager Annually Coordinate Domestic Violence 8 Training for Police Officers with the Training Director Month 9 Month 10 j Case Manager j Annually Provide Community Education on Domestic Violence Develop a statistical report to evaluate Month 11 Month 12 Case Manager Annually the impact of services • Part VII: Proposed Budget and Budget Narrative: This section will detail the staff and/or other items for the proposed project that are to be paid for with federal or match funds. Instructions for this section can be found in Appendix A of this application packet. Personnel Services: Job Title Annual Annual #Months on %Time on Total Federal Match Salary Salary Program Program Cost Amount Contribute Year 1 Year 2 • Domestic Violence Case 47,666 12 100 535,000 525,000 510,000 Manager Domestic Violence Case 49,337 t 2 100 S36,225 S26,225 510,000 Manager Total Salary 571.225 551,225 520,000 Fringe Benefits S25,778 $25,778 TOTAL PERSONNEL COST S97,003 1 577,003 S20,000 The first line of the table above shows the cost of the Domestic Violence Case Manager position for the first 12 months, the amount of federal funding we are requesting, and the amount of matching funds. The second line of the table above shows the cost of the Domestic Violence Case Manager position for the second 12 months, the amount of federal funding being requested for this time period, and the amount of matching funds. This cost includes an annual increase in salary of$1671. The third line of the table above shows the total cost of salary for the entire 24-month period, the amount of federal funding we are requesting, and the amount of matching funds. The fourth line of the table above shows the cost of fringe benefits for both years. The last line of the table above shows the total cost of the position for the 24-month period and the total amount of requested federal funding and the total amount of matching funds. Equipment: N/A Commodities: N/A Travel: N/A Contractual: N/A GRAND TOTAL Total Cost Federal Match Amount Contribute PERSONNEL SERVICES S97,003 S77,003 $20,000 EQUIPMENT SO SO SO COMMODITIES SO SO SO TRAVEL SO 50 SO CONTRACTUAL SO SO $O TOTAL COST J S97,003 577,003 $20,000 A fringe benefit worksheet has been included to detail the specific benefits and their associated percentages or dollar amounts. See the appended Fringe Benefit Worksheet. • Fringe Benefit Worksheet Indicate each fringe benefit paid using grant funds, both Federal and Match, for the total salary listed under Personnel Services on the Budget. Indicate whether it is calculated as a percentage of salary, indicate percentage used, or as a flat rate per employee, list dollar amount. Use the dollar amount calculated as the TOTAL FRINGE BENEFITS on this worksheet as the dollar amount on the BUDGET under PERSONNEL SERVICES, under FRINGE BENEFITS. FRINGE BENEFITS % OF FRINGE Use for all fringe benefits that are BENEFITS calculated as a%of salary. FICA 7.65% UNEMPLOYMENT .1% RETIREMENT/PENSION 4.515% WORKER'S COMP 3.59% DENTAL/VISION 0% HOSPITALIZATION - 18% TOTAL % FRINGE Box A 33.855% Line A: Total from Total % Fringe Benefits (Box A) % 33.855 X Line B: Total Salary Paid By Grant (take from Budget, Personnel Service.) S 35,000 Line C: Total Line A multiplied by Total Line B S 11,850 FLAT RATE FRINGE BENEFITS SAMOUNT PER POSITON Use for all fringe benefits that are calc,:la:e,' as a Flat Rate per employee. I HEALTH/MEDICAL INS. S5.75 OTHER (SPECIFY) 5813 TOTAL FLAT RATE FRINGE Box B $81875 Line D: Total from Total Flat Rate Fringe Benefits (Box B) S 818.75 X Line E: Number of paid positions funded through grant. 1 If position is not funded 100%include as percent of time on program. Line F: Total Line D multiplied by Total Line E. S 818.75 one 6: Total Line L plus F. TOTAL FRINGE BENEFITS _ 12668.7f . :nt in Pi?SOA\ £ '!D_Oi Domestic Violence Case Manager Job Description 1. Maintains detailed case files and documentation of services provided to all victims as to ensure confidentiality. 2. Facilities court advocacy services to the victims of Domestic Violence. 3. Provide crisis counseling to Domestic Violence victims. 4. Coordinates and refers Domestic Violence victims to various agencies in the community based on assessment case reports. 5. Cooperates with other agencies and individuals to ensure comprehensive support services for victims. 6. Coordinates with the department's Training Director for the development of current training relevant to Domestic Violence investigation and reporting techniques. 7. Coordinates Domestic Violence services with Community Crisis Center Domestic. 8. Represents the Elgin Police Department on the Kane County Domestic Violence Task Force. 9. Design,implement and maintain an evaluation procedure to measure the effectiveness of the program. 10. Assist victims in filing victim's compensation claims as needed. 1 1. Provide community education programs on Domestic Violence and related issues. 12. Performs other related duties as assigned. ATTACHMENT 3 Statement of Compliance with VOCA Eligibility Requirements The applicant certifies that it meets the following eligibility requirements as stated in the Final Program Guidelines published by the Department of Justice, Office of Justice Programs for the Victims of Crime Act (VOCA) Victim Assistance Program: • The applicant is a public or nonprofit organization and provides services to crime victims. • The applicant has a record of providing effective services to crime victims including support and approval of its services by the community, a history of providing direct services in a cost-effective manner, and financial support from other sources. • The applicant will help crime victims apply for compensation. • The applicant will comply with the applicable provisions of VOCA, the Program • Guidelines, and the requirements of the Office of Justice Programs' Financial Guide, which includes maintaining appropriate programmatic and financial records that fully disclose the amount and disposition of VOCA funds received. • The applicant will maintain statutorily required civil rights statistics on victims served by race, national origin, sex, age and disability, within the timetable established by the Illinois Criminal Justice Information Authority (ICJIA); and permit reasonable access to books, documents, papers, and records to determine whether the recipient is complying with applicable civil rights laws. • The applicant will abide by any additional eligibility or service criteria as established by the ICJIA including submitting statistical and programmatic information on the use and impact of VOCA funds, as requested by the ICJIA. • The applicant must use volunteers unless the ICJIA determines there is a compelling reason to waive this requirement. • The applicant will provide services to victims of Federal crimes on the same basis as victims of state/local crimes. • The applicant will provide services to crime victims, at no charge, through the VOCA-funded project. • The applicant will maintain confidentiality of client-counselor information as required by State and Federal law. • Except as otherwise provided by federal law, no recipient of monies under VOCA shall use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with VOCA. • No person in any state shall, on the grounds of race, color, religion, national origin, sex, age, or disability be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or denied employment in connection with any program or activity receiving federal financial assistance. //a.// a/ /� /1-1///e4-- Name and Title of Authorized Official Signature Date 6. .7 4 ,679 ter/ •v6 /7'c e. Name of Organization / /S-7 1>.e x 7t Cr' . 77/ 6 6/.2 Address of Organization • ATTACHMENT 4 CERTIFICATION The applicant certifies: (1) that it is not barred from contracting with any unit of state or local government as a result of 720 ILCS 5/33E-3 or 5/33E-4; and (2) that it shall notify the Authority's Ethics Officer if the applicant solicits or intends to solicit for employment any of the Authority's employees during any part of the application process or during the term of any contract awarded. (///// "a/2.1.. Name and Title of Authorized Representative 0 _ /7 Oz Signature Date T Name of Organization Address of Organization ' ATTACHMENT 5 STATE OF ILLINOIS DRUG FREE WORKPLACE CERTIFICATION This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act, effective January 1, 1992, requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of the contract or grant and debarment of contracting or grant opportunities with the state for at least one (1) year but not more than five (5) years. For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership, or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may he imposed upon an employee for d:-!:, Vi iations. ATTACHMENT 5 (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is so convicted, as required by section 5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. (g) Making good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE - IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE DESIGNATED ORGANIZATION. L- /y' /mod c C� �i� d/,Cl/j�;/ Printed Name of Organization 1/4. Signature of Authorized Representative Requisition Contract/Grant ID rn Q/'n /t '//e-r- '/• -r .,.t-A 7A)/t G /v _ / /" V Z Printed Name and Title Date • ATTACHMENT 6 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510, Participants'responsibilities.The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160-19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1)The prospective lower tier participant certifies,by submission of this proposal, that neither it nor its principals are presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2)Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. n7;7// . /V.// c4, o / �� Name and Title of Authorized Representative 0 Signature Date Name of O ganization /3-- D f /2 e Address of Organization Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. ATTACHMENT 7 VOCA VOLUNTEER CERTIFICATION AND WAIVER According to federal VOCA guidelines,recipients of VOCA funds must use volunteers unless the Illinois Criminal Justice Information Authority(Authority)determines there is a compelling reason to waive this requirement. A"compelling reason" may be a statutory or contractual provision concerning liability or confidentiality of counselor/victim information,which bars using volunteers for certain positions,or the inability to recruit and maintain volunteers after a sustained and aggressive effort. 1. If you use volunteers,what is the average number of volunteers used by you agency,the services performed by them and the amount of time spent performing these services during an average year?(attach additional pages, if necessary) N/A 2. If you do not use volunteers, explain why your agency does not use volunteers. (attach additional pages, if necessary) The EIgin Police Department uses volunteers are on some level. No volunteers will be used for this project due to the confidentiality of counselor-victim information needed to provide case management services to the victims of domestic violence. Also, the complex nature of domestic violence requires expertise in counseling.. 3. If you plan to use volunteers in the future,explain your recruitment efforts and what activities you anticipate they performing. (attach additional pages,if necessary) performing. I hereby certify that the above information is true and correct to the best of my knowledge: 077 /y' //- 0// C' c-- fK.// Gr, 6) %/fey Nam of Organization ' Name and Title of Authorized Representative JA7 / ,& _ / 7_ 4 .2_ • Signature Date Waiver Approved Waiver Denied c�ert i�vio_, associate D:re:to; Date — ;�;, Aa 1 l ,( OF E.4 ' orb City of Elgin Agenda Item No. L G October 18, 2002 N #1 SAFE COMMUNITY TO: Mayor and Members of the City Council FROM: Olufemi Folarin, Interim City Manager SUBJECT: Application for a Grant from the Illinois Criminal Justice Authority to fund a Domestic Violence Case Worker for the Police Department PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider submitting an application for a grant to the Illinois Criminal rft. Justice Information Authority (ICJIA) for the hiring of a Domestic Violence Case Worker. BACKGROUND In late 2001, the City received a Department of Commerce and Community Affairs (DCCA) Grant to fund a contracted position of Domestic Violence Case Worker. The funds for this position expire this year and the position will terminate. ICJIA is requesting applications for funding positions such as the Domestic Violence Case Worker. The Police Department has received a grant from the Attorney General' s Office for $10, 000 for the continuation of this position, but in order to maintain a full time contract position, additional funds must be found. It is proposed that the City apply for funding from ICJIA in the amount of $35, 000 per year for the next two years to fund a full time contract employee as the Domestic Violence Case Worker and to continue positive program accomplishments. 3 r t Domestic Violence Grant Application from ICJIA October 18, 2002 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Community Crisis Center; Department of Children & Family Services; Renz Addition Center, and Children' s Home and Aide Society of Illinois. 10FINANCIAL IMPACT Currently, the full-time Domestic Violence Case Manager is a contract employee earning $40, 000 per year and is part of the $150, 000 DCCA grant which expires January, 2003 . The total amount of the grant request is $70, 000 for a two year period or $35, 000 per year. Should this grant be approved, the City will have sufficient funds to employ a full-time contract employee as a Domestic Violence Case Worker with no additional City funds being used. The $10, 000 grant from the Attorney General' s Office will pay for the remainder of the contract employee' s vlot, LEGAL IMPACT None. ALTERNATIVES The City may choose to apply for the grant and continue the Domestic Violence Case Worker as a full time contract position. The City may chose not to apply for the grant and the Domestic Violence position would not be funded. The Police Department would revert to having interns from area colleges sporadically aid victims of domestic violence. • � . I'" Domestic Violence Grant Application from ICJIA October 18, 2002 Page 3 RECOMMENDATION It is recommended that the City Council approve the submittal of this grant application. Respectfully submitted, Olufemi F. rin • Inter' City ger JJB/j b