02-348 Resolution No. 02-348
RESOLUTION
APPROVING CHANGE ORDER NO. 4 IN THE CONTRACT WITH
GILBANE BUILDING COMPANY FOR THE CENTRE
WHEREAS, the City of Elgin has heretofore entered into a
contract with Gilbane Building Company for The Centre; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No . 4 , attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be
and is hereby authorized and directed to execute Change Order
No. 4, a copy of which is attached hereto and made a part hereof by
reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: October 23 , 2002
Adopted: October 23 , 2002
Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CHANGE ORDER Distribution to:
OWNER X
ARCHITECT X
CONSTRUCTION MG X
FIELD X
OTHER
PROJECT: ELGIN FAMILY RECREATION CENTER CHANGE ORDER NUMBER: 4
Elgin,Illinois 09/26/02
DATE OF ISSUANCE:
TO: GILBANE BUILDING COMPANY
8550 West Bryn Mawr,Suite 500 CONTRACT DATE: 6/14/2000
CHICAGO, IL 60631
You are directed to make the following changes in this contract:
Cost of labor,material and equipment required for the following items:
Provide planters as indicated in Alternate No. 1 on the bid documents and per drawings for the west side of Douglas Ave.
Johnson Blacktop $ 19'992
Seibert Landscaping $ 19,885
Delete all seed and straw grass plantings and install sod at all locations,including patching of miscellaneous areas.
Seibert Landscaping $ 27,200
Add a bubbler irrigation system to all tree wells along roadway and islands in south building lot,and credit for
material to supply plastic electric valve in lieu of brass for roadway.
Seibert Landscaping $ 12'512
This change order has a net value of zero. The cost for the work is a transfer of funds from the owner's contingency.
Subtotal-Trade Contractor Costs: $ 79,589
Construction Manager's Fee @ 8% $6,367
Additional Construction Management Staff/Support Costs(Define on separate page) $0
Total of This Change: $85,956
Utilization of Owner's Contingency:
Original Amount of Owner's Contingency: $ 110,812
Increases in Owner's Contingency through Amendment#4 $ 170,981
Subtotal: $ 281,793
Previously authorized Change Orders: $ 148,487
This Change Order: $ 85,956
Remaining Owner's Contingency: $ 47,350
Total Increase in the Guaranteed Maximum Price: $
(All Change Orders indicate a transfer of funds from the Owners Contingency to a Trade Contractor and Gilbane or an increase in the Guaranteed Maximum Price.)
We certify that this change order is in the best interests of the City of Elgin and authorized by law,is germane to the contract(s)and that the circumstances
necessitating the change in performance were not reasonably forseeable at the time the contract was signed.
The original Guaranteed Maximum Cost was....................................................................................................... $6,217,945
Net change by previously authorized Amendments/Change Orders..................................................................... $29,753,596
The Guaranteed Maximum Cost prior to this Change Order was......................................................................... $35,971,541
The Guaranteed Maximum Cost will be(increased)by this Change Order $0
The new Guaranteed Maximum Cost including this Change Order will be............................................................ $35,971,541
The Contract Time for the Parking Structure will be(unchanged) by.......................................................... 0 Days
The Contract Time for the Recreation Center will be(unchanged) by.................................................... 0 Days
The Date of Substantial Completion for the Parking Structure as of the date of this Change Order therefore is February 12,2002
The Date of Substantial Completion for the Recreation Center as of the date of this Change Order therefore is November 1,2002
Williams Associates Landmark Engineering Gilbane Building Company City of Elgin
ARCHITECT CIVIL ENGINEER CONSTRUCTION MANAGER OWNER
210 North Hale 2295 Valley Creek Dr. 8550 West Bryn Mawr,Suite 500 150 Dexter Court
Wheaton,IL 60187 Elgin, IL 60123 CHICAGO,IL 60631 Elgin IL 60120
BY: BY: BY:
DAT 161
16/07 D E: O 17-- DATE: SV7(,, 67— DATE: L
Request for Change Proposal _
To: Johnson Btacdop,Inc. From: Giibane Budding CO
825 Hicks Drive 100 Sr"ony Way
Elbum.IL 80119 Elgin.IL W120
Attention: Don Soderquist Originator. Nathan A.Gebert
Date: 712512002
Project Elgin Recreation Center Road Project
Job/Subjob 2884!030
Please submit a firm quotation (including a detailed breakdown of costs)for any adjustments to your
contract for the following change:
By(date): 7131/2002 CR No.: 3022
Provide planter alternate#1 as indicated on the bid documents and attached drawings for the west side of Douglas.
Provide costs for the replacement of the five(5)tree planters with the two(2)large planters indicated.
Please note that lightbase E-3 is 3'-9'further north than originalty indicate+ meaning one planter will be X-9'shorter than
indicated.
PROCEED AND SUBMIT QUOTATION
Tne following documents are forwarded for your use:
raw+ Specification
Quantity Description
umber Rev.No. Date
i L3 IDoLxjias Landscaping Sketch
1-3 1 ILight1ba"Location Change
1 Do not proceed-submit puotabon ont, Shop drswnQs required No shop drawngs required
^Or the Change outlined above,we propose:
qZ-
( An increase of S )� ❑ A decrease of S to the contract amount ❑ No change
'his_nangenCrease deCre / ou'pIBEW E aaniupatan by S .vhiCh 4 .I:'aoeQ in the aDOVe quotes amount.
1
S,gnature -- Title. 2 lit
Company �Crat �� F �� Date Lz f7z
cc Field Supt.,CR File. R-Fide,C-File
f Y
`Ylar ConrMMid l QX Maor'
July 30, 2002
Gfibane Building Company
Mr. Nathan Gebert
100 Symphony Way
Elgin,Ii, 60120
Job Site: Elgin Ree Center,Road Project
Dear Mr. Gebert;
We propose the following change order, if acceptable please sigo'and return. Provide planter
Alternate#1 as indicated on the bid documents and drawings for the west side of Douglas Ave-
Additional costs for the replacement of(5) tree planters with the (2) large planters indicated in CR -
No. 3022 dated 7/26/02.
Addition0plantings, 1l" monumental.railings and credit for eliminating (5) trees are included in
this change order.
D-escriRtion
-5 each Gleditsia triacanthos Skyline Honeylocust 4"
4 each Ostrya virginiana American-Hophornbeam 2"
16 each, Spires japonica Norman Spirea 3G
28 each Herneroca is Happy Returns Daylily 1 G '
142 each Liriope spicats Franklin Mint I
6 cuyd Hardwood Bark Mulch
40 cuyd Soil Mix
4, each Renaissance Bench #CCC 2806-6
2 each Renaissance Litter Receptacle #CCC 2811-DT
125 loft 11" Monumental Railing
Grand Total: S 19,885.00
J ce y,
B
al Ho Approved By:
nstmedon Manager Date:
•toe 0"0"dl0—1 89 IS"I Paid wMia Wily days Mw e!a data of I*V*ft=summer A&A oU'M ftiert La.lwaai all past due
aaw.aa,Iarr'"08MIG K 11%(18%APR)and dl atOdAW edked*n aw lad rM I0W-*ftrfa'r hM
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unv�uJt&rt aunt
31 wW Ww j4pgkv Rwd•Bards IL 6010 •(630) 497.10W offiw••(630)497.1002 Fax
"Pout COMMO 'r'd Conmsctar"
August 159 2002 -
Gilbane Building Company
:fir.Nathan Gebert
100 Symphony Way
Elgin, EL 69120
Job Site:Elgin Rec Center
Dear Mr. Gebert;
we propose the following change request, if acceptable please sign and return. Change order
proposal for the project mentioned above. Delete all seed and straw grass planting at turf areas
and provide sod at ali [bcations per CR3024.
QtK unit DescdRdon Unit Price
Add 9,335 sgyd Sod S"34,014.00
Deduct 9,335 sgyd Seed (S 6,814.00)
Grand Total: ADD S 27,200.00
ine ely,
SE T G
a!H Approved By:
ons ett n Manager Date:
• a the the aeomm is not paid•within thirty daer from the dab of iayoks,'tte e..ecow sh&D pey to sebsrt Landaeapicj at!Past due
learaRta �i(1*%AMY and all associated aeltatbn emb and reasonable attorney's Am.
'lu�tuara�feb�rr.�on,
31 uO60 Wm erwrie„Riii1.Sad= !L 60105 •(630) 4971000 Offia-•(630) 4971 002 Fax
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'Yrr Conr»urrirtl Cow
September M 2002
Gilbane Building Company
mr. Nathan Gebert
100 Symphony Way
Elgin, IL 60120
Job Site: E4 m Rec Cente'r
Dear Mr. Gebert;
We propose the following change order, please sign and return. These changes are for irrigation
per CR No. 3027.
Add a bubbler irrigation system to all tree wells along roadway: S 7,812-00
Add irrigation to islands in sodtb building lot: $ 5,100-00
Deduct to supply plastic electric valve in lieu of brass for roadway: (S 400-00)
Si ly,
S T NDS
i
'Be iu Ho Approved By:
ons cd Manager Date:
J2
the evait Ne sensnt v we paid withfs thirty days.from tie date of invoift of enstsraar.haU pad a$obert Laadutapiltj all pm doe
ameant&Service Charge of 1.3%(19%ApI j and an aaweiseed eo0aetioa costa and ressoaable attsrnq't fees.
wwuxinneecentercRwr4b2 -
tf/IOwohVl.T.CM
31 WW Nice Brdm Amd•Bari= !Z 0105 •.(630),f97.100D Cow•(00)M I M fter
t
roAgenda Item No.
City of Elgin
October 18, 2002
TO: Mayor and Members of the City Council RECREATIONAL LE,=URE
ANO CULTURAL OPPORTUNITIES
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Change Order No. 4 for The Centre
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider Change
Order No. 4 to the contract with Gilbane for work being completed
as part of the Grove Avenue/Symphony Way/Douglas Avenue
streetscape project .
BACKGROUND
On May 22, 2002 , the City Council authorized Gilbane to enter
into contracts for the reconstruction and streetscape of Grove
Avenue between Symphony and Kimball and Symphony Avenue between
Grove and Douglas . On July 10, 2002 , the City Council approved
Amendment No. 4 to the agreement with Gilbane which added the
associated roadway work and streetscape elements to the
guaranteed maximum price (GMP) contract in the amount of
$2 , 162, 714 . 04 .
The City' s contract with Gilbane includes a process for change
orders to the established GMP. Attached is change order No. 4
for additional streetscape item costs . The bid documents failed
to recognize certain elements of the streetscape project . Change
order No. 4 authorizes Gilbane to compensate the roadway
contractor, Johnson Blacktop, and the landscaping contractor,
Seibert Landscaping, for these additional work items to install
planters on the west side of Douglas Avenue, sod instead of seed,
and additions to the irrigation system respectively.
The costs associated with the irrigation and planters are
consistent with the low bid items already in the contract . The
unit cost of the sod price submitted has been evaluated against
sod prices found within the Neighborhood Street Rehabilitation
bid costs and were found to be lower.
r
Change Order No. 4 for The Centre
October 18, 2002
Page 2
The costs associated with this change order are :
Johnson Blacktop - Planters - $ 19, 992
Seibert Landscaping - Planters - 19, 885
Seibert Landscaping - Sod - 27, 200
Seibert Landscaping - Irrigation - 12, 512
Gilbane - Construction Managers Fee (8%) - 6, 367
Total $ 85, 956
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
Change order No. 4 totals $85, 956 . Currently there is an owner' s
contingency balance of $133 , 306 which will be used to fund the
subject change order. No increase in the contract with Gilbane
will result from the subject change order.
The budget for The Centre, Parking Structure and streetscape
project is $40, 320, 092 .
Account Number Amount Project Number
Centre 509560
270-0000-791 . 92-36 $ 2, 000, 000
275-0000-791 . 92-36 16, 359, 812
340-0000-795 . 92-36 300, 000
380-0000-795 . 92-36 16, 750, 000
275-0000-601 . 60-00 50, 280
382-0000-795 . 92-36 2 , 160, 000
Subtotal $37, 620, 092
Symphony/Grove .
275-0000-791 . 92-35 $ 2, 600, 000 039529
275-0000-791 . 92-36 100, 000 349003
Subtotal $2, 700, 000
Total $40, 320, 092
Change Order No. 4 for The Centre
October 18, 2002
Page 3
L GAL IMPACT
None.
ALTERNATIVES
1. Approve Change Order No. 4 as recommended.
2. Do not approve Change Order No. 4 . To stay on schedule and
to avoid costs associated with any delays, the contractors
have already been authorized to complete the work associated
with the planters. The sod and irrigation work have not yet
been completed. A decision not to do the sod or additional
irrigation will increase the demand on operation staff
during the growing period for the seed and to water
manually those areas not covered by the irrigation system.
RECOMMENDATION
It is recommended that the City Council authorize Gilbane
Building Company to execute Change Order No. 4 that includes a
value of $19, 992 to Johnson Blacktop, a value of $59, 597 to
Seibert Landscaping, and a value of $6, 367 to Gilbane .
Respectfully submitted,
Olufemi larin
Inte im ger
DLL:sp
Attachments