02-278 Resolution No. 02-278
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
SCHOOL DISTRICT U-46
(Gifford Street High School)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk,
be and are hereby authorized and directed to execute a Purchase
of Service Agreement on behalf of the City of Elgin with School
District U-46 for enhanced security at Gifford Street High
School, a copy of which is attached hereto and made a part hereof
by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: July 24 , 2002
Adopted: July 24 , 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this 5th day of June,2002 by and between
U-46/GIFFORD STREET HIGH SCHOOL,an Illinois not-for-profit corporation, (hereinafter referred to as
"U-46/GIFFORD STREET HIGH SCHOOL")and THE CITY OF ELGIN Illinois,a municipal
corporation, (hereinafter referred to as the"CI 1' ).
WHEREAS,the City has determined it to serve a beneficial public purpose to provide support for
programs assisting students AT RISK and families.
NOW,THEREFORE,in consideration of the mutual promises and covenants contained herein,the
sufficiency of which is hereby acknowledged,the parties hereto hereby agree as follows:
1. The City shall pay to U-46/GIFFORD STREET HIGH SCHOOL THE SUM OF$16,500.00.
payment shall be made within 30 days following the execution of this agreement.
2. U-46/GIFFORD STREET HIGH SCHOOL shall perform the following services to the City's
satisfaction.
a) U-46/GIFFORD STREET HIGH SCHOOL shall address all inquiries and requests
made pursuant to this agreement to City's Management Assistant.
b) U-46/GIFFORD STREET HIGH SCHOOL shall apply the aforementioned
$16,500.00 to operation expenses.
c) U-46/GIFFORD STREET HIGH SCHOOL shall install the following equipment as
school satety measures.
1) One Toshiba 19"Monitor w/Wall Mount Bracket
2) One Kalatel DVMRez 16-160 Multiplexer w/Digital Recorder
3) One Altronix AL-24 Camera Power Supply
4) Eight Kalatel KTC-115 Color Cameras
5) Eight Vandal Resistant Camera Housings
6) Eight Varifocal Auto-Iris Lenses
7) Twenty-five BNC Twist-On Connectors
8) Three 1000' Reels of Siamese Coaxial Cable
9) One Lot of Miscellaneous Hardware and Conduits
d) U-46/GIFFORD STREET HIGH SCHOOL shall provide one written report detailing
the disbursement of$16,500.00. This report shall be provided to the City by June
30,2002 and January,2003,and shall include all program activity. This report shall
be submitted to the City Manager's Office, 150 Dexter Court,Elgin,Illinois 60120.
e) U-46/GIFFORD STREET HIGH SCHOOL shall provide the City with financial
statements relative to the organization's total operations. These statements shall be
provided on or before June 30,2002.
0 Failure to perform the above services to the satisfaction of the City Council shall
result in a termination of this agreement and the refund of the$16,500.00
consideration as and for liquidated damages.
3. The City shall have the right to review all accounting records related to the use of the$16,500.00
provided for herein upon 72 hours written notice and at a reasonable time agreed upon by both
parties hereto.
4. U-46/GIFFORD STREET HIGH SCHOOL shall indemnify and hold City harmless from and
against any and all claims for damages,suits,causes of action or any and all other liability which
may arise out of or in connection with the performance of this agreement or other operations as
result of any negligent actions by THE CITY.
5. This agreement shall not be construed so as to create a partnership,joint venture,employment or
other agency relationship between the parties hereto.
6. The terms of this agreement shall be severable. In the event any of the terms or provisions of this
agreement shall be deemed to void or otherwise unenforceable for any reason,the remainder of
this agreement shall remain in full force and effect.
7. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the
resolution of any disputes or the enforcement of any rights arising out of or in connection with
this agreement shall be in the Circuit Court of Kane County,Illinois.
8. This agreement is the sole agreement between the parties hereto. There are no other agreements,
either oral or written, which shall affect the terms or performance of this agreement. This
agreement shall not be modified or amended without the written agreement of the parties hereto.
9. Time is of the essence of this agreement.
10. In the event the program for which the City funds provided herein are,to be applied is
discontinued or U-46/GIFFORD STREET HIGH SCHOOL ceases its operations prior to
December 31, 2002. U-46/GIFFOR1 STREET HIGH SCHOOL shall refund to the City on a pro
rated basis the funds paid hereunder for the portion of the year such program or its operations
were to be conducted.
11. District U-46 will provide the additional funds over the$16,500.00.
IN WITNESS WHEREOF,the parties hereto have executed this agreement on the date and year
written above.
CITY OF EL t-w...
A municipal co I. on
Ed Schock, a .
91010
Attest:
"1,001F -411166.
icesior411il 11■;•
City Clerk
RIAr
farea ...z Dr.C.R.Bradford,Principal
Dr.E. Gonzalez,Dean of Students
r,,
OF
Sy ESC
`'�'4 y� City of Elgin Agenda Item No.
E
L
July 5, 2002 G
N ,
TO: Mayor and Members of the City Council SAFE COMMUNITY
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Purchase of Service Agreements for the 2001 COPS
Federal Block Grant Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to approve five Purchase of
Service Agreements with Centro de Informacion, Renz Addiction
Counseling Center, U-46/Gifford Street High School, U-46/Ellis
Middle School and U-46/Harriet Gifford Elementary School .
BACKGROUND
On January 23 , 2002, the City Council approved funding for five
organizations as part of the Federal Department of Justice 2001
Block Grant Program. The police department has worked with our
legal staff to prepare Purchase of Service Agreements for the five
agencies. These agreements have been considered by the various
boards of these organizations and are now ready for approval by the
City Council .
The grant amounts were as follows :
Gifford Elementary(partial funding for social work position) $20,000.00
Centro de Informacion (Expand Centro's Youth-At- $10,000.00
Risk Program)
Renz Addiction Counseling Center(partial funding for drug $4,500.00
testing)
Ellis Middle School(partial funding for additional lighting) $2,700.00
Gifford High School(enhanced security) $16,500.00
Total $53,700.00
PSA for the 2001 COPS Federal Block Grant Program
July 5, 2002
Page 2
The Purchase of Service Agreements are required in order for the
City to comply with reporting requirements of the Grant . The City
must meet with the participating agencies and report to the Federal
Government Quarterly on the progress of each of the PSAs. The City
must then certify that all work considered in these agreements is
completed as required. The lg` report will be due as soon as these
PSAs are approved by the City Council .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
All of the involved agencies have signed the Purchase of Service
Agreements .
4FINANCIAL IMPACT
• �
The total of the five Purchase of Service Agreements equal $54, 700 .
There are sufficient funds available in account number
252-0000-791 . 30-99 BUREAU OF JUSTICE GRANT/PROFESSIONAL SERVICES/
MISC PROFESSIONAL SERVICE for these expenditures .
LE AL IMPACT
None.
ALTERNATIVES
The City Council can choose not to enter into these Purchase of
Service Agreements and return the grant funds to the Federal
Government .
RECOMMENDATION
It is recommended that the City Council approve the five Purchase
of Service Agreements as presented.
Respectfully submitted,
Olufemi l rin
Inter' anager
JJB/jb
Attachments