02-27 Resolution No. 02-27
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
GILBANE BUILDING COMPANY FOR THE CENTRE
WHEREAS, the City of Elgin has heretofore entered into a
contract with the Gilbane Building Company for The Centre; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference.
s/ Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: January 23 , 2002
Adopted: January 23 , 2002
Omnibus Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. Agenda Item No.
City of Elgin
00
December 14 , 2001
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1 and No. 2 for The Centre
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of City Council with information to consider Change Order No. 1 and
No. 2 to the contract with Gilbane for "The Centre" construction
project .
BACKGROUND
On June 14, 2000 , the City Council approved a contract with Gilbane
Building Company to provide construction management services for
the construction of "The Centre" . On July 11, 2001 and on July 25,
2001, the City Council approved amendments one and two
respectively. Amendments one and two established guaranteed
maximum prices (GMP) current with the bid results for the project
at the time the amendments were presented to City Council .
The City' s contract with Gilbane includes a process for change
orders to the established GMP. Attached are Change Order No. 1 and
Change Order No. 2 for electrical conduit protection and sewer work
adjustments, respectively. In both cases, there is no increase to
the cost of the project as a result of the change orders . Change
Order No. 1 authorizes Gilbane to compensate the concrete
contractor, Corona, for additional work to protect a Commonwealth
Edison electrical duct adjacent to the north side of the parking
structure in Symphony Way.
The location of this electrical duct was not identified until
Corona began excavation for the parking structure footings . Staff
worked with Commonwealth Edison to put together a plan to protect
the duct line in lieu of relocating the electrical lines . The plan
consisted of driving steel piles adjacent to the duct to retain the
soil surrounding the duct lines . The cost to perform this work was
estimated to be a less expensive alternative to relocating the
lines .
Change Order No. l & 2 for The Centre
December 14 , 2001
Page 2
The City' s franchise agreement with Commonwealth Edison requires
the utilities to be relocated or protected at the utility companies
expense if a conflict is encountered in the public right of way.
Staff worked closely with Paul Calligan of Commonwealth Edison.
Mr. Calligan is the Community Relations Director for the Elgin
area. Through the work of Mr. Calligan, Commonwealth Edison did
accept responsibility for the work and has made payment to the City
in the amount of $50, 280 . The total cost of the work authorized by
Change Order No. 1 is $54 , 302 . The $4 , 022 balance is for Gilbane' s
management oversight of the work.
Change Order No. 2 authorizes Gilbane to compensate the plumbing
contractor, Jenson' s Heating and Plumbing for work to relocate a
sewer line from Douglas Avenue onto the east side of the recreation
center site . Relocation of the storm sewer was necessary because
the pre-existing storm sewer ran through the site and needed to be
relocated for the building placement on site . The initial planned
location for the relocated storm sewer was within the Douglas
Avenue pavement . This location became problematic due to an
existing sanitary sewer line which exists within Douglas Avenue and
is much closer than earlier thought to the west curb.
When the plumbing work was being bid, Gilbane requested an
alternate bid price to relocate the storm sewer from the planned
Douglas Avenue location to within the recreation center property.
The cost to relocate the storm sewer by Jenson Heating and Plumbing
is $21, 870 . The cost to initially place the sewer within Douglas,
as bid by the site utility contractor, Advanced Mechanical, was
$44, 000 . Gilbane is currently negotiating a change order deduct
with Advanced Mechanical to remove the sewer relocation work from
their scope . The change order deduct with Advanced Mechanical will
be greater than the change order cost with Jenson' s Heating and
Plumbing.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
All costs associated with the subject change orders will be funded
through the GMP already established with Gilbane . No additional
funds are required for Change Orders No. 1 and No. 2 .
epb Change Order No. 1 & 2 for The Centre
December 14, 2001
Page 3
L AL IMPACT
VV\N�one .
ALTERNATIVES
There are no alternatives . There is no additional cost involved
and it is essential these changes be implemented.
RECOMMENDATION
It is recommended that the City Council authorize Gilbane Building
Company to execute Change Orders No. 1 and No. 2 with Corona
Construction and Jenson' s Heating and Plumbing in the amounts of
$54, 302 and $21, 870 respectively.
/�•. Respectfully submitted,
Joyce A. Parker
City Manager
DLL
Attachment
CHANGE ORDER Distribution to:
' OWNER X
ARCHITECT X
CONSTRUCTION MG X
FIELD X
OTHER
PROJECT: ELGIN FAMILY RECREATION CENTER CHANGE ORDER NUMBER:
Elgin, Illinois
DATE OF ISSUANCE: 01/11/02
TO: GILBANE BUILDING COMPANY
8550 West Bryn Mawr, Suite 500 CONTRACT DATE: 6/14/00
CHICAGO, IL 60631
You are directed to make the following changes in this contract:
Labor,material and equipment charges associated with the installation of the shoring to retain the unforseen buried
electrical duct bank. This was required for excavating the foundations of the parking structure. This delayed the project by four
weeks,along with other unknown utility conflicts.This change order has a net value of zero. The cost for the work is a transfer of
of funds from the owner's contingency.
Subtotal-Trade Contractor Costs: $ 50,280
Construction Manager's Fee @ 8% $4,022
$0
Total of This Change: $54,302
Utilization of Owner's Contingency:
Original Amount of Owner's Contingency: $ 110,812
Increases in Owner's Contingency through Amendment#2 $ 109,375
Subtotal: $ 220,187
Previously authorized Change Orders: $ -
This Change Order: $ 54,302
Remaining Owner's Contingency: $ 165,885
Total Increase in the Guaranteed Maximum Price: $U
(All Change Orders indicate a transfer of funds from the Owner's Contingency to a Trade Contractor and Gilbane or an increase in the Guaranteed Maximum Price.)
We certify that this change order is in the best interests of the City of Elgin and authorized by law, is germane to the contract(s)and that the circumstances
necessitating the change in performance were not reasonably forseeable at the time the contract was signed.
The original Guaranteed Maximum Cost was................................................................................................. $5,540,609
Net change by previously authorized Amendments/Change Orders...................................................................... $5,468,757
The Guaranteed Maximum Cost prior to this Change Order was................................................................... $11,009,366
The Guaranteed Maximum Cost will be(unchanged)by this Change Order $0
The new Guaranteed Maximum Cost including this Change Order will be....................................................... $11,009,366
The Contract Time for the Parking Structure will be(increased) by ................. 28 Days
The Contract Time for the Recreation Center will be(unchanged) by 0 Days
The Date of Substantial Completion for the Parking Structure as of the date of this Change Order therefore is February 12,2002
The Date of Substantial Completio r the Recreation Center as of the date of this Change Order therefore is October 2,2002
Authorized:
Williams ssociates GILBANE BUILDING COMPANY City of Elgin
ARCHITE CONSTRUCTION MANAGER OWNER
210 North Hal 8550 West Bryn Mawr, Suite 500 150 Dexter Court
Wheaton, IL 601 CHICAGO, IL 60631 Elgin IL 60120
BY:
BY C`y �� BY: J+Dy
DATE: DATE: l I , DATE: - ��- OIL
Elgin Recreation Center
City of Elgin Cost Tracking
1/11/02
ilbane
Contractor Change City of Elgin City of Elgin Construction
Description Cost Gilbane Fee Order Value Contingency Balance Value
Beginning Balance $ - $ -
GMP First Amendment $ 5,540,609 $ 110,812 $ 110,812 $ 5,540,609
GMP Second Amendment $ 5,468,757 $ 109,375 $ 220,187 $ 1 11,009,366
Change Order No. 001 $ 50,280 $ 4,022 $ 54,302 $ 54,302 $ 165,885 $ 11,063,668
$ - $ - $ - $ $ - $
$ - $ - $ - $ $ $
$ - $ - $ - $ $ - $ -
Corona Construction (Bid Package 03A - PS Concrete)
Original Contract $2,470,000.00
Pedestrian Bridge $885,000.00
City CO #1 $50,280.00
Miscellaneous Changes $0.00
Current Contract $3,405,280.00
THATCHER ENGINEERING CORPORATION
PILE DRIVING EARTH RETENTION SYSTEMS MARINE CONSTRUCTION
7100 INDUSTRIAL HIGHWAY- GARY,INDIANA 46406 • (773)721-9797 (219)948-2084 - FAX(773)721-1011
Msy 14,2001
Corona-Construction Co. Inc.
1437 Harmony Court
Itasca,IL 60143
Attention:Mr.John Giovenco Jr. Re:Elgin Recreation Curter-Elgin,IL
Steel Sheet Piling-TEC Bid 01 5-12&Revised
Gentlemen:
Thatcher FzVneertng Corporation proposes to furnish labolr,egAP11Xnt and materials to w"dol 106 wall feet of
cantilevered steel sheet piling for a maximum cut of 10.2 feet for the lump suit of$49.100.00.
The•pnce was increased because the depth of cut was increased Emm a maximum of 6'to a maximum of 10.2'.
This required the use of heavier and longer steel sheet piling.
This proposal is subject to the attached standard qualifications and the following:
l. Pricing is based on furnishing domestic cold rolled steel sleet piling from in-stock materials.
2. Firm,level,dt access 20'wide for our equipment including ramps,etc•to be provided by others.
;. All work is based on a normal 40 schedule without delays or restirieted wonting hours.
4. All excavation including concrete removal and pze&wwhing is to be dot;by others.prerexeavation as shown on
the sections is to be done by others before the start of the piling work.
5.• All sheet-piling materials are permanent
6. We intend to use a vibratory or impact hammer to install the sheet pill* Some of the vibration cawed by this
activity will probably be felt in adjacent buildings. We specifically exclude responsibility for the settlement of the
existing structures,foundations,etc. caused by this normal pile driving activity.
7. Pricing is based on installing the sheet piling in unlimited headroom of at least 80' and a clear distance of at least
2'.
8. All surveying and layout is to be done by others.
9. This work will require approximately 2-3 days to complete.
10. Specialized sa training and/or equipment is excluded. Our normal safety gear consists of hard hats,safety
fety
glasses,and ear protection.
114. Sales tax is included. If this job is tax exempt deduct 51,700.00.
12. Our design requires that the footing excavation and concrete placement against the sheet piling be accomplished
in a single day to minimize the possibility of excess duct bank movements.
Thank you for the opporuniky to quote on this project. If you have any questions,please call Tom Schafer at 773 773-
9797 ext. 23.
Yours truly,
Thatcher Engineering Corporation
Tom Schafer 7i
cc. R. PriceiGitbane
Post-it'Fax Note 7671 081A•5r/Y O/v:q••�
io han '� S
COJOC Co.
-an• Fax•
arona Con6buction .
1437 Harmony Court.Itasca,Illinois. 60143
retepbone
(630)250.7300
Faesindte
(630)250-7369
May 19, 2001
Jeff Werderman
Gibane Building Company
100 Symphony Way
Elgin,IL 60120
Re: EIQLn_RecreAtion Center-
Release IA Parking
CO: #2
Dear Mr. Werderman:
gv
We are submitting for your approval,change order#2 in the amounjoZ F or the
cantilevered steel piling.
G
�f7 boo
Thatcher Engineering Corporation 7*g EC'
49 100.00
Corona OH+P 5% 1 Z� 3 70
Bond Cost 1.0245 e-
Total �-�/Z 8o
If you have any question, please feel free to contract the under sign
Yours truly,
Oft NA CONST UCTION
r
Jo" F. Uiovenc:o
` A 22-141 SO SHEETS
wr'RO 22-141 100 SHEETS
22-144 200 SHEETS
s aV vIV. 70 /'OF SQ/L. _
CA/O (bA/SrjjZ;& ?AI. IAd#AeM�1LGOIrIt�
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THATCHER EKGINEERING WRP,
7100 INDUSTRIAL HWY:
' GARY/ INDIANA 46406
.r.. �-• v� ►►•p•M�1 I r•.M f.(� i. w7i liiG.(\i T7 V.V.a
Page 2 oft
THATCHER ENGINEERING CORPORATION
STANDARD QUALIFICATIONS
EARTH RLTE I ION SYSTEM—E16in Recreation C*UW InchmW '
1. Lay out,control,es builts,Umdes end resucveys x
2. Strucaual Design Engineering X-
3. Dry,level access to within 20'-0"of all work locations and required ramps —X
4. Locating,relocating exposing,removal and protection of all overhead R•,
and undagrou nd obstacles,obstructions,and utilities
S. Pre-trench or bench for sheeting line X
6. Pumping and dcwdming if required X
7. Permits,bonds,barricades,and sanitary facility X
s. 'prim or cut-off tops and waste disposal X-
9. .Hoisting of bracing materials for hmcing installation N.A. X
10. Hoisting of bracing materials during removal NA X-
11. Concrete deadmen or grade beam modifications,as requited X
12. Traffic control and flag person X
13. MBE%Included Ne DBE%Included 0'/e Chicago Resid nt 0%
This proposal is subject to the insurance eoveraga provided by gW insurance carriers and to the terms and conditions
of same. We will not accept liability greater than the limits of our insurance. Our prices are firm for thirty days.
Payment terms: material and design to be invoiced upon mill rolling whether material is located @ Thatcher or @
Jobsite. Net 10 days, 016 retainage on material. Labor retention is 10°/e. Final payment within 10-days of moving
capital equipment off jobsite. We do not guarantee or warranty that the earth retention system will eliminate
settlement or movement of adjacent structures or utilities. Our design is based on standard area practice. We will
not sign any broad-form hold harmless indemnity agreements.
Thatcher Engineering Co ration
Accrptcd
Datc
wRYUIy bpmpany „7fr^:,`r,
100 Symphony Way
Erin, IL 60120
Project: Erin Recreation Center
Project No. 2884
Telephone 847-697-5928
Facsimile 847-697-5998
May 8, 2001 • •
Dave Lawry
City of Elgin
150 Dexter Ct.
Elgin, IL 60120
Re: Garage Foundation/ComEd Duct
Dear Dave,
For nearly the past two weeks we have been discussing the ComEd obstruction with the north
face of the garage foundation. There also was an existing water line conflict as well that was
removed by Public Works as it had no purpose due to the new water main work being installed
later this year. In our opinion, we have researched every option to work around the duct bank
and continue digging. Today the discovery process was completed.
The corrective options included, reducing the footing size, moving the building, and shoring the
duct bank. A combination of reducing the footing size and shoring is the most feasible. As you
witnessed today, moving the building only would entail approximately an 8' shift to the south
due to poor soil conditions under the duct bank. This would add approximately$26,000 to the
cost of the pedestrian bridge alternate and would not guarantee future undermining. Shoring
could ultimately be required as the bottom elevation of the duct bank raises as the foundation
excavation would continue to the east making the soil slope increase(opposite of the desired
condition).
Attached is various documentation showing a section through the area, excavation standards and
a letter from Corona Construction. This letter was received after Gilbane indicated to Corona
that the A/E would reduce the footing size to provide additional clearance. We also sent
Williams a letter on May 3'summarizing the problem and requesting direction. In our opinion,
taking into account the entire bid document information, it is not reasonable to assume this
obstruction could have been determined and taken into account during the bid process.
The shoring cost, including the mark-ups, is approximately $37,000. An immediate decision is
required as to the direction to be taken as our schedule as already been eroded by approximately a
month due to this issue, the foundation rebar-alternate level problem and the Nicor gas
relocation. Your immediate response will be greatly appreciated. Please call to discuss this issue
should you have further questions.
Sincerely elc-
" V A./Z'
Jeff Werderman
Project Manager
cc: T. Poulos, J. Ntasters
An Equal Opportunity-Affirmative
Action Employer
2 of'2
THATCHER ENGINEERING CORPORATION Pegs
S'T'ANDARD QUALIFICATIONS
EARTH RETENTION SYSTEM—EJ&Recreation Center Excludod
1. Lay out,control,as builtsy grades and reatuveys X
2. Structural Design Engineering X
a Dry,level access to within 20'-0"of all work locations and required ramps X
d: Locating relocating,exposing removal and protection of all overhead x
and underground obstacles,obstructions,and utilities
S. Pre-trench or bench for sbee6*line x
6. Pumping and dewataing if required X
7. Permits;bonds,barricades, and sanitary facility X
8.' Trim or cut-off tops and waste disposal x
4. 'Hoisting of bmm%materials for bracing installation MA
X_
10..Kois6M of bracing materials during removal NA X
11. Concrete deadmen or grade beam modifications,as required X
12. Traffic control and flag person X
3. MBE.%Included 0% DBE%Included 0'/o Chico.Resident 0%
his proposal is subject to the insurance coverage provided by gg insurance carriers and to the terms and conditions
-f same. We will not accept liability greater than the limits of our insurance. Our prices are firm for thirty days.
'a}incnt terms: material and design to be invoiced upon mill rolling whether material is located @ 11mtchs or
)bsite. Net 10 days,0°io retainage on material. Labor retention is I Me. Final payment within 10 days of moving
tpital equipment off jobsite. We do not guarantee or vnrranty that the earth retention system will eliminate
.tticmcm or movement of adjacent structures or utilities. Our design is based on standard area practice. We will
it sign any broad-form hold harmless indemnity agrements.
Thatcher Engineering Co ion
xe-pted
Uate
ti
THATCHER ENGINEERING CORP.
7100 INDUSTRIAL HWY.
GARY, INDIANA 46406
PAVEMENT _
21'
39' g•-p• 1•
1 _ _ T. OF WALL
5, 0• @ -4'-4•
d000 000
1 21-0•
1'-6' (TYP.)
4f BOTTOM OF
PROPOSED FOOTING @ -10'-0'
SHEET PILING
/^ Gitbane&dkO g Company
` 100 Symphony Way
Elgin, IL 80120
Project: Erin Recreation Center
Project No. 2884
Telephone 847-697-5928
Facsimile 847-697-5998
GITM"w -
June 26,2001
Mr. David Lawry
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Parking Structure
Shoring for ductbank
Dear Dave,
Attached are the quotes and back-up documentation associated with the installation of the shoring to
retain the buried electrical ductbank while excavating for the foundations of the parking structure.
The costs are summarized as follows:
Corona Construction S 50,280.00
Gilbane Fee(8%) 4,022.00
Total Cost S 54,302.00
This value will be incorporated into a formal change order/amendment in the near future. Please call
should you have any questions regarding this change.
Sincerely,
Jeff Werderman
Project Manager
An Equal Opportunity-Affirmative
Action Employer