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02-243 L Resolution No. 02-243 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SLAVIN MANAGEMENT CONSULTANTS FOR EXECUTIVE SEARCH SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Slavin Management Consultants for executive search services for a city manager, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: June 26, 2002 Adopted: June 26, 2002 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk R JUN-22-02 SAT 07:45 AM CITY OF ELGIN/CITY MGR, FAX NO. 18479315610 P. 02 AGRREMENT THIS AGREEMENT, made and entered into this 34 day of , 2002, by and between the CITY OF ELGIN, an Illinois mu icipal corporation (hereinafter referred to as "CITY" ) and. SLAVIN MANAGEMENT CONSULTANTS, a Georgia corporation, (hereinafter referred to as the "CONSULTANT" ) . WHEREAS, the CITY desires to engage the CONSUL'T'ANT to furnish certain professional services in connection with an executivc search for the CITY' s next City Manager (hereinafter referred to as the! "PROJECT" ) . NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the CITY does hereby retain the CONSULTANT to perform the services and undertakings in connection with the PROJECT as described herein, subject to the following terms and conditions : 1. SCOPE OF SERVICES A. All work hereunder shall be performed u�ader the direction of the Mayor and members of the City Council. B, Tho CONSULTANT shal..l perform the services for the PROJECT as set forth in the City of Elgin, Illinois Executive Search Proposal for City Manager prepared by Robart E . Slavin on April 29, 2002, attached hereto and made a part hereof as Exhibit A. In the event of any conflict between the terms of this agreement and the terms of Exhibit A, Lhe terms of this agreement shall control . 2 . SCHEDULE A project schedule for the PROJECT is included as part: of Exhibit A hereto. CONSULTANT will perform and complete all of the services for the PROJECT within ninety (90) days of the entry into and execution of this agreement . 3 . WORK PRODUCTS All work products prepared by the CONSULTANT pursuant hereto including, but not limitcd too, reports, designs, calculations, work drawings, studies, photographer, models and recommendations shall be the property of the CITY and .shall be delivered to the CITY upon request of the CITY provided, however, that the CONSULTANT may retain copies of such work products for its records . Such work products are not intended or represented to be suitable for reuse by the CI'T'Y on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the CONSULTANT. JUN-22-02 SAT 07;46 AM CITY OF ELGIN/CITY MGR. FAX N0, 18479315610 P, 03 4 . PAYMENTS TO THE CONSULTANT A. For services provided by the CONSULTANT for the PROJECT the CONSULTANT shall be paid at the direct hourly rate of personnel employed on the PROJECT at the rates set forth in Exhibit A attached hereto with the total fee not to exceed $13, 265 regardless of actual time expended or actual costs incurred by the CONSULTANT. 8, In addition to the foregoing fees the CONSULTANT shall be paid reimbursable expenses incurred in the discharge of the services connected with the PROJECT for such matters as travel costs, office costs and advertising costs as described in Exhibit A attached hereto , The total of reimbursable expenses paid to the CONSULTANT shall not exceed forty-rive percent (45%) of the fees provided for in the preceding Paragraph 4A. C. The CITY shall make periodic payments to the CONSULTANT based upon actual progress within thirty (30) days after receipt and approval an invoice . Said period payments to the CONSULTANT shall not exceed the amount shown for various activities in Exhibit A, and full payments for each activity shall not be made until the activity is completed. and accepted by the CITY. 5 . INVOICES A The CONSULTANT shall submit invoices in a format approved by the CITY, Progress reports will be included with all payment requests , B. The CONSULTANT shall maintain records showing actual time devoted and co=lt incurred. The CONSULTANT shall permit the authorized representative of the CITY to inspect and audit all data and records of the CONSULTANT for work done under this Agreement. The CONSULTANT shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement . 6 . TkRMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen (15) days prior written notice to the CONSULTANT. In the event that this Agreement is so terminated, the CONSULTANT shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that reimbursement shall not exceed the task amounts set forth under Paragraph 4 above . 2 JUM-22-02 SAT 07:47 AM CITY OF ELGINICITY MGR, FAX N0, 18479315610 P, 04 7 . -TIMM 'this Agreement shall became effective as of the date the CONSULTANT is given a notice to proceed and, unless terminated for cause or pursuant to Paragraph 5, shall be deemed concluded on the date the CITY determines that all of the CONSULTANT' s work under this agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect Lo any term or provision of the Agreement . S . NOTICE OF CLAIM if the CONSULTANT wishes to make a claim for additional compensation as a result of action taken by the CITY, the CONSULTANT shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made . Any changes in the CONSULTANT ' s fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the CONSULTANT. Regardless of the decision of t:ho CITY relative to a clairn submitted by the CONSULTANT, all work required under this Agreement as determined by the CITY shall proceed without interruption, 9 . BREACH OF CONTRACT If either party violates or breaches any term of this Agreement , such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; arid, in addition, if either party, by reason of any default, fails within fifteen (15) days after notice thereof by the other party to comply with the conditions of the Agreement, the other party may terminate this Agreement . 10 . 1 NDEMN1?j CATION To the fullest extent permitted by law, CONSULTANT agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, agents , boards and commissions from and against any and all claims, suits, judgments, costs, attorneys fees, damages or other relief, including but not limited to workers compensation claims, in any way resulting from or arising out of negligent actions or omissions of the CONSULTANT in connection herewith, including negligence or omissions of employees or agents of the CONSULTANT arising out of the performance of this Agreement , In the event of any action against the CITY, its officers, employees, agents, boards or commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the CITY' s choosing. 3 JUN-22-02 SAT 07:48 AM CITY OF ELGINlCITY MGR, FAX NO, 18479315610 P. 05 11. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement . 12 . INSURANCE A. Comprehensive Liability. The CONSULTANT shall provide, pay for and maintain in effect, during the term of this Agreement, a policy of comprehensive general liability insurance written in occurrence form with limits of at. least $1, 000, 000 aggregate for bodily injury and $1 , 000, 000 aggregate: for property damage , The CONSULTANT sha1.1 deliver to the CITY a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty (30) days prior written notice to the CITY. The Certificate of Insurance which shall include Contractual obligation assumed by the CONSULTANT under Paragraph 10 entitled "Indemnification" shall be provided, This insurance shall. apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modifi.cat.ion of this insurance to make it excess over other available insurance, alternatively, if the insurance states that it is excess or prorate, i.t shall be endorsed to be primary with respect to the CITY. B. Comprehensive_ Automobile Liability. Comprehensive Automobile Liability Insurance written in occurrence form covering all, owned, non-owned and hired motor vehicles with limit., of not less than $500, 000 per occurrence for damage to property. C'. Combined single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined, single litnit of $1, 000, 000 per occurrence subject to a $1 , 000, 000 aggregate . D. Professional Liability. The CONSULTANT shall carry Professional Liability Insurance covering claims resulting from error, omissions or negligent acts with a combined single limit of not less than $1, 000, 000 per occurrence. A Certificate of Insurance shall be 4 JUN-22-02 SAT 07:50 AM CITY OF ELGIN/CITY MGR, FAX NO. 18479315610 P. 06 submitted to the CITY as evidence of .insurance protoction. The policy shall not be modified or terminated without thirty (30) days prior written notice to the CITY. 13 . NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, :race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. No person shall be deniers or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except minimum age and retirement: provisions, marital status or the presence of any sensory, mental or physical handicap, Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in pant, of the Agr'e:oment by the CITY. 14 . ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successot-s and the assigns of the parties hereto; provided,, however, that no assignment shall be made without the prior written consent of the CITY. 15 . DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the CONSULTANT shall remain, liable to the CITY with respect to each rind every item, condition and other provision hereof to the same extent that the CONSULTANT would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY' s advanced written approval. . 16 . NO CO-PARTNERSHIP OR AGENCy This agreement shall not be construed so as to create a partnership, joint, venture, employment or other agency relationship between the parties hereto. 5 JUN-22-02 SAT 07 51 AM CITY OF ELGIN/CITY MGR. FAX N0, 18479315610 P, 07 17 . SEVERABILITY The parties intend and agreed that, if any paragraph, sub- paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall, remain in fill force and effect . is . 11EADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof , 19 . MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties . Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. 20 . APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall he construed in accordance with the laws of the State of Illinois . Venue for the resolution of any disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois . 21, NEWS RELEASES The CONSULTANT may not issue any news releases without prior approval from the CITY, nor will the CONSULTANT make public proposals developed under this Agreement without prior written approval from the CITY prior to said documentation becoming matters of publics record. 22 . COOPERATTQN WITH OTHER CONSUT�TANTS The CONSULTANT shall cooperate with any other consultants in the CITY' s employ or any work associated with the PROJECT. 23 . r].1TTERPERENCE WITH PUBLIC CONTRACTING The CONSULTANT certifies hereby that it is not barred from bidding on this contract as a result~ of a violation of 720 6 JUN-22-02 SAT 07:52 All CITY OF ELGIN/CITY MGR. FAX NO. 18479315610 P. 08 ILLS 5/33E at seq. Or any similar state or federal statute regarding bid rigging. 24 . SEXUAL HARASSMENT As a condition of this contract, the CONSULTANT shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment ; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. tho vendor' s internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F . directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act . A copy of the policies must he provided to the Department of Human Rights upon request 775 7LCS 5/2-105 . 25. WRITTEN COMMUNICATIONS All recommendations and other communications by the CONSULTANT to the CITY and to other participants which may affect cost or time of completion, shall be made or confirmed in writing. The CITY may also require other recommendations and communications by the CONSULTANT be made or confirmed in writing. 26. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows : A. As to CITY: Sean R. Stegall Assistant City Manager City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 7 JUN-22-02 SAT 07:53 AM CITY OF ELGIN/CITY MGR, FAX NO, 18479315610 P. 09 B. As to CONSULTANT: Robert E , Slavin President Slavin Management Consultants 3040 Holcomb Bridge Road, Suite 8-1 Norcross, Georgia 30071-1357 TN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement . For the CITY: For the CONSULTANTi CITY OF ELGIN ST,AVIN MANAGEMENT CONSULTANTS r BY _ Sy City Man gar is President Attest. : Attest : City clerk Secretary F:\Legal Dept\11c�zeement\S1avin Manageme^L-City M,anigcr Search-WAC.wrd 6/19/02 wry rijblk, j%vinnst�County Georgia My Comm;ssynn rxp_4 s 3n kulg 25, Exhibit A CITY OF ELGIN, ILLINOIS Executive Search Proposal for CITY MANAGER Prepared by Robert E. Stavin on April 29, 2002 SLOW AGENT CONSULTANTS CITY OF ELGIN, ILLINOIS Executive Search Proposal for CITY C MANAGER Prepared by Robert E. Stavin on April 29, 2002 SLAVIN M AGEMENT CONSULTANTS 3040 Holcomb Bridge Rd.Suite B-1 •Norcross,Georgia 30071 •(770)449-4656•FAX(770)416-0848 •E-mail: rslavinl0l@aol.com With affiliates in Dallas,Detroit,Houston and Newport(RI) i SLAVIN GEMENT CONSULTANTS April 29 2002 Mr. Sean Stegall Assistant City Manager City of Elgin 150 Dexter Court Elgin, Illinois 20120 Re: City Manager Search Dear Mr. Stegall: Thank you for your request for proposal. In response, it is our privilege to submit this proposal to perform an executive search for the next City Manager of Elgin.Slavin Management Consultants(SMC)is fully capable and experienced to perform all of the tasks required of this critical project and we look forward to working with the Mayor and City Council. The purpose for engaging the services of an executive search firm is to identify and recruit experienced and highly qualified City Manager candidates who clearly meet the unique needs of the Mayor and City Council. SMC is a national firm with offices near Atlanta.The firm offers exceptional qualifications to the City for this project. Our consultants are among the most experienced public sector executive recruiters in the United States. We have recruited and placed more than 500 local government executives around the nation. City Manager recruitment is a speciality for us. Since 1979, Mr. Slavin has placed or assisted in placing more than 250 city and county managers including in Illinois City. I (Bob Slavin) head our proposed project team. I have 35 years of experience working both for and with local governments. I began my career as a local government search specialist in 1979 and am now among the most experienced public sector recruiters in the United States. Ms.Jill Pylant and Ms.Josie Johnson complete our proposed search team. I will manage this project and personally provide most of the professional work and all of the client contact required. Ms.Pylant is a respected and accomplished local human resources consultant with more than thirty years of experience. She will help in the candidate networking activities and provide support to the project as needed. Ms.Johnson is President of the JC Johnson Company in Dallas,TX. She has significant experience in the recruitment of local government professionals. She will assist in identifying and recruiting candidates.SMC and the JO Johnson Company frequently combine efforts when the best interests of our clients will be served by doing so. We have provided biographical information for all project team members in the proposal. This proposal provides an indexed and easily usable document for the City to assess the qualifications of Stavin Management Consultants,to handle this critical work. It contains the following sections: a Table of Contents, Background and Objectives,the Search Process and Proposed Schedule,Firm Qualifications and Staffing,a Cost Proposal,a Search Process Flow Chart and an Acceptance/Signature Page. Exhibits include a sample invoice, a client list, references, our EEO/AA statement and a listing of our minority and women placements. We use a"critical path"search process which allows our clients to focus attention on the selection process rather than on identifying,recruiting, screening and evaluating candidates. We understand that each client's need for key executives is different and that there is no"best"person for all situations. The best prospects are typically 3040 Holcomb Bridge Road • Suite B1 • Norcross, GA 30071-1357 • (770) 4494656 • FAX: (770) 416-0848 i I City of Elgin,Illinds Page 2 Ihappily employed and not responding to advertisements. These people need to be found and encouraged to become candidates. They are understandably reluctant to apply for positions when their interest could become - a matter of public information before being assured that the City of Elgin is interested in their candidacy. Our I approach to this assignment will reflect the unique qualities of the City of Elgin. It will honor the interests of can- didates to the extent possible under Illinois law. We believe some additional advantages to using Slavin Management Consultants are: • We use a highly interactive process through which we encourage client involvement in the search. • We carefully designed our process to provide exceptional quality services to our governmental and nonprofit clients. ❑ We are RESULTS focused. Our objective is to find and recruit candidates who not only meet the Ieducation and experience requirements but also `fit"the unique needs of each of our clients. ❑ We have received much additional business from our local government clients. In fact, about one half Iour business is done for existing clients. ❑ We offer a valuable combination of skills and services that is unique in our industry. Should you wish, we will facilitate a goal and objectives setting workshop with the selected candidate and the Mayor and I City Council soon after the new City Manager begins. We offer this service for no additional professional fee. We would charge for actual expenses, however. Cl We will work with the City until a successful appointment is made and we guarantee that,should the sele- cted candidate leave your employ within the first year of employment, we will redo the search for our expenses only. I ❑ SMC is a national firm,and serves the United States from our offices near Atlanta. • We thoroughly check references. We also verify education and check credit,criminal history and driving records. Our work is most thorough and of the highest quality. I • More than 95 percent of our placements during the past five years are still in their same positions. • We have participated in the establishment of ethical standards for public sector executive search firms, and we strongly adhere to those standards. ❑ We are experienced in objectively evaluating internal and local candidates. I ❑ We have no"stable"of candidates. We do, however;have the local, statewide and national contacts which we use to expedite the search process. Thank you for the opportunity to respond to this important assignment. We are looking forward to working for the City of Elgin. Please call me at(770)449-4656 if you have any questions. Cordially, SLAVIN MANAGEMENT CONSULTANTS Robert E. Slavin President I TABLE OF CONTENTS Cover Letter BACKGROUND AND OBJECTIVES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Background. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Objectives 1 THE SEARCH PROCESS AND SCHEDULE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 A. Define Position Profile . . . . . . . . . . , • . . . . . . . . - . • . . . • . . . . • • • • . . . . . • • . • . . • • • • • . . . . 3 B. Identify Qualified Candidates 3 C. Evaluate Prospective Candidates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 D. Selection and Employment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 E. Establish Evaluation Criteria 5 F. Follow-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 G. Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 H. Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 FIRM QUALIFICATIONS AND STAFFING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 A. Firm Qualifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 B. Staffing 6 Robert E. Slavin, President . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Jill T. Pylant, SMC Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Josie Johnson, President/J C Johnson Company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 COST FOR PROPOSED SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Professional Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Expenses . 10 SMC SEARCH FLOW CHART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 ACCEPTANCE/SIGNATURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 EXHIBITS I. Pro Forma Invoice II. Client Lists III. References IV. EEO Statement V. Minority and Women Placements Prepared for the Crrr of ELGIN,kuuas BACKGROUND AND OBJECTIVES Background We understanding that: The City of Elgin is approximately 38 miles northwest of downtown Chicago and covers an area of approximately 24 square miles.The City is located in two counties,approximately 1/5 of the current Equalized Assessed Valuation in Cook County and 4/5 in Kane County. Elgin has seen tremendous growth in recent years. City population as of the 1990 Census was 77,010, a 20.9% increase over 1980. The Northern Illinois Planning Commission projects the City's population to increase to 100,000 by the year 2010. Elgin was incorporated under a special charter from the State of Illinois in 1854,and is a home rule unit under the 1970 Illinois Constitution. It operates under the Council-Manager form of government with a Mayor and six City Council members elected at large for four-year staggered terms. The City Council appoints a City ' Manager,Treasurer and Clerk.All city employees, approximately 550,are responsible to the City Manager, who is responsible for preparing an operating budget subject to approval by the City Council and for the daily operations of the City. ' New single family homes in Elgin range in price from$125,000 to more than$300,000.Elgin also boasts many fine older neighborhoods with homes dating back to the mid-1800's.The Elgin Historic District is one of the largest in Illinois and is listed on the National Register of Historic Places.The City recently created its second ' historic district,the Spring/Douglas Historic District. It is our further understanding that: ' • The Mayor and City Council is interested in identifying outstanding candidates and filling the position of City Manager as soon as possible. ' • The Mayor and City Council wishes to conduct a comprehensive recruitment process to ensure the best qualified candidates are found and that the best qualified individual,acceptable to the Mayor and City Council,can be hired. ' • The annual salary range for the position will be determined through discussions with the Mayor and City Council. ' Objectives The objectives that we will meet to help find the best qualified candidates for the position are as follows: • To assist the Mayor and City Council to produce a comprehensive position profile and reach agreement about the specifications for the position. e To seek out and encourage top level people to apply who would otherwise be reluctant to respond to an advertisement. • To save the Mayor and City Council and staff a considerable amount of time in establishing a position profile and reviewing applicants. • To comply with appropriate personnel regulations and State of Illinois laws. • To independently and objectively assess the qualifications and suitability of candidates for the position. ' • To preserve the confidentiality of inquiries to the degree possible under Illinois law. • To arrange for finalist candidate interviews with the Mayor and City Council,which may include citizen Prepared for the Crry of ELGUV,IlLwois 1 and staff participation. • To assist the Mayor and City Council to reach a final decision and in negotiating a compensation 1 package with the successful candidate. • To assist the Mayor and City Council in establishing criteria for evaluating the new City Manager's performance. • To follow-up with the Mayor and City Council and the selected employee during the first year to determine if adjustments need to be made. • To keep the Mayor and City Council closely involved in key decisions and informed of our progress. I J Prepared for the OTY of ELGIN,lulNois 2 THE SEARCH PROCESS AND SCHEDULE iWe e recommend a five-step process as follows: • Define job qualifications and requirements for the position --the"Recruitment Profile." • Identify and recruit qualified candidates. • Evaluate prospective candidates. 0 Make final recommendations,schedule and facilitate the finalist interviews,candidate selection and employment. • Establish evaluation criteria and follow-up. ' Each step of this process is described below. A. Define Position Profile tWe will meet with the Mayor and City Council members as well as with staff members(if the Mayor and City Council wishes)to learn the City's needs,focus and requirements such as experience,education and training as well as preferred management style and personal traits. In developing the recruitment profile, we will spend a considerable amount of time at the beginning of the process in Elgin to gather additional information about the City and to ascertain, the unique challenges of the job and the general environment within which the position functions. Once we have gained the necessary information,we will prepare a draft recruitment profile and review it with the Mayor and City Council to arrive at a general agreement regarding the specifications for the position. The final profile will include information about the region,the City of Elgin,the City government, major issues to be faced,the position and the selection criteria established. B. Identify Qualified Candidates We will first review our database to find those candidates whom we may already know and/or already have on file who may meet your specifications. Although the above process is valuable,we will rely most heavily on our own contacts in related fields and on our own experience. In other words,through "networking," we will conduct a professional search for the best-qualified candidates and invite them to apply for the position. Based on our discussions with the Mayor and City Council,we will place advertisements in appropriate profes- sional journals, local newspapers, and specialty publications to encourage applicants to apply. We acknowledge all resumes received and thoroughly screen all potential candidates. C. Evaluate Prospective Candidates Preliminary Screening and Progress Report...Criteria for the preliminary screening will be contained in the approved "Recruitment Profile." They may include such items as education, technical knowledge, t experience,accomplishments,management style,personal traits,etc. Screening of candidates against those criteria will be based on data contained in the resume and other data provided by the candidates and on our knowledge of the organizations in which they work. At this stage,each must meet the minimum qualifications specified in the Recruitment Profile. We request that all candidates provide us,in writing,substantial information about their accomplishments and their management style and philosophy. This information is verified and,at the City's option,maybe further tested by having the finalists respond to a supplemental questionnaire and/or complete management and leadership style inventories. We interpret these instruments for the City as well. Prepared for the Clrr OF ELGIN,ILLINOIS 3 We will meet with the Mayor and City Council to provide a progress report on a number of semifinalist candidates. These individuals will be top prospects who clearly meet the Citys specifications for the position. With guidance from the Mayor and City Council,we will narrow the semifinalist candidate group on the basis of refined criteria. During this meeting we will determine Mayor and City Council expectations relative to interview questions that we will write as well as the candidate rating and scoring processes which will be included in our final report. D. Selection and Employment In-depth Screening and Final Report...At this point we will interview those semifinalist candidates whom the Mayor and City Council has the greatest interest in. Proper"fit"is as important as technical ability. We assess both. In order to better assess candidates'management style and interpersonal characteristics,we personally interview each In his or her present work environment. We will closely examine each candidate's experience, qualifications, achievements, management style and interpersonal skills in view of the selection criteria and our professional expertise in evaluating the quality of such qualifications,skills and I achievements. We conduct in-depth background checks on those individuals who continue to demonstrate their overall suitability for the position. Included are detailed and extensive reference checks which cover a minimum period of ten years. In conducting these,it is our practice to speak directly to individuals who are now or have been in positions to evaluate the candidate's job performance. We ask each candidate to provide us with a large number of references. We then network these references to other persons who know the candidate. In this way, we thoroughly evaluate each candidate. These references and evaluations are combined to provide frank and objective appraisals of the top candidates. As part of our evaluation process we verify undergraduate and graduate college degrees, conduct credit checks and we arrange for criminal history and driving record checks. As an option, we can arrange for assessment centers and/or psychological (or similar) testing of the candidates. (These optional items will result in extra cost.) We will then meet with the Mayor and City Council to present a group of well-qualified finalist candidates for interviews in Elgin. These final candidates will not be ranked because,at this point,they will all be qualified and it will then be a matter of chemistry between the candidates and the Mayor and City Council that should produce the final selection decision. Our final report will be presented in a meeting with the Mayor and City Council. This written report is a comprehensive document. It contains our candidate recommendations,details about the search,interview tips, interview questions, candidate evaluation forms and information about legal vs. illegal inquiries. The report also includes the candidate interview schedule as well as our recommendations relative to timing, sequencing, location, setting, format, and conduct of interviews. The report contains comprehensive information about each recommended candidate. This includes educational and experience information,an evaluation of the candidate's experience relative to the criteria established by the City,a summary of reference comments and a statement of accomplishments and management style prepared by the candidate. Present compensation is also provided for each recommended candidate. We will provide information about trends in employment,employment contracts and agreements,relocation expenses, perquisites, appropriate roles for spouses, receptions, etc. We arrange schedules for top candidate interviews with the City and we will coordinate the entire process, including staff and community participation. We will properly handle any and all media relations. Unless otherwise directed, it is our standard practice to tell all media that we are working on behalf of the City of Elgin and that any public statement should come from w the City directly. Under no conditions will we release information to the media unless specifically directed by the City to do so. Finally,we will notify all unsuccessful candidates who were not recommended for an interview with the City of the final decision reached. We suggest,however,that it is more proper for the Mayor to directly notify all unsuccessful candidates whom City interviewed of the final result. Prepared for the Cfrr of ELGIN,kumis 4 SMC is an equal opportunity employer and recruiter, and will not discriminate against any employee or applicant for employment because of race, religion,creed,color, sex,disability or national origin. E. Establish Evaluation Criteria Once the new City Manager has been on board for 30 days or so,we will conduct a session with the Mayor and City Council and with the new City Manager to establish mutual performance criteria and goals for the position. F. Follow- We will follow-up with the City and the new City Manager during the first year and assist in making any adjust- ments that may be necessary. G. Reaolfin9 We will keep the City informed, involved in decisions and involved in the search process at all times. H. Schedule The search process normally takes between sixty(60)and ninety(90)days to complete and typically follows the following pattern: I DAYS STEPS 1-30 30-45 45-60 6"m 1. DEVELOP SEARCH PROCESS,RECRUITMENT PRO- FILE AND ADVERTISING PROGRAM FOR MAYOR AND ✓ CITY COUNCIL APPROVAL 2. IDENTIFY OUALIFIED CANDIDATES,REVIEW DATA BASE,NETWORK,RECEIVE AND REVIEW RESUMES ✓ ✓ 3. SCREEN&EVALUATE PROSPECTIVE CANDIDATES ✓ 4. PROGRESS MEETING AND REPORT ✓ 5. INTERVIEW AND EVALUATE PROSPECTIVE ✓ ✓ CANDIDATES 6. SUBMIT FINAL REPORT AND RECOMMENDATIONS, ✓ ASSIST IN SELECTION,FACILITATE EMPLOYMENT 7. ESTABLISH EVALUATION CRITERIA AND FOLLOW-UP ✓ Prepared for the Crrr of ELGIN,lumols 5 FIRM QUALIFICATIONS AND STAFFING This section presents our qualifications to conduct projects of this type and describes the staff to be ' assigned to the search. A. Firm Qualifications I SMC is an independent management consulting firm formed in 1986 and incorporated in the State of Georgia. We operate nationwide. The principal of the firm is Robert E.Slavin who has extensive experience as a local I government executive and as a management consultant. The company provides exceptionally high-quality consulting services to state and local governments,health care providers,transit authorities,utilities,special districts,and private sector clients. Specialty practice areas include executive recruitment, pay and classification, performance appraisal systems, and organization development and training. Our key consultants have conducted successful'assignments for hundreds of public sector organizations nationally and offer many references as testimony of our work. This important engagement will be personally conducted by Mr. Robert E. Slavin. Mr.Slavin has conducted or assisted in the conduct of more than 500 successful executive searches throughout his career. Members of the proposed search team have conducted executive searches for Slavin Management Consultants as well as for others before joining the firm. All are professional public human resources practitioners with significant direct management experience. All are long-term,active members of a variety of professional organizations and stay abreast of new and changing laws, developments and trends by regularly attending specialized workshops,seminars and annual conferences. B. Staffin Robert E. Slavin,President Mr.Slavin is one of the pioneers in public sector and nonprofit executive search. He is among the best known and respected professional recruiters in the business. He is a frequent speaker before professional groups and he has written many articles for professional journals concerning governmental management. By special invitation, Mr. Slavin assisted the United States Office of Personnel Management to define and set up the Senior Executive Service for the Federal Government. Mr.Slavin began his local government career in 1967. His experience includes twelve years working directly for local governments and it includes seven years as a principal consultant with the government search practice of Korn/Ferry International,the largest private sector search firm in the world. He headed the local government search practices for Mercer/Slavin;Mercer,Slavin&Nevins and Slavin,Nevins and Associates, Inc. Mr.Slavin now heads the executive search practice for Slavin Management Consultants. Clients include state and local governments, nonprofit and private sector businesses all over the United States. His experience includes search assignments for the 1984 Los Angeles Olympic's Organizing Committee. Mr. Slavin's experience and qualifications include organizational analysis, classification and compensation 9 studies,and assessment centers and human resource's systems studies. Before being invited to join Korn/Ferry International,Mr.Slavin served as Assistant City Manager/Director of Human Resources for the City of Beverly Hills, California. While at Beverly Hills, Mr. Slavin conducted many executive level recruitment assignments involving nationwide search and placement. Before joining the City of Beverly Hills, Mr. Slavin was the Assistant Personnel Director for the City of San Leandro, California. Before San Leandro, Mr. Slavin was on the personnel staff of Santa Clara County, California. His assignments included recruitment,classification and selection for the County s Health Department, Medical Center,Transportation Agency,Sheriff's Office,Superintendent of Schools,Fire Marshall,Assessor's Office, Library System and County Recorder's Office. Prepared for the 07YOFELG/N,ILUNO/S 6 z Mr.Slavin received his Bachelor of Science degree in Political Science from the University of Santa Clara,and has completed the graduate course work for a Master's degree in Public Administration at California State University at Hayward. Organizations • International City Management Association • American Society for Public Administration • International Personnel Management Association • IPMA-Human Relations Commission • Southern California Public Labor Relations Council • Southern California Municipal Assistant's • Bay Area Salary Survey Committee Jill T. Pylant, SMC Prolect Mana_aer Ms. Pylant has more than 30 years experience in the field of Human Resource Management and local government administration, including ten years as a managing consultant and twenty years in local government executive positions. She holds the Master of Public Administration degree. Highlights of Ms. Pylant's career include: • Personnel Director for the fastest growing urban county in the United States, with responsibility for all personnel policies and practices for 2500 employees and a total payroll of$50 million. • Redesigned the total compensation package and developed a professional management structure for plan design, administration and communication for a large urban county government with 3800 employees. • Directed many Compensation and Classification Studies. Developed job analysis methodology to identify skills, knowledges and abilities of individuals and organizational functions. • Responsible for countywide MIS planning and operations for a fastest growing large county using two mainframe platforms and managing 43 major systems. • Managed a Functional Job Analysis of several agencies within the South Carolina Department of Social Services to restructure jobs and reassign organizational objectives for increased efficiency. The results of the work were contributed to the National Task Bank for the Social Services developed by the W. E. Upjohn Institute as well. • Established performance and productivity standards for more than one hundred positions,including clerical,technical and professional, in the Gwinnett County Department of Administrative Services. • Facilitated numerous workshop group sessions to brainstorm goals and objectives,set priorities and develop team decision making skills. • Adapted the national government's Factor Evaluation System for job classification for use in state and local government. • Directed the development of model personnel policies for use by South Carolina local governments. • Wrote the Edual Employment Handbookfor use by local government jurisdictions in South Carolina. • Developed paraprofessional,professional and mid-level management skills development training for the South Carolina Department of Social Services. • Developed and conducted supervisory skills development training for local government jurisdictions in South Carolina. Prepared for the Crry of EtciN,ILUNO/8 7 • Developed and conducted training in personnel for county government elected officials in Georgia. • Set up a pay-for-performance system in a large county government. • Managed employee"quality circles"group in the modification of performance appraisal system as well as the development of new leave policies. 0 Directed the successful study and implementation of a FEW classification study of 800+positions in a large county government including clerical,technical and professional positions. Oreanizations • International Foundation of Employee Benefits Plans • American Compensation Association • American Society for Public Administration (held national, state and local offices) • International City Management Association (served on a national committee) • Georgia Local Government Personnel Association Josie Johnson,President(J C Johnson Comaany The J C Johnson Company is an executive search firm specializing in the placement of executives for Fortune 500 corporations and public sector organizations nationwide.Established in 1991,the J C Johnson Company is a certified minority/woman owned enterprise. Our consultants have successfully placed more than 120 applicants, including minorities, women and physically challenged executives. The J C Johnson Company is based in Dallas, Texas with affiliates in Atlanta Georgia, Houston,Texas and Chicago, Illinois. As President of J C Johnson Company, Ms. Johnson offers over fifteen years of successful recruitment experience.Her background includes experience as a consultant with an international executive search firm, as a director of recruiting for a national corporation with budget responsibilities of$600,000+and as director of human resources for an international corporation with one thousand (1000) employees. Ms. Johnson received a Bachelor of Arts in Psychology with a minor in Personnel Administration from the University of Texas. Ms.Johnson is active in various professional and community organizations, which enhance her networking abilities.Those organizations include American Society of Personnel Administrators,National Association of Executive Recruiters,National Association of Female Executives,Societyfor Human Resource Management, Dallas Human Resource Management,Dallas Black Human Resources Association,Chamber of Commerce, Black Chamber of Commerce, NAACP, Alpha Kappa Alpha Sorority, University of Texas Ex-Student Association Life Member and a Dallas Urban League Board Member. Ms.Johnson's career experience includes successful placement of unique and difficult job opportunities,as well as minority,female and physically challenged executives. Ms.Johnson has managed and successfully completed multiple-site recruitment projects. She routinely provides direct strategic planning for various positions within corporate structures.Ms.Johnson is sensitive to diversity issues and experienced in providing a qualified pool of minority candidates based upon criteria and skills specific to each project. Ms.Johnson is able to provide salary surveys as requested by the Client. She has also presented numerous workshops including "Move Your Career Forward" and "How to Effectively Develop an Internal System for Contract Employees." Prepared for the CrrvOFELGIN,A-UNOls 8 COST FOR PROPOSED SERVICES PROFESSIONAL FEES Our fees are based on a rate schedule that reflects the experience of the individual assigned. For this assignment we are proposing to use only consultants who have specific experience on similar assignments for other clients. We will use senior consultants where appropriate and to reduce the overall cost. We will use staff consultants when feasible. The following tables show the level of involvement by project step and cost. PROJECT COSTS STEPS RATE(Hr) FEES ' Project Consultant Total Manager 1. Project Planning/Develop Position Profile/ 30 30 75 $2,250 Prepare and Place Advertising 2. Identify&Recruit Candidate/Acknowledge 30 30 75 $2,250 Resumes 35 35 35 $1,225 3. Preliminary Candidate Screening 12 12 75 $900 4 4 35 $140 4. Progress Report to Council/Reduce 8 8 75 $600 Candidate Pool 8 8 35 $280 S. In-depth Candidate Evaluation 32 32 75 $2,400 (Consultants to Interview Semi-finalist 16 16 35 $560 Candidates) 6. Arrange for&Schedule Final Interviews 4 4 75 $300 7. Prepare Final Report with Interview 8 8 75 $600 Questions and Selection Criteria 16 16 35 $560 8. Present Final Report and Attend 10 10 75 $750 Interviews 9. Assist In Employee Selection 2 2 75 $150 10. Negotiate Employment Agreement 4 4 75 $300 11. Establish Performance Goals 6 6 No Charge $0 12. Follow-up 4 4 No Charge A13265 TOTAL HOURS 150 79 229 TOTAL COSTS Prepared for the Crry of ELGIN,kuNO►S 9 EXPENSES Consultant Travel Costs: The client pays direct cost for all necessary consultant travel using coach or,when available, lower air rates, corporate hotel rates at moderately priced properties (Holiday Inn or equivalent), rental cars,using the corporate discount and normal meals. Client controls these costs in the following ways: (1) When appropriate, consultants will accomplish multiple purposes when traveling and will allocate costs to multiple clients. (2) The client pre-approves all work plans including consultant/candidate interviews. Office Costs Include: Telephone($350 flat fee,billed in two installments),FAX,postage,messenger,copier, and clerical costs. Average Advertising Costs: Normally about$1,500. Client controls these costs because the advertising program will be approved by the City before implementation. Expenses for the executive search project described in this proposal will not exceed 45%of the professional fee. The cost for final candidates to travel to Elgin for interviews is not covered by this proposal. Such costs are typically paid by the City on a reimbursement basis,directly to the candidates,and controlled through the City's prior approval of the finalist candidates. These costs vary depending on candidate location,espousal involvement,time required for candidates to be in Elgin, etc. For budgeting purposes, an average cost of between $450.00 and $650.00 per candidate would be appropriate. About five candidates are normally recommended for interviews. Should the City's needs result in additional project scope that significantly increases consultant travel and/or advertising costs, it may be necessary to increase the expense budget for the project. Your liability to Slavin Management Consultants for services rendered under this agreement will not exceed the agreed upon price unless an increase is authorized by you in writing. We will submit monthly invoices for fees and expenses. It is our practice to bill 30% at the start of the searches,30%at the end of thirty days,30%at the end of sixty days,and the remaining 10%shortly after the time the new City Manager accepts employment with the City. Each invoice will be payable upon receipt for professional services. Expenses will be billed in addition and shown as a separate figure. Attached is a pro-forma invoice showing the level of accounting detail we will provide. We will comply with all applicable laws,rules,and regulations of federal,State,and local government entities. Our ability to carry out the work required will be heavily dependent upon our experience in providing similar services to others, and we expect to continue such work in the future. We will, to the degree possible, preserve the confidential nature of any information received from you or developed during the work according to our professional standards. We assure you that we will devote our best efforts to carrying out the engagements. The results obtained, our recommendations,and any written material provided by us will represent our best judgment based on the information available to us. Our liability,if any,will not be greater than the amount paid to us for the services rendered. This proposal constitutes the agreement between us. It cannot be modified except in writing by both parties. Our agreement will be interpreted according to the laws of the State of Illinois. Prepared for the CnYOFELGIN,ILLINOIS 10 SMC SEARCH FLOW CHART I No - - - -f- - - - - Collect 8 Analyze If Yes Data Client Approval Prepare Profile SLAVIN MANAGENENT C0NSUI.TANTS Network Identity 8 Recruit Place Ads Candidates 1 Acknowledge Screen Report Resumes Applicants Progress i SMC Perform Onsite Candidate Interviews and In-depth Candidate Evaluations Client/Candidate Interviews and Final Selection 1 i Nohfy Negotiate Performance I Follow-up k.e...nin g —_-- Goats andidate s i 7 1 Prepared for the CITY OF ELGIN,ILLINOIS ACCEPTANCE(SIGNATURE This proposal is presented by Slavin Management Consultants by: SIGNATURE: NAME: Robert E. Slavin TITLE: President DATE: April 29,2002 This proposal is accepted for the City of Elgin, Illinois by: SIGNATURE: NAME: TITLE: DATE: Prepared for the Crrr of ELC/N,ILLINOIS 12 EXHIBIT I-PRO FORMA INVOICE INVOICE DATE: CLIENT: ADDRESS: CITY,STATE: Progress billing for professional services rendered in connection with our agreement: $XXXX.XX (Invoice_of Reimbursable expenses at cost: Airfare $XXX.XX Hotel XX.XX Ground Transportation XX.XX Meals XX.XX Tips XX.XX Telephone XXX.XX Clerical Support XXX.XX FAX XX.XX Messenger Service XX.XX Copies XX.XX Postage XX.XX Misc. Direct Costs XX.XX Total Expenses $XXXX.XX TOTAL INVOICE $XXXX.XX SLA VIN MANAGEMENT CONSULTANTS EXHIBIT II-SELECTED LIST OF CLIENTS The following list of clients represent organizations for which our principal Consultants performed significant project work. This client list spans some twenty years of experience of SMC consultants. Therefore, many of these clients' project contacts have moved to other agencies or, in the case of elected officials, may not hold office today. Please contact SMC if you desire to speak with the individuals who were our project contacts. We will gladly give you the project contact's current telephone number and/or address. Adams County School District#14, City of Boynton Beach, Florida Commerce City,Colorado City of Brownsville,Texas Alameda County,California City of Bryan,Texas Alameda-Contra Costa Transit District, City of Burbank, California Oakland, California City of Camarillo, California American Public Works Association City of Carson, California Arapahoe County,Colorado City of Casper,Wyoming Arrowhead Regional Development, City of Charlotte, North Carolina Duluth, Minnesota City of Chesapeake, Virginia Association of County Commissioners Georgia City of Clearwater, Florida Bay Area Rapid Transit District, City of Columbia, Missouri Oakland, California City of Columbus, Georgia Beaufort County, South Carolina City of Concord, New Hampshire Birmingham Public Library, Alabama City of Corpus Christi,Texas Borough of Bergenfield, New Jersey City of Cosa Madera, California Brown County,Wisconsin City of Culver City,California Buffalo County, Nebraska City of Dallas, Texas California Housing Finance Agency City of Davenport, Iowa California State Government City of Decatur, Illinois Central Arkansas Library System City of Delray Beach, Florida CDC Federal Credit Union, Atlanta, Georgia City of Del Rio, Texas Chaffee County, Colorado City of Destin, Florida Chesterfield County, Virginia City of Dubuque, Iowa Children's Board of Hillsborough County, City of Duluth, Georgia Florida City of Durham, North Carolina City of Aiken, South Carolina City of Eagle Pass,Texas City of Albany,Georgia City of Edmond, Oklahoma City of Alpharetta, Georgia City of Enfield, Connecticut City of Anaheim, California City of Escondido, California City of Ann Arbor, Michigan City of Evanston, Illinois City of Arlington,Texas City of Fort Lauderdale, FL City of Atlanta, Georgia City of Franklin, Virginia City of Atlantic Beach, Florida City of Gainesville, Florida City of Auburn, Maine City of Gainesville, Georgia City of Aurora, Colorado City of Galesburg, Illinois City of Austin,Texas City of Garden City, New York City of Bartelsville, OK City of Glendale, Arizona City of Bentonville, Arkansas City of Gulfport, Florida City of Berkeley, California City of Hemet, California City of Beverly Hills,California City of Hercules, California City of Birmingham,Alabama City of Highland Park, Illinois City of Bisbee,Arizona City of Homestead, Florida City of Bloomington, Illinois City of Huntington Beach, California City of Brea, California City of Independence, Missouri SLAV/N MANAGEMENT CONSULTANTS SELECTED LIST OF CLIENTS Page 2 iCity of Jacksonville Beach, Florida City of Santa Monica, California City of Kalamazoo, Michigan City of Sarasota, Florida City of Kansas City, Missouri City of Simi Valley, California City of Lakewood, Colorado City of Sioux City, Iowa City of Lapeer, Michigan City of Springfield, Missouri City of Laramie,Wyoming City of Sunnyvale, California City of Laredo,Texas City of Sunrise, Florida City of Little Rock,Arkansas City of Takoma Park, Maryland City of Long Beach,California City of Titusville, Florida City of Los Angeles, California City of Thornton, Colorado City of Manassas, Virginia City of Traverse City, Michigan City of Miami Beach, Florida City of Topeka, Kansas City of Milwaukie,Oregon City of Turlock, California City of Minneapolis, Minnesota City of Upper Arlington, Ohio City of Miramar, Florida City of Valdez,Alaska City of Modesto, California City of Virginia Beach, Virginia City of Muscatine, Iowa City of Waco,Texas City of New Smyrna Beach, Florida City of Washington, IL City of Norfolk, Virginia City of West Des Moines, Iowa City of Norman, Oklahoma City of West Hartford, Connecticut City of North Las Vegas, Nevada City of West Palm Beach, Florida City of North Miami Beach, Florida City of Wichita, Kansas City of Northglenn, Colorado City of Winston-Salem, North Carolina City of Oberlin, Ohio City of Winter Park, Florida City of Ocean City, Maryland City of Worthington, Minnesota City of Oceanside, California City of Ypsilanti, Michigan City of Olathe, Kansas Clark County, Nevada City of Oklahoma City, Oklahoma Cobb County, Georgia City of Oxnard, California Columbia Development Corporation, City of Palm Bay, Florida South Carolina City of Palm Beach Gardens, Florida Columbus Water Works, Georgia City of Palo Alto, California Dade County, Florida City of Panama City, Florida Dallas Area Rapid Transit District, Dallas,Texas City of Park Ridge, IL Dallas Independent School District, Texas City of Pasadena, California Eagle County, Colorado City of Peoria, Illinois East Brunswick Township, New Jersey City of Phoenix, Arizona Escambia County, Florida City of Pittsburg, Kansas Fairfax County, Virginia City of Pompano Beach, Florida Forsyth County, Georgia City of Richmond, California Fremont County, Colorado City of Richmond, Virginia Fresno County, California City of Riverside, California Fresno Economic Development City of Riverview, Michigan Commission, California City of Roanoke, Virginia Fresno Employment and Training Comm. (CA) City of Rockville, Maryland Fresno Redevelopment Authority, California City of Sacramento, California Fulton County, Georgia City of St. Louis Park, Minnesota Georgia Municipal Association City of San Diego, California GoTopeka City of San Fernando,California Gunnison County, Colorado City and County of San Francisco, California Hall County, Georgia City of San Jose, California Hillsborough County, Florida City of San Juan Capistrano, California Indian River County, Florida City of Sandersville, Georgia International City Management Association City of Santa Ana, California Jefferson County Housing Authority, Alabama SLA VIN MANAGEMENT CONSULTANTS SELECTED LIST OF CLIENTS Page 3 Jefferson County Personnel Board,Alabama San Diego County, California Ketchikan-Gateway Borough, Alaska San Francisco Bay Area Rapid Transit Lake County, Florida District, California Lake County, Illinois San Luis Obispo County, California Lake Sumpter Community College, Florida San Mateo County, California La Plata County,Colorado Sarasota Bradenton Airport Las Vegas Housing Authority Sarasota County, Florida Lee County Port Authority, Florida Sedgwick County, Kansas Leon County, Florida Seminole County, Florida Lexington, Kentucky Library System Sonoma County,California Lincoln County, North Carolina South Brunswick Township, New Jersey Lincoln Road Development Corporation Southern California Rapid Transit District, Livingston County, Illinois California Local Government Insurance Trust (MD) Springettsbury Township, Pennsylvania Los Angeles, California,Community Town of Jupiter, Florida Redevelopment Agency Town of Blacksburg, Virginia Los Angeles County, California, Village of Arlington Heights, Illinois Department of Community Public Health Village of Glen Ellyn, Illinois Los Angeles Music Center Operating Volusia County, Florida Company Washtenaw County, Michigan Los Angeles Olympics Organizing West Palm Beach Downtown Development Committee Authority, Florida Martin County, Florida Whiteside County, Illinois McHenry County, Illinois Whitfield County, Georgia Mecklenburg County, North Carolina Yolo County, California Memphis Housing Authority (TN) Mendocino County, California Mesa County,Colorado Metropolitan Library System of Oklahoma City/County Mid-American Regional Council, Kansas City, Missouri Monterey County, California Muscatine County, Iowa Ocala Housing Authority (FL) Orange County, New York Orange County, North Carolina Palm Beach County, Florida Parkland Hospital (TX) Peoria County, Illinois Peoria Housing Authority Pinellas County, Florida Polk County, Florida Port Everglades Authority, Fort Lauderdale, Florida Port of Sacramento, California Prince William County, Virginia Public Works Commission of Fayetteville, North Carolina Ramsey County, Minnesota Riverside Transit Agency, California Sacramento Municipal Utility District, California St. Louis County, Minnesota Saline County, Kansas SLAV/N MANAGEMENT CONSULTANTS i ' Mr. Kenneth Cronin Mr. Richard J.Johnson Human Resources Town Manager ' City of Roanoke Town of Glastonbury 215 W.Church Ave. Room 364 2155 Main Street Roanoke,Virginia 24011 Glastonbury, CT 06033-6523 ((540)) 853-1805 (860)652-7500 Fire Chiefi Search(1995) Human Resources Director Search (2002) ' Police Chief Search (1998) Library Director Search 2001 ,Mr.William Hargett Parks and Recreation Director Search (2002) City Manager City of Pompano Beach Ms. Kathy Rice City Hall; Atlantic Blvd. City Manager Pompano Beach, Florida 33061 City of Waco (561)786-4601 Third Street at Austin Avenue City Manager Search Waco,Texas 76702 (817)750-5640 Mr.Jeffrey A. Pomerantz Asst. City Manager Search City Manager Fire Chief Search (1996) City of West Des Moines Budget Director Search (2000) 4000 George M. Mills Civic Parkway P.O. Box 65320 Chairman David Williams West Des Moines, Iowa 50265-0320 Peoria County C§1 5) 222-3612 ' Peoria County Administrative Office Fire Chief Search (2000) 324 Main Street Peoria, Illinois 61602 Mr. Lief Ahnell (309)672-6054 City Manager County Manager Search (2001) City of Boca Raton ' 201 West Palmetto Park Road Mr.W. Mark Pentz Boca Raton, Florida 33432-3730 City Manager (561) 393-7703 City of Rockville Police Chief Search (1998 ' 111 Maryland Ave. Assistant City Manager Search 2000) Rockville, Maryland 20850 (301)309-3301 Mr. Larry Rubinstein Assistant City Manager Search 2001) City Manager Police Chief Search (2001 City of Destin ' 4200 Two Trees Road Mr.W. Calvin Horton Destin, Florida 32541 Town Manager Community Development Director Search (2000) Town of Chapel Hill (850)837-3267 ' 306 N. Columbia, Street Chapel Hill, North Carolina 27516 Ms. Corrine Koehler, President (9l 9) 968-2744 City Council Transit Director Search (2000) City of Pueblo Human Resources Director Search (2001) 1 City Hall Place Pueblo, Colorado 81003 City Manager Search (2001) (800) 545-2466 SLA VIN MANAGEMENT CONSULTANTS.INCORPORATED EXHIBIT IV-EEO STATEMENT Slavin Management Consultants(SMC) is committed to building a diverse workforce which reflects the face of the community we serve, honors and respects the differences and abilities of all our employees and residents, and provides employees with the necessary opportunities, tools, and support to achieve their maximum potential. Equitably managing a diverse workforce is at the heart of equal opportunity. Valuing diversity is the basis for a policy of inclusion. Diversity recognizes and respects the multitude of differences which employees bring to the workplace. Diversity complements organizational values that stress teamwork, leadership, empowerment,and quality service. Diversity means striving to maintain an environment in which managers value the differences in their employees and take steps to ensure that all employees know they are welcome. To achieve workplace equity and inclusion, SMC will observe the practices outlined below: • We will ensure that we do not discriminate in employment on the basis of race,color,religion,national origin, sex, age, disability, marital status, sexual orientation, creed, ancestry, medical condition, or political ideology. • Our recruiting efforts will ensure that applicant pools are both capable and diverse. • We will make employment decisions based on job-related criteria and will provide opportunities for entry and promotion into non-traditional jobs. • We will ensure a workplace free of all forms of harassment. 0 We will develop a procedure for prompt, thorough and impartial investigations of discrimination or harassment complaints and will act on appropriate measures to provide remedy or relief to individuals who have been victims of illegal discrimination or harassment. Measures to ensure accountability for managing diversity will be incorporated into the performance management system for supervisors and managers. The chief executive officer will evaluate the effectiveness of our diversity policies and programs. By creating a workplace where everyone can work towards their maximum potential,SMC will retain quality, productive employees who will provide excellent services to our clients. SLA VIN MANAGEMENT CONSULTANTS EXHIBIT V- MINORITYAND WOMEN PLACEMENTS CLIENT POSITION AFRICAN- WOMAN LATINO AMERICAN ALACHUA COUNTY,FL COUNTY ADMINISTRATOR X ASPEN,CO CITY MANAGER X AUSTIN,TX CITY MANAGER X CITY MANAGER X BERKELEY,CA CITY MANAGER X PUBLIC WORKS DIRECTOR X BEVERLY HILLS,CA SANITATION DIRECTOR X LIBRARY DIRECTOR X BOCA RATON,FL CITY MANAGER X ASST.CITY MANAGER X BRYAN,TX MUNICIPAL COURT JUDGE X CITY MANAGER X CAMARILLO,CA CITY CLERK X CARSON,CA PLANNING DIRECTOR X CHAPEL HILL, NC TRANSPORTATION DIRECTOR X CENTRAL CITY ASSN.OF DIRECTOR OF SECURITY X THE CITY OF LOS ANGELES(CA) CHARLOTTE, NC NEIGHBORHOOD SERVICES X DIRECTOR COLUMBIA,MO POLICE CHIEF X CULVER CITY,CA FINANCE DIRECTOR X DALLAS INDEPENDENT CHIEF FINANCIAL OFFICER X X SCHOOL DISTRICT(TX) DALLAS,TX CITY ATTORNEY X DURHAM,NC CITY MANAGER X POLICE CHIEF X PUBLIC WORKS DIRECTOR X CITY MANAGER(#2) X X ESCONDIDO,CA CIVIC CENTER X CONSTRUCTION MGR FRESNO,CA(PIC) EXECUTIVE DIRECTOR X GREENBELT HOMES, INC. EXECUTIVE DIRECTOR X (Maryland) HAMILTON COUNTY,OH JOBS AND FAMILY SERVICES X DIRECTOR SLAVIN MANAGEMENT CONSULTANTS Minority and Female Placements Page 2 CLIENT POSITION AFRICAN- WOMAN LATINO AMERICAN HILLSBOROUGH COUNTY EXECUTIVE DIRECTOR X (FL)CHILDREN'S BOARD JUPITER,FL ASST.TO THE CITY MANAGER X PUBLIC WORKS DIRECTOR X KALAMAZOO, MI CITY MANAGER X ASSISTANT CITY MANAGER X LAKE COUNTY, FL COUNTY ATTORNEY X LAKE COUNTY, IL PURCHASING DIRECTOR X LEE COUNTY, FL COUNTY ADMINISTRATOR X HUMAN RESOURCES DIR. X LINCOLN ROAD EXECUTIVE DIRECTOR X DEVELOPMENT CORP. LONG BEACH,CA POLICE CHIEF X LONG BEACH,CA EXECUTIVE DIRECTOR,CIVIL X SERVICE COMMISSION LOS ANGELES, SR. PROJECT MANAGER X X COMMUNITY REDEVELOPMENT PROJECT MANAGER X AGENCY X PROJECT MANAGER LOS ANGELES COUNTY EXECUTIVE DIRECTOR X X (CA) HEALTH SYSTEMS AGENCY DEPUTY EXEC. DIR. X LOS ANGELES COUNTY PUBLIC HEALTH DIRECTOR X DEPARTMENT OF PUBLIC HEALTH LOS ANGELES OLYMPICS HUMAN RESOURCES X X ORGANIZING COMMITTEE DIRECTOR DIRECTOR OF VENUES X METROZOO(Miami FI) DIRECTOR OF MARKETING X MEMPHIS(TN) HOUSING EXECUTIVE DIRECTOR X AUTHORITY MIAMI(FL)OFF-STREET FINANCE DIRECTOR X PARKING SYSTEM MIAMI VALLEY REGIONAL EXECUTIVE DIRECTOR X X TRANSIT AUTH.(Dayton, OH) MIRAMAR,FL CITY MANAGER X MONTEREY COUNTY,CA HOSPITAL ADMINISTRATOR X NOAH DEVELOPMENT EXECUTIVE DIRECTOR X CORPORATION SLA VIN MANAGEMENT CONSULTANTS Minority and Female Placements Page 3 CLIENT POSITION AFRICAN- WOMAN LATINO AMERICAN NORFOLK,VA HUMAN RESOURCES X DIRECTOR SR.ENGINEER X NORFOLK,VA SOCIAL SERVICES DIRECTOR X OCALA(FL)PUBLIC EXECUTIVE DIRECTOR X HOUSING AUTHORITY OBERLIN,OH CITY MANAGER X ORMOND BEACH,FL CITY MANAGER X OKLAHOMA CITY,OK CITY MANAGER X PALM BAY,FL HUMAN RESOURCES X DIRECTOR PALM BEACH COUNTY,FL ASSISTANT COUNTY X ADMINISTRATOR PALM BEACH COUNTY(FL) EXECUTIVE DIRECTOR X CHILDREN'S SERVICES BOARD PALM BEACH COUNTY(FL) EXECUTIVE DIRECTOR X HEALTH CARE DISTRICT PALM BEACH GARDENS, CITY MANAGER(1992) X FL CITY MANAGER(1999) X PALO ALTO,CA CITY ATTORNEY X PEORIA(IL) PUBLIC EXECUTIVE DIRECTOR X HOUSING AUTHORITY PRINCE WILLIAM COUNTY, FIRE CHIEF X VA RICHMOND,CA CITY MANAGER X RICHMOND,VA DIRECTOR OF PUBLIC HEALTH X ROANOKE,VA POLICE CHIEF X ECONOMIC DEVELOPMENT X DIRECTOR ASSISTANT CITY MANAGER X X ROCKVILLE, MD ASSISTANT CITY MANAGER X SACRAMENTO,CA HUMAN RESOURCES X X DIRECTOR SAGINAW,MI POLICE CHIEF X SAN DIEGO,CA CITY MANAGER X SAN FRANCISCO,CA ASST.CITY ADMINISTRATOR X SAN JOSE,CA POLICE CHIEF X SLAVlN MANAGEMENT CONSULTANTS Minority and Female Placements Page 4 CLIENT POSITION AFRICAN- WOMAN LATINO AMERICAN SANTA MONICA,CA DEPUTY CITY MANAGER X SARASOTA,FL HUMAN RESOURCES X DIRECTOR SARASOTA COUNTY,FL DEPUTY COUNTY X ADMINISTRATOR SHAKER HEIGHTS,OH CITY ADMINISTRATOR X SUNNYVALE,CA PUBLIC INFORMATION X OFFICER CITY CLERK X TAKOMA PARK,MD CITY MANAGER X RECREATION DIRECTOR X X HOUSING AND COMMUNITY X DEVELOPMENT DIRECTOR THORNTON,CO PUBLIC INFORMATION X OFFICER VIRGINIA BEACH, VA HUMAN RESOURCES X DIRECTOR VOLUSIA COUNTY, FL COUNTY MANAGER X WACO,TX DEPUTY CITY MANAGER X EX.DIR.-SUPPORT SERV. X ASST.CITY MANAGER X DIRECTOR OF FACILITIES X THE WEINGART CENTER EXECUTIVE DIRECTOR X (Los Angeles) WEST COVINA,CA PLANNING DIRECTOR X X WEST MIFFLIN, PA TOWN ADMINISTRATOR X WICHITA,KS HUMAN RESOURCES DIR X X COMMUNITY SERVICES DIR X X COMMUNICATIONS DIR X DIRECTOR OF LIBRARIES X YPSILANTI,MI CITY MANAGER X ZOOLOGICAL SOCIETY OF EXECUTIVE DIRECTOR X FLORIDA(Dade County) SLAVIN MANAGEMENT CONSULTANTS