02-203 Resolution No. 02-203
RESOLUTION
AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH
RANDY W. TRULL FOR THE HIGHLANDS OF ELGIN GOLF COURSE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute a First Amendment Agreement on behalf of the City of
Elgin with Randy W. Trull for Phase One construction management
services for the Highlands of Elgin Golf Course, a copy of which
is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: June 12 , 2002
Adopted: June 12 , 2002
Omnibus Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
FIRST AMENDMENT AGREEMENT
THIS FIRST AMENDMENT AGREEMENT made and entered into this (471 day
of S(j/1✓g , 2002 , by and between the CITY OF ELGIN, an
Illinois municipal corporation (hereinafter referred to as the
"City" ) ; and RANDY W. TRULL, an individual (hereinafter referred to
as the "Construction Manager" ) .
WHEREAS, the City and the Construction Manager have previously
entered into an agreement dated November 1, 2000 , wherein the City
engaged the Construction Manager to furnish professional services
in the form of construction management services for the Spartan
Meadows Golf Course Renovation and Expansion Project (hereinafter
referred to as the "Subject Agreement" ) ; and
WHEREAS, the City and the Construction Manager desire to enter into
this First Amendment Agreement to amend the Subject Agreement
whereby the Construction Manager will provide additional
professional services related to the Spartan Meadows Golf Course
Renovation and Expansion Project .
NOW, THEREFORE, for and in consideration of the mutual undertakings
as set forth herein, and the mutual undertakings as set forth in
the Subject Agreement, and other good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the
parties hereto agree as follows :
1 . That the Subject Agreement between the City and the
Construction Manager dated November 1, 2000, be and is hereby
amended as follows :
A. That Section I entitled "SCOPE OF SERVICES" be and is
hereby amended by adding an additional Subparagraph C
thereto to read as follows :
"C. The Construction Manager shall also provide
the services relating to the Project as
described in the Construction Manager' s
memorandum to the City' s Fiscal Services
Manager James R. Nowicki dated March 28 , 2002 ,
a copy of which is attached hereto as
Exhibit A. "
B. That Section IV of the Subject Agreement entitled
"PAYMENT TO THE CONSTRUCTION MANAGER" be and is hereby
amended by adding an additional Subparagraph D thereto to
read as follows :
"D. For the services to be provided by the
Construction Manager pursuant to this First
Amendment Agreement and described in Exhibit A
to the First Amendment Agreement the
Construction Manager shall be paid a monthly
fee in the total amount of $4 , 000 with the
maximum total costs for such services not to
exceed $48 , 000, including expenses . "
C . That Section VII of the Subject Agreement entitled "TERM"
be and is hereby amended by adding an additional
paragraph thereto to read as follows :
"The Construction Manager shall provide the
services provided for in this First Amendment
Agreement over a twelve (12) month period
commencing May 2002 and ending May 2003 . Services
shall be provided each month on a monthly basis . "
2 . That except as modified in this First Amendment Agreement the
Subject Agreement between the City and the Construction
Manager dated November 1, 2002 , shall remain in full force and
effect .
3 . That in the event of any conflict between the terms of this
First Amendment Agreement, and the terms of the Subject
Agreement dated November 1, 2000 , the terms of this First
Amendment Agreement shall control .
IN WITNESS WHEREOF, the parties hereto have entered into and
executed this First Amendment Agreement on the date and year first
written above .
CITY OF ELGIN, an Illinois RANDY W. TRULL
municipal corporation
By _ .•• By 7(.7
City Manger R nd W. Trull
Attest :
t$7664.t..,-40,
City Clerk
F:\Legal Dept\Agreement\Trull Randy W-Spartan Meadows Renovation-WAC.wpd
Draft 5/17/02
* -
* A '
*
*
RANDY W. TRULL
Golf Project Management
Proposed Amendment to Existing
Construction Management Agreement
DATE: March 28,2002
TO: Mr.James R Novicki, CPA
Fiscal Services Manager-City of Elgin
150 Dexter Court
Elgin,IL. 60120-5625
RE: Contract dated November 1,2000 between Randy W. Trull&The City of Elgin,Illinois:
Dear Mr.Nowicki,
As you requested,the following is a proposal to expand the scope of services listed in the above referenced
contract to provide consulting&advisory services related to the following,and/or other,project items:
1. Construction of golf course clubhouse facilities (both permanent & temporary), including, but not
limited to:
a. planning&construction of an interim clubhouse structure,
b. completion of parking area grading and paving
c. installation of exterior lighting,
d. installation of all required utility services,
e. development of interim cart storage facility,
f. completion of clubhouse area cart paths&staging areas,
g. installation of clubhouse area landscaping materials&irrigation system.
2. Planning&installation of practice range netting lighting and equipment.
3. Development of tunnel crossing beneath McLean Blvd., including design,planning and completion of
any modifications made to the existing Spartan Meadows golf course in order to accommodate the
tunnel and/or McLean roadway improvements.
4. Completion of Highlands of Elgin Golf Course construction punch-list items and golf course grow-in
program.
5. Preliminary planning of future Phase II development
Services shall be of an advisory nature and, as we discussed, City staff shall perform actual coordination
scheduling,daily monitoring and management of the work. It is proposed that Trull would meet with City
staff, contractors,vendors and others involved in planning and completing the work on a weekly basis. Of
course, Trull will be available at all times to communicate with involved parties by phone, fax and e-mail
transmissions.
Exhibit A
3311 Sandstone Court• Lake in the Hills, IL 60156 • 847-658-3512 • Fax 847-658-3513
Highlands of Elgin Golf Club
Consulting Agreement
March 28,2002
Page 2
Term of Service:
The existing Construction Management Agreement refenced above is scheduled to expire May 1, 2002.
Consulting and Advisory Services,under this agreement,shall commence upon that same date,and will be
provided for the City through May 1,2003(12 months). Services shall be provided on a monthly basis. The
City shall have the right to terminate this agreement at any time during this term by delivering to Trill,in
writing,notice of termination not less than thirty(30)days prior to the date of termination.
Fee Schedule:
The City shall make payment for these services on a monthly basis. The monthly fee for services shall be
Four Thousand Dollars($4,000.00)per month The maximum total cost of these services shall not exceed
Forty-Eight Thousand Dollars($48,000.00),including expenses.
Services to be provided under the terms of this agreement are, in my judgment,necessary and would serve
the best interests of the City of Elgin,Illinois.
Please contact me if you have any questions. I look forward to continuing to serve The City of Elgin to
complete Phase I of the Highlands of Elgin Golf Club project.
If these terms are acceptable,please sign the attached copy and return it to me.The other signed copy is for
your records.
Accepted and agreed to:
The City of Elgin,Illinois Randy W.Trull
Date: Date: //Q,/2% 00.2_
3311 Sandstone Court•Lake in the Hills,IL 60102 • 847-658-3512 • Fax 847-658-3513
'' OF E4 5
? 4r... 0 �§ City of Elgin
Agenda Item No.
E
L IL
May 17, 2002 G ,__
I _ _ -�►
TO: Mayor and Members of the City Council N
FROM: Olufemi Folarin, Interim City Manager AO R CECUFRLOTER AU TOOI PZLOEENIRSTS UURE f
T5
SUBJECT: Golf Course Project Manager Contract Extension
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to extend a contract with
Randy W. Trull for project management of the Highlands of Elgin
golf course .
BACKGROUND
In November 2000, the City entered into a $127, 600 contract with
rib- Randy W. Trull for construction management of the Highlands of
Elgin Golf Course - Phase I . Mr. Trull provided assistance and
advice to the City in organizing, coordinating and managing the
construction project . The term of his contract expires at the end
of May 2002 . While Phase I of the golf course construction is
nearly complete, there remains a significant amount of work that
will need to be accomplished for the temporary and permanent
clubhouse, practice range, tunnel construction and preparation for
Phase II, especially as it deals with the mining contractor (i .e. ,
lake edge, "Mt . Elgin" , preliminary grading, etc . ) . Mr. Trull and
staff negotiated a fee of $4 , 000 . 00 per month, for twelve months,
to perform the above services as well as those detailed in the
attached proposed contract amendment .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Highlands of Elgin Golf Course Leadership Team.
/ _ FINANCIAL IMPACT
Sufficient funds are available in the Riverboat Operating
Buildings/Structures Fund, account number 275-0000-791 . 92-36,
project number 509537 (budget of $380, 000 . 00) , to pay for this
r contract . Payments of $4, 000 . 00 per month will be made for twelve
months, not to exceed $48 , 000 . 00 .
. .
f Golf Course Project Manager Contract Extension
May 17, 2002
Page 2
WI/
LEGAL IMPACT
The Legal Department is preparing an amendment to the agreement .
ALTERNATIVES
1 . Do amend the contract and utilize the project management
expertise of Mr. Trull on the golf course project .
2 . Do not utilize the project management expertise of Mr. Trull
on the golf course project .
RECOMMENDATION
It is recommended that the City Council amend the contract with
Randy W. Trull for golf course project management• services at a fee
not to exceed $48, 000 .
/ '' Respectfully submitted,
t
Olufemi Fol r'n
Interi Manager
JRN/km
Attachment
r
*
* -- .
.*
RANDY W. TRULL
Golf Project Management
Proposed Amendment to Existing
Construction Management Agreement
DATE: March 28,2002
TO: Mr.James It Nowicki, CPA
Fiscal Services Manager-City of Elgin
150 Dexter Court
Elgin,IL. 60120-5625
RE: Contract dated November 1,2000 between Randy W.Trull&The City of Elgin,Illinois:
Dear Mr.Nowicki,
As you requested,the following is a proposal to expand the scope of services listed in the above referenced
contract to provide consulting&advisory services related to the following,and/or other,project items:
1. Construction of golf course clubhouse facilities (both permanent & temporary), including, but not
limited to:
a. planning&construction of an interim clubhouse structure,
b. completion of parking area grading and paving,
c. installation of exterior lighting,
d. installation of all required utility services,
e. development of interim cart storage facility,
f. completion of clubhouse area cart paths&staging areas,
g. installation of clubhouse area landscaping materials&irrigation system.
2. Planning&installation of practice range netting,lighting and equipment.
3. Development of tunnel crossing beneath McLean Blvd., including design,planning and completion of
any modifications made to the existing Spartan Meadows golf course in order to accommodate the
tunnel and/or McLean roadway improvements.
4. Completion of Highlands of Elgin Golf Course construction punch-list items and golf course grow-in
program.
5. Preliminary planning of future Phase II development.
Services shall be of an advisory nature and, as we discussed, City staff shall perform actual coordination
scheduling, daily monitoring and management of the work It is proposed that Trull would meet with City
stag contractors,vendors and others involved in planning and completing the work on a weekly basis. Of
course,Trull will be available at all times to communicate with involved parties by phone, fax and e-mail
�'` transmissions.
t
1111 C9arlotnn, ('n,.rk•I at. .,. .6e I Il.. IT 4A1 . 047 CCO )C1'1 _ D....0.n ern "el"
... . ,... , 00
rHighlands of Elgin Golf Club
Consulting Agreement
March 28,2002
Page 2
Term of Service:
The existing Construction Management Agreement refenced above is scheduled to expire May 1, 2002.
Consulting and Advisory Services,under this agreement,shall continence upon that same date,and will be
provided for the City through May 1,2003 (12 months).Services shall be provided on a monthly basis.The
City shall have the right to terminate this agreement at any time during this term by delivering to Trull,in
writing,notice of termination not less than thirty(30)days prior to the date of termination.
Fee Schedule:
The City shall make payment for these services on a monthly basis. The monthly fee for services shall be
Four Thousand Dollars($4,000.00)per month.The maximum total cost of these services shall not exceed
Forty-Eight Thousand Dollars($48,000.00),including expenses.
Services to be provided under the terms of this agreement are, in my judgment,necessary and would serve
the best interests of the City of Elgin,Illinois.
Please contact me if you have any questions. I look forward to continuing to serve The City of Elgin to
complete Phase I of the Highlands of Elgin Golf Club project.
eillw If these terms are acceptable,please sign the attached copy and return it to me.The other signed copy is for
your records.
Accepted and agreed to:
The City of Elgin,Illinois Randy W.Trull
f ((e
Date: Date: 49/217.2 V.2002
F
r•
3311 Sandstone Court•Lake in the Hills,IL 60102. 847-658-3512• Fax 847-658-3513