02-195 Resolution No. 02-195
RESOLUTION
AUTHORIZING EXECUTION OF A METROPOLITAN AREA NETWORK
CONSTRUCTION CONTRACT WITH ACRUX CABLING, LLC
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is
hereby authorized and directed to execute a Metropolitan Area
Network Construction Contract on behalf of the City of Elgin with
Acrux Cabling, LLC for Phase One construction of an Elgin
Metropolitan Area Fiber Optic Network, a copy of which is
attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: June 12 , 2002
Adopted: June 12 , 2002
Omnibus Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
METROPOLITAN AREA NETWORK
CONSTRUCTION CONTRACT
This Agreement is made and entered this 2 `'/ day of 144t' , 2002 by
and between the City of Elgin ("City"), an Illinois municipal corporation and ACRUX
Cabling, LLC ("Contractor")having a principle place of business at 5049 27th Avenue,
Rockford, IL 61109. .
WHEREAS, on December 21, 2001 the City released an Invitation for Bids 0 1-15 7
entitled Metropolitan Area Network;
WHEREAS, Contractor submitted a timely bid on February 19, 2002 and
WHEREAS, the City Council has deemed Contractor to have submitted the most
advantageous proposal for Metropolitan Area Network, hereinafter referred to as
"Work;"
NOW THEREFORE, in consideration of the mutual covenants herein set forth, the
sufficiency of which is hereby acknowledges, the parties hereto hereby agree as follows:
I. Scope of Work- Contract Documents.
Contractor shall furnish, except as may otherwise be provided in writing, all labor,
services, materials, tools, and equipment for the construction and completion of the Work
proposed to be done under this Agreement. Contractor will construct and complete the
Work in a thorough and workmanlike manner in every respect to the satisfaction and
approval of the City, within the time specified herein and in strict accordance with the
contract documents, including without limitation the following documents: this
Agreement and any Addendum thereto; the City Request for Proposals; the Contractor's
proposal response thereto, including any addenda or clarifications; Bonds; Notice of
Award; Notice to Proceed; and any modifications, change orders, field orders, or other
similar revisions properly authorized after the execution of this Agreement. The
Standard Specifications for Road and Bridge Construction, adopted January 1, 1997 by
the Illinois Department of Transportation, in effect on the date of contract award is
incorporated by reference herein and is made a part of the Contract Documents.
All of the said documents are hereby made a part of this Agreement and form the contract
documents as fully as if the same were set forth at length herein.
II. Description of Project- Completion.
Contractor shall perform all of the Work except as otherwise stated within this
Agreement required for the following Project in the City: Metropolitan Area Network,
pursuant to the specifications stated in the Contractor's original proposal dated March 8,
2002, and Contractor's best and final proposal dated April 23, 2002 ("Contractor's
specifications") attached to and incorporated into the Agreement as `Exhibit A", and
pursuant to the City's Request for Proposal under RFP 01-157 entitled Metropolitan
Area Network.
In case of any conflict between the Contractor's specifications and the City's Standards
and Specifications, the City's Standards and Specifications shall control unless otherwise
indicated herein.
Contractor shall be responsible for providing barricading and traffic control, for insuring
the safety of the public during the performance of the Work, in accordance with the
Manual on Uniform Traffic Control Devices and the requirements of the City, and for
maintaining access through the area in which the Work is to be performed.
III. Relationship of Contractor to City.
The Contractor accepts the relationship of trust and confidence established between it and
the City by this Agreement. Contractor covenants with the City to furnish its best skill
and judgment and to cooperate with the City's Project Manager and all other persons and
entities in furthering the interests of the City. Contractor agrees to furnish efficient
business administration and superintendence and to use its best efforts to furnish at all
times an adequate supply of workers and materials, and to perform the Work in the best
way and in the most expeditious and economical manner consistent with the interests of
the City.
IV. Contractor's Representations.
In order to induce the City to enter into this Agreement, the Contractor makes the
following representations:
a. The Contractor has familiarized itself with the nature and the extent of the
contract documents, Work, the locality, all physical characteristics of the area,
including without limitation, improvements, soil conditions, drainage,
topography, and all other features of the terrain, and with the local conditions and
federal, state, and local laws, ordinances, rules, and regulations that in any manner
may affect cost, progress, or performance of the Work, or apply in any manner
whatsoever to the Work.
b. Contractor has carefully considered all physical conditions at the site and
existing facilities affecting cost, progress, or performance of the Work.
c. Contractor has given the City written notice of all conflicts, errors, or
discrepancies that it has discovered in the contract documents and such
documents are acceptable to the Contractor.
d. CONTRACTOR represents he has made a reasonable inspection of the
construction site and hereby voluntarily waives the incorporation of the provisions
of 30 ILCS 557/1 et seq. and represents that the negotiated contract price is the
sole consideration for the construction of the improvement described in this
contract. Further, OWNER shall not be liable to CONTRACTOR for any amount
of money over the negotiated contract price.
V. Project Manager.
The City's Project Manager, for the purposes of the contract documents is the following
or such other person as the City may designate in writing: Jeffery D. Massey, MIS
Director.
VI. Time of Commencement and Completion.
a. The Work shall be completed according to phases established by the City. No
Work shall be commenced by the Contractor until after a pre-construction
meeting of the Contractor, the City Engineer, and other City representatives as
appropriate.
b. Prompt completion of the Work is essential to the City. Time is of the essence
in all respects regarding this Agreement and the Work. Contractor shall carry out
construction of the project with all due diligence. Subject to allowances agreed to
by the City and Contractor for bad weather working days, substantial completion
of the project shall be achieved by no later than 120 calendar days after the date
on which the Contractor commences work, but in no event shall such substantial
completion occur later than November 1, 2002. For the purposes of this
Agreement, "substantial completion" is defined as the time at which the Work
has progressed to the point where, in the opinion of City, the Work is sufficiently
complete, in accordance with the Contract Documents, so that the Work can be
utilized for the purposes for which it is intended.
c. City and Contractor agree that as reasonable liquidated damages for delay(but
not as a penalty)Contractor shall pay City$100 for each day beyond the time
specified for Substantial Completion in the Contract Documents. After
Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the times specified in the Contract Documents
(hereinafter referred to as "Contract Times") or any proper extension thereof
granted by City, Contractor shall pay City$ 100.00 for each day beyond the time
for Final Completion.
d. Delays and Damages. In the event Contractor is delayed in the prosecution
and completion of the Work or achievement of any Contract Times because of
any delays caused by City or Engineer, Contractor shall have no claim against
City or Engineer for damages or contract adjustment other than an extension of
the Contract Times as provided herein and the waiving of liquidated damages
during the period occasioned by the delay.
VII. Payment.
The City agrees to pay, and Contractor agrees to accept, in full payment for the
performance of this Agreement, an amount not to exceed $ 535,000 dollars. Unit prices
shall not exceed those shown in Exhibit B attached hereto and incorporated herein by
reference.
City shall withhold, from all payments prior to Substantial Completion, an amount equal
to up to ten percent (10%) of work completed, at City's sole discretion. Upon Substantial
Completion, City may release a portion of the retainage to Contractor, retaining at all
times an amount sufficient to cover the cost of the Work remaining to be completed, at
City's sole discretion. The time for payment of any retainage from City to Contractor
shall be at City's sole discretion. Such payment shall not be unreasonably withheld.
VIII. Scope of Payment.
The Contractor shall accept the compensation, as herein provided, in full payment for
furnishing all materials, equipment, labor, tools, and incidentals necessary to complete
the Work and for performing all work contemplated and embraced under this Agreement.
Compensation shall also include loss or damage caused by the nature of the Work, the
action of the elements, or any unforeseen difficulties which may be encountered during
the prosecution of the Work, for all expenses incurred in consequence of the suspension
or discontinuance of the Work as herein specified, and for any infringement of patent,
trademark, or copyright. Compensation shall be for completing the Work according to
the plans, specifications, and all contract documents. Neither the payment of any
estimate or progress payment nor the payment of any retained percentage shall relieve the
Contractor of any obligations to correct any defective work or material. No funds,
payable under this Agreement or any part thereof, shall become due and payable, if the
City so elects, until the Contractor shall satisfy the City that it has fully settled or paid for
all materials and equipment used in or upon the work and labor done in connection
therewith. The City may pay any or all such claims or bills, wholly or in part, and deduct
the amount or amounts so paid from any funds due Contractor. In the event the surety on
any contract, performance bond,payment bond, or warranty bond given by the
Contractor becomes insolvent, or is placed in the hands of a receiver, or has its right to do
business in the state revoked, the City may withhold payment of funds due Contractor
until the Contractor has provided a bond or other security to the satisfaction of the City in
lieu of the bond so executed by such surety.
IX. Application for Progress Payment.
By the 15th day of each month, Contractor shall submit to the City for review and
approval, an application for payment fully completed and signed by Contractor covering
the Work completed through the last day of the prior month and accompanied by such
supporting documentation as is required by these contract documents, including without
limitation, time sheets, invoices, receipts, bills of lading, and all other documents the City
may require. Materials on hand but not complete in place may not be included for
payment at the discretion of the City. Each subsequent application for payment shall
include an affidavit of Contractor providing that all previous progress payments received
on account of the Work have been applied to discharge in full all of Contractor's
obligations reflected in prior applications for payment. Notwithstanding the progress
payments, it is the intent and purpose of the City to withhold ten percent (10%) of
payments to Contractor until final payment.
X. Ownership of Plans, Specifications, and Documents.
Except for Contractor's executed set, all of the plans and the contract documents are the
property of the City. Contractor shall be provided plans, specifications,permits, and
other documents and materials required to perform the Work. The plans and
specifications are not to be used on other Work, and all sets shall be returned to City at
the completion or cessation of the Work or termination of this Agreement.
XI. No Personal Liability.
In carrying out any of the provisions of this Agreement or in exercising any power or
authority thereby, there shall be no personal liability of the City, its governing body, staff,
consultants, officials, attorneys, representatives, agents, or employees.
XII. Observation of All Laws.
It is assumed that Contractor is familiar with all federal, state, and local laws, codes,
ordinances, and regulations which in any manner affect those engaged or employed in the
work or the material or equipment used in or upon the site, or in any way affect the
conduct of the work or construction of the project. No pleas or claims of
misunderstanding or ignorance by Contractor shall in any way serve to modify the
provisions of the Agreement. Contractor shall at all times observe and comply with all
federal, state, county, local, and municipal laws, codes, ordinances, and regulations in
any manner affecting the conduct of the work or the project.
XIII. Agreement Provisions Prevail.
The intent and purpose of this Agreement and the construction documents is to
complement each other; however, the terms and provisions of this Agreement shall
prevail regarding differences in, discrepancies with, or conflicts of, terms or provisions
contained in other contract documents.
XIV. Contractor's Responsibility for Work.
Until the final acceptance of the Work by the City in writing, Contractor shall have the
charge and care thereof, and shall take every necessary precaution against injury or
damage to any part thereof by the effects of the elements or from any other cause.
Contractor, at its own expense, shall rebuild, repair, restore, and correct all injuries or
damages to any portion of the Work occasioned by any causes before its completion and
acceptance. In case of suspension of Work from any cause whatsoever, Contractor shall
be responsible for all materials and shall properly store same, if necessary, and shall
provide suitable drainage, barricades, and warning signs where necessary. Contractor
shall correct or replace, at its own expense and as required by City, any material which
may be destroyed, lost, damaged, or in any way made useless for the purpose and use
intended by the contract documents, plans, and specifications prior to final acceptance of
the Work, or portions thereof.
Contractor shall be relieved of the responsibilities provided in this section upon final
acceptance of the Work by City, except no such relief shall apply to damages or injuries
caused by or related to actions of Contractor or its subcontractors.
XV. Termination of Contractor's Responsibility.
The project will be considered complete when all Work has been finished, the final
inspection made, and the Work accepted by City in writing, and all claims for payment of
labor, materials, or services of any kind used in connection with the work thereof have
been paid or settled by Contractor or its surety. Contractor will then be released from
further obligation except as set forth in the surety bond, and except as required in this
Agreement and the contract documents regarding the Contractor's guaranty of Work.
XVI. Indemnification.
To the fullest extent permitted by law, Contractor agrees to and shall indemnify, defend
and hold harmless the City, its officers, employees, boards and commissions from and
against any and all claims, suits,judgments, costs, attorney's fees, damages or any and all
other relief or liability arising out of or resulting from or through or alleged to arise out of
any acts or negligent acts or omissions of Contractor or Contractor's officers, employees,
agents or subcontractors in the performance of this agreement. In the event of any action
against the City, its officers, employees, agents, boards or commissions covered by the
foregoing duty to indemnify, defend and hold harmless, such action shall be defended by
legal counsel of the City's choosing.
XVII. Insurance and Bonds.
The Contractor shall not commence work under this Agreement until it has obtained all
insurance required by the contract documents and such insurance has been approved by
City. The Contractor shall not allow any subcontractor to commence work on this project
until all similar insurance required of the subcontractor has been obtained and approved.
For the duration of this Agreement, the Contractor must maintain the insurance coverage
required in this section.
Each policy must list the City as an additional insured. The Contractor and all
Subcontractors waive subrogation rights against the City for all losses. Such insurance
shall apply as primary insurance with respect to any other insurance or self-insurance
program afforded to the City of Elgin. There shall be no endorsement or modification of
such insurance to make it excess over other available insurance, and alternatively, if the
insurance states that it is excess or pro rata, it shall be endorsed to be primary with
respect to the City of Elgin.
The insurance required shall include all major division of coverage and shall be on a
comprehensive general basis including Premise and Operations (including X-C-U),
Products and Completed Operations, and Owned, Non-owned, Leased, and Hired Motor
Vehicles. Such insurance shall be written for not less than any limits of liability required
by law or the following limits, whichever are greater:
Commercial Liability
General Aggregate $2 Million
Products Completed Operations Aggregate $1 Million
Personal Injury and Advertising Limit $1 Million
Each Occurrence $1 Million
Automotive-for all owned, non-owned, hired and leased vehicles
Combined single limit $1 Million
or
Bodily injury- each person $500,000
each accident $1 Million
Property damage-each occurrence $1 Million
Umbrella
Combined single limit $2 Million
General aggregate $2 Million
Worker's Compensation
Statutory $1 Million
Employer's Liability $100,000
Builder's Risk $ contract amount
The Contractor may purchase and maintain excess liability insurance in the umbrella
form in order to satisfy the limits of liability required for the insurance to be purchased
and maintained in accordance with the requirements set forth above. Any such amounts
must be in addition to the umbrella limits required, must list all underlying policies, and
must list the City as an additional insured. Evidence of such excess liability shall be
delivered to the City in the same form and manner as the required insurance policies.
The City reserves the right, at its sole discretion, to amend the insurance requirements
contained herein.
All insurance shall be written on an occurrence basis, unless the City approves in writing
coverage on a claims-made basis. Coverages whether written on an occurrence or a
claims-made basis shall be maintained without interruption from the date of
commencement of the Work until the date of final payment and termination of any
coverage required to be maintained after final payment.
Certificates of Insurance acceptable to the City and confirming the insurance coverage
required herein are attached to the Contract. The City shall have no obligation to execute
the Contract and may award the Contract to the next lowest responsible and responsive
bidder, if such insurance certificates have not been provided to the City within five(5)
business days after presentation of the Contract to the Contractor for execution.
The Contractor shall furnish to the City copies of any endorsements that are subsequently
issued amending limits of coverage.
Failure on the part of the Contractor to procure or maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of
contract upon which the City may immediately terminate the contract, or at its discretion
may procure or renew any such policy or any extended reporting period thereto and may
pay any and all premiums in connection therewith, and all monies so paid by the City
shall be repaid by Contractor to the City upon demand, or the City may offset the cost of
the premiums against any monies due to Contractor from the Owner.
Contractor shall furnish a performance bond, payment bond, and warranty bond in an
amount determined by the Project Manager, but in any event at least equal to the contract
price, as security for the faithful performance and payment of all Contractor's obligations
under the contract documents, including but not limited to the guaranty period provided
in Section 20. These bonds shall remain in effect at least until 30 days after the date of
final payment. All bonds shall be in the forms prescribed by the contract documents and
be executed by such sureties as (i) are licensed to conduct business in the State of Illinois
and(ii) are named in the current list of"Companies Holding Certificates of Authority as
Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as
published in Circular 570, amended, by the Audit Staff, Bureau of Account, U.S.
Treasury Department. All bonds signed by an agent must be accompanied by a certified
copy of the authority to act. If the surety on any bond furnished by the Contractor is
declared bankrupt or becomes insolvent, or its right to do business in Illinois is
terminated, or it ceases to meet the requirements of clauses (i) and (ii) of this section,
Contractor shall, within five (5) days thereafter, substitute another bond and surety, both
of which shall be acceptable to the City.
XVIII. Evidence of Satisfaction of Liens.
Contractor shall provide City with written evidence that all persons who have done work
or furnished material under this Agreement and are entitled to liens therefor under any
laws of the State of Illinois have been fully paid or are not entitled to such liens. Final
payment shall not be made to Contractor until the City is reasonably satisfied that all
claims or liens have been satisfied by Contractor.
XIX. Acceptance of Work.
No act of the City, or of any representative thereof, either in superintending or directing
the Work, or any extension of time for the completion of the Work, shall be regarded as
an acceptance of such Work or any part thereof, or of materials used therein, either
wholly or in part. Acceptance shall be evidenced only by the final certificate of City.
Before any final certificate shall be issued, Contractor shall execute an affidavit on the
certificate that it accepts the same in full payment and settlement of all claims on account
of work done and materials furnished under this contract, and that all claims for materials
provided or labor performed have been paid or set aside in full. No waiver of any breach
of this contract by City or anyone acting on their behalf shall be held as a waiver of any
other subsequent breach thereof. Any remedies provided herein shall be cumulative.
XX. Guaranty of Work.
Contractor agrees to guarantee all work under this Agreement for a period of one year
from the date of final acceptance by the City. If any unsatisfactory condition or damage
develops within the time of this guaranty due to materials or workmanship that are
defective, inferior, or not in accordance with the Agreement, as reasonably determined by
City, then the Contractor shall, when notified by City, immediately place such guaranteed
work in a condition satisfactory to City. The City shall have all available remedies to
enforce such guaranty, except that City shall not have any work performed independently
to fulfill such guaranty and require Contractor to pay City such sums as were expended
by the City for such work, unless the City has first given notice to the Contractor of the
deficiency and given the Contractor a reasonable opportunity to cure the same.
XXI. Costs and Attorneys' Fees.
In addition to the indemnification provisions of this Agreement and the contract
documents, and provided that the City is not in material default of this Agreement or the
direct cause of litigation, the Contractor shall be responsible for and pay the City for all
of the costs, expert, and attorneys' fees related to litigation or other forms of dispute
resolution arising out of any matter related to this Agreement, the contract documents, or
the Work.
XXII. Change Orders.
Change orders, as defined in Section 5.04.005 of the Elgin Municipal Code 1976, as
amended, and Section 33E-9 of the Illinois Criminal Code of 1961, as amended (720
ILCS 5/33E-9), shall be subject to the approval of the Elgin City Council before
becoming effective.
a. The Contract Price may only be changed by a Change Order or by a Written
Amendment. Any Claim for an adjustment in the Contract Price shall be based on
written notice submitted by the Contractor to the City Project Manager..
The value of any Work covered by a Change Order or of any Claim for an
adjustment in the Contract Price shall be determined as follows:
1. Where the Work involved is covered by unit prices contained in the
Contract Documents,by application of such unit prices to the quantities of
the items involved; or
2. Where the Work involved is not covered by unit prices contained in the
Contract Documents,by a mutually agreed lump sum.
b. Change of Contract Times
The Contract Times (or Milestones) may only be changed by a Change Order or
by a Written Amendment. Any Claim for an adjustment in the Contract Times (or
Milestones) shall be based on written notice submitted by the party making the
claim to the other party to the Contract.
XXIII. No Assignment.
No assignment or delegation by a party hereto of any rights under, obligations or interests
in the Contract Documents shall be binding on another party hereto without the written
consent of the party sought to be bound; and specifically but without limitation moneys
that may become due and moneys that are due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by law); and unless
specifically stated to the contrary in any written consent to an assignment, no assignment
shall release or discharge the assignor from any duty or responsibility under the Contract
Documents.
XXIV. Governing Law.
This Agreement shall be deemed entered into in Kane County, Illinois, and shall be
governed by the laws of the State of Illinois. The parties agree to the jurisdiction and
venue of the Circuit Court of Kane County in connection with any dispute arising out of
or in any matter connected with this Agreement.
XXV. Subcontracting.
It is understood and agreed that the employment of the Contractor by the City for the
purposes of said project shall be exclusive, but the Contractor shall have the right to
employ such assistance as may be required for the performance of the project. Said
Contractor shall be responsible for the compensation, insurance, and all clerical detail
involved in the employment of said assistance.
XXVI. Equal Opportunity Employer.
The Contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, age, sex, disability or national origin. The Contractor
will take affirmative action to ensure that applicants are employed and that employees are
treated during employment without regard to their race, color, religion, age, sex,
disability, or national origin. Such action shall include but not be limited to the
following: employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notice to be
provided by an agency of the federal government, setting forth the provisions of the
Equal Opportunity Laws.
The Contractor shall be in compliance with the appropriate provisions of the American
with Disabilities Act of 1990 as enacted and from time to time amended and any other
applicable federal regulation. A signed, written certificate stating compliance with the
Americans with Disabilities Act may be requested at any time during the life of any
purchase order or contract and with any new purchase order or contract issued by the
City.
XXVII. Independent Contractor.
Contractor and any persons employed by Contractor for the performance of work
hereunder shall be independent contractors and not employees or agents of the City.
Nothing herein shall be construed as establishing a quality standard for any individual, or
as establishing any right on the part of the City to oversee the actual work of the
Contractor or to instruct any individual as to how the Work will be performed.
Contractor shall have the right to employ such assistance as may be required for the
performance of work under this Agreement. Said Contractor shall be responsible for the
compensation, insurance, and all clerical detail pertaining to such assistants, and shall be
solely responsible for providing any training, tools, benefits, materials, and equipment.
IN WITNESS WHEREOF, City and Contractor have signed this Agreement. One
counterpart each has been delivered to City, Contractor and Surety.
This Agreement shall be effective on
CITY CONTRACTOR:
By: By:
Title: Title: W.4-44-0 ✓h��b...
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Address for giving notices: Address for giving notices:
Mr. Jeff Massey Rich Elk
150 Dexter Court Acrux Cabling, LLC
Elgin IL 60120 e
Rockford, IL 61109
Sa'/b Z-7
Exhibit A
A comprehensive Fiber Optic MAN Proposal prepared for:
City Of Elgin
150 Dexter Court
Elgin, IL 60120
MAN Fiber Optic Backbones /Design and
Installation
for
City Of Elgin Metropolitan Area Network
RFP No. 01-157
Prepared by.
Kip Armstrong & Brian Vargyas
ACRUX Cabling, L.L.C. & Notwiries,.L.L.C.
March 8th, 2002
The content of this document has been expressly prepared for the City of Elgin and is the property of
ACRUX Cabling, L.LC.,Notwires, LLC and may not be disclosed in whole or in part to any third party
without the prior written consent ACRUX Cabling&Notwires.
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Elgin MAN Preliminary Proposal
Response to RFP No. 01-157(Revisea)
ACRUX Cabling, LL
This proposal meets and in some cases exceeds the original scope required within the RFP.Some of
the features of the proposed architecture are;
• A completely City owned network instead of lease capacity through other carrier.
• Connectivity between sites can be at GB Ethernet far exceeding 100Mbps required.Single
internetworking equipment connecting backbone links and LAN users reducing equipment
requirements.
• Network as deployed will be capable of data,voice and video from day-1.
• Contractor is a service provider has the ability to provide additional Internet transit capacity to
accommodate growth.
ACRUX Cabling
We bring extensive experience on all types of Voice, Data and Fiber Optic Cable Installations.We also
design and implement wide area networks utilizing Telecorrmunication Circuits, Cisco and Proxim
Radio Frequency Systems and Wireless Laser Communications.
Cabling Services
Belden is typically the manufacturer that we use for copper cable.We are a Belden Registered
Installation Contractor and can offer a Belden 20 year Manufactures Warranty on our installations.
Siecor is our vendor of choice for all Fiber Optic products. We are certified in Fiber Optic Installation,
Terminations, Fusion Splicing and, OTDR Testing. While we can use the crimp on fiber connectors
currently on the market,we prefer to use the more reliable hand polished UV curing method.
ACRUX Cabling also provides Outside Plant Installations utilizing Outdoor Trenching, Directional
Boring and Aerial Cable Placement. We also have experience in large campus cable design,
maintenance and placement, and numerous outside plant installations including placed manholes and
underground dud runs.
Wireless Networks
ACRUX Cabling provides Wireless Wide Area Networks and Local Area Networks in 11 Mbps designs.
Since 1996,we have installed over 300 wireless systems in businesses, hospitals and school districts
throughout Northern Illinois. With the reduced cost of Cisco-Aironet 11 Mbps systems, the number of
installations we are encountering is climbing rapidly.
ACRUX Communications can also provide Proxim High Speed Wireless Wide Area Networks in
20Mbps and 100Mbps full duplex designs.
ACRUX Cabling does not sub-contract any part of the Wireless network installation.
F!,
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Coverage Area
Typically,ACRUX Cabling has crews working across Northern Illinois from 1-80 to the Wisconsin border
and from the Indiana border to the Mississippi River. We also have crews in the Madison, Galesburg
and Macomb areas on a regular basis. For larger corporate customers with specific needs and
requirements we are able to send crews almost anywhere in the country.
Certifications
➢ Aironet Authorized Reseller
➢ Proxim Authorized Reseller
➢ Belden Registered Installation Contractor
➢ Cisco Premier Partner
➢ Siecor Authorized Reseller
Benefits of ACRUX Cabling,LLC.
➢ Flexible Scheduling and Timely Installations
➢ Bonded and Insured Union Installation Technicians
➢ Simultaneous(multi-site)Roll-Out Capability
➢ Complete Turnkey Solutions: Design and Implementation(large or small)
➢ Statewide Installation Service on Voice, Data,Video and Fiber Optic Cabling
➢ Projects Meet and Exceed Local&National Electrical Codes and Industry Standards
➢ Dedicated Project Manager for each Installation(large or small)
➢ All Installations are Accurately Tested, Labeled and Documented
Outside Plant Fiber Optic Installation Reference List
Western Illinois University
Sherman Hall
Macomb, Illinois
Contact:Cindy Moore
Phone:(309)-298-1709
Project:Over 6 miles of fiber and voice backbones throughout campus
Gallatin River Communications
Galesburg, Illinois
Contact:Patrick Horaney
Phone: (309)-345-5208
Project:Over 6 mules of fiber and voice backbones throughout campus
Swedish American Hospital
1400 Charles Street
Rockford, Illinois 61104
Contact:
Phone: (815)-968-4400
Project:Multiple fiber optic backbone connections between main hospital remote building sites and
fiber optic backbones throughout Swedish American Hospital
IGshwaukee Community Hospital
626 Bethany Road
Dekalb, Illinois 60115
Contact:Mr.Jeffrey Reifsteclk ,
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Phone:(815Y756-1521 ext.8956
Project:WWAN between main hospital and 6 remote building sites and multiple fiber backbones
throughout Kshwaukee Community Hospital
Indian Prairie School District 204
780 Shoreline Drive
Aurora, Illinois 60504
Contact: EL Smith
Phone: (630)-375-3094
Project:MAN between main hospital and 6 remote building sites and multiple fiber backbones
throughout schools in district.
Scope of Service
The purpose of this proposal is for a complete fiber design and implementation for a Fiber Optic
Metropolitan Area Network for the City of Elgin.
City of Elgin Fiber Optic MAN Site Survey and Design
The City of Elgin is currently considering the installation of fiber optic cable located throughout much of
the City through sewer lines as an alternative to direct bury methods.Were physical conditions prohibit
the use of traditional plowing,trenching or directional bore methods of installation,use of sewers is an
excellent choice.
One of the disadvantages of sewer line installation is if cable becomes damaged repair costs will be a
costly endeavor.There will be no service loops or access to allow for splicing of damaged fiber.Also
installation of any additional fiber optic cabling in the same We would incur similar installation costs as
the original project
While the installation utilizing sewer lines in highly congested areas such as downtown Chicago would
be an excellent choice,the City of Elgin's Fiber Optic MAN can be installed utilizing traditional
installation methods offering the City of Elgin a number of advantages over sewer line installation.
ACRUX Cabling's proposal will utilize 1 '/2 inch smooth wall innerduct and places hand holes
approximately every 1,500ft.-2,000ft. Each of the handholes will contain 50ft-75ft of the appropriate
fiber optic cable size. If a fiber optic cable is damaged this coil will allow cable to be pulled in either
direction so that a repair can be made.Coils would also allow for easy connection of additional nodes
to the fiber optic cable.
The City of Elgin has expressed an interest in providing and charging business entities for use fiber
optic cable for data and voice services. If fiber optic cable is installed in the City of Elgin sewer system
access to make these fiber optic connections will be costly if possible at all.Our approach making these
connections would be relatively easy and can be done at almost any point in the fiber installation.
ACRUX Cabling has evaluated all fiber optic cable installation pathways between sites and has
conducted a detailed Site Survey to conned the City of Elgin building sites and three public building
sites within the Metropolitan Area Network.
The following details the MAN locations and the sites they are connected to for the fiber optic
installation and design based on the criteria set forth in the Request for Proposal by the City of Elgin.
Q,I
ACRUX
ACRUX Cabling, LLC—Elgin Fiber Optic MAN Proposal
Included are the appro)dmate fiber optic cable lengths between sites,single-mode fiber optic cable and
associated parts,hand holes,sweeps to building,splice closures, 1 1/2 smooth wall innerduct,building
transitions,warning signs for fiber optic cable,work signage and permits as required for a complete
installation are included as part of this Scope of Work
General Specifications and Assumptions:
➢ Any trenching.perfommed for the installation of the 11/2"Sub-Dud would include ground
restoration.
➢ All hand holes will have bolt down covers and have"City of Elgin"stamped on the cover.
➢ Fiber Optic Cable will be blown in so no pull rope is required.
2.1 Fiber Optic Design Installation & Facilities Detail
Segment#1 City HalUOld Public Works to East Side River Crossing Transition Point/Slade
Avenue Water Meter Shoo Directional Boringlinstallation of 11/2"Subduct and 72-strand/24-
strand Single Mode Fiber/Fusion Splicing/Pullboxes/Building Transitions(4 300816 700ft)
➢ ACRUX will install a Siecor 72-strand Single Mode OSP Dud Fiber Optic Cable in the 6-inch
segmented dud that is to be available for use between City Hall and the Old Public Works Building.
➢ ACRUX will install a Siecor 24-strand Single Mode OSP Dud Fiber Optic Cable in the 6-inch
segmented dud that is to be available for use between City Hall and the Old Public Works Building.
➢ ACRUX will directional bore/trench from the Old Public Works Building to the East Side River
Crossing Splice Point as required and install a Siecor 72-strand Single Mode OSP Dud Fiber
Optic Cable in 1 1/2"Sub-Dud between the sites.
➢ ACRUX will directional bore/trench from the Old Public Works Building to the Slade Avenue
Water Meter Shop required and install a Siecor 24-strand Single Mode OSP Dud Fiber Optic
Cable in 1 1/2"Sub-Duct between the sites.
➢ ACRUX will install 3'X 4'X 36"hand hole on the East Side of the river for a transition to the North
Plant splice point.
➢ ACRUX will install 3'X 4'X 36"hand holes as required every 1,500ft.to 2,000ft between the sites.
➢ ACRUX will install Y conduit transitions with the appropriate sweeps into the buildings at the Old
Public Works Building and Slade Avenue Water Meter Shop.
➢ ACRUX will install one(1)each 72-fiber FDC(Fiber Distribution Center)and two(2)24-fiber FDC
(Fiber Distribution Center)with the appropriate Single-Mode Fiber Optic Panel inserts at the
building's Network Rooms.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at City Hall and the Slade
Avenue Water Meter Shop Building's Network Rooms.
➢ ACRUX will install buried fiber optic waming signs as required between the building sites.
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Pant of each location.
➢ ACRUX will label all Fiber-Optic Cables at all termination pants.
F!,
ACRUX
�C
U
4. Standards and Comparative Evaluation Criteria
Doc
Section Title Support Comment
A-1 Outside Plant Construction Standards ACCEPT
ACRUX will not require any sewer conduit to satisfy the
A-2 Underground Construction ACCEPT requirements under RFP
Installed Inter-building Associated
A-3 Structures ACCEPT
A-4 Cable Routes and Labeling ACCEPT
Approval Process for Proposed Installation
A-5 in City Sewer ACCEPT Applicable as to satisfy processes for boring/trenching
A-6 Submittals for Approval ACCEPT
A-7 Installation of Cable ACCEPT Including all subsections as applicable
Equipment Installation Guidelines and
A-8 Requirements ACCEPT Including all subsections as applicable
B Specifications and Definitions ACCEPT Including all subsections as applicable
C Standards and Code References ACCEPT Including all subsections as applicable
D Installation Process Requirements ACCEPT Including all subsections as applicable
Installation Standards for Customer Premise
E Equipment ACCEPT Including all subsections as applicable
F-1 Equivalent Products ACCEPT
G Category 5e Component Specification ACCEPT Including all subsections as applicable
Fiber/Optic Multimedia Patch Panels and
H Outlets ACCEPT Including all subsections as applicable
VII Evaluation Criteria ACCEPT Including all subsections as applicable
ALTOS® All-Dielectric Cables Corning
2-288 Fibers Cable Systems
Description
ALTOS®Dielectric cables are lightweight cables designed PE Jacket
for duct and aerial(lashed)installation.The loose tube design Filpcard
provides stable performance over a wide temperature range and . Members Dielectric Strength( required)
is compatible with any telecommunications grade optical fiber. waterSwellable Tape
• Buffer Tube
Features/Benefits Fibers
• Flexible,craft-friendly buffer tubes are easy to route in (2 fibers per tube)
closures WaterSwellable Yam
Central Member
• Standard buffer tube size reduces the number of access tools Filler
required by craft personnel 4-Fiber ALTOS Cable I Drawing ZA-779
• Dry'cables,incorporating an innovative waterblocking
design,eliminate the need for traditional flooding com-
pound,providing efficient and craft-friendly cable —PE Jacket
preparation Ripcord
•' Dielectric strength
• S-Z stranded,loose tube design isolates fibers from installa-
Members(as required)
lion aterSwellable Tape
4.on and environmental rigors and facilitates mid-span access Buffer Tube
• Dielectric strength members have no preferential bend and ls��per tube)
require no bonding or grounding WaterSwellable Yam
• Medium density PE jacket is rugged, durable,and easy Central Member
to strip
36Fiber ALTOS Cable I Drawing ZA-679
• Meets industry standards and specifications including
ICEA-640 and Telcordia,and is listed with RUS 1755.900
PE Jacket
Ftipoord
Dielectric Strength
Members(as required)
WaterSwellable Tape
Buffer Tube
Fibers
(12 fibers per tube)
WaterSwellable Yam
Central Member
188-Fiber ALTOS Cable I Drawing ZA-78o
PE Outer Jxket
Ripcord
Dielectric Strength�
Watef-SwellableTape
Filled Buffer Tube/
Fibe
Water-Swel able Yam
Dielectric Central Member/
ALTOS All-Dielectric Cable I Drawing ZA-785
CORNING
�Me�im,rxoe,.
Product Specifications
ALTOS® All-Dielectric Cables Corning
2-288 Fibers Cable Systems
Mechanical Specifications
Maximum Tensile Loads Installation: 2700 N(6001bo
Long-Term Installed: 890 N(200 lbf
Operating Temperature Storage: -40°to+70°C(-40°to+158°1)
Installation: -30°to+70°C(-22°to+158°F)
Long-Term: -40°to+70°C(-40°to+158°F)
Number Number Nominal Nominal
Maximum of of Weight Outer Minimum Bend Radius Representative
Fiber Fibers Tube Active Central kg/km Diameter loaded Installed Corning Cable Systems
Count Per Tube Positions Tubes Member (Ib/t000 ft) mm(in) cm(in) cm(in) Part Numbers'
2-4 2 5 1-2 Dielectric 97(65) 11.7(0.46) 17.5(6.9) 11.7(4.6) 004RW4-14101A20
5-30 6 5 1-5 Dielectric 96(65) 11.7(0.46) 17.5(6.9) 11.7(4.6) 030RW4-14101A20
31-36 6 6 6 Dielectric 109(73) 12.3(0.48) 18.4(7.2) 12.3(4.8) 036RW4-14101A20
37-60 12 5 4-5 Dielectric 99(67) 11.8(0.46) 17.7(7.0) 11.8(4.6) 060RW4-14101A20
61-72 12 6 6 Dielectric 113(76) 12.5(0.49) 18.8(7.4) 12.5(4.9) 072RW4-14101A20
73-96 12 8 7-8 Dielectric 146(98) 14.3(0.56) 21.4(8.4) 14.3(5.6) 096RW4-14101A20
97-120 12 10 9-10 Dielectric 184(124) 16.2(0.64) 24.3(9.6) 16.2(6.4) 120RW4-14101A20
121-192 12 16 11-16 Dielectric 202(136) 17.8(0.70) 26.7(10.5) 17.8(7.0) 192RW4-14101A20
193-216 12 18 17-18 Dielectric 223(150) 18.5(0.73) 27.8(10.9) 18.5(7.3) 216RW4-14101A20
217-240 12 20 19-20 Dielectric 243(163) 19.4(0.76) 29.1 (11.5) 19.4(7.6) 240RW4-14101A20
241-288 12 24 21-24 Dielectric 300(202) 21.5(0.85) 32.2(12.7) 21.5(8.5) 288RW4-14101A20
Notes:
'Actual diameter may vary by
Z Pkase contact Corning Cable Systems Customer Service to verify a specific design:r Part number when ordering.
Coming Cable Systems U.0•PO Box 489•Hickory,NC 286o3-o48g USA
i-800-743-2675•FAX-828-got-Sg73•krtematiornl:+1-828-W-S000•http://www.CoMing com/cablesystems
CORNING Coming Cable Systems reserves the right to improve,enhance,and modify the features and specifications of coming Cable Systems'products
a Bea 1-gl.m without prior notification.ALTOS is a registered trademark of Corning Cable Systems Brands,Inc try is a trademark of Coming Cable Systems
Brands,Inc All other trademarks are the properties of their respective owners Coming Cable Systems is ISO gom certified.6 q96,2aoz Coming
Cable Systems.All rights reserved.Published in the USA.CU-54-EN/February 2002/6M
Elgin MAN Project
Mar'02 _Apr'02 May 02 - -Jun ----
'02 Jul'02 Au '02 Se 02
§e_.._._ . ...
ID Task Name Duration Mar Apr May _ _ Jun Jul-.--__- _ Aug p if 1_-... ._.._.. Elgin MAN Phase 7 _. _ _.90 days
2 Infrastructure Deployment 85 days
3 a Procurement 2 wks crux
4 Site Installation and testing 65 days — J+
–5 Fiber Installation 13 wks �]Acrux[75%],Notwlres[25%]
6 Infrastructure system testing 1 wk nAcrux
7 Customer acceptance testing 1 wk i � � Elgin
8 Network Deployment 90 days
9 Design review 1 wk Notwires,Elgin[50%]
10 Equip procurement&config 2 wks
11 _ Site Install and testing 15 days
12 Network Equipment Installation 3 wks Notwires
13 Networking system testing 1 wk ❑.Notwires[90%],Acrux[10%]
14 Customer acceptance testing 1 wk � Notwires[40%],Acrux[20%],Elgln[40%]'
Task Milestone External Tasks
Project:Infrastructure Deployment Split Summa External Milestone
Date:Fri 318/02 ��
Progress Project Summary Deadline J 1.
Page 1
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
➢ ACRUX will test all fiber-optic cables for dB loss and provide the City of Elgin with the test results
on disk with the appropriate software to read the test results.
Total Price Segment#1 for all Materials and Installation Labor above $98,460.00
Segment#2 East Side River Transition Point to North Plant Splice Pointf Riverside Water
Treabnent Plant Directional Boringllnstallation of 4 inch HDPE/11/2"Subduct and 72-strand/12-
strand Single Mode Fiber/Fusion Splicing/Pullboxes(850ftJ5 200ft)
➢ ACRUX will directional bore under the river from the East Side River Transition Pant to the North
Plant Splice Pant and install one 4 inch HDPE(High Density Poly-Ethelene)with two(2) 1 1/2"
Sub-Ducts installed in the 4 inch HDPE. Between the above transition,pants on each side of the
river ACRUX will install the Siecor 72-strand Single Mode OSP Duct Fiber Optic Cable between
these two sites.
➢ ACRUX will install a steel cable as an indicator for the above directional bore under the Fox River.
➢ ACRUX will install one(1)X X 4'X 36"Hand Hole on the West Side of the River at the North Plant
Splice Pant.
➢ ACRUX will install one(1)Outside Fiber Optic Splice Enclosure with the appropriate Single-Mode
Splice Panels in the above hand hole for connection at the splice pant.
➢ ACRUX will directional bore/trench from the above hand hole at the North Plant Splice Pant to
the Riverside Water Treatrnent Plant Building. ACRUX will install a Siecor 12-strand Single Mode
OSP Duct Fiber Optic Cable in 1 12"Sub-Duct between the hand hole and the Water Treatrnent
Plant building site.
➢ ACRUX will install 3'X 4'X 36"hand holes as required every 1,500ft.to 2,OOOft. between the sites.
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the building at the
Riverside Water Treat rent Plant building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Roan.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Riverside Water
Treatrnent Plant Network Roan.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangersfdamps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Pant of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination pants.
➢ ACRUX will test all fiber-optic cables for dB loss and provide the City of Elgin with the test results
on disk with the appropriate software to read the test results.
Total Price Segment#2 for all Materials and Installation Labor above $104,230.00
F!,
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Segment#3 North Plant Splice Point to Wing Park Splice Point Directional BoringAnstallation
of 11 12"Subduct and 48-strand Single Mode Fiber/Fusion Splicing/Pullboxes/Buildinq
Transitions(3.680%
Segment #3 Big Timber Road Splice Point to the New Public Works Building Directional
Borindlnstallation of 11/2"Subduct and 36-strand Single Mode Fiber/Fusion Splicing/
Pullboxes/Buildinq Transitions(11.300ft)
ACRUX will directional bore/trench from the above hand hole at the North Plant Splice Pant to
the Wing Park Splice Pant. ACRUX will install a Siecor 48-strand Single Mode OSP Duct Fiber
Optic Cable in 1 1/2"Sub-Duct between the hand hole at the North Plant Splice pant and the Wing
Park Splice Pant.
ACRUX will install 3 inch steel conduits at the appropriate depth under the two(2)Railroad
Crossing as per code.
➢ ACRUX will install X X 4'X 36"hand holes as required every 1,500ft.to 2,OOOft. between the sites.
➢ ACRUX will install a Fiber Optic Splice Enclosure with the appropriate Single Mode Fiber Splice
Panels in the above hand hole to be installed at the Wing Park Splice Pant.
➢ ACRUX will instal buried fiber optic warning signs as required between the building sites.
➢ ACRUX will directional bore/trench from the above hand hole to be placed at the Big Timber
Road Splice Point to the New Public Works Building. ACRUX will install a Siecor 36-strand
Single Mode OSP Duct Fiber Optic Cable in 1 1/2"Sub-Duct between the hand hole and the New
Public Works building site.(An actual 30-strands of Single Mode Fiber Optic Cable can be
utilized).
➢ ACRUX will install X X 4'X 36"hand holes as required every 1,500ft.to 2,000ft. between the sites.
➢ ACRUX will install a Fiber Optic Splice Enclosure with the appropriate splice panels in the above
hand hole for the connection to the New Public Works building site.
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the New
Public Works building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the New Public Works
Building Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangers✓damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Pant of the location.
ACRUX will label all Fiber-Optic Cables at all termination pants.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
ACRUX
ACRUX Cabling, LLC—Elgin Fiber Optic MAN Proposal
Total Price Segment#3 for all Materials and Installation Labor above $242,680.
00
Seament#4 Wing Park Splice Point to Wing Park Pool Building Directional Boring/Installation
of 11/2"Subduct and 24-strand Single Mode Fiber/Fusion Splicing/Pullboxes/Building
Transitions(600ft1
➢ ACRUX will directional bore&ench from the above hand hole at the Wing Park Splice Point to the
Wing Park Pool Building. ACRUX will install a Sieoor 24-strand Single Mode OSP Duct Fiber
Optic Cable in 1 1/2"Sub-Duct between the hand hole and the Wing Park Pod building site.(An
actual 18-strands of Single Mode Fiber Optic Cable can be utilized).
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the Wing
Park Pod building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Wing Park Pool
Building Nebvvork Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Point of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination points.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Seament#4 Wing Park Pool Building to Wing Park Maintenance Office Directional
Bormg4ristallation of 11/2"Subduct and 12-strand Single Mode Fiber/Fusion Splicing/
PuBboxes/Building Transitions(1400ft)
ACRUX will directional bore/trench from the Wing Paris Pod Building to the Wing Park
Maintenance Office Building. ACRUX will install a Sieoor 12-strand Single Mode OSP Duct Fiber
Optic Cable in 1 12"Sub-Duct between the Wing Park Pool and Wing Park Maintenance Office
Building site.
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the Wing
Park Maintenance Office building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Wing Park
Maintenance Office Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the NeKv k
Room Fiber Distribution Point of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination points.
Nil
ACRUX
ACRUX Cabling, LLC—Elgin Fiber Optic MAN Proposal
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Segment#4 Wina Park Maintenance Office to Wing Park Golf Course Building Directional
BonncAnstallation of 11/2"Subduct and 6-strand Single Mode Fiber/Fusion Splicing/Pupboxes/
Building Transitions 11.300ft.)
➢ ACRUX will directional boreltrench from the Wing Park Maintenance Office Building to the Wing
Park Golf Building. ACRUX will install a Siecor 6-strand Single Mode OSP Duct Fiber Optic Cable
in 1 1/2"Sub-Duct between the Wing Park Maintenance Office Building and Wing Paris Golf
Building site.
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the Wing
Paris Golf building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Wing Park Goff
Building Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangerstdamps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Pant of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination pants.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Total Price Segment#4 for all Materials and Installation labor above $47,740.00
Segment#5 Wing Park Splice Point to Big Timber Road Splice Point Directional
Boring/Installation of 11/2"Subduct and 36-strand Sinale Mode Fiber/Fusion Splicing/
Puflboxes/Building Transitions 11 250ft.)
Segment#5 Big Timber Road Splice Point to Fire Station#2 Directional Boring/Installation of
11/2"Subduct and 12-strand Single Mode Fiber/Fusion Splicing/Pullboxes/Building Transitions
11 .750ft.)
➢ ACRUX will directional bore/trench from the above hand hole at the Wing Park Splice Pant to
the Big timber Road Splice Pant. ACRUX will install a Siecor 36-strand Single Mode OSP Dud
Fiber Optic Cable in 1 12"Sub-Duct between the hand hole at the North Plant Splice point and the
Wing Park Splice Pant(An actual 30-strands of Single Mode Fiber Optic Cable can be
utilized).
➢ ACRUX will install 3 inch steel conduits at the appropriate depth under the two(2)Railroad
Crossing as per code.
➢ ACRUX will install 3'X 4'X 36"hand holes as required every 1,500ft.-2,000ft. between the sites.
➢ ACRUX will install a Fiber Optic Splice Enclosure with the appropriate splice panels in the above
hand hole to be installed at the Big Timber Road Splice Point.
1 ,
ACRUX
ACRUX Cabling, LLC—Elgin Fiber Optic MAN Proposal
➢ ACRUX will directional bore/trench from the above hand hole at the Big Timber Road Splice
Point to Fine Station#2. ACRUX will install a Siecor 12-strand Single Mode OSP Dud Fiber Optic
Cable in 1 12"Sub-Duct between the hand hole and the Fire Station#2 building site.
➢ ACRUX will install 3'X 4'X 36"hand holes as required every 1,500ft.-2,OOOft. between the sites.
➢ ACRUX will install a Fiber Optic Splice Enclosure with the appropriate splice panels in the above
hand hole for the connection to the Fire Station#2 building site.
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the Fire
Station#2 building site.
➢ ACRUX will install one(1)24-fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at the building's Network Room.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Fire Station#2
Building Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Point of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination points.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
Total Price Segment#5 for all Materials and Installation Labor above 3 39,950.00
Segment#6 Fire Station#5 to Lords Park Pavilion Directional Boring/Installation of
11/2"Subduct and 24-strand Single Mode Fiber/Fusion SDlicing/Pullboxes/Building Transitions
31 .6508.1
➢ ACRUX will directional boreftrench from Fire Station#5 to the Lords Park Pavilion Building.
ACRUX will install a Siecor 24-strand Single Mode OSP Duct Fiber Optic Cable in 1 12"Sub-Dud
between the building site.(An actual 18-strands of Single Mode Fiber Optic Cable can be
utilized).
➢ ACRUX will install 3"conduit transitions with the appropriate sweeps into the buildings at the Lords
Park Pavilion building site.
➢ ACRUX will install one(1)24 fiber FDC(Fiber Distribution Center)with the appropriate Single-
Mode Fiber Optic Panel inserts at each of the building's Network Rooms.
➢ ACRUX will install the appropriate LC Single-Mode Pigtail Connectors at the Lords Park Pavilion
Building Network Room.
➢ ACRUX will install buried fiber optic warning signs as required between the building sites.
➢ ACRUX will install the appropriate hangers/damps for the Fiber Optic Cable runs to the Network
Room Fiber Distribution Point of the location.
➢ ACRUX will label all Fiber-Optic Cables at all termination points.
ACRUX
ACRUX Cabling,LLC—Elgin Fiber Optic MAN Proposal
Exhibit B
6. Price Proposal
6.1 Task 1 - Installation of fiber optic cable within the sewers
Not applicable since ACRUX will not require fiber installation within sewers.
6.2 Task 2-Segment Pricing for Installation of Underground Duct
and Single Mode Fiber Optic Cable
Segment 1-City HaNOId Public Works/Slade Avenue Water Meter Shops 98,460.00
Segment 2-East Side River/North Plant Splice/Riverside Treatment $ 104,230.00
Segment 3-North Plant SpliceWing Park Splice/New Public Works $242,680.00
Segment 4 Wing Park SpliceWing Park Facilities $47,740.00
Segment 5-Wing Park Sprrce/Big Timber Splice/Fire Station#2 $39,950.00
Optional Performance Bond Cost for Entire Proiect
The Perfoananee Bond Costs if required will be based on the actual segments chosen by the City of
Elgin and the bnx*anv required for completion of the segments_
Additional Tenors and Conditions
➢ All work will be completed during norrrral business hours, 7:00 AM—3:30 PM.
➢ ACRUX will adhere to EIA/TIA test specifications including attenuation near-rosstalk(NEXT,
ACRUX
Attachment 1
City of Elgin, Illinois
Certification Requirements
Please submit all required forms and documentation, fully completed and signed, with your
proposal. No proposal will be accented without this information
To assure compliance with the City of Elgin's Affirmative Action Ordinance, all contractors and
vendors. Herein referred to as "Respondents", are requested to submit the following information:
1. Workforce analysis based upon the requirements established in the Equal Employment
Written Commitment Guideline.
2. Provide a written commitment outlining the steps that the Respondent plans to take in the
area of recruitment and promotion of minorities and females to assure equal employment
opportunity. (A copy of the Respondent's affirmative action plan may be submitted in lieu of
this requirement.)
3. To assure compliance with the Cite of Elgin's Sexual Harassment Ordinance, all
Respondents must submit a signed sexual harassment form enclosed with the Invitation to
Proposal.
4. The undersigned certifies that the Respondent is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless there is a pending proceeding
contesting the tax.
5. The undersigned certifies that the Respondent is not barred from offering on this solicitation
as a result of a conviction for the violation of State law prohibiting proposal-rigging or
proposal-rotating.
6. The successful Respondent agrees that upon acceptance by the City of Elgin, the executed
Invitation to Proposal along with all instructions, conditions, and specifications attached
thereto constitute a binding contract which may be enforced by the city.
Signature./Title
Company Name
Address th
Phone Number � /2-.— 0
FEIN No. 3� �..��
60
ACRUX Cabling/Notwires—Elgin MAN Proposal
CERTIFICATIONS OF COMPLIANCE -- ACRUX CABLING,
L.L.0
Illinois Human Rights Act
ACRUX Cabling,L.L.C.complies with the provisions of the Illinois Human Rights Act(ACT)dealing
with equal employment opportunities(Section 2-105, 775 ILCCS 52-105)including equality of
employment opportunity and the regulations of the Department of Human Rights of the State of Illinois
and also must provide for the adoption and implementation of written Sexual Harassment Policies.
ACRUX Cabling certifies that it has complied with the requirements of the Illinois Human Rights Act,
effective July 1, 1993.
Illinois D►ug-Free Worfcplace Act
ACRUX Cabling,L.L.C.,having in excess of twenty-five employees,does hereby certify pursuant to
Section 3 of the Illinois Drug-Free Workplace Act(111. Rev. Stat Ch. 127 par 132.313)that ACRUX
Cabling shall provide a drug-free workplace for all employees engaged in the performance of work
under the contract by complying with the requirements of the Illinois Drug-Free Workplace Act and
further certifies that ACRUX Cabling is not ineligible for award of this contract by reason of debarment
for violation.of the Illinois Drug-Free Workplace ACT.
Bidder Eligibility
Pursuant to Public Act 85-1295(Illinois Revised Statutes, 1987,ch.38,art.33E)ACRUX Cabling hereby
certifies that lit is not barred from bidding on public contract for bid rigging or bid rotation and is not
barred from bidding on the aforementioned contract as a result of a violation of either Section 33E-3 or
33E-4 of Article 33E of Chapter 38 of the Illinois Revised Statutes.
ACRUX Cabling,L.L.C.
WOng `
Date: March 07,2002
38
Attachment 3
City of Elgin, Illinois
Sexual Harassment - - Policies and Programs
Effective July 1, 1993, every party to any contract with the City of Elgin and every eligible
Respondent is required to have written sexual harassment policies that include, at a minimum,
the following information:
1. the illegality of sexual harassment
2. the definition of sexual harassment under state law
3. a description of sexual harassment, utilizing examples
4. a vendor's internal complaint process including penalties
5. the legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission
6. directions on how to contract the department and commission
7. protection against retaliation as provided by Section 6-101 of the Human Rights Act
I hereby affirm that the organization which I represent has in place sexual harassment
policies which include the required information set fourth above, and I hereby agree to
furnish the City of Elgin - Human Resources Department with a copy of these policies if
they so request.
Signature/Title
Company lrf 21 0 1 /
Date - `
Sexual harassment is defined as follows:
"Sexual harassment" means any unwelcome sexual advances or requests for sexual favors or any
conduct of a sexual nature when(1) submission to such conduct is made either explicitly or
implicitly a term or condition of an individual's employment, (2) submission to or rejection of
such conduct by an individual is used as a basis for employment decisions affecting such
individual, or(3) such conduct has the purpose or effect of substantially interfering with an
individual's work performance or creating an intimidating, hostile, or offensive working
environment.
Any questions by contracting parties or eligible Respondents concerning compliance with these
requirements should be directed to the City of Elgin -Human Resources Department at(847)
931-5618.
63
I hereby agree to fully indemnify and hold the City of Elgin harmless from any and all
liability, loss or damage including costs of defense or claim,demands, costs of judgment
against it arising from any sexual harassment complaint resulting from the act of any
member of my organization in the performance of this co act.
Signature/Title
Company
Date 2
64
Attachment 4
TAX/COLLUSION/DEBARMENT/PREVAILING WAGE AFFIDAVIT
State of
County of AINNN r?,,GO
-/-.-)//p , being first duly sworn, deposes and says:
That he is � of the firm of the
party making the foregoing proposal and that the R6'spondent is not barred from contracting with
any unit or local government as a result of a violation of 720 Illinois Compiled Statutes. Section
5/33E-3 or 5/33E-4, as amended; and, no collusion or agreement among other Respondents or
prospective Respondents to bid a fixed price or otherwise restrain freedom of competition by
agreement has taken place; and, Respondent is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless there is a pending proceeding
contesting the tax. The Respondent also certifies that it shall comply, where applicable, with the
Prevailing Wage Act 820 ILCS 130/0.01 et seq.
Signature of Respondent, if an individual:
Signature of Respondent, if a partnership:
Subscribed and sworn to
before me this day of
, 20
Signature of Respondent, if a corporation: My commission expires:
SEAL
Notary Public
President
Se et�
`' 65
ATTACHMENT 8
PERFORMANCE BOND Bond No. 355300
We,the undersigned, Acrux Cabling, LLC
(Name of Contractor)
27th Ave. Rockford IL 61109
(Address of Contractor)
Corporation (Corporation, Partnership, or Individual)
hereinafter called"Principal", and RLT Tnsuranae omgany
(Name of Surety)
18100 Jefferson Park Rd. Ste 104 Cleveland, OH_, (Address of Surety)
44130
hereinafter called"Surety", are held and firmly bound unto the CITY OF ELGIN, 150 Dexter
Court, Elgin, I160120, hereinafter called "Owner", in the sum of
Five Hundred Thirty Five Thousand and 00/100 Dollars ($535,000.001.
We hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors,
and assigns.
Principal has entered into a certain contract with Owner, dated the day of
20-9"1 a copy of which is attached hereto and made a part hereof, for the project
known as:
METROPOLITAN AREA NETWORK
and Principal and Surety hereby bind themselves to Owner for the performance of the contract.
Now, therefore, if Principal shall well,truly and faithfully perform its duties, all the
undertakings, covenants, terms, conditions, and agreements of said contract during the original
term thereof, and any extensions thereof which may be granted by Owner, with or without notice
to Surety and during the guaranty period set forth in the contract, and if it shall satisfy all claims,
obligations, requirements and demands incurred pursuant to such contract, and shall fully
indemnify and save harmless Owner from all costs, damages, suits, causes of action and any and
all other liability of whatsoever nature, which it may suffer by reason of Principal's failure to do
so, and shall reimburse and repay Owner all outlay and expense which Owner may incur in
making good any default, then this obligation shall be void; otherwise, this bond shall remain in
full force and effect; provided, further,that the said Surety for value received hereby agrees that
no change, extension of time, alteration or addition to the terms of such contract or to the work to
be performed thereunder or the specifications accompanying the same shall in any way affect its
obligation on this Bond. Surety hereby waives notice of any such changes, extensions of time,
alterations or additions to the terms of such contract or to the work or specifications provided for
92
therein.
Provided, further, that no final settlement between the Owner and the Contractor shall
abridge the right of any beneficiary hereunder whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed on this 30thday of May , 2002.
CONTRACTOR AS PRINCIPAL SURETY
(Signature) (Signature)
�'G
Name and Title•, � Name and Tit
Kelly A. Jacob or e -in-Fact
SEAL SEAL
l
93
ATTACHMENT 9
PAYMENT BOND Bond No. 355300
We,the undersigned, Acrux Cabling, LLC
(Name of Contractor)
5049 27th Ave. Rockford IL 61109
(Address of Contractor)
Corporation (Corporation, Partnership or Individual),hereinafter called"Principal", and
RLI Insurance
Company (Name of Surety)181Q0 Jefferson Park Rd Ste 104 Cleveland, OH
(Address of Surety) 44130
hereinafter called"Surety", are held and firmly bound unto the CITY OF ELGIN, 150 Dexter
Court, E1gin, IL 60120, hereinafter called"Owner", in the sum of * Dollars
($535,000.00). We hereby jointly and severally bind ourselves,our heirs, executors,
administrators, successors and assigns.
*Five Hundred Thirty Five Thousand and 00/100 Dollars
Principal has entered into a certain contract with Owner dated the day of_—
200 2ia copy of which is attached hereto.and made a part hereof, for the project known as
METROPOLITAN AREA NETWORK
Now, therefore, if Principal shall promptly make payment to all persons, firms, subcontractors,
and corporations furnishing materials for or performing labor in the prosecution of the work
provided for in such contract, and any authorized extension or modification thereof,including
all amounts due for all materials used in connection with the work,and shall promptly make
payment for all insurance premiums on said work, and for all labor performed in such work
whether by subcontractor or otherwise, then this obligation shall be void; otherwise this bond
shall remain in full force and effect.
Surety for value received hereby agrees that no changes, extension of time, alteration or
addition to the terms of the contract or to the work to be performed thereunder or the
Specifications accompanying the same shall in any way affect its obligation on this Bond, and it
does hereby waive notice of any such changes, extensions of time, alterations or additions to the
terms of the contract or to the work or specifications.
Provided, further, that no final settlement between the Owner and the Contractor shall abridge
94
the right of any beneficiary hereunder whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed on this30thday of May ,2002 .
CONTRACTOR AS PRINCIPAL SURETY
(Signature) (Signatu
Name and Title: J?Ghi�ta Name and Title. e A. Ja obs, Attorney-in-Fac
SEAL SEAL
95
D l l S l o N POWER OF ATTORNEY—Mm
9025 N.Lindbergh Dr. • Peoria,IL 61615
Know All Men by These Presents: BOND NO. SSB- 3 5 5 3 0 0
That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by
the approving officer if desired.
That RLI INSURANCE COMPANY, an Illinois corporation, does hereby make, constitute and appoint Stephen T Kazmer,
James I-Moore—Dawn I, Morgan,Bonnie.Krnsg,Peggy Faust, Alice Rhoads,Kelly A Aacohs. Jennifer T McComb
Elaine Marcus,Mary Beth Peterson Jointiv or Severally in the City of Countryside
Illinois State of
its true and lawful Agent and Attorney-in-Fact,with full power
and authority hereby conferred,to sign,execute,acknowledge and deliver for and on its behalf as Surety,the following described bond.
Any bond,undertaking,recognizances,or other written obligations(other than bail bonds,bank depository bonds,
mortgage deficiency bonds,mortgage guarantee bonds,guarantees of installment paper or note guarantee bonds)
providing the bond penalty does not exceed Five Million Dollars($5,000,000).
The acknowledgement and execution of such bond by the said Attorney-in-Fact shall be as binding upon this Company as if such
bond had been executed and acknowledged by the regularly elected officers of this Company.
The RLI INSURANCE COMPANY further certifies that the following is a true and exact copy of the Resolution adopted by the Board
of Directors of RLI Insurance Company, and now in force to-wit:
"All bonds,°Policies, undertakings, Powers of Attorney,or other obligations of the corporation shall be executed in the corporate
name of the company by the President, Secretary, any Assistant Secretary, Treasurer, Vice President, or by such other officers as
the Board of Directors may authorize. The President, any Vice President, Secretary and Assistant Secretary, or the Treasurer,
may,appoint'Attorneys-in-Fact or'Agents who shall have authority to issue bonds, policies; or undertakings in the name of the
:Cornpanp'The'corporate=seal is not necessary for the validity of any bonds,policies, undertakings, Powers of Attorney;or other
obligations,of the'corporation:The signature of any such officer and the corporate seal may printed by facsimile."
(Blue shaded area above indicates authenticity)
IN WITNESS WHEREOF,the RLI Insurance company has caused these presents to be executed by its President with its corporate seal
affixed this 1st day of Au ust , 2001.
>°ttttttttattrlr����
° - P� �i, RLI INSURANCE COMPANY
•®RPati
•-Bye
SEAL -
-n— — President
State of Illinois ) SS
County of Peoria ) °•••••°
/rlfltI illttit`t�
CERTIFICATE
On this 1st day of August , 2001, before me, a Notary Public, I,the undersigned officer of RLI Insurance Company,a stock corpora-
personally appeared Jonathan E. Michael, who being by me duly tion of the State of Illinois,do hereby certify that the attached Power
sworn,acknowledged that he signed the above Power of Attorney as of Attorney is in full force and effect and is irrevocable;and further-
the aforesaid officer of the RLI INSURANCE COMPANY and acknowl- more,that the Resolution of the Company as set forth in the Power of
edged said instrument to be the voluntary act and deed of said Attorney,is now in force.In testimony whereof,I have hereunto set my
corporation. hand and the seal of the RLI Insurance Company Y this 30th day of
Ma3i_-_ --2-0.02
RLI INSURANCE COMPANY
Notary ublic By: G
L� President
.erNer "OFFICtAI SEAL"
NERIE L.MOIYTGOME
aim COMMISSION EXPIRES
SPA015(08/01)
® City of Elgin Agenda Item No.
c
May 17, 2002
ARA
TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Phase One Construction of a Fiber Optic Network
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to enter into a contract with
Acrux Cabling, LLC for phase one construction of an Elgin
Metropolitan Area Fiber Optic Network.
BACKGROUND
During 1994, the cable TV franchise holder (then Jones Intercable) ,
along with their own system, built a fiber optic institutional
network and turned it over to the City. This fiber network, now
known as Elginet, is shared by intergovernmental agreement between
the City of Elgin, School District U46, Elgin Community College,
and Gail Borden Library District . Some of the fiber provided by
Jones is now being used by the City as a fiber optic network that
connects City Hall, Police Department, Parks & Rec Grove Street
Office, Hemmens Auditorium, Public Works, and the five Fire
Stations. Elginet has proved to be of such usefulness and benefit
that most all of the fiber strands provided by Jones are now being
used by one of the four partner agencies .
The scope of this project is to extend the fiber network, adding
more than 10 miles of new fiber in two phases. Phase 1 will
include the new Public Works facility, the Water Department
facilities at Slade Avenue Meter Shop and Riverside Water Treatment
Plant, and Wing Park facilities . Phase 2 will include putting in
fiber to the Bluff City Cemetery office, the Elgin Sports Complex,
the new Highlands Golf Course Club House, and the facilities at
Lords Park, as well as a separate bid to and
17 high speed
voice & data network switches . The goal is to have all City
facilities included in the fiber wide area network. We will have
the ability to share large data files, e-mail, voice-mail, phone
service and video conferencing over this high speed fiber network.
RFP 01-157 - Construction of a fiber optic network
May 17, 2002
Page 2
A City owned and operated fiber optic wide area network is the most
cost effective long-term solution for connecting all of the city
facilities into one city wide converged network of voice, data, and
video. By terminating the existing digital data service leased
lines, an estimated $26, 500 per year would be saved. By including
the internal phone system on the fiber wide area network the city
can realize additional savings of nearly $150, 000 per year in
centrex phone service. These savings of over $175, 000 per year
will payback the cost of the fiber installation in less than 7
years. To purchase the amount of bandwidth and quality of service
this fiber will provide to the city would cost well over $100, 000
per year in leased line digital service charges from a commercial
communications carrier.
Along with the savings in communications costs there will also be
some substantial productivity increases as a result of the increase
in network speed and integration of services . The fiber will allow
a 100 times increase in speed over the existing T1 lines . This
means that employees will be able to log in faster, access their
data files faster, and more efficiently utilize the computing
resources available to them. Employees will be able to communicate
and collaborate better and easier through the integration of voice
and data, message management, multi-way video conference calling
and information sharing.
The fiber itself will have a useful life expectancy of more than 30
years . This fiber network will also serve as a starting point to
expand fiber services to business and residents in Elgin. There is
a very high probability of attracting a common carrier that will
buy some of the excess capacity to provide high speed
communications services to Elgin business and residents .
An RFP was issued in December 2001, advertised in the Courier News
and over the internet on Munici.palNet .com. The RFP was sent to 26
companies, six responses were received to the RFP. All of the
vendors responding were highly qualified to provide the type of
services required for this project . Acrux Cabling LLC, based out
of Rockford Illinois, has been chosen as the most responsive
proposal to the RFP. Acrux has performed similar fiber
construction projects in the past . One of these projects included
Western Illinois University' s campus wiring project for the
construction of over six miles of outside plant fiber optics.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Technology Action Team
RFP 01-157 - Construction of a fiber optic network
May 17, 2002
Page 3
FINANCIAL IMPACT
This project will be completed in two phases . Phase one, which is
being recommended in this contract is for $535, 000 . Phase two will
cost an additional $800, 000 and could be completed next year, if
funding is included in the. 2003 budget . The total cost of the
project will be $1, 335, 000 . There are sufficient funds available
for phase one in the 2002 budget and will be funded from three
sources :
1 . Riverboat Fund, MIS Capital projects, account 275-0000-791 . 92-
50, project 219001, budget $205, 000, available $101, 135, this
project $101, 000 .
2 . Water Fund Capital, Fiber Optic Connection, account 401-4002-
771 . 91-46, project 409011 budgeted and available $125, OOO, this
project $124, 000 .
3 . Riverboat Fund, Public Works Facility, account 275-0000-791 .
92-36,project 339570, budget $3 , 715, 000, available $1, 158, 269,
this project $310, 000 .
Total cost for phase one $535, 000 .
GAL IMPACT
None .
ALTERNATIVES
1) Approve the contract to Acrux Cabling as recommended.
2) Approve a contract to one of the other responsive proposers .
3) Do not approve a contract .
RECOMMENDATION
It is recommended that the City Council approve a phase one
contract with Acrux Cabling, LLC in the amount of $535, 000 .
Respectfully submitted,
Olufemi F � arin
Interim C ' y ager
JM/j m
attachment
RFP 01-157 Metropolitan Area Fiber Network Construction
Vendor: Acrux Cabling Adesta Aldridge Electric Mead Electric General Dynamics Pirtano Cabling
Henkels& McCoy
Phase One $535,000 $627,000 $1,112,630 $1,786,150 $4,351,500 Non-Responsive
Phase Two $415,000 $367,016 $572,370 to Phase one/
$918,850 $2,239,000 Phase two requirements
Total $950,000 $994,016 $1,685,000 $2,705,000 $6,590,500
Best&Final Offer Best& Final Offer Did not respond to Did not respond Did not respond to
request for best& to request for request for best&
Best overall proposal Good proposal, but final. best&final final
entire system will some segements
be buried underground were routed arial or Combination of Combination of Entire system is in the
no arial or in sewer under bridge. in sewer and in sewer and existing sewers
segments direct buried direct buried
MEMORANDUM
TO: Jeff Massey, MIS Director
FROM: Richard G. Kozal, Assistant Corporation Counsel
DATE: 16 May 2002
SUBJECT: Contract with Acrux Cabling, LLC for City-Owned Fiber Optic Network
Acrux Cabling, LLC has been awarded the bid for the city's "Metropolitan Area
Network" (city-owned fiber optic network) and you have asked the corporation counsel
to review the contract for that bid.
The contract submitted for review has been prepared in a format similar to the city's
standard engineering and construction contracts and may be presented to the city
council for its consideration provided the following clarifications or modifications are
performed:
• Paragraph II: Please insert the words "attached to and incorporated into this
Agreement as"Exhibit A'" following the words "('Contractor's specifications')."
• Paragraph 11 references the "City's Request for Proposal" as a substantive
standard governing construction of the fiber optic network. Please add
descriptive phrasing that more particularly identifies the "City's Request for
Proposal" such as a date,bid number and common name for the project.By
example: ". . . pursuant to the City's request for Proposal under Bid 01-157 for the
"Metropolitan Area Network."
• Paragraph II refers to the Acrux proposal dated 19 February 2002. However, the
Acrux proposal attached to and incorporated into the agreement as Exhibit A is
dated 8 March 2002. Please resolve this discrepancy.
• Paragraph VI(c)is a two-part liquidated damages provision governing the
project's "substantial completion" date and its "final completion" date. The first
sentence of Paragraph VI(c) states that the daily liquidated damage rate for the
contractor failing to satisfy the "substantial completion" date is "NA," or"not
applicable."Please delete the term "NA" and replace it with an appropriate
amount. (The amount specified for the contractor's failure to comply with the
"final completion" date is$100.00 per day.)
• Paragraph XII:Please delete the last sentence of that paragraph which relieves
the contractor from the responsibility of determining whether the construction
requirements under the agreement are "in accordance with applicable laws
statutes, building codes and regulations."
• Paragraph XXII:Please delete the first sentence and replace with the following:
"` "'Change orders,' as defined in Section 5.04.005 of the Elgin Municipal Code,
' Jeff Massey
16 May 2002
Page 2
1976, as amended, and Section 33E-9 of the Illinois Criminal Code of 1961, as
amended (720ILCS 5/33E-9), shall be subject to the approval of the Elgin City
Council before becoming effective."
• Attachment 4—Prevailing Wage Affidavit must be notarized.
• Acrux Cable's Certifications of Compliance Form must be signed.
• The"Price Proposal" labeled as "Exhibit A" to the Acrux Proposal/Contractor's
Specifications Document should be relabeled as "Exhibit 1" to prevent confusion
with the agreement's reference to the Contractor's Specifications as Exhibit A
(see first bullet, above). Also, the handwritten notations dividing the eleven work
segments into two phases plus one optional phase should be incorporated into
the agreement by typewritten amendment.
• Attachments 8 and 9, the performance bond and payment bond, respectively,
must each be executed.
RGK
c. Michael R. Gehrman
Donald B. Leist
Approved:
William A. Cogley