02-190 Resolution No. 02-190
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
ALVORD, BURDICK & HOWSON, L.L.C. FOR THE
2002 , 2003 AND 2004 WATER MAIN PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Olufemi Folarin, Interim City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with Alvord,
Burdick & Howson, L.L.C. for the 2002 , 2003 and 2004 water main
projects, a copy of which is attached hereto and made a part
hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: May 22 , 2002
Adopted: May 22 , 2002
Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this day of
fility ?7, 2002 , by and between the City of Elgin, an Illinois
munidipal corporation (hereinafter referred to as "CITY" ). and
Alvord, Burdick & Howson, L.L.C. an Illinois Limited Liability
Company (hereinafter referred to as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the Engineer to furnish
certain professional services in connection with the water main
projects (hereinafter referred to as the "PROJECT") ; and
WHEREAS, the ENGINEER represents that it is in compliance with
all Illinois statutes relating to professional registration and has
the necessary expertise and experience to furnish such services
upon the terms and conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which are hereby
acknowledged, it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act for
and represent it in all engineering matters involved in the
PROJECT, subject to the following terms, conditions and
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stipulations, to-wit:
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t I. SCOPE OF SERVICES
The ENGINEER shall provide the following services in connection
with the Fox Lane Water Main Project, the Riverside to State Water
Main Project, the State Street Water Main Project, and the 16-inch
Transfer Line to Airlite Water Treatment Plant Project:
1. Preliminary Design:
TASK la: Meet with the City Staff and Obtain Records
The ENGINEER shall arrange a meeting with the City to obtain
available information that would assist in performing the work,
which include copies of existing water facilities, site layout, and
any existing City standards for installation of water mains and
appurtenances and similar information. The ENGINEER shall discuss
any constraints that may exist in performing the work, other
scheduled projects or plans that might be impacted, contractor
work, site restrictions and limits to work area, scheduling of
contractors deliveries and storage of materials, and similar
issues, which would need to be addressed in construction documents.
TASK 1b: Obtain Site Survey and Easement Information
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ENGINEER shall conduct a field survey to define topographic and
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landscaping features of the various routes and the location, depth,
size, and materials of field-locatable buried utilities. The
survey shall establish horizontal and vertical control points,
coordinate system for future design construction surveys and
collect data for the project.
This task also includes the preparation of easement descriptions as
required by the project.
TASK lc: Preparation of base drawings
After reviewing the information in Task la, the ENGINEER shall
begin the preparation of base drawings . To the extent possible,
existing information from aerial surveys, GIS, or other data will
be utilized to facilitate the work. If the information is not
available the ENGINEER shall perform route surveys .
TASK id: Design Memoranda & Preliminary Designs and Plans
The ENGINEER shall develop a design memoranda and preliminary
designs and plans, and shall be delivered to the City to be
reviewed by the City staff . All of the pertinent elements
including layout, elevations and site information shall be shown on
the plans and quality of materials and other key information shall
be covered in the design memoranda. Following the review,
• discussion, revisions and agreement between the ENGINEER and the
City staff, these preliminary drawings and design memoranda will be
the basis of the final design.
2. Final Design:
TASK 2a: Prepare Design Documents
The preliminary design memoranda and the preliminary design
documents will provide the basis upon which the detailed designs
will be prepared. The drawings shall be in AutoCAD format, and the
specification and other contract documents should be in MS-Word or
WordPerfect format. A set of drawings shall be prepared, covering
the work for the installation water mains in accordance to Section
IV schedule. Additional material shall be developed to supplement
existing City standard forms and cover all aspects of the project,
such as general and special conditions, requirements for bidding,
bid forms, and advertisements .
TASK 2b: Review of the drawings and documents
As the drawings and documents are being prepared by the ENGINEER,
they shall be submitted to the City for review and comments at 75%
completion level, at 90% completion stage, and at 100% or final
stage. The pipe line design shall include plan and profile
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vertical and horizontal alignments, utility relocations, conflict
avoidance, railroad under ground crossing, surface restoration,
including lawns, trees, and bushes, protection of existing
landscaping, etc .
TASK 2c: Perform Quality control of Design
The ENGINEER's technical advisory team will review the design
documents and provide the design team with comments based on their
extensive knowledge of similar system designs .
TASK 2d: Discuss Design with City and Finalize Design Documents
Three sets of design documents for the project will be provided to
the City for final review. Meeting will be scheduled by the
ENGINEER to discuss the design documents with the City and to
explain the drawings, specifications, and procedures, and advise
the City concerning any proposed revisions. Comments resultant from
the meetings will be addressed and the design documents will be
issued in a final version.
Twenty Five (25) sets of final documents for the project will be
provided to the City for bidding purposes .
TASK 2e: Prepare Opinions of Probable Construction Costs
Upon substantial completion of the contract documents the ENGINEER
shall prepare a detailed estimate of probable construction cost for
review by the City.
TASK 2f: Assist City with Permit Applications
The ENGINEER shall submit final drawings and specifications to the
Illinois Environmental Protection Agency, the Illinois State
Division of Waterways, Kane County, Rail Road Authorities, and any
other governmental agency that has a regulatory interest in the
project, and provide all other services to secure permit approval.
3. Bidding Services:
TASK 3a: Assist City with Bidding Phase
The ENGINEER will receive bidder questions and requests for
clarification. Based on these questions and requests, the ENGINEER
will prepare addenda as necessary to respond to the questions
presented. Addenda will be issued to the City for distribution to
the bidders .
TASK 3b: Assist City with Bid Review and Contract Award
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The ENGINEER shall attend the bid opening and evaluate the Bids and
bidders to determine if the bids were submitted in accordance with
the contract documents and if the bidders are qualified to perform
the work. Following this review, a recommendation shall be
presented to the City for award of the construction contracts.
Assistance shall be provided by the ENGINEER in preparation of
conforming copies of contracts and execution of the contracts and
review of contract related documents provided by the successful
bidder. The ENGINEER shall attend a pre-construction meeting with
the City and the Contractor. The pre-construction meeting will help
to identify personnel from all parties, establish lines of
communication, discuss procedures for submittals, and discuss other
important administrative issues for the project.
4. Construction Phase Services:
TASK 4a: Review Contractor Submittals
The ENGINEER shall review shop drawings and data submitted by
• construction contractors for compliance with the drawings and
specifications and appropriate action taken or recommended. Copies
of the submittals will be returned to the Contractor with comments.
Copies of the submittals will also be maintained in ENGINEER's
office. A copy of each submittal shall be forwarded to the City
after completion of the review of each submittal.
Respond to written and telephone requests by the contractor for
clarification of the contract documents . Coordinate and review
reports on tests of materials (including concrete, soil compaction,
and asphalt) required by the construction contract documents.
TASK 4b: Provide Full Time Construction Resident Inspector
The ENGINEER shall provide a full time Resident Inspector during
the construction work as well as periodic site visits by the
Project Manager or Design Engineers as appropriate. Regular
meetings shall be held with the Contractor and the City staff
regarding the progress of the project and a written status reports
shall be prepared and distributed by the ENGINEER to all involved
parties. The ENGINEER does not have authority to direct the means
and methods of the work and has no responsibility for job site
• safety.
TASK 4c: Review Contractor Pay Request Submittals
The Contractor's monthly pay requests will be reviewed and compared
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with the work completed. ENGINEER shall verify that the pay request
is consistent with the work completed and make recommendations to
the City regarding payments . Pay request reviews will include
updates on work progress, current issues of concern, and
anticipated progress .
TASK 4d: Assist with Change Orders, and Assist with Project Close
Contractor questions regarding the design intent will be received,
reviewed, and responded to as necessary to clarify, interpret, and
modify the contract documents . Assistance with preparation of
Contract change orders will be provided to the City as necessary
during the construction work. ENGINEER shall prepare documents as
necessary to obtain proposals from the Contractors for the desired
changes. Change order documentation and justification will be
prepared as necessary for changes which are implemented. Upon
completion of the work, the ENGINEER shall arrange a walk-through
of the project site with representatives of the Contractor and the
City to determine if items remain to be addressed or corrected.
The ENGINEER shall maintain a record of the corrective actions
taken and, when completed shall advise the City in writing that the
contract work is complete and that the final payment can be made
subject to compliance with all legal requirements .
Project close-out assistance shall be provided by the ENGINEER to
include review of Contractor warranty submittals, Contractor
insurance submittals, and Contractor bond submittals.
TASK 4e: Provide Record Drawings
The ENGINEER shall submit to the City two sets of record drawings
along with copies of the drawings in electronic CD-ROM format. The
record drawings shall be based on revising a copy of original
contract drawings, reflecting changes made during construction.
These drawings would also be in AutoCAD format and shall be
provided to the City on CD ROM for a permanent record. The line
shall be registered into The Illinois NAD 83 East State Plane
coordinate system with units in feet.
A detailed Scope of Services is set forth in the ENGINEER's
proposal Parts A and B thereof dated March 4, 2002, and the CITY's
Request For Proposals dated February 11, 2002, attached hereto and
made part hereof as Attachment A, B and C, respectively. In the
event of any conflict between the terms of this form agreement and
terms of such attachments, the terms of this form agreement shall
control.
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II. WORK PRODUCT
All work product prepared by the ENGINEER pursuant hereto
including, but not limited to reports, designs, calculations,
work drawings, studies, photographs, models and
recommendations shall become the property of the CITY and
shall be delivered to the CITY upon its request, provided,
however, that the ENGINEER may retain copies of such work
products for its records. Such work product is not intended
or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such
reuse shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
III. PAYMENTS TO THE ENGINEER
A. Lump Sum Method
A. 1 The CITY shall pay the ENGINEER for its services under this
Agreement a lump sum fee of Five Hundred Twenty Three
Thousand, Eight Hundred Sixty Dollars ($523, 860) regardless of
the actual costs incurred by the ENGINEER unless modifications
to the scope of the work are authorized in writing by the
CITY. A listing of the ENGINEER's current hourly rates is set
forth in Exhibit B attached hereto.
It is understood and agreed that payment for phase one of this
project in the amount of One Hundred Sixty Eight Thousand,
Three Hundred Dollars ($168, 300) shall be made in 2002 .
Further, payment for phase two in the amount of One Hundred
Sixty Nine Thousand, Four Hundred Dollars ($169, 400) shall be
made in 2003 , and for phase three in the amount of One Hundred
Eighty Six Thousand, One hundred Sixty Dollars ($186, 160)
shall be made in 2004 after proper funding approval is made by
the City Council of the City of Elgin.
A.2 The CITY shall make periodic payments to the ENGINEER based
upon actual progress within 30 days after receipt and approval
of invoice. Said periodic payments for each task shall not be
made until the task is completed and accepted by the CITY.
A. 3 Schedule / Phases of the Project:
The Services provided in this agreement shall be completed in
accordance to the following project phases:
Phase One (2002) : This phase of the project shall be
completed by October 11, 2002 and shall include:
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1. Preliminary design for:
' A. Fox Lane Water Main
B. Riverside to State Street Water Main.
C. State Street Water Main.
D. 16-inch Transfer Line to Airlite WTP.
2 . Final design for:
A. Fox Lane Water Main.
B. Riverside to State Street Water Main.
3 . Bidding services for:
A. Fox Lane Water Main.
B. Riverside to State Street Water Main.
Phase Two (2003) : This phase of the project shall be
completed by December 12, 2003 and shall include:
1 . Final Design for:
A. State Street Water Main.
B. 16-inch Transfer Line to Airlite WTP.
2 . Bidding Services for:
A. State Street Water Main.
! B. 16-inch Transfer Line to Airlite WTP.
3 . Construction Services for:
A. Fox Lane Water Main.
B. Riverside to State Street Water Main.
Phase Three (2004) : This phase of the project shall be
completed by December 10, 2004 and shall include:
1. Construction Services for:
A. State Street Water Main.
B. 16-inch Transfer Line to Airlite WTP.
It is understood and agreed that phase two and phase three of
this project are subject to and contingent upon the condition
that the City Council of the City of Elgin appropriate funds
in the 2003 and 2004 City of Elgin budget sufficient to
provide for the expenditure as contemplated in phase two and
three of the project. It is further understood and agreed
that the award of phase two and phase three of the project and
any contract for same will not be made unless and until the
City Council of the City of Elgin appropriates funds in the
2003 and 2004 City of Elgin budget providing for Phase two and
phase three of the project.
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claim submitted by the ENGINEER, all work required under this
Agreement as determined by the CITY shall proceed without
interruption.
VIII. BREACH OF CONTRACT
All of the terms and provisions of this agreement are
material . If either party violates or breaches any term of
this Agreement, such violation or breach shall be deemed to
constitute a default, and the non-breaching party shall have
the right to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach. If
either party, by reason of any default, fails within fifteen
(15) days after written notice thereof by non-breaching party
to comply with the conditions of the Agreement, the
non-breaching party may terminate this Agreement.
IX. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and
shall indemnify, defend and hold harmless the CITY, its
officers, employees, agents, boards and commissions from and
against any and all claims, suits, judgments, costs,
attorney's fees, damages or other relief, including but not
limited to workers' compensation claims, in any way resulting
from or arising out of negligent actions or omissions of the
ENGINEER in connection herewith, including negligence or
omissions of employees or agents of the ENGINEER arising out
of the performance of this Agreement. In the event of any
action against the CITY covered by the foregoing duty to
indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY
shall be charged personally or held contractually liable under
any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XI. INSURANCE
A. Commercial Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a
policy written in occurrence form of commercial general
liability insurance with limits of at least $1, 000, 000
aggregate for bodily injury and $1, 000, 000 aggregate for
• property damage.
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The ENGINEER shall deliver to the CITY a Certificate of
Insurance naming the CITY as additional insured. Such policy
shall not be modified or terminated without thirty (30) days
prior written notice to the CITY.
Such Certificate of Insurance which shall include coverage for
Contractual obligations assumed by the ENGINEER under Article
IX, entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect
to any other insurance or self-insurance programs afforded to
the CITY. There shall be no endorsement or modifications of
this insurance to make it excess over other available
insurance; alternatively, if the insurance states that it is
excess or prorata, it shall be endorsed to be primary with
respect to the CITY.
B. Comprehensive Automobile Liability. ENGINEER shall maintain
Comprehensive Automobile Liability Insurance covering all
owned, non-owned and hired motor vehicles with limits of not
less than $1, 000, 000 per occurrence for damage to property.
C. Combined Single limit Policy. ENGINEER'S requirements for
insurance coverage for general liability and auto exposures
may be met with a combined single limit of $1, 000, 000 per
occurrence subject to a $1, 000, 000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
professional Liability Insurance Covering claims resulting
from error, omissions or negligent acts with a combined single
limit of not less than $1, 000, 000 per occurrence/$3, 000, 000
aggregate. A Certificate of Insurance shall be submitted to
the CITY as evidence of insurance protection. The policy
shall not be modified or terminated without thirty (30) days
prior written notice to the DIRECTOR.
XII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from
this Agreement, there shall be no discrimination against any
employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, or the
presence of any sensory, mental or physical handicap, unless
based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination,
rates of pay or other forms of compensation and selection for
training, including apprenticeship.
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No person shall be denied or subjected to discrimination in
receipt of the benefit of any services or activities made
possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum
age and retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any violation of
this provision shall be considered a violation of a material
provision of this Agreement and shall be grounds for
cancellation, termination or suspension, in whole or in part,
of this Agreement by the CITY.
XIII. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties
hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
XIV. DELEGATION AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject
to all the terms, conditions and other provisions of this
Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item, condition and other
provision hereof to the same extent that the ENGINEER would
have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any
proposed subcontractor shall require the CITY's advanced
written approval .
XV. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is
intended or shall be construed to, in any respect, create or
establish the relationship of co-partners, joint venture or
employment between the CITY and the ENGINEER, or as
constituting the ENGINEER as a general representative or
general agent of the CITY for any purpose whatsoever.
XVI. SEVERABILITY
The terms of this agreement shall be severable. The parties
intend and agreed that, if any paragraph, sub-paragraph,
phrase, clause or other provision of this Agreement, or any
portion thereof, shall be held to be void or otherwise
unenforceable for any reason, all other portions of this
Agreement shall remain in full force and effect.
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XVII HEADINGS
The headings of the several paragraphs of this Agreement are
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inserted only as a matter of convenience and for reference and
in no way are they intended to define, limit or describe the
scope of intent of any provision of this Agreement, nor shall
they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof.
XVIII MODIFICATION OR AMENDMENT
This Agreement and its attachments constitute the sole and
entire Agreement of the parties on the subject matter hereof
and may not be changed, modified, discharged or extended
except by written amendment duly executed by the parties.
Each party agrees that no representations or warranties shall
be binding upon the other party unless expressed in writing
herein or in a duly executed amendment hereof, or change order
as herein provided.
XIX. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall
be construed in accordance with the laws of the State of
Illinois. Venue for the enforcement of any rights and the
resolution of any and all disputes shall be in the Circuit
Court of Kane County, Illinois .
XX. NEWS RELEASES
The ENGINEER may not issue any news releases without prior
written approval from the CITY, nor may the ENGINEER make
public any reports or documents developed under this Agreement
without prior written approval from the CITY prior to said
documentation becoming matters of public record.
XXI. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the
CITY's employ or any work associated with the PROJECT.
XXII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A 85-1295
The ENGINEER certifies hereby that it is not barred from
bidding on this contract as a result of violations of either
Section 33E-3 or Section 33E-4 of the Illinois Criminal Code.
XXIII. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have a
written sexual harassment policy that includes, at a minimum,
the following information:
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A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment, utilizing examples;
D. The vendor's internal complaint process including
penalties;
E. The legal recourse, investigative and complaint process
available through the Illinois Department of Human Rights
and Illinois Human Rights Commission.
F. Directions on how to contact the department and
commission;
G. Protection against retaliation as provided by section
6-101 of Human Rights Act.
A Copy of such policy must be provided to the Department of Human
Rights upon request. P.A. 87-1257 .
XXIV. PREVAILING WAGE/PAYMENT OF TAXES.
The ENGINEER shall comply with the requirements of the
Prevailing Wage Act (820 ILCS 130/0. 01 et seq. ) The ENGINEER
certifies it is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless
there is a pending proceeding contesting the tax.
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by ENGINEER to
the CITY and other participants which may affect cost or time
of completion shall be made or confirmed in writing. The CITY
may also require other recommendations and communications by
the ENGINEER be made or confirmed in writing.
XXVI NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by First
Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Larry E. Deibert, Director of the Water Department
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
C. As to ENGINEER:
• Bon G. Mui, Partner
Alvord, Burdick & Howson, L.L. 0
20 N. Wacker Drive, Suite 1401
Chicago, Illinois 60606
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IN WITNESS WHEREOF, the undersigned have placed their hands
and seal upon and executed this Agreement in triplicate as though
each copy hereof was an original and that there are no other oral
agreements that have not been reduced to writing in this statement.
For CITY:
ATTEST: CITY OF ELGIN
By i
City C erk City pager
For the ENGINEER:
Dated this day of , A.D. 2002
WITNESSED:
"OFFICIAL SEAL"
By Sandra L.McBride By
Notary Public,State of Illinois
M Commission Expires Aug.7,2005
(Print n �-- (Print Name)
C idiCe L .JL 61 a'-/ 6. /4■ ,`
Officer Title /(7,f r' ne' r" (SEAL)
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ATTACHMENT "A"
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PROPOSAL
TO
PROVIDE
ENGINEERING SERVICES
FOR
DESIGN AND INSTALLATION SERVICES
FOR
WATER MAINS - 2002, 2003, and 2004
CITY OF ELGIN
TABLE OF CONTENTS
Letter of Transmittal Section 1
Project Approach and Time Frame Section 2
Similar Project Descriptions and References Section 3
Proposed Team Qualifications Section 4
Firm Background and General Qualifications Section 5
Fee Proposal Separate Cover
March 4, 2002
Ms. Gail Cohen
Purchasing Director
City of Elgin
150 Dexter Court
Elgin,IL 60120
• Re: Proposal to Provide Engineering Services for
Design and Installation Services for Water Mains
2002,2003, and 2004
Dear Ms.Cohen:
This will acknowledge receipt of the request for proposal, and associated addendum
number 1,to provide engineering services for design and installation services for water mains,2002,
2003, and 2004. In response, the firm of Alvord, Burdick & Howson is pleased to submit three
copies,each an original,of our proposal to perform this work. We have visited the sites,clarified
any questions on the City's expectations and goals, and feel very comfortable that the necessary
work,including all of the tasks outlined in the RFP and normally associated with installations of this
type,can be completed within the time frames shown. We have also reviewed the draft contract that
was included with the request for proposal and find the conditions to be acceptable.
AB&H has specialized in water and wastewater facilities since its inception 100 years ago.
The firm has designed and provided engineering services during construction for literally hundreds
ofmiles of water mains and under a wide variety of conditions. In fact,in the descriptions of similar
projects we have included photographs from the proposed routes alongside photographs from recent
installations under similar types of conditions. For these installations the firm has provided all of
the necessary preliminary investigations, designs, contract documents, bidding assistance,
engineering services during construction, and drawings of record upon completion. More
importantly,we have recently provided,and are currently providing, similar services to the City of
Elgin for other projects and trust that the quality of our work, working relationship with the City
staff, and responsiveness to the City's needs will speak to our ability to handle this assignment.
Ms. Gail Cohen -2 - March 4,2002
We are a local firm,having been at our present office,20 N.Wacker Drive in Chicago,since
1929,and in the area since our formation in 1902. All of the AB&H team members proposed for
your assignment work from this office, making it convenient to attend meetings, verify field
conditions,and perform other tasks facilitated by on-site presence. Essentially,we are proposing to
utilize the same team that is assigned to our present work in Elgin. This provides a benefit of already
being familiar with the management preferences of the City staff and understanding the procedures
the staff desires the team to follow. This will facilitate performance of the work,particularly in the
initial stages,and enable the project to move forward smoothly and rapidly.
Within the pages that follow you will find all of the information outlined in the request for
proposal,including a detailed description of our method of analysis and schedule showing how the
various tasks will be performed in order to meet your overall schedule. Also included is a list of
current and recent projects similar to the water mains currently planned,along with a client reference
for each specific project who could provide information on our performance. A brief description of
the qualifications of the proposed team with detailed resumes for each key member is included,as
well as an overview of the firm. A proposed fee arrangement and amount is included under separate
cover.
The team is available to begin work immediately upon authorization of the City and can
devote sufficient time to meet the schedules outlined in the request. In addition, if desired by the
City,the schedule could be accelerated or delayed should conditions or plans of the City change.
Within this proposal we have deliberately attempted to be brief in order to conserve the
reviewers'time. However,should additional information or clarification be required,we would be
pleased to respond at any level of detail the City may desire. We would also assure the City that,if
selected,we would accept no other work which would be assigned a higher priority or otherwise
interfere with meeting the City's requirements for this project.
Again, thank you for allowing us to submit this proposal. We would welcome the
opportunity to provide this work for the City and,if selected,will be committed to providing all of
the necessary services in an efficient,prompt,professional,and satisfactory manner.
Yours very truly,
ALVORD,BURDICK&HOWSON
• Bon G. Mui,Partner
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•
PROJECT APPROACH AND TIME FRAME
The work to be performed is that which is necessary to permit bidding, contract award, and
construction of a total of approximately 30,200 feet of 16 inch and 20 inch diameter water main,
divided into four separate projects. The work consists of all necessary preliminary engineering,
detailed design,preparation of contract documents, assistance during bidding and contract award,
and engineering services during construction as will be outlined later. It is recognized that all
ancillary work must be performed as part of the services provided,including connections to existing
mains,necessary appurtenances,pavement and site restoration,disinfection,testing provisions,and
similar activities. Consideration must also be given to minimization of impacts on the water systems
and the public during construction. These will be addressed in more detail below,however,there
are a number of general practices the firm always follows to facilitate communications and
coordination between the City and our team,that will be addressed first. These geral approaches
will then be followed by the specific steps common to the four projects,then issues specific to each
individual project, and fmally a proposed schedule to demonstrate ability to meet the City's
milestone dates.
COMMUNICATIONS AND COORDINATION
We believe every assignment can be best accomplished by considering the project as a team
effort,with our assigned personnel working closely with a designated contact person from the client
and other staff as desired by the client,to ensure that we are always supportive of their positions and
practices. Such a"partnership"will combine the design team's technical expertise and manpower
availability with the City staff's familiarity with local conditions and sentiments,City policy and
plans, and City management objectives. Thus, we view an important aspect of the assignment as
adequate and timely communication between the engineering team and the City, from the initial
stages of the project all the way through its completion. This is particularly critical since the
construction can potentially impact water system operation and the public to varying degrees. The
team we are proposing already has an established working relationship with the staff and we would
propose to continue operating in the same manner for this project with only such modifications or
refinements as may be desired by the City. However,we would still suggest that immediately upon
authorization to proceed,and before beginning work on the first assignment,a meeting be scheduled
with designated personnel from the City to confirm the continuation of the procedures established
in the past, make any adjustments desired, and discuss any special constraints or coordination
procedures for this project. At that time we would also confirm the type and frequency of feed-back
the City would like and how we can best provide the City staff with all of the information they desire
in a timely and efficient manner.
We would suggest that at that"kickoff'meeting arrangements be made for a regular series
ofprogress reviewmeetings,as mutually deemed appropriate for this particular project,which would
continue throughout the assignment. These progress meetings would be used to regularly discuss
Project Approach
Page 2
status with the City, review any issues that arise, show conformance to the schedule and any
corrections needed to maintain it,and address other items of interest. The opportunity for the staff
to have up-to-date information and provide input throughout the formative stages of all work,as well
as at formal review points and the end of tasks,will provide the most cost effective results and most
suitable design for the City of Elgin. In addition, as critical decision points are reached, or if a
significant problem should arise,a special meeting would be arranged to keep the City staff aware
of such developments and recommended courses of action. Of course, it is also anticipated4t
informal meetings and discussions will occur routinely throughout the work.
In addition to the regular project meetings,at various stages of completion,or when specific
milestones are reached,reports,up-to-date plans,and other work products will be submitted formally
for review and comment. In each case,any issues or questions would be resolved,revisions made,
and agreement obtained before proceeding to subsequent steps. Regular written progress reports will
also be prepared and submitted, documenting status and comparing it to the expected level of
achievement based on the schedule originally agreed upon.
• In order to facilitate the work with minimum inconvenience to the City,we would make all
• requests for information or meetings through the person designated by the City. This is not intended
to,and would not,limit the input of various staff members as desired by the City,but rather is meant
to ensure that requests related to the project are dealt with in the proper priority, as determined by
the City,and are balanced with other work activities and employee assignments. It also ensures that
a City representative is always current on project status and can advise other involved personnel,as
appropriate, and respond to any internal or public questions which may arise.
If the City believes there may be local concern about the projects, assistance could be
provided in communicating with local residents by preparing information suitable for public
distribution, posting on a City web site, or providing to the local media. If one or more public
meetings would be desirable for a project, it would be arranged for the Project Manager to be
available to answer any questions and address concerns of the residents. The thrust of these
communications would be to stress the need for the improvement,outline the benefits to the City and
local residents,to acknowledge areas of concern and the steps taken for addressing them,to provide
information on the schedule and/or status, and to request understanding and cooperation.
PROJECT MANAGEMENT AND QUALITY CONTROL
Every project undertaken by the firm is directed by a partner as Project Manager. This
individual also functions as a working team member,actively involved in every aspect of the work.
• Such an approach provides a number of advantages to the client. One advantage is that it ensures
that the individual who is responsible for the work has sufficient authority to allocate whatever
resources are necessary to meet the firm's commitments and maintain agreed upon schedules. It also
Project Approach
Page 3
ensures that commitments can be made promptly and implemented without waiting for approval
from higher corporate authorities or a board,providing each client direct access to upper levels of
the firm.
Another policy used on each project is an internal project management and quality control
program to deliver a final product which will best meet the client's needs. This begins with detailed
project planning and development of a monitoring system that targets key milestone goals such as
budget and schedule. This monitoring system is then used internally by our team, and will be
provided to the City, as a benchmarking reference for the duration of the work. Included are
projected milestone dates for completion of discrete tasks in sufficient detail to easily compare
actual status with that originally scheduled. This will allow both the City and the design team to
regularly compare work progress against that expected and permit identification and correction of
any potential problems at an early date, before the City's schedule is jeopardized. Such progress
reviews,measured against the initial time line and budget,would be part of the discussion at each
progress meeting and,in addition,would be addressed in the written status reports submitted at least
monthly.
A second means of project management and quality control will be a brief but intense and
thorough peer review at critical points during preliminary and final design. Experienced engineers
will conduct a review of the work products as though they were the client and the project were being
undertaken at their expense. Work products will be reviewed for clarity, whether adequate
information is provided, whether improvements can be made in the design, or if there are more
economical ways to achieve the objectives. In addition,the review team will consider such aspects
as flexibility to meet conditions that could not be anticipated, ease of installation, impact during
construction, and similar features. While these reviews are normally internal and in addition to
formal reviews by the City,the City is also welcome to participate with our staff in this activity and
be part of our internal discussions if they desire. In that case,the peer reviews could be held at the
City offices for the convenience of the staff.
As a result of focusing on communications,management control,and rigid quality assurance
reviews,in addition to the continual emphasis on striving for excellence,the firm has developed a
reputation for planning and designing projects which are functional,economical,easily constructed,
and completed on time and within budget. It is against this general background that the detailed
steps to accomplish the preliminary design, final design, and assistance during bidding and
construction phases will be addressed. The following steps are intended to reflect our opinion as to
a logical sequence and methodology for performing the work necessary. It will be subject to
refinement based upon discussions with the City and incorporation of any modifications the staff
may desire.
Project Approach
Page 5
FINAL DESIGN
Based upon the approved preliminary design,detailed drawings and contract documents will
be prepared. The drawings would be prepared in AutoCAD or Intergraph format, as preferred by
the City, and the specifications and other contract documents would be in WordPerfect,Word, or
other preferred word processing format. Standard City boiler plate would be utilized to the extent
desired by the City. Additional material,satisfactory to the City would be developed to supplement
existing City standard forms and cover all aspects of the project, such as general and special
conditions,requirements for bidding bid forms, and advertisements.
As the drawings and documents are being prepared they will be submitted for review and
comment at the 75%,90%,and the 100%or final design stage. In addition to submittal for review,
appropriate team members will meet with the staff to discuss any questions and suggestions of the
staff in connection with their review.
Upon substantial completion of the contract documents the firm will prepare a detailed
estimate of probable construction cost for review by the City and its use in evaluating bids received.
Also, at the appropriate level of completion, with agreement by the City,permit applications will
be prepared for submission to all regulatory agencies. During the review process,the team will be
available to meet with the various entities, respond to any questions, and otherwise expedite the
process of obtaining the necessary approvals and permits.
BIDDING SERVICES
In order to assist the City in obtaining competitive bids from qualified contractors,the firm
will provide any support services desired by the City. This may include identifying prospective
bidders to send advertisements to in addition to the general public notification process,preparing
responses to any questions, preparing any addenda desired by the City, attending any prebid
meetings desired,and assisting in any other means the City desires.This will also include providing
plans and specifications to be issued to prospective bidders,attending the bid opening and assisting
in evaluating bids received,preparing a bid report with recommendations concerning contract award,
and, after contract award decision,preparing conformed copies of the contracts for execution.
CONSTRUCTION PHASE SERVICES
During the construction period, contractor submittals would be reviewed and appropriate
action taken or recommended. This would include review of shop drawings and data,reviewing
correspondence and preparing recommended responses to claims or requests, review of payment
documents,and similar activities. We would also provide for full time technical observation while
construction work is being performed. During construction, as well as during design, regular
meetings would be held with staff and written status reports provided to keep all involved parties
Project Approach
Page 6
abreast of progress. Upon completion of the work, we would arrange for a walk-through of the
project site with representatives of the team,the contractor,and,if desired,the City to determine if
items remain to be addressed or corrected. We would maintain a record of the corrective actions
taken and,when completed,would advise the City in writing that the contract work is complete and
that final payment can be made subject to compliance with all legal requirements.
Drawings of record would be submitted based on revising a copy of original contract
drawings,reflecting changes made during construction. These drawings would also be in AutoCAD
or Intergraph format and provided to the City on CD ROM for a permanent record. The line would
be registered into State Plan 83 East Illinois Region System.
SPECIFIC PROJECT VARIATIONS
While the process of design and construction will be the same for all of the projects,they
each have their own unique circumstances which will need to be considered and addressed. A very
preliminary review of the general routes indicates the individual circumstances to be addressed will
include,but not be limited to,the following.
The Fox Lane main will consist of approximately 4,500 feet of 20-inch diameter main from
the Fox Lane Booster Station to Randall Road. The routing will need to be verified and, if
necessary, a minor revision made to avoid an existing building. Depending upon the extent of the
rerouting,additional right-of-way may need to be defined and obtained. In addition,this may entail
installation on tollway right-of-way and installation of casing underneath a tollway ramp and Randall
Road. Thus approvals of other agencies will be necessary.
The new 20-inch main from the Riverside Water Treatment Plant to State Street and Jerusha
Avenue will be approximately 3,200 feet in length with extensive work in easements. The route and
easement locations will need to be confirmed and the documents will need to incorporate language
to limit working area to conform to easement limitations. This segment will also involve crossing
a creek,which will entail inclusion of non-float pipe in the specifications to avoid pipe movement
during periods when the pipe is empty and,therefore,buoyant.
The State Street Main will be 16 and 20 inches in diameter and extends approximately
8,250 feet from Jerusha Avenue to Chicago Avenue. This route is along a busy roadway and special
restrictions may be necessary to limit interference with traffic and public inconvenience. In addition
there will be a crossing under an existing railroad line with the necessary casings associated with
work of this type, and, of course,the approval of the railroad.
The project consisting of the 16-inch transfer line to the Airlite Water Treatment Plant is
approximately 14,250 feet in length and entail review of possible alternative routes with selection
Project Approach
Page 7
of the best. To the extent the selected route will require right-of-way acquisition,these needs will
require identification and acquisition. In addition,this route will also entail crossing a railroad right-
of-way,with the same associated work as outlined above.
TIME FRAME
The team is prepared to complete the work outlined in the request for proposal,and this
document,in accordance with the milestone dates outlined. The time periods of performing the
various tasks is indicated col the following page with a bar charts consisting of two separate work
schedules,one for the two projects to be constructed in 2003 and the second for the projects to be
installed in 2004. To a considerable extent, there will be some latitude in the design and
construction periods and,thus,the City has some latitude in selecting the time the work would start
in both the design phase and the construction phase to best meet their objectives. We have suggested
a scenario that meets the criteria outlined in the request for proposal but will fmalize the work
schedule by making any revisions the City desires after the initial meeting.
• We have suggested reasonably short and yet realistic time periods for the actual construction.
Keeping the construction period to a reasonably short duration will control construction observation
costs, result in continual progress without delays, and minimize public inconvenience. Upon
selection for this assignment,we would work with the City to arrive at an implementation schedule
for both design and construction that best meets their needs.
If desired by the City the schedule shown could be shortened to some extent,at least in terms
of the design for the 2004 projects. While we do not have control over the permit procedures,we
can take steps to expedite that process also,such as arranging preliminary meetings to discuss permit
requirements and design concepts prior to formal submittal and making ourselves available to answer
any questions. It should also be noted that,with the extensive number of projects we have designed,
we are aware of the requirements of the regulatory agencies and have not experienced frequent or
long delays. Most permits are obtained without question on the basis of the initial submittal.
CONTINUED AVAILABILITY
The firm maintains copies of work products and is proud of the ability to provide copies of
reports,designs,and photographs when needed by the client, even decades after a project has been
completed. In addition, career employment is common at AB&H so that individuals who
participated in a project remain available to respond to any future questions or discuss aspects of the
work. This service is provided as a courtesy to our clients and is a continuing advantage of the initial
utilization of our fum.
111 Authorization to Proceed
Progress Meetings
1111 Fox Lane&Riverside to State St
Preliminary Phase
Data Collection
Route SelectionNerification
Review by City
Survey
Preliminary Plans
Review by City
Final Design Phase
Plans&Specifications
Geotechnical
Submittal Submittal for City Review
Prepare Permit Applications
Bidding Phase
Advertising Date
Bidding Period
Bid Date
Bid Evaluation/Contract Award
Construction Phase
Shop Drawings/Data Submittal
Construction
Drawings of Record
I
State St.&Transfer Line to Airlite WTP
Preliminary Phase
Data Collection z-
Route SelectionNerification
Review by City
Survey
Preliminary Plans
Review by City
Final Design Phase
Plans&Specifications
Geotechnical
Submittal for City Review
Prepare Permit Applications
Bidding Phase
I Advertising Date
Bidding Period
Bid Date
Bid Evaluation/Contract Award
Construction Phase
Shop Drawings/Data Submittal
Construction
111 Drawings of Record
• >, >, a) • • •
ca c R CI 46 8 8
< 2 2 2, < ((JD) 0 z
2004
SIMILAR PROJECTS
Alvord, Burdick & Howson's specialization in the water and wastewater industry has
included extensive experience on water main projects, with thousands of miles of mains designed
in the Chicago office, several hundred of which involved participation by members of this project
team. This experience allows the engineers on your project team to recognize potential obstacles
which may exist,and permits them to take measures,in conjunction with the City,to address these
issues before they present a serious problem. This results in fewer changes during the designs, a
lesser number of change orders during construction, and lower project cost. Following are a few
representative examples of the firm's recent work,each involving tasks similar to those envisioned
for some or all of the City's projects. Many additional examples will be provided if desired.
Argonne Water Supply Main,DuPage Water Commission, Illinois
In 1996 the firm provided engineering services to the DuPage Water Commission for a water
supply for Argonne National Laboratory. Water supply mains were installed to bring Lake Michigan
water to the laboratory via the Commission's previously installed transmission system,
encompassing more than 150 miles of main designed by AB&H.
Complete engineering services were performed including planning and preliminary studies,
design,preparation of contract documents,assistance during bidding,construction services and field
observation,and drawings of record. A total of 3 miles of water main, 12 inches in diameter,was
installed under this project.
Much of the pipeline was installed under a tree lined roadway in a primarily residential area.
To prevent any damage to the trees the main was installed under the roadway which is in accordance
with recommendations of experts on preservation of trees in construction areas. The roadway is a
major artery and traffic control was provided during construction. For the majority of the installation
conventional trench methods were used,however,a section of the water main that ran under I-55 was
installed in a casing. Additionally, it was necessary to work with contaminated soil in some areas,
and measures were taken to ensure that the installation proceeded safely and without risk to the
residents.
An individual who would be familiar with this work is:
Mr. Edward Nawrocki
Manager of Maintenance and Construction
DuPage Water Commission
600 E. Butterfield Road
Elmhurst, IL 60126
(630) 834-0100
•
Similar Projects
•
Page 2
Water Main Design, City of Elgin, Illinois
Alvord, Burdick&Howson was selected by the City of Elgin for design and construction
engineering services for a total of approximately 5,600 feet of 12 and 16 inch diameter water main
in Brandt Drive, Shales Parkway,and Stonehaven Drive. Shales Parkway and Stonehaven design
were completed in 2000 and the Brandt Drive design was completed in 2001. The construction was
divided into two contracts and scheduled as desired by the City to allow for acquisition of the
necessary easements. In addition to pipeline installation the contract covered grinding and pavement
restoration for the entire roadway width in pertinent areas,boring and jacking approximately 300 feet
of 36 inch diameter casing under an interstate highway,and coordination with the gas company for
requirements in crossing large gas mains.
The work for which the firm was retained included completing all necessary preliminary
engineering,detailed design,preparation of contract documents,and assistance during construction.
A number of issues were addressed,including identification and delineation of the additional right-
of-way requirements, obtaining permits for system improvements and roadway crossings,Tollway
crossing, traffic control next to a private road that needed to be open at all times, and similar
•
activities.
Several employees of Elgin would be familiar with this project including:
Mr.Peter Bityou
Water Operations Engineer
City of Elgin
150 Dexter Court
Elgin, IL 60120-5527
(847)932-6159
Geneva Street Water Main Design, City of Elgin, Illinois
AB&H was retained for design and construction engineering services by the City of Elgin
for the installation of 1,600 feet of 16 inch diameter transmission main. Included in this project will
be a connection to the existing 16 inch diameter main in Division Street and an additional connection
to an existing 10 inch diameter main in Geneva Street at the intersection of Prairie Street and Villa.
The work for which the firm was retained included preliminary engineering,detailed design,
preparation of contract documents, and assistance during construction. A number of issues were
addressed, including cross road connections to existing water mains, abandoning existing 4 inch
diameter water main and reconnecting all house service connections to new water main,numerous
pressure taps to existing mains,traffic control, and street restoration.
• Mr.Bityou,previously cited, would be familiar with this project as well.
•
Similar Projects
• Page 3
Fox River Water Main Crossing, Green Bay, Wisconsin
In 1996,AB&H completed a project for the construction of new water main for the Green
Bay Water Utility. The project consisted of the installation of 2,250 feet of24 inch diameter ductile
iron pipe installed by conventional open cut,and approximately 1,550 feet of 24 inch diameter steel
pipe,installed by directional drilling across the Fox River. Directional drilling was selected so as
to avoid damaging the existing piles and sea walls. This project also required jacking for 50 feet of
36 inch steel casing pipe.
Engineering services provided included preparation of a preliminary design report,design
of the facility, preparation of contract documents, traffic control plans, site restorationwand shop
drawing review.
Information on this project can be obtained from:
Mr.William Nabak
General Manager
Green Bay Water Utility
631 S.Adams Street
Green Bay,WI 54305
(920)448-3480
16 Inch South Water Transmission Main, Park Ridge, Illinois
Alvord,Burdick&Howson is providing engineering services for the City of Park Ridge to
install approximately 5,900 linear feet of 16 inch diameter water transmission main,with provisions
to accommodate construction in and along major roadways, crossing of the Chicago and
Northwestern Railroad, connections to the existing distribution system, integration with other
planned improvements, connection to the pumping station, and related work.
The work,performed in stages, includes preliminary layout, field surveys, data collection,
design,preparation of contract plans and specifications, assistance in bidding and contract award,
on-site technical observation, contract administration assistance, and related work.
A contact person at the City is:
Mr.David Ellstrand
City Engineer
City of Park Ridge
505 Butler Place
Park Ridge,IL 60068
(847)318-5246
Similar Projects
Page 4
16 Inch North Water Transmission Main, Park Ridge, Illinois
Alvord,Burdick&Howson is providing engineering services for the City of Park Ridge to
install approximately 4,000 feet of 16 inch diameter water transmission main, with provisions to
accommodate construction in and along major roadways,crossing of the Chicago and Northwestern
Railroad, connections to the existing distribution system, integration with other planned
improvements, connection to the pumping stations and elevated tank, and related work.
The work, performed in stages with completion of the final segment in 2004, includes
preliminary layout, field surveys, data collection, design, preparation of contract plans and
specifications, assistance in bidding and contract award, on-site technical observation, contract
administration assistance, and related work.
Mr. Ellstrand,previously cited,would be familiar with this project as well.
Gross Point Road Water Main, Skokie, Illinois
• The work to be performed consists of designing three segments of water main, the
connections with the existing systems, and all associated appurtenances. There are existing water
mains under the roadways currently in operation which will be abandoned upon completion ofthis
project. Design includes the installation of approximately 2,700 feet of 12 inch diameter main,
325 feet of 8 inch diameter main, and 175 feet of 8 inch diameter main.
Included is survey of the proposed routes,identifying other utilities and facilities within the
construction limits,preparation of contract documents, assistance during advertising and bidding,
reviewing and analyzing bids received,and preparing a report with recommendations as to contract
award.
Construction services will include technical observation of construction, review of shop
drawings and other contractor submittals,monitoring of progress of the work,recommendations for
contractor progress payments, and preparing suggested responses to any contractor claims or
requests.
A contact person at the Village is:
Mr.Eddy Nakai
Municipal Engineer
Village of Skokie
5127 Oakton Street
Skokie, IL 60007
• (847) 933-8231
Similar Projects
Page 5
Water Distribution System Analysis and Improvements, Morton Grove,Illinois
Since 1990,Alvord, Burdick&Howson has performed a number of computer analyses of
the Morton Grove water distribution system utilizing a model the firm developed. The computer
model was used to examine the feasibility and the most cost-effective means of combining
distribution zones and to assess the need for system improvements. Recommendations by the firm
included two new elevated storage tanks,associated pumping station improvements,and 18,000 feet
of new water main to provide adequate water pressures and balance storage capacities in the
distribution system. Based upon the analyses,AB&H was authorized to design all of the proposed
system improvements.
The distribution system improvements included the installation of water main for both
normal flow and fire flow usage. A total of 6,890 feet of new 16 inch diameter water main was
installed to balance flows between storage facilities during normal demand periods. Ofthat amount,
400 feet were installed under railroad and river crossings. Water mains designed to improve fire
flow in specific local areas,were 8 inches and 12 inches in diameter, and totaled 11,600 feet in
length.
• A contact person at the Village is:
Mr.Andrew DeMonte
Superintendent of Water and Sewer
Village of Morton Grove
7840 Nagle Avenue
Morton Grove,IL 60053
(847)470-5235
Water Main Replacement, Lincolnshire, Illinois
The firm has recently performed a number of improvements for the Village of Lincolnshire,
following development of a model of the existing water system and analysis of needs. One such
project is a water main planned in three separate sections,each under a unique set of conditions. The
three sections are in a residential area,under a section of the West Fork of the North Branch of the
Chicago River,and along a major state highway.
A total of approximately 2,400 feet of 12 inch diameter main is required. One contract
combining the main through the residential area and under the river was designed and alternate bids
obtained for both 12 and 16 inch diameter pipe. Based upon the bids received and a life cycle cost
analysis,considering both capital costs and energy savings,the 12 inch alternative was selected. The
pipe has been installed with pressure testing and site restoration scheduled to be completed by the
• end of April,approximately five months ahead of schedule. Construction of the remaining section
is being held pending final decisions on road widening and utility corridor relocations.
•
Similar Projects
Page 6
Each section presented its own challenges to overcome in the design. The installation in the
residential area necessitated going through a large wooded area with the potential of injury to trees.
AB&H planned to avoid damage by using GPS to locate the trees,then developed a design which
minimized disruption. Similarly, the design of the river crossing was completed so as to prevent
damage to the trees in the immediate area and eliminate environmental issues associated with the
crossing. Permits were obtained from the Army Corps of Engineers and the Lake County
Stormwater Management Commission as well as the Illinois Environmental Protection Agency. If
installation of the final section is under the highway,it will require that the engineers work with the
state to meet their requirements,while satisfying the needs of the Village. Tunneling will probably
be used for a portion of this work because it meets the need of the client and complies with the
State's regulations.
A reference from Lincolnshire is:
Mr. Frank Tripiccochio
Director of Public Works
•
Village of Lincolnshire
One Olde Half Day Road
Lincolnshire, IL 60069
(847) 883-8600
•
PROPOSED TEAM QUALIFICATIONS
Alvord,Burdick&Howson is pleased to present a team which is well-qualified to provide
engineering services for City of Elgin's water main projects over the next three years. Each of the
team members are qualified, both by training and experience, for the particular role which they
would be assigned,which are primarily the same as they have performed on previous Elgin water
main projects. These roles are indicated on the following organization chart and detailed resumes
of the team members have been provided at the end of this section.
As a general practice, Alvord, Burdick & Howson assigns a partner to the role of Project
Manager in each project undertaken by the firm. This is done to ensure that the client has direct and
immediate access to the management of the firm whenever desired. This individual serves as the
working head of the team and the primary liaison with the client, as well as an administrative
capacity. This involvement ensures that the needs of the project are clearly understood, necessary
resources are allocated for the project, the needs of the client are met in a timely fashion, and the
standard of the fmished product is of the quality expected. For this project the partner who would
serve in this capacity would be Mr.Bon G. Mui.Bon is registered both as a Professional Engineer
and a Structural Engineer. He has been with the firm for thirty years, and has served as Project
Manager and Project Engineer for numerous projects, including water distribution system
• improvements.
An additional policy of the firm is to assign a highly qualified individual to independently
review the work at various critical points, for the purpose of quality control. This periodic "fresh
look"is intended to ensure that the client's needs are being addressed, that viable options are not
being overlooked, that the design layout and elevations are feasible and economical, and that the
quality of work meets the high standards of the firm. The quality control function for this project
will be performed by Mr.J.Warren Green,a registered Professional Engineer who has over twenty
years of experience in water systems engineering and operation. He is also licensed as a water
supply operator in two states,and has extensive experience inutility engineering,construction,and
management.
The Project Engineer would be Mr. Robert Marconi. Bob is a registered Professional
Engineer whose many years of experience have included design,cost estimating, construction, and
preparation of plans and specifications for water mains of various sizes. In his career with AB&H
he has been responsible for more than a hundred miles of water main design. For this project he
would coordinate the data collection and surveys,and lead the preliminary and final design activities.
He would also be responsible for the preparation of cost estimates, plans, specifications and bid
documents. In addition he will be responsible for supervision of the resident inspector,resolve any
technical issues which may arise in the field, and make periodic site visits during construction.
Assisting Bob with various engineering design activities would be Mr.William G.Nyanue,
who is also a registered Professional Engineer. William would assist in the collection of data,
preparation of drawings and specifications, as well as the preparation of bid documents,review of
contractor submittals,and periodic site visits. William would also be the senior technical observer
Proposed Team Qualifications
Page 2
during construction and be responsible for observing the more complex project while also
supervising the technical observer assigned to the second installation under construction at the same
time.
Mr. Joseph Michalski will be responsible for the surveys necessary for this project that do
not entail documents for which a license is necessary. He is a young engineer who has performed
a variety of engineering assignments, including surveying for water main installations and other
projects for AB&H. He is registered as a Professional Engineer.
Should any surveying be required that involves legal descriptions or plats requiring a P.L.S.
stamp,it will be performed by Mr.Christian Froemke. Chris is licensed as a Public Land Surveyor
in the state of Illinois and has more than forty five years of experience, including being a principal
of a major surveying firm. He has retired from full-time work and is on retainer to AB&H,providing
surveying services when needed.
Full time on-site observation would be provided by Mr.Kurt Kaszuba during the construction
• period when work is being performed on two contracts at the same time. Kurt is a field technician
•
with AB&H who has provided construction observation for previous water main installations. He
will also assist Joe or Chris with data collection and other field activities, as needed.
While these individuals would be responsible for the activities and assignments indicated,
they will have available all of the support resources and assistance needed to complete their
assignments within the schedules that may be agreed upon. This will include drafting and
stenographic personnel and such other engineering and technical assistance as may be needed to
complete their work efficiently and economically.
Proposed Project Team
Design & Installation Services
Water Main - 2002, 2003, & 2004 illi fi
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Project Manager quality Control
Bon G. Mui, P.E.,, S.E. J. Warren Green, P.E.
Project Engineer
Robert Marconi, P.E.
I
Surveying Technical Observation
EngineJoseph E. Michalski, P.E. William G. Nyanue, P.E.Wm G. Nyanu
Christian H. Froemke, P.L.S. Burt Kaszuba
Bon G. Mui, P.E., S.E.
Project Role: Project Manager
Education Experience
M.S.Environmental Engineering,
Illinois Institute of Technology
1986 Mr. Mui is a Partner with the firm and has extensive experience in
B.S. Civil Engineering, the evaluation and design of water supply treatment and distribution
Illinois Institute of Technology systems. For water distribution system designs and evaluations he
1972 has prepared reports and designs while functioning as project
manager under tight constraints of time and budget. Other
experience includes chemical feed systems and handling facilities,
Registration long distance water transmission pipelines, pumping systems, and
Professional Engineer wastewater collection systems.
1976
Structural Engineer The following projects are representative of Mr. Mui's experience
1979
applicable to this assignment:
City of Elgin, Elgin, Illinois: Project Manager for design and
Applicable Expertise construction services for 1,600 feet of 16 inch diameter
Project Management reinforcement water main in Geneva Street to provide additional
Designs water for domestic use and fire protection. Project included cross
Water Distribution Systems road connections to existing water mains,abandoning existing 4 inch
Cost Estimating diameter water main and reconnecting all house service connections
Contract Administration
to new water main,numerous pressure taps to existing mains,traffic
control, and street restoration.
Professional Positions City of Elgin, Elgin, Illinois: Project Manager for design and
Alvord,Burdick&Howson preparation of plans and specifications for new water mains in
1972 to Present Brandt Drive, Stonehaven Drive, Shales Parkway, and Bluff City
Boulevard consisting of 4,500 feet of 12 inch diameter water main
and 1,000 feet of 16 inch diameter water main. Project included
Professional Activities boring 150 feet of 30 inch diameter steel casing across Route 20 and
American Academy of 400 feet of 36 inch diameter steel casing across Interstate 90.
Environmental Engineers Project also included coordination with Illinois Department of
American Society of Civil Transportation.
Engineers
American Water Works
Association DuPage Water Commission, Elmhurst, Illinois:Assisted in design
Water Environment Federation and preparation of plans and specifications for 72 inch diameter
Western Society of Engineers water main from Lexington Pump Station in Chicago to DuPage
International Ozone Association Pump Station in Elmhurst.
Bon G.Mui
Page 2
Experience-Continued
DuPage Water Commission, Elmhursx Illinois: Project Engineer responsible for preparation of a
study to evaluate necessary improvements to Commission's system to allow the City of Warrenville
to join the Commission as a subsequent customer,estimated cost ofthese improvements,developed
allocation of cost of the Commission's system,and estimated cost of metering and pressure adjusting
facilities necessary for Warrenville. Hydraulic modeling of the Commission's system was
performed using KPIPE.
DuPage Water Commission,Elmhurst,Illinois:Designed and prepared plans and specifications for
545 feet of 42 inch diameter steel casing pipe for the installation of 1,450 feet of 24 inch diameter
ductile iron water main at the North-South Tollway and Warrenville Road.
City of Monrovia,Monrovia,Liberia:Designed and prepared plans and specifications for Freeway
Treated Water Transmission Main and distribution mains in Monrovia. Improvements consisted of
170 feet of 24 inch diameter watermain, 31,000 feet of 16 inch diameter watermain,and 4,300 feet
• of 8 inch diameter and smaller watermain.
DuPage Water Commission,Elmhurst,Illinois:Designed and prepared plans and specifications for
5,500 feet of 36 inch diameter water main from 35th Street to Virginia Street along North-South
• Tollway. Including 60 feet of 60 inch diameter tunnel, 380 feet and 190 feet lengths. Project
included coordination with Illinois State Toll Highway Authority.
DuPage Water Commission, Elmhurst, Illinois: Project Engineer for preparation of a study to
evaluate necessaryimprovements to Commission's system to allow the Argonne National Laboratory
to join the Commission as a subsequent customer,estimated cost of these improvements developed
allocation of cost ofthe Commission's system,and estimated cost ofinetering and pressure adjusting
facilities necessary for the ArgonneNational Laboratory. Hydraulic modeling of the Commission's
system was performed using KPIPE.
DuPage Water Commission,Elmhurst,Illinois:Designed and prepared plans and specifications for
445 feet of 108 inch diameter steel tunnel for the installation of 84 inch diameter water main under
the Illinois Central Railroad and Eisenhower Expressway at Butterfield Road.
DuPage Water Commission, Elmhurst,Illinois:Designed and prepared plans and specifications for
109 feet of 72 inch diameter steel casing pipe for the installation of a 42 inch diameter water main
under the Burlington Northern Railroad at Naper Blvd.
DuPage Water Commission,Elmhurst,Illinois:Designed and prepared plans and specifications for
• 920 feet of 54 inch diameter steel casing pipe for the installation of 36 inch diameter transmission
main at the North-South Tollway and 63`1 Street.
•
J. Warren Green, P.E.
Project Role: Quality Control
Education Experience
B.S. Civil Engineering
Mississippi State University
1978 Mr. Green is a Partner,responsible for engineering management and
quality control of complex water treatment and distribution system
Registration projects. He has guided water system improvements through all
Professional Engineer phases, including feasibility studies, pilot testing, design, financial
1982 evaluation,land acquisition, construction,start-up, and operation.
Additional Professional
Qualifications Following are a few examples of his experience that are directly
Certified Class A Water Works applicable to this project:
Operator
City of Elgin, Elgin, Illinois: Provided quality control for 1,600 feet
Applicable Expertise of 16 inch diameter reinforcement water main in Geneva Street to
Quality Control provide additional water for domestic use and fire protection.Project
Project Management
Design included cross road connections to existing water mains,abandoning
Water Mains existing 4 inch diameter water main and reconnecting all house
Construction Observation service connections to new water main, numerous pressure taps to
Contract Administration existing mains,traffic control, and street restoration.
Cost Estimating
Professional Positions City of Elgin,Elgin,Illinois:Provided quality control for design and
Alvord,Burdick&Howson preparation of plans and specifications for 4,500 feet of 12 inch
1988-Present diameter water main and 1,000 feet of 16 inch diameter water main.
City of Jackson,Mississippi Project includes boring 150 feet of 30 inch diameter steel casing
Department of Public Works across route 20 and 400 feet of 36 inch diameter steel casing across
1983-1988 interstate 90. Project also included coordination with Illinois
Department of Transportation.
Mississippi State Department of
Health -Division of Water Supply Department of Public Works, Jackson,Mississippi:Responsible for
1978- 1983 supervision of the design and construction of 110,000 feet of
Professional Activities: 12 through 24 inch water main and appurtenances.
American Water Works
Association Department of Public Works,Jackson,Mississippi:Responsible for
the supervision of the design and contract administration for
Mississippi Water and Pollution
Control Operators Association approximately$11 million of water main installation.
American Society of Civil DuPage Water Commission, Elmhurst, Illinois: Project Engineer
Engineers responsible for the design and contract administration for
Illinois Potable Water Supply approximately 9.5 miles of 72 inch diameter transmission main.
• Operators Association
J.Warren Green
Page 2
Experience-Continued
DuPage Water Commission, Elmhurst, Illinois: Project Manager responsible for supervision of
technical observation and contract administration for 185 miles of 12 to 90 inch diameter water
main,three 7.5 million gallon standpipes,two 5.0 million gallon standpipes,64 metering facilities
with rated capacities 1.9 MGD to 31.9 MGD, a 185 MGD pump station, and 30 MG reservoir.
Associated with this project was the relocation and installation of approximately 85,300 feet of
8 through 60 inch diameter sanitary, storm, and combined sewers including all manholes, flow
control structures and junction chambers.
Department ofPublic Works,Jackson,Mississippi:Responsible charge of a$54 million water works
improvement program. His involvement included feasibility studies,preliminary design, financial
evaluations,and detailed design. The program was comprised of the design of 17 miles of water
transmission mains ranging from 36 to 60 inches in diameter,rehabilitation of a 52 MGD surface
water treatment plant, and design of a new 25 MGD surface water treatment plant.
DuPage Water Commission,Elmhurst,Illinois:Provided start-up and operational services including
• disinfection ofpreviously outlined facilities,system operation and maintenance training for the staff,
pump and venturi meter performance testing,chlorination facility start-up,and meter inventory and
testing procedures.
Department of Public Works, Jackson, Mississippi: Managed the engineering, construction,
treatment,and distribution divisions for the Department. Responsibilities included management of
water well rehabilitation; elevated tank repair and painting; chemical storage facilities and feed
systems for alum, hydrated lime, chlorine, ammonia, dry and liquid polymer and fluoride; large
diameter taps; insert valves; and in-service line stops and bypasses.
Green Bay Water Utility, Green Bay, Wisconsin: Project Manager for the design and contract
administration for the expansion of the water treatment plant. The project includes a 42 MGD LOX
ozone facility and contactor, new rapid mix and flocculator basins, chemical feed systems, filter
wash water recirculation system, and a sludge lagoon with decant towers and pumping system.
City of Flint,Flint,Michigan: Project Manager for the design of a 36 MGD surface water treatment
plant expansion and upgrade for the City of Flint,Michigan. The project includes the evaluation of
advanced treatment technologies to meet the current and proposed drinking water regulations.
Selected processes included ozone, mixing facilities, plate settling basins, GAC filtration, solids
contact softening units,recarbonation facilities,residuals processing equipment,site improvements
and chemical systems renovation. Also included were new employee facilities, water quality
laboratory and SCADA system.
Robert Marconi, P.E.
Project Role: Project Engineer
Education Experience
B.S.Civil Engineering,
Chicago Technical College
1967 Mr.Marconi is a Senior Project Engineerwhose background includes
design,construction,and analysis of a number of water systems. He
has designed and been responsible for the preparation of all contract
documents for more than a hundred miles of water main installation.
Registration Following are a few examples of his experience that are directly
Professional Engineer
1984 applicable to this project:
City of Elgin,Elgin,Illinois:Designed 1,600 feet of 16 inch diameter
reinforcement water main in Geneva Street to provide additional
water for domestic use and fire protection.Project included cross road
Additional Professional connections to existing water mains, abandoning existing 4 inch
Qualifications diameter water main and reconnecting all house service connections
Certified under OSHA and USEPA to new water main,numerous pressure taps to existing mains,traffic
as hazardous waste site worker
control, and street restoration.
City ofElgin,Elgin,Illinois:Designed 4,500 feet of 12 inch diameter
water main and 1,000 feet of 16 inch diameter water main. Project
Applicable Expertise included boring 150 feet of 30 inch diameter steel casing across
Design Route 20 and 400 feet of 36 inch diameter steel casing across
Water Mains Interstate 90.
Contract Administration
Resident Engineering o Village Riverside, Riverside, Illinois: Designed Control g f R d �e d 26 600 feet of
Site Restoration 8 through 16 inch diameter distribution system water mains.
Cost Estimates
City of Wheaton, Wheaton, Illinois: Designed 6,200 feet of 24 inch
diameter water transmission main.
Village of Lake Zurich,Lake Zurich,Illinois:Designed 8,300 feet of
Professional Positions 12 inch diameter water main improvements.
Alvord,Burdick&Howson
1968-Present
Foster Wheeler, Robbins,Illinois: Designed 3 MGD booster station
Greeley and Hansen Engineers and 1,000 feet of 10 inch diameter water main for the Robbins
1967-1968 Resource Recovery Facility.
Foster Wheeler, Robbin. Illinois: Construction Manager and Field
Engineer for the construction of a 3 MGD booster station and
1,000 feet of 10 inch diameter water main for the Robbins Resource
Recovery Facility.
Robert Marconi
Page 2
Experience-Continued
DuPage Water Commission,Elmhurst,Illinois: Designed the facilities to remotely operate 19 valves
for the 150 mile transmission and feeder mains.
DuPage Water Commission, Elmhurst, Illinois: Designed 19,771 feet of 12 to 72 inch diameter
ductile iron and concrete water main and 1,227 feet of 4 to 66 inch diameter replacement sewer for
the Northwest Transmission Main, Section I.
DuPage Water Commission, Elmhurst, Illinois: Designed 22,000 feet of 12 to 54 inch diameter
ductile iron and concrete water main for the Northwest Transmission Main, Section II.
DuPage Water Commission, Elmhurst, Illinois: Designed 21,000 feet of 24 to 48 inch diameter
concrete water main for the Northwest Transmission Main, Section III.
DuPage Water Commission,Elmhurst,Illinois:Designed 73,000 feet of ductile iron and steel water
main ranging in size from 12 to 78 inch diameter for the Outer Belt Transmission Main project.
• Also included was 2,545feet of sewer replacement ranging in size from 8 to 42 inches in diameter.
DuPage Water Commission, Elmhurst, Illinois:Designed 1,149 feet of prestressed concrete pipe
ranging in size from 16 to 36 inch in diameter,including 2,360 feet of steel casing from 36 to 60 inch
in diameter for the Outer Belt Feeder Main project. Also included was 1,124 feet of sewer
replacement ranging in size from 6 to 66 inch in diameter.
Des Moines Water Works, Des Moines, Iowa. On site Field Engineer during construction for the
installation of 13 miles of 16 to 48 inch diameter water transmission mains,water treatment plant
washwater retention tank and system storage tank.
Village of Riverside, Riverside, Illinois:On site Field Engineer for the installation of 9,550 feet of
8 inch diameter water mains.
City ofNaperville,Naperville,Illinois:On site Field Engineer for the construction of 160 lineal feet
of 36 inch diameter casing pipe under the Burlington Northern Santa Fe Railroad and 115 lineal feet
of 36 inch diameter casing pipe under North Aurora Road.
City of Naperville,Naperville,Illinois:Designed 7,180 lineal feet of electric duct bank with twelve,
nine, and six,PVC conduits 6 inches in diameter with precast concrete vaults and casing pipes for
Naperville.
Joseph Michalski, P.E.
Project Role: Surveying
Education Experience
B.S.Civil Engineering,
University of Illinois
1996 Mr. Michalski has performed a variety of engineering assignments
including both design, field engineering, and surveying in the
environmental and water/wastewater fields.
The following are examples of pertinent projects:
Registration City of Elgin, Elgin, Illinois: Provided surveys for 1,600 feet of
Professional Engineer 16 inch diameter reinforcement water main in Geneva Street to
2001 provide additional water for domestic use and fire protection.
Village of Skokie, Skokie Illinois:Performed topographic survey for
a watermain improvement project.
DuPage Water Commission, Elmhurst, Illinois: Performed
Applicable Expertise topographic survey and prepared site plan for a proposed 30 MG
Surveying reservoir design.
Field Engineering
Design Illinois Department of Transportation, Schaumburg, Illinois:
Watermains Performed survey of existing storm sewer networks at Interstate I-94
and I-57 Interchange.
Illinois Department of Transportation, Schaumburg, Illinois:
Provided topographic and elevation surveys on watershed and
drainage structures in the drainage area of the I-94 and 111th Street.
Professional Positions Also performed hydrologic and hydraulic analysis for the existing
Alvord,Burdick&Howson drainage structure and proposed improvements.
1998 to Present
Illinois Department of Transportation, Schaumburg, Illinois:
DC Con sulting Enginee rs Performed survey of existing outlet channel from pumping station
1997 to 1998 #27 to obtain input values for HEC-RAS computer modeling
Environmental Resources program.
Management
1996 to 1997 Illinois Department of Transportation, Chicago, Illinois:Conducted
survey of existing channel and expressway sewer network and
performed several hydraulic calculations using the Rational Method,
TR-20, Hydrain and TR-55 models for an Illinois Department of
Transportation Storm Water Pumping Station.
Joseph Michalski
Page 2
Experience-Continued
City of Burbank, Burbank, Illinois: Designed pavements,storm sewer systems and sanitary sewer
systems for several schools.
Village of Elmwood Park,Elmwood Park,Illinois:Provided project engineering services associated
with high school site improvements. His responsibilities included the re-routing of an existing water
main,pavement design, and the redesign of an existing storm sewer network.
Illinois Department of Transportation, Schaumburg, Illinois: Delineated watershed after studying
topographic plan information and comparing that with information gathered during site visits and
surveys for drainage study associated with I.D.O.T.pumping station No. 27.
City of Burbank,Burbank,Illinois:Provided design engineering services on a project that included
the rehabilitation of several school sites. His responsibilities included routing of new water service
lines for several school additions,pavement design, and redesign of existing storm sewers.
• City of Wheaton, Wheaton, Illinois: Provided project engineering services associated with a new
• school addition. His responsibilities included meeting with Village officials to determine the
specifications for the design of new water service pipe and connections,and detention basin design.
Christian H. Froemke, P.L.S.
Project Role: Land Surveyor
Education Experience
Bachelor of Philosophy
University of Chicago
1948 Mr.Froemke,a highly experienced Professional Land Surveyor,has
been in responsible charge of numerous surveying projects of various
types. His expertise includes the preparation of boundary,
topography,and right-of-way surveys;building and other construction
Registration layouts; vertical and horizontal controls; subdivision and property
Professional Land Surveyor plats; legal descriptions; and other work requiring professional
Illinois
1959 surveying qualifications and expertise.
Examples of his applicable experience include:
Applicable Expertise DuPage Water Commission,Elmhurst, Illinois: Responsible charge
Land Surveying of survey operations for project entailing two major pumping stations,
Boundary Line
Base Line five water storage sites,64 metering stations,and 150 miles of water
• Topographic transmission mains and tunnel. Work included boundary line,
Subdivision topographic, and right-of-way surveys; the accumulation of legal
• Construction Layout documents and other background information; determination of
Right-of way parcels needed and legal descriptions for property and easement
Horizontal& Vertical Controls
• Legal DescrOtions acquisitions;establishing bench marks;and providing horizontal and
Plat Preparation vertical controls.
Department of Aviation, Chicago, Illinois: Responsible charge of
Professional Positions field survey operations for boundary line,topographic, and right-of-
Alvord,Burdick&Howson
2001 to Present way surveys: legal analysis of field work; computations; creation of
parcel plats and legal descriptions; layouts of improvements;
National Survey Service,Inc. topography mapping; furnishing bench marks; and providing
1954 to 2000 horizontal and vertical controls for O'Hare International Airport.
Professional Activities Department of Aviation, Chicago, Illinois: Responsible charge of
Illinois Professional Land field survey operations for boundary line,topographic, and right-of-
Surveyors Association way surveys: legal analysis of field work; computations; creation of
parcel plats and legal descriptions; layouts of improvements;
American Congress on Surveying topography mapping; furnishing bench marks; and providing
&Mapping horizontal and vertical controls for Midway Airport.
Christian H.Froemke
Page 2
Experience-Continued
Metropolitan Transportation Authority, Chicago, Illinois: Responsible charge of field survey
operations for boundary line surveys: legal analysis of field work; computations;creation of parcel
plats and legal descriptions;furnishing bench marks;and providing horizontal and vertical controls
for rehabilitation of the Northwestern Atrium Center.
Metropolitan Transportation Authority, Chicago, Illinois: Responsible charge of field survey
operations for boundary line, topographic, and right-of-way surveys: legal analysis of field work;
computations;creation of parcel plats and legal descriptions;layouts of improvements;topography
mapping; furnishing bench marks; and providing horizontal and vertical controls for rehabilitation
of the Northwestern railroad terminal.
Chicago Transit Authority, Chicago, Illinois: Responsible charge of field survey operations for
boundary line,topographic, and right-of way surveys: legal analysis of field work; computations;
creation of parcel plats and legal descriptions; layouts of improvements; topography mapping;
furnishing bench marks; and providing horizontal and vertical controls for the Southwest Transit
• Line.
Commonwealth Edison Company, Chicago,Illinois:Responsible charge of field survey operations
at the Crawford-Fisk Generating Station, including boundary line, topographic, and right-of-way
surveys: legal analysis of field work; computations; creation of parcels and legal descriptions;
locations of improvements; measurement of topography; furnishing bench madcs; and providing
horizontal and vertical controls.
O'Hare Military Base, Chicago, Illinois: Land surveying for perimeter lease limits of site.
Department ofAviation, Chicago,Illinois:Land surveying and coordination for lease limits and legal
boundary lines for Midway Airport.
Metropolitan Water Reclamation District, Chicago, Illinois Responsible charge of field survey
operations,including boundary line,topographic, and right-of-way surveys: legal analysis of field
work; computations; creation of parcel plats and legal descriptions; layouts of improvements;
topography mapping;furnishing bench marks;and providing horizontal and vertical controls for the
Tunnel and Reservoir Plan.
Chicago Department of Aviation, Chicago,Illinois: Responsible charge of field survey operations
including boundary line, topographic, and right-of-way surveys: legal analysis of field work;
computations;creation of parcel plats and legal descriptions;layouts of improvements;topography
mapping; furnishing bench marks;and providing horizontal and vertical controls for collateral sites
associated with airport operation at O'Hare International Airport.
William G. Nyanue, P.E.
Project Role: Civil Engineer
Education Experience
M.S. Civil Engineering,
University of Arizona, Tucson
1985 Mr. Nyanue has participated in various civil and hydraulic
engineering planning, design, and supervisory activities. His
B.S. Civil Engineering background includes the design and preparation of plans and
University of Liberia,Monrovia specifications for water transmission and distribution mains. He also
1981 has extensive experience in the development of computer models for
various aspects of water supply and sewerage works planning and
management. Following are a few examples of his experience:
Registration Examples of his background include the following:
Professional Engineer
1997 City of Elgin,Elgin, Illinois:Assisted in the design and will serve as
resident engineer for 1,357 feet of 16 inch diameter reinforcement
water main in Geneva Street toprovide additional water for domestic
use and fire protection.
Applicable Expertise City ofElgin,Elgin,Illinois:Resident Engineer for the installation of
Design 390 feet of 12 inch diameter water main, 1000 feet of 16 inch
Water Mains diameter, 30 inch casing pipe, and other related work.
Field Inspections
City of Elgin,Elgin,Illinois:Resident engineer for the installation of
4,117 feet of 12 inch diameter water main,375 feet of which will be
in 36 inch diameter casing.
Professional Positions
Alvord,Burdick&Howson Dupage Water Commission, Elmhurst, Illinois: Assisted with the
1991 to Present design of 48 inch diameter water main. Work included quantity
estimation and drafting.
Alvord,Burdick&Howson
Afgrad Fellow
1989 to 1990 City of Evanston, Evanston, Illinois:Provided technical observation
for the installation of 2,650 lineal feet of 8 inch diameter ductile iron
Liberia Water&Sewer Corp. pipe water main in Crawford Avenue. The project included
1983 to 1990 installation of the water main and appurtenances,including making
connections to existing water mains at several cross streets and
transferring house services to the new water main.
William G.Nyanue
Page 2
Experience-Continued
City of Evanston, Evanston, Illinois: Provided technical observation for the installation of 2,800
lineal feet of 8 inch diameter ductile iron pipe water main in Greenwood Street.The project included
installation of the water main and appurtenances, including making connections to existing water
mains at several cross streets and transferring house services to the new water main.
City of Tuzon, Tuzon, Liberia: Project Engineer responsible for the design and construction
supervision of the water supply system including distribution main layout.
City of Monrovia,Monrovia,Liberia:Project Engineer responsible for the supervision of the Water
Supply Improvement Project,Phase II.His work included supervision of the Technical Assistance
Program, and immurement of materials and equipment for the water distribution system.
Village of Skokie, Skokie, Illinois: Project Engineer responsible for the hydraulic analysis of the
Skokie water distribution system. He created a model of the distribution system using KYPIPE2,
which included elevated tanks and booster pumping stations, and performed an analysis of the
system to determine deficiencies within the system. The distribution system study also included
pump tests and flow tests to determine roughness factors for the distribution pipes.
• Lake Zurich Department of Public Works,Lake Zurich,Illinois:Project Engineer responsible for the
hydraulic analysis for a study of the Department's distribution system. He developed a KYPIPE2
model of the distribution system to evaluate the system's adequacy to meet future demands.
Village of Lisle,Lisle, Illinois:Project Engineer responsible for the hydraulic analysis of the water
distribution system. He developed a model for the study using KYPIPE2 to analyze the distribution
system's performance.
Green Bay Water Utility, Green Bay, Wisconsin: Project Engineer responsible for the transient
analysis of a 42 inch diameter raw water transmission main. Work included developing a Surges
model of the raw water main in order to evaluate the adequacy of the existing surge relief valves.The
system consisted of two pumping stations and approximately 15 miles of transmission main.
DuPage Water Commission, Elmhurst, Illinois: Project Engineer responsible for the hydraulic
transient analysis for the operation of remotely operated valves for the water supply system. Using
SURGES, a transient program developed by Dr. Don J. Wood of the University of Kentucky, he
simulated the operation of several remotely operated valves on a 90 inch water transmission main
to determine the safe closure time.
Kurt Kaszuba
Project Role: Construction Services
Education Experience
Oakton Community College
1990-1992
Mr.Kaszuba is a Field Technician responsible for activities relating
to water main and pipeline installations. His background as a water
system operator included responsibility for treatment,pumping,and
distribution facilities.
Following are a few examples of his experience that are directly
Applicable Expertise applicable to this project:
Field Measurements
Construction Observation City ofElgin,Elgin,Illinois:Provided technical observation for 1,600
feet of 16 inch diameter reinforcement water main in Geneva Street
to provide additional water for domestic use and fire protection.
DuPage Water Commission, Elmhurst Illinois: Field Technician
responsible for inspection,verifying site elevations and other resident
activities for 25,000 feet of 48 inch diameter precast concrete water
main installation, including all pavement restoration, sewer
replacement,valves, and all other appurtenant work.Also, included
Professional Positions was the sewer replacement of approximately 2010 feet of ductile iron
Alvord,Burdick&Howson pipe, reinforced concrete pipe and PVC ranging in size from
1999-P resent
6 to 48 inch in diameter.
City of Des Plaines
1998-1999 DuPage Water Commission, Elmhurst, Illinois: Field Technician
responsible for verifying site elevations and observing installation for
1,000 feet of 48 inch diameter steel water main,including pavement
restoration, sewer replacement, valves, and all other appurtenant
work.
DuPage Water Commission, Elmhurst, Illinois: Field Technician
responsible for assisting with GPS measurements along a proposed
pipeline route to verify the locations of other utilities in the area.
Northwest Suburban Municipal Joint Action Water Agency, Elk
Grove Village, Illinois: Field Technician responsible for assisting in
Cathodic Protection testing activities. Tasks included taking
measurements of voltage potentials at testing stations along various
sections of the Agency's transmission system.
Kurt Kaszuba
Page 2
Experience-Continued
DuPage Water Commission, Elmhurst, Illinois: Assisted in drafting activities for Drawings of
Record for a project which included the installation of a 48 inch diameter steel transmission main.
DuPage Water Commission, Elmhurst, Illinois: Assisted in topographic survey and prepared site
plan for a proposed 30 MG reservoir design.
City of Des Plaines, Des Plaines, Illinois:Water system operator with responsibility for operating
and maintenance activities at the City's 7 MGD water facility, including pump start-up and shut-
down sequences,equipment maintenance, and water quality sampling.He was also responsible for
and responding to the public's inquiries about water service.
FIRM BACKGROUND AND GENERAL QUALIFICATIONS
Alvord,Burdick&Howson was established as a consulting engineering practice in 1902,is
debt-free and privately-owned. The primary office of the firm and the location at which all
employees proposed for this project are permanently assigned is 20 N. Wacker Drive, Chicago,
Illinois, 60606.
The firm is nationally recognized for its expertise in water and wastewater engineering. It
has a reputation for designing facilities which are innovative, durable, convenient to operate and
maintain,and cost-effective over their life cycle. The firm's success results from a combination of
technical excellence, commitment to address the needs of clients, and integrity. One or more
partners are assigned to administer and participate in every project. This approach ensures
economical and reliable levels of service, allocation of the necessary resources, and timely
completion within budget.
AB&H provides the following comprehensive engineering,planning and financial analysis
services to the water/wastewater industry,with consideration always being given to compliance with
local, state and federal regulations.
• Planning and preliminary analyses including determination of capacities needed;
project feasibility studies;evaluation of present facilities;master plan development;
treatability and process definition studies;hydraulic analysis;and computer modeling
and analysis.
• Full in-house design services including process, civil, structural, mechanical,
electrical, chemical, instrumentation,HVAC, and architectural design.
• Project implementation services including project management,progress scheduling
reviews; contract administration; on-site technical observation; start-up support;
operational assistance; and operator training.
• Financial and management assistance including value engineering; cost of service,
revenue requirement and rate studies; capital financing, inventory and valuation
reports;regulatory compliance assistance;permit applications; and preparation and
provision of expert testimony.
The staff is accustomed to applying these services to meet a variety of water,wastewater,
flood control, and related hydraulic and utility needs, both for new facilities and renovation,
expansion or up-grading of existing systems. The following are typical examples of the types of
facilities in which the staff has experience and expertise.
Firm Qualifications
Page 2
• Water supply facilities include:intake structures;low and high lift pumping stations;
iron removal,filtration and softening plants;transmission and distribution pipelines;
storage tanks and reservoirs;sludge handling and disposal facilities;chemical storage
and feed systems;zebra mussel control; and metering systems.
• Sanitary and industrial wastewater facilities include: collection systems; large
diameter interceptors;lift stations;primary, secondary and tertiary treatment plants;
and sludge disposal systems.
• Storm water management projects include runoff collection and routing; flood
control; dam and spillway design; retention ponds;and relief sewers.
• Ancillary facilities included in the previous evaluation, design, and construction
services include power generation; corrosion monitoring and remediation; co-
generation; energy recovery systems; SCADA systems;administration,laboratory,
and service offices and buildings; and interior environmental control.
AB&H is widely recognized for its expertise in water and wastewater engineering. It has a
reputation among its clients and peers for excellence,professionalism, and quality. Service to the
• engineering profession is a high priority of AB&H. Members of the firm are active in a number of
professional organizations and hold key positions in the American Water Works Association,the
Water Environment Federation,the American Public Works Association,and the American Society
of Civil Engineers. Several are diplomates in the American Academy of Environmental Engineers
and three AWWA national presidents have been from the firm.
In terms of preliminary planning and layout, design, and engineering assistance during
construction for water main installations,the firm has extensive experience. Within the last ten years
alone,more than three hundred miles of water main designed by personnel inthe Chicago office has
been placed in service. These mains have varied in size from 8 to 90 inches in diameter,utilizing
prestressed concrete cylinder,steel,or ductile iron pipe, as preferred by the client. In many cases,
more than one material have been specified as alternates in order to increase competition and
improve prices.
It should also be noted that much of this work has been in the Chicago metropolitan area and
involved dealing with the types of issues that will be faced in Elgin. Right-of-way acquisition,
existing utility congestion,and crossing major obstacles such as limited access highways,wetlands,
streams,and railroads are a few examples of the issues successfully addressed on numerous recent
projects. In addressing these issues, various techniques have been used depending upon specific
circumstances,relative economics, and obtaining required approvals from those who control the
right-of-ways necessary such as the Illinois State Toll Highway, the Illinois Department of
Transportation, and various railroads, and local entities.
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March 4, 2002
Ms. Gail Cohen
Purchasing Director
City of Elgin
150 Dexter Court
Elgin,IL 60120
Re: Fee Proposal to Provide Engineering Services for
Design and Installation for Water Mains,
2002,2003, and 2004
Dear Ms.Cohen:
Transmitted herewith is our cost proposal for providing the services as outlined in your
request for proposal dated February 11,2002, as modified by addendum 1, and our proposal dated
March 4,2002, submitted under separate cover. These services cover four separate projects, each
of which is considered separately in this document. These cost developments are predicated upon
the assumed lengths of pipe as shown in the request for proposal. Should it be necessary to modify
the route to be significantly longer, the figures can be adjusted based upon the cost per foot, or be
.renegotiated,whichever the City prefers. Unless the revised route results in a significantly greater
length, we would not expect additional funds and would perform the work within the offered
amount.
A second assumption upon which our costs are based is the estimated time for construction.
Obviously this is an item over which an engineer does not have control once a contract is awarded.
We have indicated our assumed time for a full time technical observer, which we believe is a
realistic estimate,given weather days and other periods during the construction when no significant
Ms. Gail Cohen - 2 - March 4,2002
work can be performed for various reasons. To estimate any lesser amount would be likely to
understate the requirements. Similarly, to initially use a higher number would likely result in a
higher projection than necessary. The uncertainty results from the fact that this is the only activity
for which our team cannot control the scheduling and progress but are entirely dependent upon the
contractor. We would suggest that the agreement contain provisions for an increase or decrease in
the amount of on-site technical observation based upon the actual hours and agreed upon hourly rate.
This adjustment would not apply to design or other services during construction such as review of
submittals,handling progress payments,and similar activities,but only to the actual on-site presence
necessitated by the contractor's schedule.
If desired by the City during finalization of the engineering agreement we will also offer the
City the possibility of reducing on-site technical observation costs by assigning one full-time
technical observer to cover two concurrent water main installations during periods when non-critical
work is occurring on one or both projects. A second full-time observer would then be assigned when
critical work is being performed at both locations. This will be offered only as an option and is not
being promoted if not desired by the City.
Out total estimated cost for the projects total$525,860,broken down between the projects
• as follows:
Fox Lane Water Main $ 91,137
Riverside Plant to State Street $ 63,745
State Street Water Main $ 167,382
16-inch transfer Line to Airlite Plant $201,597
Broken down by function rather than project,the cost would be distributed as follows:
Preliminary Phase $ 124,135
Final Design Phase $ 139,215
Bidding Phase $ 6,523
Construction Phase $ 253,987
The following attachment shows a detailed derivation of our numbers so that you can review
the time we feel will be required for the various tasks and the salary rates and multiplier. This will
also enable the City,should it desire at any time,to reduce the scope of work or perform a portion
of the work with its own staff,to determine the new cost. Similarly,if it should be desired to add
design of any other installations,the hourly salary rates and multipliers indicated would still apply.
We have broken out the bidding phase of the work since it is considered a separate task in
the draft agreement even through it is included in the construction phase in the request forproposal.
Ms. Gail Cohen - 3 - March 4, 2002
• We have also not included provisions for salary escalation based upon completion by the end of
2004. We will absorb any such escalation within the not-to-exceed amounts developed upon current
salary rates.
It should also be noted that the final design cost figures include soil boring at an estimated
cost of$2,000 each as an out-of-pocket expense. If handled in this way,the expenses will be billed
without overhead or markup added. If the City would prefer,these geotechnical investigations can
be removed from our agreement and arrangements for these services made directly by the City. If
that should be preferred,we will provide the desired locations,depths, and information desired.
If you have any questions or would like to discuss this matter further,please let us know.We
will be happy to work with you and the Elgin staff to arrive at an engineering agreement which will
accomplish your objectives and address any concerns you may have.
Yours very truly,
ALVORD, BURDICK& HOWSON
Bon G. Mui, Partner
•
PRICE PROPOSAL
WATER MAIN DESIGN AND INSTALLATION ENGINEERING SERVICES
2002, 2003, and 2004
ESTIMATED MANHOURS
Based on our understanding of the scope of work,we have allocated the projected manhour
requirements and costs to performing the various major tasks associated with the each of the projects
included in the above subject. The results are tabulated in the following tables,beginning with the
hours and proceeding through the derivation to a not-to-exceed amount. Numbers are predicated
upon an estimated time for on-site observation of the contractor's work, which is not under our
control. Therefore,we would respectfully request that a reasonable estimate be included for this
phase of the work with provision for adjustment up or down based upon the contractor's progress.
Tables 1 through 4,appended hereto,indicate the estimated manhours that will be required
for the tasks associated with each of the four projects by preliminary design,final design,bidding,
and construction phases. These hours are the basis upon which the costs are then developed. They
are,in our opinion,reasonable and we would commit to performing all of the work under our control
within the derived costs. The only item not under our control is the on-site observation of the
contractor's work,which is discussed later.
PROPOSED BASIS OF PAYMENT
Alvord, Burdick & Howson would propose, for your consideration, the following fee
structure. The fee would be based upon the hourly rates of employees engaged on the project.
1. Direct labor cost would be the actual hourly salary rate paid individuals engaged in
the project multiplied by the hours dedicated to this assignment.
2. Indirect cost, which would include employee fringe benefits and employer taxes,
business expenses,insurance,computer and equipment usage,overhead,profit,and
similar items would be calculated as 1.7 times the direct labor cost.
3. Out-of-pocket expenses, which would be miscellaneous costs attributable to the
performance of the work under this project, are included without mark-up.
The billings for services would be the sum of items 1,2, and 3 listed above.
Fee Proposal
Page 2
The following table indicates the general salary schedule for various classes of employees.
This table and the above components and multiplier would also be applicable if any additional
projects were requested by the City. Of course any additional work would require a specific request
and authorization,and a not-to-exceed cost based upon the above formula would be developed for
approval before initiating the extra work, if desired.
HOURLY SALARY RATES
CLASSIFICATION RATE RANGE
Partner/Project Managers $35.00-$60.00
Project/Senior Engineers $25.00-$49.00
Engineers $21.00-$35.00
Draftsmen&Technicians $15.00-$24.00
Office& Field Support $ 10.00-$15.00
Based upon the hours indicated in Tables 1 thmugh 4, and the actual salary rates of the
assigned team members within the ranges shown above,the engineering costs for the each of the four
projects are derived in Tables 5 through 8, predicated upon the amount of on-site observation
indicated. Tables 9 through 12 indicate the total costs for all projects combined by each of the four
phases.
Fee Proposal
Page 3
TABLE 1
FOX LANE WATER MAIN
ESTIMATED TOTAL MAN HOURS
Partner/ Project!
Project Senior Engr. Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Preliminary Design Phase
Progress Meetings 1 1
Data Collection 2
Route Selection/Verification 16
Route Survey 4 40 40
Preliminary Plans 5 5 80 80
Subtotals 6 28 120 120
Final Design Phase
Progress Meetings 1 1
Plans and Specifications 12 12 120 120
Geotechnical Review 1
Cost Estimates 1 8
Permit Applications 1 8 4
Subtotals 13 16 136 120 4
•
Fee Proposal
Page 4
TABLE 1 (CONT'D)
FOX LANE WATER MAIN
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr.Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Bidding Phase
Assist During Bid Preparation 2 4 2
Bid Review and Contract Award 2 4 2
Subtotals 4 8 4
Construction Phase
Progress Meetings 2 2
Shop Drawings and Submittals 8 80
Full Time Site Observer* 640
Drawings of Record 1 8
Subtotals 2 11 80 8 640
TOTAL 25 63 336 248 640 8
* Based upon 16 weeks of full-time observation
Fee Proposal
• Page 5
TABLE 2
RIVERSIDE WATER TREATMENT PLANT TO STATE STREET WATER MAIN
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr. Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Preliminary Design Phase
Progress Meetings 1 1
Data Collection 2
Route Selection/Verification 16
Route Survey 4 32 32
Preliminary Plans 4 4 64 64
Subtotals 5 27 96 96
Final Design Phase
Progress Meetings 1 1
Plans and Specifications 10 10 96 96
Geotechnical Review 1
Cost Estimates 1 8
Permit Applications 1 8 4
•
Subtotals 11. 14 112 96 4
Fee Proposal
Page 6
TABLE 2(CONT'D)
RIVERSIDE WATER TREATMENT PLANT TO STATE STREET WATER MAIN
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr. Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Bidding Phase
Assist During Bid Preparation 2 4 2
Bid Review and Contract Award 2 4 2
Subtotals 4 8 4
Construction Phase
Progress Meetings 2 2
Shop Drawings and Submittals 8 80
Full Time Site Observer* 320
Drawings of Record 1 8
Subtotals 2 11 80 8 320
TOTAL 22 60 288 200 320 8
* Based upon 8 weeks of full-time observation
Fee Proposal
Page 7
TABLE 3
STATE STREET WATER MAIN
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr.Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Preliminary Design Phase
Progress Meetings 2 2
Data Collection 2
Route Selection/Verification 16
• Route Survey 4 72 144
Preliminary Plans 4 4 144 144
Subtotals 6 28 216 288
Final Design Phase
Progress Meetings 4 4
Plans and Specifications 10 10 216 216
Geotechnical Review 1
Cost Estimates 1 8
Permit Applications 1 8 4
• Subtotals 14 17 232 216 4
Fee Proposal
Page 8
TABLE 3 (CONT'D)
STATE STREET WATER MAIN
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr. Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Bidding Phase
Assist During Bid Preparation 2 4 2
Bid Review and Contract Award 2 4 2
Subtotals 4 8 4
Construction Phase
Progress Meetings 6 6
Shop Drawings and Submittals 8 80
Full Time Site Observer* 1440
Drawings of Record 1 8
Subtotals 6 15 80 8 1440
TOTAL 30 68 528 512 1440 8
* Based upon 36 weeks of full-time observation
Fee Proposal
Page 9
TABLE 4
16-INCH TRANSFER LINE TO AIRLITE PLANT
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr. Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Preliminary Design Phase
Progress Meetings 2 2
Data Collection 2
Route Selection/Verification 16
Route Survey 4 120 120
Preliminary Plans 4 4 240 240
Subtotals 6 28 360 360
Final Design Phase
Progress Meetings 4 4
Plans and Specifications 10 10 360 360
Geotechnical Review 1
Cost Estimates 1 8
Permit Applications 1 8 4
• Subtotals 14 17 376 360 4
Fee Proposal
Page 10
TABLE 4(CONT'D)
16-INCH TRANSFER LINE TO AIRLITE PLANT
ESTIMATED TOTAL MAN HOURS
Partner/ Project!
Project Senior Engr. Tech/ Tech. Office
Activity Manager Engineer Engineer Draftsman Observ. Support
Bidding Phase
Assist During Bid Preparation 2 4 2
Bid Review and Contract Award 2 4 2
Subtotals 4 8 4
Construction Phase
Progress Meetings 6 6
Shop Drawings and Submittals 8 80
Full Time Site Observer* 1440
Drawings of Record 1 8
Subtotals 6 15 80 8 1440
TOTAL 30 68 816 728 1440 8
* Based upon full-time observation for 36 weeks
Fee Proposal
Page 11
TABLE 5
FOX LANE WATER MAIN
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS COST
Project Manager $56 25 $ 1,400
Project/Senior Engr. $40 63 $ 2,520
Engineer $29 336 $ 9,744
Draftsman&Technician $20 248 $ 4,960
Technical Observer $21 640 $ 13,440
Office Support $15 8 $ 120
Total Direct Labor $ 32,184
Indirect Cost $ 54,713
Out-Of-Pocket Expenses $ 4,240*
Total $ 91, 137*
* Includes $4,000 for 2 soil borings estimated @ $2,000 each
Fee Proposal
Page 12
TABLE 6
RIVERSIDE WATER TREATMENT PLANT TO STATE STREET WATER MAIN
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS COST
Project Manager $56 22 $ 1,232
Project/Senior Engr. $40 60 $ 2,400
Engineer $29 288 $ 8,352
Draftsman&Technician $20 200 $ 4,000
Technical Observer $21 320 $ 6,720
• Office Support $15 8 $ 120
Total Direct Labor $ 22,824
Indirect Cost $ 38,801
Out-Of-Pocket Expenses $ 2,120*
Total $ 63,745*
* Includes one soil boring estimated at$2,000
Fee Proposal
Page 13
TABLE 7
STATE STREET WATER MAIN
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS COST
Project Manager $56 30 $ 1,680
Project/Senior Engr. $40 68 $ 2,720
Engineer $29 528 $ 15,312
Draftsman&Technician $20 512 $ 10,240
Technical Observer $21 1440 $ 30,240
Office Support $15 8 $ 120
Total Direct Labor $ 60,312
Indirect Cost $ 102,530
Out-Of-Pocket Expenses $ 4,540*
Total $ 167,382*
*Includes two soil boring estimated at$2,000 each
Fee Proposal
Page 14
TABLE 8
16-INCH TRANSFER LINE TO AIRLITE PLANT
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS COST
Project Manager $56 30 $ 1,680
Project/Senior Engr. $40 68 $ 2,720
Engineer $29 816 $ 23,664
Draftsman&Technician $20 728 $ 14,560
Technical Observer $21 1440 $ 30,240
Office Support $15 8 $ 120
Total Direct Labor $ 72,984
Indirect Cost $ 124,073
Out-Of-Pocket Expenses $ 4540*
Total $ 201,597*
* Includes two soil boring estimated at$2,000 each
Fee Proposal
Page 15
TABLE 9
PRELIMINARY DESIGN PHASE-ALL PROJECTS
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS COST
Project Manager $56 23 $ 1,288
Project/Senior Engr. $40 111 $ 4,440
Engineer $29 792 $ 22,968
Draftsman&Technician $20 864 $ 17,280
Technical Observer $21 0 $ 0
Office Support $15 0 $ 0
Total Direct Labor $ 45,976
Indirect Cost $ 78,159
Out-Of-Pocket Expenses $ 0
Total $ 124,135*
Fee Proposal
Page 16
TABLE 10
FINAL DESIGN PHASE -ALL PROJECTS
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS Ma'
Project Manager $56 52 $ 2,912
Project/Senior Engr. $40 64 $ 2,560
Engineer $29 856 $ 24,824
Draftsman&Technician $20 792 $ 15,840
Technical Observer $21 0 $ 0
Office Support $15 16 $ 240
Total Direct Labor $ 46,376
Indirect Cost $ 78,839
Out-Of-Pocket Expenses $ 14,000*
Total $ 139,215*
*Includes seven soil boring estimated at$2,000 each
Fee Proposal
Page 17
TABLE 11
BIDDING PHASE-ALL PROJECTS
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS COST
Project Manager $56 16 $ 896
Project/Senior Engr. $40 32 $ 1,280
Engineer $29 0 $ 0
Draftsman&Technician $20 0 $ 0
Technical Observer $21 0 $ 0
Office Support $15 16 $ 240
Total Direct Labor $ 2,416
Indirect Cost $ 4,107
Out-Of-Pocket Expenses $ 0
Total $ 6,523
Fee Proposal
Page 18
TABLE 12
CONSTRUCTION PHASE-ALL PROJECTS
COST EXTENSION
CATEGORY OF AVERAGE DIRECT
EMPLOYEE RATE HOURS CO T
Project Manager $56 16 $ 2,016
Project/Senior Engr. $40 52 $ 3,640
Engineer $29 320 $ 9,280
Draftsman&Technician $20 32 $ 640
Technical Observer $21 3840 $ 80,640
Office Support $15 0 $ 0
Total Direct Labor $ 93,536
Indirect Cost $ 159,011
Out-Of-Pocket Expenses $ 1440
Total $ 253,987
•
Riverside WTP to State St
Preliminary Phase
Progress Meetings 1.00 0.75
Data Collection 2.00
Route SelectionNerification 16.00
Route Survey for Pipeline 4.00 32.00 32.00
Plans 4.00 4.00 64.00 64.00 Draft
Subtotals 5.00 26.75 96.00 96.00 0.00 $280 $1,070 $2,784 $1,920 $0
223.75 $6,054
Final Design Phase
Progress Meetings 1.00 1.00
Plans and Specifications 10.00 10.00 96.00 96.00
Geotechnical 1.00
Cost Estimate 1.00 8.00
Permit Applications 1.00 8.00 4.00 Draft
Subtotals 11.00 14.00 112.00 96.00 4.00 $616 $560 $3,248 $1,920 $60
237.00 $6,404
16.00 40.75 208.00 192.00 4.00 $896 $1,630 $6,032 $3,840 $60
SUBTOTALS-AB&H DIRECT COST 460.75 $12,458
SUBTOTALS-AB&H INDIRECT COST $21,179
TOTAL WITHOUT OUTSIDE SERVICES $33,637
OUTSIDE SERVICES
Design Phase
Geotechnical $2,000
• SUBTOTALS-OUTSIDE SERVICES $2,000
• TOTALS $35,637
State St
• Prelia y Phase
Progress Meetings 2.00 1.75
Data Collection 2.00
Route SelectionNerification 16.00
Route Survey for Pipeline 4.00 72.00 144.00
Plans 4.00 4.00 144.00 144.00 Draft
Subtotals 6.00 27.75 216.00 288.00 0.00 $336 $1,110 $6,264 $5,760 $0
537.75 $13,470
6.00 27.75 216.00 288.00 0.00 $336 $1,110 $6,264 $5,760 $0
SUBTOTALS-AB&H DIRECT COST 537.75 $13,470
SUBTOTALS-AB&H INDIRECT COST $22,899
TOTAL WITHOUT OUTSIDE SERVICES $36,369
TOTALS $36,369
Transfer Line to Airlfte
Preliminary Phase
Progress Meetings 2.00 1.75
Data Collection 2.00
Route SelectionNerification 16.00
Route Survey for Pipeline 4.00 120.00 120.00
Plans 4.00 4.00 240.00 240.00 Draft
Subtotals 6.00 27.75 360.00 360.00 0.00 $336 $1,110 $10,440 $7,200 $0
753.75 $19,086
6.00 27.75 360.00 360.00 0.00 $336 $1,110 $10,440 $7,200 $0
SUBTOTALS-AB&H DIRECT COST 753.75 $19,086
• SUBTOTALS-AB&H INDIRECT COST $32,446
TOTAL WITHOUT OUTSIDE SERVICES $51,532
TOTALS $51,532
GRAND TOTAL 2002 $168,302
BUDGET FOR 2002
ESTIMATED TOTAL MAN HOURS-2116102 RATES
ELGIN-WATERMAIN,2002,2003&2004 21
56 40 29 20 15
Partner/ Project/ Office/ Partner/ Project/ Office/
Project Senoir Technicaiu Field Project Senoir Technicaru Field
Activity Manager Engineer Engineer is Support Manager Engineer Engineer Dratsman Support
Fox Lane
greliminaeLl
Progress Meetings 1.00 0.75
Data Collection 2.00
Route SelectionNotification 16.00
Route Survey for Pipeline 4.00 40.00 40.00
Plans 5.00 5.00 80.00 80.00 Draft
Subtotals 6.00 27.75 120.00 120.00 0.00 $336 $1,110 $3,480 $2,400 $0
273.75 $7,326
Final Desian Phase
Progress Meetings 1.00 1.00
Plans and Specifications 12.00 12.00 120.00 120.00
Geotechnical 1.00
Cost Estimate 1.00 8.00
Permit Applications 1.00 8.00 4.00 Draft
Subtotals 13.00 16.00 136.00 120.00 4.00 $728 $640 $3,944 $2,400 $60
289.00 $7,772
• 19.00 43.75 256.00 240.00 4.00 $1,064 $1,750 $7,424 $4,800 $60
SUBTOTALS-AB&H DIRECT COST 562.75 $15,098
SUBTOTALS-AB&H INDIRECT COST $25,667
TOTAL WITHOUT OUTSIDE SERVICES $40,765
OUTSIDE SERVICES
Desige Phase
Geotechnical $4,000
SUBTOTALS-OUTSIDE SERVICES $4,000
TOTALS $44,765
• BUDGET FOR 2003
ESTIMATED TOTAL MAN HOURS-2/16/02 RATES
ELGIN-WATERMAIN,2002,2003&2004 21
56 40 29 20 15
COST
Partner/ Project/ Office/ Partner/ Project/ Office/
Project Senoir Technican/Field Project Senoir Technicanf Field
Activity Manager Engineer Engineer Dratsman Support Manager Enginegr Engineer Dratsman Support
Fox Lane
Construction Phase
Progress Meetings 2.00 2.00
Bidding and Award 4.00 8.00 4.00
Shop Drawings and 8.00 80.00
Full Time Site Observer 16 weeks 640.00
Drawings of Record 1.00 8.00 Tech
Subtotals 6.00 19.00 80.00 648.00 4.00 $336 $760 $2,320 $13,608 $60
757.00 $17,084
6.00 19.00 80.00 648.00 4.00 $336 $760 $2,320 $13,608 $60
SUBTOTALS-AB&H DIRECT COST 757.00 $17,084
SUBTOTALS-AB&H INDIRECT COST $29,043
TOTAL WITHOUT OUTSIDE SERVICES $46,127
REIMBURSABLE EXPENSES
Construction Phase $240
TOTALS $46,367
Riverside WTP to State St
• Construction Phase
Progress Meetings 2.00 2.00
Bidding and Award 4.00 8.00 4.00
Shop Drawings and 8.00 80.00
Full Time Site Observer 8 weeks 320.00
Drawings of Record 1.00 8.00 Tech
Subtotals 6.00 19.00 80.00 328.00 4.00 $336 $760 $2,320 $6,888 $60
437.00 $10,364
6.00 19.00 80.00 328.00 4.00 $336 $760 $2,320 $6,888 $60
SUBTOTALS-AB&H DIRECT COST 437.00 $10,364
SUBTOTALS-AB&H INDIRECT COST $17,619
TOTAL WITHOUT OUTSIDE SERVICES $27,983
REIMBURSABLE EXPENSES
Construction Phase $120
TOTALS $28,103
State St
Final Design Phase
Progress Meetings 4.00 4.00
Plans and Specifications 10.00 10.00 216.00 216.00
Geotechnical 1.00
Cost Estimate 1.00 8.00
Permit Applications 1.00 8.00 4.00 Draft
Subtotals 14.00 17.00 232.00 216.00 4.00 $784 $680 $6,728 $4,320 $60
483.00 $12,572
14.00 17.00 232.00 216.00 4.00 $784 $680 $6,728 $4,320 $60
SUBTOTALS-AB&H DIRECT COST 483.00 $12,572
SUBTOTALS-AB&H INDIRECT COST $21,372
TOTAL WITHOUT OUTSIDE SERVICES $33,944
OUTSIDE SERVICES
Design Phase
Geotechnical $4,000
SUBTOTALS-OUTSIDE SERVICES $4,000
TOTALS $37,944
Transfer Line to Airlite
Final Design Phase
Progress Meetings 4.00 4.00
Plans and Specifications 10.00 10.00 360.00 360.00
Geotechnical 1.00
Cost Estimate 1.00 8.00
• Permit Applications 1.00 8.00 4.00 Draft
Subtotals 14.00 17.00 376.00 360.00 4.00 $784 $680 $10,904 $7,200 $60
• 771.00 $19,628
14.00 17.00 376.00 360.00 4.00 $784 $680 $10,904 $7,200 $60
SUBTOTALS-AB&H DIRECT COST 771.00 $19,628
SUBTOTALS-AB&H INDIRECT COST $33,368
TOTAL WITHOUT OUTSIDE SERVICES $52,996
OUTSIDE SERVICES
Design Phase
Geotechnical $4,000
SUBTOTALS-OUTSIDE SERVICES $4,000
TOTALS $56,996
GRAND TOTAL 2003 $169,410
BUDGET FOR 2004
ESTIMATED TOTAL MAN HOURS-2/16/02 RATES
ELGIN-WATERMAIN,2002,2003&2004 21
56 40 29 20 15
COST
Partner/ Project/ Office/ Partner/ Project/ Office/
Project Senoir Technicari✓Field Project Senoir Technican/Field
Activity Manager Engineer engineer Dratsman Support Manager Engineer Engineer Dratsman Support
State St
Construction Phase
Progress Meetings 6.00 6.00
Bidding and Award 4.00 8.00 4.00
Shop Drawings and 8.00 80.00
Full Time Site Observer 36 weeks 1440.00
Drawings of Record 1.00 8.00 Tech
Subtotals 10.00 23.00 80.00 1448.00 4.00 $560 $920 $2,320 $30,408 $60
1565.00 $34,268
10.00 23.00 80.00 1448.00 4.00 $560 $920 $2,320 $30,408 $60
SUBTOTALS-AB&H DIRECT COST 1565.00 $34,268
SUBTOTALS-AB&H INDIRECT COST $58,256
TOTAL WITHOUT OUTSIDE SERVICES $92,524
REIMBURSABLE EXPENSES
Construction Phase $540
TOTALS $93,064
Transfer Line to Airlite
Construction Phase
Progress Meetings 6.00 6.00
Bidding and Award 4.00 8.00 4.00
Shop Drawings and 8.00 80.00
Full Time Site Observer 36 weeks 1440.00
Drawings of Record 1.00 8.00 Tech
Subtotals 10.00 23.00 80.00 1448.00 4.00 $560 $920 $2,320 $30,408 $60
1565.00 $34,268
10.00 23.00 80.00 1448.00 4.00 $560 $920 $2,320 $30,408 $60
SUBTOTALS-AB&H DIRECT COST 1565.00 $34,268
SUBTOTALS-AB&H INDIRECT COST $58,256
TOTAL WITHOUT OUTSIDE SERVICES $92,524
REIMBURSABLE EXPENSES
Construction Phase $540
TOTALS $93,064
GRAND TOTAL 2004 $186,127
SUMMARY
GRAND TOTAL 2002 $168,302
GRAND TOTAL 2003 $169,410
GRAND TOTAL 2004 $186,127
ADJUSTMENT 2004 $21
TOTAL 2004 $186,148
GRAND TOTAL $523,860
ATTACHMENT "C"
CITY OF ELGIN
Water Department
REQUEST FOR PROPOSAL
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T4TED -
ENGINEERING SERVICES
FOR
DESIGN AND INSTALLATION SERVICES FOR WATER MAINS
2002 , 2003 , and 2004
ISSUED: FEBRUARY 11 , 2002
CITY OF ELGIN
REQUEST FOR PROPOSAL
ENGINEERING SERVICES
FOR
Design and Installation Services for Water Main
2002 , 2003 , and 2004
General
Proposals are requested from Consultant Engineers to furnish
certain professional services in connection with:
preliminary design, routing, preparation of plans and
specifications, construction phase services, and
construction estimates for the following water main
projects:
1 . Fox Lane Water Main:
This is a 20-inch transmission main that will begin
at the Fox Lane Booster Pump Station and proceed
for about 4, 500 feet west to Randall . This project
also consists of the installation of a check valve
in the Randall Road 12-inch water main south of
Aift Lane.
2 . Riverside Water Treatment Plant (WTP) to State
Street Water Main:
This transmission main will be a new 20-inch
reinforcement water main from Riverside Water
Treatment Plant to State Street . The length of
this main is approximately 3 , 200 feet .
This transmission main will extend from the 30-inch
low pressure water main through the existing
easements and rights-of-way east and south of
Judson College to State Street .
3 . State Street Water Main:
This is a 20-inch transmission main that starts
from a point where first phase ends south to
• Lawrence Avenue, and continues south as a 16-inch
water main from Lawrence Avenue to Chicago Street.
The length of this main is approximately 8, 250
1
feet .
4 . 16-inch Transfer Line to Airlite WTP:
This is a dedicated 16-inch water transfer main
from the proposed 20-inch main at Lawrence Avenue
and State Street to the Airlite Water Treatment
Plant reservoirs . The length of this line is
approximately 14 , 250 feet.
Section I - Scope of Work
The selected Consultant firm shall provide the following
services :
I . Preliminary Phase:
A. Surveys as necessary to obtain additional data
necessary for project design including route
selection.
B. Plot additional field data.
C. Make a preliminary design of the project .
D. Prepare preliminary project plans .
E. Meet with the City staff to discuss the preliminary
plans .
F . Identify and secure any required easements, including
necessary survey work.
II . Final Design Phase:
A. Prepare detailed drawings and specifications for the
proposed construction to install the water mains .
B. Prepare an opinion of probable construction cost
for proposed work covered by the drawings and
specifications .
C. Submit drawings and specifications to the City for
2
review and approval. Meet with representatives of
the City during the review process to explain the
• drawings, specifications, and procedures, and
advise the City concerning any proposed revisions .
D. Submit drawings and specifications to the Illinois
Environmental Protection Agency, and any other
governmental agency that has a regulatory interest
in the project, and provide all other services to
secure permit approval.
E. Prepare bid forms, notices and addenda as necessary
for bidders, in accordance with City' s standard
front end documents .
III . Construction Phase Services .
The ENGINEER shall provide the following services :
A. Provide (25) sets of drawings and specifications to
be issued by the City to prospective bidders .
B. Assist the City in evaluating bids and make
recommendations concerning the award of contracts .
C. Assist the City in preparation of six (6)
conforming copies of contracts .
D. Review shop drawings and data submitted by
construction contractors for general conformity to
the contract drawings and specifications .
E. Make periodic visits to the site of the work during
the construction and consult with the City
concerning the progress .
F. Review all routine and final estimates and make
recommendations to the City regarding payments to
the contractor, and report regularly to the City
upon the progress and quality of work.
G. Upon completion of the work, revise construction
drawing to confirm to construction records . The
• 3
record drawings shall be submitted to the City in
myler and in CD-ROM. Files shall be generated
either in InterGraph or Auto-CAD format. Register
the digitalized line into geographical projection
system. The City of Elgin uses State Plan 83 East
Illinois Region System.
Section II - City's Responsibilities
The City's Water Department will provide a project
coordinator plus all documentation and related drawings,
reports, and other data that is available in the files of
the Owner.
Section III - Submission of Proposal
Part A: Narrative
1 . Please provide a detailed description of the
consultant's method of analysis and projected time
frames to perform the work described herein.
2 . The consultant shall submit with their proposal a list
of current references for other similar projects that
includes contact persons and their phone numbers .
3 . The experience and educational qualifications of the
consultant's key staff members assigned to this contract
shall be included with the proposal and shall include, at
a minimum, one registered professional engineer. The
overall capabilities of the engineering firm and its
current and past clients should also be presented for
review by the city staff .
4 . The selected consultant shall not commence work under
this contract until it has obtained all insurance
required under this paragraph and has filed with the
city a certificate of insurance. The Engineer shall
furnish worker's compensation insurance
(STATUTORY) ; Property Damage and Public Liability
Insurance in the amounts of $1, 000, 000 respectively; and
Comprehensive Automobile and General Bodily Injury
Liability with limits of $1, 000 , 000 respectively. The
CITY OF ELGIN shall be named as ADDITIONAL INSURED on
4
the above policies . The Engineer shall carry Engineer's
professional liability insurance with a combined single
• limit of not less than $1, 000, 000 per occurrence /
$3 , 000, 000 aggregate.
5 . It is the City' s intent to award construction contract as
follows :
A. Fox Lane Water main in 2003 .
B. Riverside water treatment plant (WTP) to State
Street water main in 2003 .
C. State Street water main in 2004
D. 16-inch transfer line to Airlite WTP
in 2004 .
Part B: Fee
The consultant's fee shall include a detailed cost estimate
to furnish the services detailed in its proposal. This part
of the proposal shall be sealed and remain separate from
Part A while the city is evaluating the engineering firm's
proposal .
Part B will not be used in the evaluation of proposals
leading to the selection of the consultant and will not be
opened until all evaluations have been completed. The fee
proposal will be used as the basis for negotiations leading
to final contractual scope of services and contract fee.
Should the evaluation process not result in a clear choice
as to the top rated consultant, the fee proposal may then be
used to assist the selection committee in determining final
recommendation.
If the city is unsuccessful in reaching a contract agreement
with the top rated consultant, negotiations will cease and
the second rated consultant will be invited to negotiate
with the city.
Section IV - Proposal Schedule
• Issue Request For Proposal (RFP) February 11 , 2002
• Proposal received March 4 , 2002
• Selection of Firms March 12 , 2002
5
• Authorize Agreement March 27 , 2002
• Execution of Agreement April 11 , 2002
• Notice to Proceed April 12 , 2002
• Completion schedule as follows :
Fox Lane Water Main:
Preliminary Design, Final Design, and preparation of Bid
Document for Construction, October 11, 2002 .
Project Construction Completion, December 12 , 2003 .
Riverside to State Street Water Main:
Preliminary design, Final Design, and preparation of Bid
Document for Construction, October 11, 2002 .
Project Construction Completion December 12 , 2003 .
State Street Water Main:
Preliminary design, October 11, 2002 .
Final Design, October 10, 2003
Project Construction Completion December 10 , 2004 .
16-inch Transfer Line to Airlite WTP:
Preliminary design, October 11, 2002 .
Final Design, October 10, 2003
Project Construction Completion December 10 , 2004 .
Section V - Inquiries
Any requests for additional information may be directed to
Peter L. Bityou, Water Operations Engineer at (847) 931-
6159 .
Section VI - Procurement of Professional Services
General
The following process is that which will be followed in
the review and selection of a Consultant on this
project .
1 . Proposal Evaluation and Final Selection
Upon receipt of each consultant's two-part proposal,
6
Section VII - Submittal
An original non-price proposal must be delivered, along with
2 additional copies in a sealed package, plainly marked
"Proposal for Engineering Services for Water Main Design and
Installation Services, 2002 , 2003 , and 2004 Water Mains,
(Part A) " and an original price proposal along with 2
additional copies in a sealed package, plainly marked "Price
Proposal for Engineering Services for 2002 , 2003 , and 2004
Water Mains, (Part B) " and addressed to Gail Cohen,
Purchasing Director, City of Elgin, 150 Dexter Court, Elgin,
Illinois, 60120 by 11 : 00 AM, Monday, March 4 , 2002 .
Section VIII - Withdrawal or Rejection of Proposals
The City of Elgin expressly reserves the right to withdraw
the Request of Proposals or to reject any or all proposals
in whole or in part.
8
• DRAFT OF AGREEMENT
THIS AGREEMENT is made and entered into this day of
, 2002, by and between the City of Elgin, an Illinois
municipal corporation (hereinafter referred to as "CITY") and
an Illinois Limited Liability Company (hereinafter referred to
as "ENGINEER.") .
WHEREAS, the CITY desires to engage the Engineer to furnish
certain professional services in connection with the water main
projects (hereinafter referred to as the "PROJECT") ; and
WHEREAS, the ENGINEER represents that it is in compliance with
all Illinois statutes relating to professional registration and has
the necessary expertise and experience to furnish such services
upon the terms and conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which are hereby
acknowledged, it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act for
and represent it in all engineering matters involved in the
PROJECT, subject to the following terms, conditions and
stipulations, to-wit:
I. SCOPE OF SERVICES
The ENGINEER shall provide the following services:
1. Preliminary Design:
TASK la: Meet with the City Staff and Obtain Records
The ENGINEER shall arrange a meeting with the City to obtain
available information that would assist in performing the work,
which include copies of existing water facilities, site layout, and
any existing City standards for installation of water mains and
appurtenances and similar information. The ENGINEER shall discuss
any constraints that may exist in performing the work, other
scheduled projects or plans that might be impacted, contractor work
site restrictions and limits to work area, scheduling of
contractors deliveries and storage of materials, and similar issues
which would need to be addressed in construction documents.
TASK lb: Preparation of base drawings
After reviewing the information in Task la, the ENGINEER shall
begin the preparation of base drawings . To the extent possible,
existing information from aerial surveys, GIS, or other data will
1
be utilized to facilitate the work. If the information is not
available the ENGINEER shall perform route surveys.
TASK lc: Design Memoranda & Preliminary Designs and Plans
The ENGINEER shall develop a design memoranda and preliminary
designs and plans, and shall be delivered to the City to be
reviewed by the City staff. All of the pertinent elements
including layout, elevations and site information shall be shown on
the plans and quality of materials and other key information shall
be covered in the design memoranda. Following the review,
discussion, revisions and agreement between the ENGINEER and the
City staff, these preliminary drawings and design memoranda will be
the basis of the final design.
2. Final Design:
TASK 2a: Prepare Design Documents
The preliminary design memoranda and the preliminary design
documents will provide the basis upon which the detailed designs
will be prepared. The drawings shall be in AutoCAD format, and the
specification and other contract documents should be in MS-Word or
WordPerfect format. A set of drawings shall be prepared, covering
the work for the installation water mains in accordance to Section
IV schedule. Additional material shall be developed to supplement
existing City standard forms and cover all aspects of the project,
such as general and special conditions, requirements for bidding,
bid forms, and advertisements.
TASK 2b: Review of the drawings and documents
As the drawings and documents are being prepared by the ENGINEER,
they shall be submitted to the City for review and comments at 75%
completion level, at 90% completion stage, and at 100% or final
stage.
TASK 2c: Perform Quality control of Design
The ENGINEER's technical advisory team will review the design
documents and provide the design team with comments based on their
extensive knowledge of similar system designs.
TASK 2d: Discuss Design with City and Finalize Design Documents
Three sets of design documents for the project will be provided to
the City for final review. Meeting will be scheduled by the
ENGINEER to discuss the design documents with the City and to
explain the drawings, specifications, and procedures, and advise
2
the City concerning any proposed revisions. Comments resultant from
the meetings will be addressed and the design documents will be
issued in a final version.
Twenty (25) sets of final documents for the project will be
provided to the City for bidding purposes.
TASK 2e: Prepare Opinions of Probable Construction Costs
Upon substantial completion of the contract documents the ENGINEER
shall prepare a detailed estimate of probable construction cost for
review by the City.
TASK 2f: Assist City with Permit Applications
The ENGINEER shall submit final drawings and specifications to the
Illinois Environmental Protection Agency, the Illinois State
Division of Waterways, Kane County, and any other governmental
agency that has a regulatory interest in the project, and provide
all other services to secure permit approval.
3. Bidding Services:
TASK 3a: Assist City with Bidding Phase
The ENGINEER will receive bidder questions and requests for
clarification. Based on these questions and requests, the ENGINEER
will prepare addenda as necessary to respond to the questions
presented. Addenda will be issued to the City for distribution to
the bidders.
TASK 3b: Assist City with Bid Review and Contract Award
The ENGINEER shall attend the bid opening and evaluate the Bids and
bidders to determine if the bids were submitted in accordance with
the contract documents and if the bidders are qualified to perform
the work. Following this review, a recommendation shall be
presented to the City for award of the construction contracts.
Assistance shall be provided by the ENGINEER in preparation of
conforming copies of contracts and execution of the contracts and
review of contract related documents provided by the successful
bidder. The ENGINEER shall attend a pre-construction meeting with
the City and the Contractor. The pre-construction meeting will help
to identify personnel from all parties, establish lines of
communication, discuss procedures for submittals, and discuss other
important administrative issues for the project.
3
4. Construction Phase Services:
TASK 4a: Review Contractor Submittals
The ENGINEER shall review shop drawings and data submitted by
construction contractors for compliance with the drawings and
specifications and appropriate action taken or recommended. Copies
of the submittals will be returned to the Contractor with comments.
Copies of the submittals will also be maintained in ENGINEER's
office. A copy of each submittal shall be forwarded to the City
after completion of the review of each submittal.
TASK 4b: Provide Full Time Construction Resident Inspector
The ENGINEER shall provide a full time Resident Inspector during
the construction work as well as periodic site visits by the
Project Manager or Design Engineers as appropriate. Regular
meetings shall be held with the Contractor and the City staff
regarding the progress of the project and a written status reports
shall be prepared and distributed by the ENGINEER to all involved
parties. The ENGINEER does not have authority to direct the means
and methods of the work and has no responsibility for job site
safety.
TASK 4c: Review Contractor Pay Request Submittals
The Contractor's monthly pay requests will be reviewed and compared
with the work completed. ENGINEER shall verify that the pay request
is consistent with the work completed and make recommendations to
the City regarding payments. Pay request reviews will include
updates on work progress, current issues of concern, and
anticipated progress.
TASK 4d: Assist with Change Orders, and Assist with Project Close
Contractor questions regarding the design intent will be received,
reviewed, and responded to as necessary to clarify, interpret, and
modify the contract documents. Assistance with preparation of
Contract change orders will be provided to the City as necessary
during the construction work. ENGINEER shall prepare documents as
necessary to obtain proposals from the Contractors for the desired
changes. Change order documentation and justification will be
prepared as necessary for changes which are implemented. Upon
completion of the work, the ENGINEER shall arrange a walk-through
of the project site with representatives of the Contractor and the
City to determine if items remain to be addressed or corrected.
The ENGINEER shall maintain a record of the corrective actions
taken and, when completed shall advise the City in writing that the
contract work is complete and that the final payment can be made
4
• subject to compliance with all legal requirements.
Project close-out assistance shall be provided by the ENGINEER to
include review of Contractor warranty submittals, Contractor
insurance submittals, and Contractor bond submittals.
TASK 4e: Provide Record Drawings
The ENGINEER shall submit to the City two sets of record drawings
along with copies of the drawings in electronic CD-ROM format. The
record drawings shall be based on revising a copy of original
contract drawings, reflecting changes made during construction.
These drawings would also be in AutoCAD format and shall be
provided to the City on CD ROM for a permanent record. The line
shall be registered into The Illinois NAD 83 East State Plane
coordinate system with units in feet.
Part A and Part B of the Engineer's proposal dated ( ) , and
Request For Proposals issued by the City dated ( ) , are part of
this Agreement (Attachment A, Attachment B, Attachment C,
• respectively) .
II. WORK PRODUCT
All work product prepared by the ENGINEER pursuant hereto
including, but not limited to reports, designs, calculations,
work drawings, studies, photographs, models and
recommendations shall become the property of the CITY and
shall be delivered to the CITY upon its request, provided,
however, that the ENGINEER may retain copies of such work
products for its records. Such work product is not intended
or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such
reuse shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
III. PAYMENTS TO THE ENGINEER
A. Not To Exceed Method
A. 1 The CITY shall pay the ENGINEER for its services under this
Agreement a lump sum fee of ( ) regardless of the actual
costs incurred by the ENGINEER unless modifications to the
• scope of the work are authorized in writing by the CITY. A
listing of the ENGINEER's current hourly rates is set forth in
Exhibit B attached hereto.
A.2 The CITY shall make periodic payments to the ENGINEER based
5
• upon actual progress within 30 days after receipt and approval
of invoice. Said periodic payments for each task shall not be
made until the task is completed and accepted by the CITY.
A.3 Schedule / Phases of the Project:
The Services provided in this agreement shall be completed in
accordance to the following project phases:
Phase I: This phase of the project shall be completed by
October 11, 2002 and shall include:
3 . Preliminary design for:
A. Fox Lane Water Main
B. Riverside to State Street Water Main.
C. State Street Water Main.
D. 16-inch Transfer Line to Airlite WTP.
4. Final design for:
A. Fox Lane Water Main.
B. Riverside to State Street Water Main.
5 . Bidding services for:
A. Fox Lane Water Main.
B. Riverside to State Street Water Main.
Phase II: This phase of the project shall be completed by
December 12 , 2003 and shall include:
1. Final Design for:
A. State Street Water Main.
B. 16-inch Transfer Line to Airlite WTP.
2 . Bidding Services for:
A. State Street Water Main.
B. 16-inch Transfer Line to Airlite WTP.
3 . Construction Services for:
A. Fox Lane Water Main.
B. Riverside to State Street Water Main.
Phase III : This phase of the project shall be completed
by December 10, 2004 and shall include:
1. Construction Services for:
• A. State Street Water Main.
B. 16-inch Transfer Line to Airlite WTP.
6
IV. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the
CITY. Progress reports shall be included with all payment
requests.
B. The ENGINEER shall maintain records showing actual time
devoted and cost incurred. The ENGINEER shall permit an
authorized representative of the CITY to inspect and audit all
data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make such records available at
reasonable times during the Agreement period, and for three
years after termination of this Agreement.
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may
terminate this Agreement at any time upon fifteen (15) days
prior written notice to the ENGINEER. In the event that this
• Agreement is so terminated, the ENGINEER shall be paid for
services actually performed and reimbursable expenses actually
incurred prior to termination, except that reimbursement shall
not exceed the total amounts set forth under paragraph III or
IV above, whichever is less.
VI. TERM
This Agreement shall become effective as of the date the
ENGINEER is given a written Notice to Proceed and, unless
terminated for cause or pursuant to Article V, shall be deemed
concluded on the date the CITY determines that all of the
ENGINEER'S work under this Agreement is completed. A
determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter
acquire with respect to any term or provision of the
Agreement.
VII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY, the
ENGINEER shall give written notice of its claim within fifteen
• (15) days after occurrence of such action. No claim for
additional compensation shall be valid unless such notice is
• so provided. Any changes in the ENGINEER's fee in excess of
$10, 000 or over 10% of the original lump sum fee shall be
valid only to the extent that such changes are in writing and
7
signed by the CITY and the ENGINEER and approved by City
Council. Regardless of the decision of the CITY relative to a
claim submitted by the ENGINEER, all work required under this
Agreement as determined by the CITY shall proceed without
interruption.
VIII. BREACH OF CONTRACT
All of the terms and provisions of this agreement are
material. If either party violates or breaches any term of
this Agreement, such violation or breach shall be deemed to
constitute a default, and the non-breaching party shall have
the right to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach. If
either party, by reason of any default, fails within fifteen
(15) days after written notice thereof by non-breaching party
to comply with the conditions of the Agreement, the
non-breaching party may terminate this Agreement.
IX. INDEMNIFICATION
• To the fullest extent permitted by law, ENGINEER agrees to and
shall indemnify, defend and hold harmless the CITY, its
officers, employees, agents, boards and commissions from and
against any and all claims, suits, judgments, costs,
attorney's fees, damages or other relief, including but not
limited to workers' compensation claims, in any way resulting
from or arising out of negligent actions or omissions of the
ENGINEER in connection herewith, including negligence or
omissions of employees or agents of the ENGINEER arising out
of the performance of this Agreement. In the event of any
action against the CITY covered by the foregoing duty to
indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY
shall be charged personally or held contractually liable under
any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XI. INSURANCE
• A. Commercial Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a
• policy written in occurrence form of commercial general
liability insurance with limits of at least $1, 000, 000
aggregate for bodily injury and $1, 000, 000 aggregate for
8
•
property damage.
The ENGINEER shall deliver to the CITY a Certificate of
Insurance naming the CITY as additional insured. Such policy
shall not be modified or terminated without thirty (30) days
prior written notice to the CITY.
Such Certificate of Insurance which shall include coverage for
Contractual obligations assumed by the ENGINEER under Article
IX, entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect
to any other insurance or self-insurance programs afforded to
the CITY. There shall be no endorsement or modifications of
this insurance to make it excess over other available
insurance; alternatively, if the insurance states that it is
excess or prorata, it shall be endorsed to be primary with
respect to the CITY.
B. Comprehensive Automobile Liability. ENGINEER shall maintain
•
Comprehensive Automobile Liability Insurance covering all
owned, non-owned and hired motor vehicles with limits of not
less than $1, 000, 000 per occurrence for damage to property.
C. Combined Single limit Policy. ENGINEER'S requirements for
insurance coverage for general liability and auto exposures
may be met with a combined single limit of $1, 000, 000 per
occurrence subject to a $1, 000, 000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
professional Liability Insurance Covering claims resulting
from error, omissions or negligent acts with a combined single
limit of not less than $1, 000, 000 per occurrence/$3 , 000, 000
aggregate. A Certificate of Insurance shall be submitted to
the CITY as evidence of insurance protection. The policy
shall not be modified or terminated without thirty (30) days
prior written notice to the DIRECTOR.
XII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from
this Agreement, there shall be no discrimination against any
employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, or the
presence of any sensory, mental or physical handicap, unless
based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the
• following: employment advertising, layoff or termination,
rates of pay or other forms of compensation and selection for
9
oF 6-4
� � City of Elgin
Agenda Item No.
y' 0
L M; I
May 17, 2002 G
N ``� 4 I
TO: Mayor and Members of the City Council j{ t$148:
FINANCIALLY STABLE CfTY GOVERNMENT
EFFICIENT SERVICES,
FROM: Olufemi Folarin, Interim City Manager AND QUALITY INFRASTRUCTURE
SUBJECT: Award of Engineering Services Agreement
With Alvord, Burdick and Howson for Water
Main Projects in 2002, 2003 & 2004
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorization of
an engineering services agreement for design, bidding and
construction phase services for water main projects during 2002,
2003 and 2004 .
BACKGROUND
This agreement includes Engineering Services for design, bidding
and construction services for the following projects to be
completed over a three year period (2002 , 2003 , 2004) .
The first project, Item #1, will transfer water from the High Zone
pressure district to the West Zone (the area west of Randall Road) .
This main will complete the third such transfer system and work in
conjunction with the Lyle Booster Station and Airlite Water
Treatment Plant .
The second major project consists of items #2, 3 and 4 . These
three projects will provide for the transfer of finished water from
the Riverside Plant to the storage reservoirs at the Airlite Plant .
From the Airlite Plant it can be pumped to the West Zone pressure
district .
These major water main improvements are required to serve the
growing area west of Randall Road.
1 . Fox Lane Water Main:
011-ft. This is a 20-inch transmission main that will begin at the Fox
Lane Booster Pump Station and proceed approximately 4, 500 feet
Engineering Services Agreement - Water Main Projects
May 17, 2002
Page 2
west to Randall Road. This project also consists of the
installation of a check valve in the Randall Road 12-inch
water main south of Alft Lane.
2 . Riverside Water Treatment Plant (WTP) to State Street Water
Main:
This transmission main will be a new 20-inch reinforcement
water main from Riverside to State Street . The length of this
main is approximately 3, 200 feet and will extend from the
30-inch low pressure water main through the existing easements
and rights-of-way east and south of Judson College to State
Street .
3 . State Street Water Main:
This is a 20-inch transmission main that starts from a point
where the first phase ends south to Lawrence Avenue, and
continues south as a 16-inch water main from Lawrence Avenue
to Chicago Street . The length of this main is approximately
8, 250 feet .
4 . 16-inch Transfer Line to Airlite Water Treatment Plant :
This is a dedicated 16-inch water transfer main from the
proposed 20-inch main at Lawrence Avenue and State Street to
the Airlite WTP reservoirs . The length of this main is
approximately 14, 250 feet .
The Water Department requested proposals for service from eight
different engineering firms. Seven firms returned formal proposals
with price quotes separately submitted.
These seven proposals were individually evaluated by a selection
team consisting of Public Works, Engineering and Water Department
employees. The engineering firm of Alvord, Burdick & Howson was
selected the best qualified for this work. After ranking all
firms, fees from all submittals were opened. A copy of the
proposals evaluation is attached. The fees for the firms are as
follows :
Strand Associates (SA) $ 360, 750 . 00
Burns & McDonnel (B&M) $1, 029, 841 . 86
Rezek, Henry, Meisenheimer & Gende (RHMG) $ 510, 385 . 00
Greely & Hansen (G&H) $ 723 , 356 . 00
Metcalf & Eddy (M&E) $ 958, 145 . 00
em. Black & Veatch (B&V) $ 570, 000 . 00
Alvord, Burdick & Howson (AB&H) : $ 523, 860 . 00
rm. Engineering Services Agreement - Water Main Projects
May 17, 2002
Page 3
City staff met with AB&H to discuss their fee proposal, finalize
the scope of work, and to verify that the technical observation
man-hours for AB&H is 3, 840 man-hours which is 2, 360 hours more
than SA proposed man-hours, equivalent to $133, 812 . In addition,
the SA proposal did not include the geotechnical investigation
services, equivalent to $14, 000, and SA also did not include the
cost of easement legal description for the project, equivalent to
$20, 000 . Total missing scope of work items from the SA proposal is
equivalent to $167, 812 . The AB&H proposal then becomes $4, 702 lower
than the SA proposal .
RHMG fee proposal has 3 , 588 man-hours for technical observation,
which is 252 man-hours fewer than the AB&H proposal , equivalent to
$14, 288 , and also did not include geotechnical investigation,
equivalent to $14 , 000 . The AB&H proposal then becomes $14, 813
lower than RHMG proposal .
Services in year 2002 ($168 , 300) , include preliminary design for
Fox Lane Water Main project, Riverside to State Street Water Main
project, State Street Water Main project, and 16-inch Transfer Line
to Airlite Water Treatment Plant (WTP) project, also included is
the Final Design and Bidding Services for Fox Lane Water Main
Project and Riverside to State Street Water Main project .
Services in year 2003 ($169, 400) , include Final Design and Bidding
Services for State Street Water Main Project, and 16-inch Transfer
Line to Airlite WTP project . Also included is the Construction
Services for Fox Lane Water Main project and Riverside to State
Street Water Main project .
Service in year 2004 ($186, 160) include the Construction Services
for State Street Water Main project and the 16-inch Transfer Line
to Airlite WTP project .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
yik FINANCIAL IMPACT
The total costs for engineering services broken down by projects
are as follows :
1 . Fox Lane Water Main $ 91 , 137
2 . Riverside WTP to State Street Water Main $ 63 , 745
Engineering Services Agreement - Water Main Projects
May 17, 2002
Page 4
3 . State Street Water Main $167, 382
4 . 16-inch Transfer Line to Airlite WTP $201, 596
Total $523, 860
The cost of the engineering services for year 2002 (Phase I)
totaling $168, 300 will be funded through the following accounts
(2002 Bond Fund, Impact Fees and the 1998 Bond Fund) :
Project Name Budget Amt . Account # Project#
1 . Fox Ln. W.M. $ 70, 000 398-4000-795 . 92-41 409582
135, 000 382-4000-795 . 92-41
2 . Riverside WTP $ 30, 000 420-0000-771 . 92-41 409583
30, 000 382-4000-795 . 92-41
3 . State St . W.M. $ 17, 500 420-0000-771 . 93-41 409581
17, 500 382-4000-795 . 93-41
F 4 . 16-inch Line $ 25, 000 420-0000-771 . 92-41 409587
25, 000 382-4000-795 . 92-41
Funding will need to be included in the 2003 and 2004 Budgets in
order to enter into Phase II and Phase III of this contract .
L AL IMPACT
An agreement will need to be approved by the Legal Department .
ALTERNATIVES
Do not award a contract at this time.
RECOMMENDATION
It is recommended that the members of the City Council authorize
the execution of an Agreement for Engineering Services with Alvord,
Burdick & Howson of Chicago, Illinois, for design, bidding and
construction services for water main projects in the amount of
$523, 860 .
R fi .ectfully submitted,
Olu emi "k•larin
Inte 'm C. • - ager'
LED:PLB:mg
Attachments
PROPOSAL EVALUATION AND FINAL SELECTION
Engineering Services For Water Main Design & Installation
Services, 2002, 2003, 2004 Water Main.
March 04, 2002
1. The level of knowledge and experience of the staff the engineer assigns and commits to
the project
Points: 0- 10
2 The education and experience background of the project manager assigned to the project.
Points: 0 -10
3. The record of specialized experience of the firm and project team as demonstrated by
performance on similar projects.
Points: 0 - 15
4. The degree the engineer's proposed scope of services addresses the project's objective.
Points: 0 - 20
5. Pertinent and innovative new ideas which the engineer presents in the pre-proposal
meeting and/ or in the written proposal.
Points: 0 - 10
6. The level of adequate effort as reflected by classification of personnel allocated to the
project tasks.
Points: 0 - 10
7. Familiarity of the engineer with local conditions affecting the project.
Points: 0- 15
8. Ability and effectiveness of the project manager in making public presentations.
Points: 0 - 10
OUALIFICATIOIS TING SHEET .)
Engineering Services For Water Main Design & Installation
Services, 2002, 2003, 2004 Water Main.
March 04, 2002
Strand Associates Burns&McDonnel Rezek,Henry,Meisenheimer&Gende Greeley&Hansen
Description Score Haresh Peter Steve Torn Haresh Peter Steve Tom Haresh Peter Steve Tom Haresh Peter Steve Torn
Knowledge&Experience 0-10 4 6 6 7 9 8 7 7 7 5 8 9 7 7 8 7
Project Manager 0-10 5 6 6 6 7 8 7 7 6 7 8 9 6 8 8 8
Specialized 0-15 8 7 13 11 12 12 14 11 6 7 14 14 5 10 13 12
1 I
Scope of Services 0-20 7 5 10 16 16 12 16 16 14 10 15 17 7 12 14 12
1 1
Innovative new ideas 0-10 0 1 0 6 7 8 1 8 0 4 0 10 0 4 0 5
Level of Effort 0-10 3 2 5 7 7 8 9 7 6 8 8 9 5 8 8 6
Familiarity with local 0-15 3 4 7 10 5 10 8 13 5 9 8 12 5 7 9 11
Public presentation 0-10 2 2 0 6 7 9 0 5 6 8 0 5 7 7 0 5
r 1 1 , T
Total 0-100 32 33 47 69 70 75 62 74 50 58 61 85 42 63 60 66
Metcalf&Eddy Black&Veatch Alvord Burdick&Howson
Description Score Haresh Peter Steve Torn Haresh Peter Steve Tom Haresh Peter Steve Torn
1 1 r
Knowledge&Experience 0-10 8 8 8 7 8 9 8 9 9 8 8 9
Project Manager A 0-10 6 7 8 7 6 8 8 9 A 8 8 7 9
Specialized 0-15 7 12 14 11 6 14 13 13 11 14 13 14
- —
Scope of Services 0-20 16 14 19 15 9 12 13 17 10 16 17 18
Innovative new ideas 0-10 2 3 0 7 l 4 8 i 1 8 0 + 6 0 7
A Level of Effort 0-10 7 7 9 7 7 8 8 8 7 6 8 9
Familiarity with local 0-15 5 8 9 4 7 13 14 13 13 11 11 14
Public presentation 0-10 8 7 0 5 5 8 0 5 4 8 0 7
Total 0-100 59 66 67 63 52 80 65 82 62 77 64 87
TOTAL SCORES SHEET
r QUALIFICATIONS RATING SHEET
En t neerin. Services For Water Main Desi.n & Installation
Services, 2002, 2003, 2004 Water Main.
March 04, 2002
EVALUATORS
FIRMS
Haresh Modi Peter Bityou Steve Pertzborn Tom McCoy
Strand Associates 32 33 47 69
Burns &McDonnel 70 75 62 74
Rezek, Henry, Meisenheimer, and Gende 50 58 61 85
Greeley&Hensen 42 63 60 66
Metcalf&Eddy 59 66 67 63
Black&Veatch 52 80 65 82
Alvord, Burdick &Howson 62 78 64 87
rulk
TOTAL SCORES SHEET
QUALIFICATIONS RATING SHEET
March 04, 2002
FIRMS EVALUATORS TOTAL
SCORES
Haresh Peter Bityou Steve Tom McCoy
Modi Pertzborn
Strand Associates 1 1 1 3 6
Burns&McDonnel _ 7 5 4 4 20
Rezek,Henry,Meisenheimer,and Gende 3 2 3 6 14
Greeley&Hensen 2 3 2 2 9
Metcalf&Eddy 5 4 7 1 17
Black&Veatch 4 7 6 5 22
rill'. Alvord,Burdick&Howson 6 6 5 7 24
otes: Assign Scores based on the following formula:
(7-Highest,6-Second, 5-Third,4-Fourth, 3 -Fifth.2-Sixth, 1-Seventh)